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HomeMy WebLinkAbout1971-06-16; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JUNE 16, 1971, AT 2:00 P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:11 P.M. by President Maerkle with Directors Carmichael , Kelly , Mac Leod and Palmer answering roll call. Also present were General Manager Kubota , Legal Counsel Swirsky, Pub1 i c Relations Consultant Randal 1 Mi tchel 1 and Office Secretary. Mr. Win Priday, Public Works Director for the City of Carlsbad, was also in attendance. Approval of After discussion, upon motion of Director Palmer, seconded by Director Mi nu tes Kelly , and unanimously carried, the minutes of the regular meeting of 1 June 2, 1971, were approved as written. Commi t tee In order to clarify the Committee assignments, President Maerkle reiter- Assignments ated the action taken at the first Board meeting of January, 1969, re- garding the election of officers and the Committee appointments. Commi- tee assignments and Chairmanships recorded at that time are as follows: LEGISLATION PERSONNEL FINANCE Di rector Kel ly, Chairman Director Carmi chael , Chairman Director Mac Leod, Chai rma Legal Counsel Manager Staff Director Palmer Director Kel ly Manager Manager ENGINEERING AND OPERATIONS Director Palmer, Chairman Manager Superintendent An up-to-date roster of District officials and personnel wi 11 be prepared for di stribu- tion to Board Members and other agencies. Commi ttee Reports : City of Carlsbad Director Carmichael reported that a meeting of the District Operating Agreement Committee was held today at noon and a detailed report on the I proposed Agreement will be rendered by Legal Counsel. Legal Counsel explained that in accordance with the decision at the last Joint Committf meeting, a check list of points has been prepared to tie into the proposed Operating Agreement. Copies of this report were distributed to the Board and the 17 points 1 istc were discussed in detail. The two (2) year guaranteed employment period for City Mate) Department employees included under Item #5 was discussed at lenth. The inclusion of . longivity factor was suggested whereby the District could distinguish between long terr employees, 5 years or more employment, or short term employees. It was also pointed 01 that the same rules of conduct and standards of performance as now required by the Cit; would apply during the two-year period. Legal Counsel Swirsky suggested that these twc factors be included in the proposed agreement under I tem #5 as follows : (1) The guar6 teed employment period wi 11 apply to a1 1 Water Department employees that have worked fi years or more. (2) That these employees would be subject to the same personnel pol ici and standards of performance that are now required under the City operation. Legal COL sel will revise this section to include these factors and the proposal will then be ser to the members of the City 's Commi ttee for their review and presentation to the en ti re Committee at their next meeting. Laguna Ri viera The Manager reported that the executed Agreement covering the City's Metering Vault participation in the Laguna Riviera Metering Station has been returnc Agreement to the District and their check in the amount of $3500.00 wi 11 be fol coming. The transfer of these funds, and delivery of the pressure rc ducing valve, wi 11 cover their portion of the project as set forth at $5,000.00 San Diego County Director Kelly reported that he attended the regular meeting of thf Water Authority SDCWA Board but there were mostly routine matters and nothing of I importance to report to the District at this time. Carlsbad Chamber No report. of Commerce Pub1 ic Randal 1 Mi tchell reported he is working on a foll ow-up story on the Relations Water Study and there is nothing further to report at this time. Finance Committee The Manager reported that the Finance Committee held one session Preliminary on the Preliminary Operating Budget for 1971-72 and had scheduled Operating Budget another session but were unable to hold it. The budget material is almost in final form and will be reviewed at the first meeting in July, with adoption of the Final Budget in August. Another meeting date for the Finance Committee will be arranged today by the Manager. Legal Counsel : El Camino Real Legal Counsel advised the Board that he wi 11 be following through 01 Highway Project writing the letter on the appeal on the borrow site for the El Camir Real Highway Project now pending before the County of San Diego. Til Manager reported he contacted the Appell ant , Mrs. Pamela Foster , and asked if he coul d talk to her about the matter, and arrangements have been made to see her this week. In the meantime, information has come from the City Manager that the Contractor plans to I: ceed with the project and has made arrangements with the County to haul the material fr Vista. The Manager will go ahead and fi 1 e the letter on the Appeal as planned. A short recess was called at 3:25 P.M., and the meeting was resumed at 3:35 P.M. Superintendent's Report: Reporting for the Superintendent, the Manager informed the Board that the field crew hz spent almost all their time during the past two weeks working on water statistics and bringing the District's meters up to a level of performance. The lake level at Squire? Dam was reported at 502.5 feet, with delivery from the Water Authority of 12 cfs . Accounting Financial Reports covering the ten months period ending Apri 1 30, 1971 Officer were reviewed and discussed by the Accounting Officer. I 1 General Manager: El Camino Real The Manager reported that the Contractor is now in the process of Pipeline Project cleaning up and doing some finishing touches on the El Camino Real Pipeline Project. A shutdown was scheduled last Tuesday night and the installation was made on the in-line valve for ,El Camino Real main pipeline, just north of the Laguna Riviera Subdivision. Both District and City crews assisted in this project which will give the City the capacity to provide temporary water during their construction period. The Manager presented for payment Invoices No. 3223 and No. 3224 from the Don Hubbard Contracting Company, totalling $472.66, for work performed in the Madonna Hills area under Project Change Order No. 2. Upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, payment was approved to Don Hubbard Contracting Co. in the amount of $472.66. Also presented for payment were Invoices No. 3221 and No. 3229, total 1 i ng $202.12, for work performed at the Kelly Cut area by the Don Hubbard Contracting Company and charge- able to operation and maintenance. Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, payment was approved to the Don Hubbard Cor tracting Company in the amount of $202.12, covering the invoices 1 isted. The Manager explained that procedurally there must be an acceptance of the project by the Board and the fi 1 ing of a "Notice of Completion" but that he was not prepared to re ommend the final acceptance today. Since the Board won't meet again for three weeks, ). as ked if the Board would consider having a special or adjourned meeting during that per iod in the event it is any kind of hardship for the Contractor to delay the filing of t notice. The Board agreed to go ahead on this basis and arrange to take care of the mat ter if the necessity arises. The Manager reported that the work performed for the San Di,ego Pipe1 ine Company was con pleted at a total cost of $229.60 and payment for the work has been received by the District. I Meeting June 16, 1971 -2- Information has been received from Suket Coulson Company that as soon as the County sets the subgrade stakes and they are verified they will turn in the District's claim on the pipel ine damage. La Costa The Manager reported that the check prints for the La Costa Meadows Subdivisions Unit No. 3 Subdivision have just been turned back to Rick Engineering. Work has a1 so- started on the preliminary engineering for the A1 ga Road Pipeline. La Costa The Manager informed the Board that he was unable to have a proposal for Reserv,oir the costs on the drainline and filling the canyon area for this meeting. Site The San Diego Gas and Electric Company have as ked that the District grant them the right to proceed with the grading plan for their road on Dis tri cl property, the Manager reported, and when the District obtains the exact figures on the site development, we can proceed to negotiate on this site. After discussion, upon motion of Director Carmichael , seconded by Director Mac Leod, it was moved that the Di: tri ct permit the Gas and Electric Company to construct a roadway across our La Costa Reservoi r si te. Tri-City Discussion was held on the report entitled "Joint Staff Study On the Feasi. Pipeline bi 1 i ty Of The Tri -Ci ty Pipel i ne" , copies of which were sent to Board Membe~ Project prior to the meeting. A map was displayed by the Manager showing pictoria' the routing of the proposed pipel ine. The Manager informed the Board it wi not mandatory to take action today on the matter of the budget amount of $5,000 for tht second level of planning for this project. He advised the Board that the VID Board COI sidered this matter yesterday and are taking it under advisement. An inquiry has also been received by the Committee from the Water Authority on the possibility of that age1 cy building the joint line. After further discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the District accept the Report on the Tri-Ci ty Pipel ine Project and ob1 igate ourselves to the exten' of our responsibility for the engineering report. I I Water Statistics A detailed report on water statistics covering the period from Junc I968 was reviewed by the Board, along with a progress report on a1 of the irrigation meters in operation within the District's system. The Manager repor that after the last meeting a reorganization of the metering program was set into motif and the field personnel were instructed to make an inspection of every irrigation mete in the system. The possibility of installing some type of master meter for the large clusters of irrigation meters , or some method of restricting the flow through these la irrigation meters, was discussed. At the suggestion of the Manager, the two Cla-valve now in warehouse storage wi 11 be converted to rate of flow controls and instal led in SI of the large irrigation meters. Costs to modify these valves are estimated at about $ to $300 each. After discussion , upon motion of Director Kelly , seconded by Director Carmichael , and unanimously carried, the Board authorized the expenditure for the installation of two rate of flow controls, plus the cost of converting the Cla-valves. I The Manager reported that the water service meter to the La Costa Go.If Course was foun to be out of service and another meter was put on it and the consumption charted for a seven day period. This resulted in a bil ling for 40 acre feet of water instead of the acre foot originally billed out on this meter. In going over the operation with the L Costa people, the Manager also found out that a similar amount of water was used durin the month of April and an estimated 45 acre feet was billed out for that period. Thes additional estimates accounted for almost ha1 f of the water loss for the month of May and will bring the loss for that period into a more real istic figure. Water statistic for the first half of June indicate a water loss of 24.8 acre feet, based on a produc- tion figure of 314.1 acre feet, or a loss of 8% for that period, he reported. Other Matters : The Manager reported that Mr. John Mamaux has advised the District that the escrow wil now close the second week of July and he will let us know the detai 1s on the exchange of the property , so that it can be included in the budget planning. Rancho Carl sbad The Manager reported that he has been in contact as late as yester Mobile Home Park day with the officials for the Rancho Mobile Home Park regarding service to their development and they are ironing out the detai 1s Meeting June 16, 1971 -3- ,. Legislative The Manager alerted the Board that through the efforts of the League of Matters California Cities a new Assembly Bill, No. 1862, has been introduced which deletes the requirement that the District Board consent to service by the City before such service can be instituted under AB 1817. A legislative advo- cate was sent by the Rincon Del Di ablo District to give testimony before the Assembly Water Committee on the matter, but no information has been received as to what happenec to the Bill. North Carlsbad Legal Counsel reported that the City of Oceanside did turn in a Bi 11 Detachment to sanctify the action taken on the North Carlsbad Detachment and was I included in the new Legislative listing. Piezometer The Manager advised the Board that the Fugro Corporation has been notifie Sys tem that the District will retain their services for the annua7 inspection 01 the Squires Dam piezometer system; in accordance with action taken at the last meeting. The District has received authorization from the Federal Communications Commission to establish our communications system, the Manager reported. A detailed proposal for the refurbishing and installation is being checked out with the North County Communication: firm and it wi 11 be brought back to the Board for approval. Special Accounts Payable: Upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carric payment was approved to Randal 1 Mi tchell in the amount of $257.02, for pub1 ic relation: services performed through June 14, 1971. As a carry-over from the last meeting, the Manager presented the corrected billing on engineering services for his office for the Month of May. After discussion, upon motic of Director Carmichael , seconded by Director Mac Leod, and unanimously carried, paymen- was approved to Jack Y. Kubota in the amount of $984.00 for engineering services per- formed during the month of May, 1971. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and una! of Checks imous1y carried, the Board ratified Checks No. 5565 thru No. 5611, in the amount of $42,372.53, covering the period of June 3, 1971, thru JUI 16, 1971. Upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried payment was approved to the Public Employees' Retirement System in the amount of $120.1 for administration expenses. There being no further business to come before the Board at this time the meeting was declared adjourned at 4:55 P.M. I I ATTEST : Skcretary of the Board of Directors Meeting June 16, 1971 -4- ..