HomeMy WebLinkAbout1971-11-17; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSEAD MUNICIPAL WATER DISTRICT HELD ON NOVEMBER 17, 1971, AT 2:OO P. M., AT 5780 EL CAMIMO REAL, CARLSBAD, CALIFORNIA:
The meeting was called to order at 2:OO P. M. by President Maerltle with Directors Carmichael , Engelmann, Kelly (2:OZ P. M.) and Mac Leod answering roll call. Also present were General Manager Kubota, Legal Counsel Swirsky, Pub1 ic Re1 ations Con- sultant Randall Mitchell, and Office Secretary. Mr. !din Priday, representing the City of Carlsbad, and prospective bidders on the Alga Road Transmission Main Proj- ect were also present.
Approval of After discussion, upon motion of Director Mac Leod, seconded by Mi nutes Director Engelmann, and unanimously carried, the minutes of the
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regulay meeting of November 3, 1971 were approved as mailed out.
Bid Opening This being the time and place advertised for bids to be opened for Alga Road the "ALGA ROAD TRANSMISSION MAIN PROJECT" the bids were opened and Transmission read by the Secretary, Director Carmichael , as follows: Main Project Thibodo Construction Co. $254,340.20 McKnight Construction Co. 195,914.65 Sul 1y Mi 11 er Construction Co . 206,349.60 Castillo 8 Sons 214,310.78 Card Construction Co. 209,965.40 Cameron Brothers 187,002.55 Don Hubbard Construction Co. 232,611.80
The Manager made a detailed listing of the 21 items submitted by the two lowest bidders, Cameron Brothers and McKni ght Construction Go. Legal Counsel informed the Board that all the bids were in order. The bids were turned over to the Project Engineer's staff for checking of calculations and other documents. The Manager in- formed the Board that a complete summary of the bids will be ready for the next meeting of the Board.
City of The Manager informed the Board that a meeting had been held to discuss Carlsbad the relocation of the Chestnut Avenue meter and the City service area. The meeting was attended by Mr. McComas, Mr. Priday and Mr. Cook from
the City and by Mr. Swirsky, Director Carmichael , and the Manager for the District. AI 1 agreed there was no problem in moving the meter and the City Committee agreed to present to the City Council the agreement outlining the service area. The City Committee will present the agreement to the City Council at the December 7, 1971 meeting .
Legal Counsel reported that City Manager J. Arnold had given a copy of his letter to Mr. Gi 1 Davis, reporter for the B1 ade Tribune, and Mr. Davis had contacted him re- garding the situation. Legal Counsel spent some time with Mr. Davis pointing out that there is no way of estimating the water rates for the next three years as there are too many factors involved. He also took a strong position against spending money for an indepth study regarding the merging of the two water agencies. The Manager informed the Board that he is setting a date for a staff meeting with Mr. Priday to discuss the Rancho Carlsbad Mobile Home Park sewer service charges that the District wi 11 collect for the City and other inter-agencies matters.
San Diego County Director Kelly reported on the monthly meeting of the Board of Water Authority Directors of the San Diego County Water Authority and the re-
the mixed water will be a blend of 29 per cent Feather River water and 71 per cent Colorado River water when it is avai 1 able in 1974.
Mr. James Gaiser and Mr. Harold Hickey arrived at this time 2:58 P. M.
Audit Report Mr. Harold Hickey discussed in detail the recommendations presented Recommendation by James Gaiser d Co. , District Auditors, and the fo11 owing i terns
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I naming of the pipelines. Director Kelly informed the Board that
he would like to have complied with immediately:
1. All checks be signed before taken from duplicate check and then file
2. Supporting journal entry voucher be used. 3. Fixed assets ledger entered monthly instead of yearly. 4. Segregation of duties of office personnel. Mr. Hickey suggested certain
copy with invoice.
I changes of duties of the office personnel for internal control.
After discussion, upon motion of Director Mac Leod, seconded by Director Kelly and unanimously carried, the Board moved that the District adopt the recommendations as presented by James Gaiser and Co.
The Manager presented a proposal from James Gaiser & Co. for Auditing Services for Fiscal Year 1971-72, for the same fee schedule as 'last year. After discussion, upon motion of Director Carmichael , seconded by Director Mac Leod, and unanimously carried, the Board moved that the District retain the services of James Gaiser & Co. for Fiscal Year 1971-72.
A short recess was called at 3:20 P. M. and meeting resumed at 3:30 P. M.
Chamber of Director Carmichael reported on the regular meeting of the Chamber Commerce of Commerce.
Pub1 ic Mr. Randall Mitchell informed the Board that the Display will be taken Relations out of the Oceanside Federal Savings & Loan Association Bank this Friday,
of the year. The display wi 11 then be put in the Carl sbad Pub1 ic Library .
President Maerkle announced that the Board would now go into executive session for the purpose of discussing personnel matters at 3:40 P. M. The executive session
November 19, 1971 and will be put in the warehouse until after the first
I was concluded at 4:15 P. M. and the meeting resumed.
Legal Counsel I s Report:
Annexations Legal Counsel informed the Board that the executed agreements on annex- ations 1-10, 1.11 and 1.12 have been forwarded to LAFCO. The agreement on annexation 1.13 has been executed and forwarded to LAFCO for the December, 1971 meeting.
Manager ' s Report:
La Costa The Manager reported that Cameron Brothers are almost finished with the
Reservoir reservoir project, and he is proceeding on the landscaping program. The
Electric Company donating the land for the reservoir site.
Squires Dam The Manager informed the Board that he is having a conference with Addition No. 2 the State Division of Dam Safety to go over the information the Engineers have to date and will have a full report for the December 1, 1971 meeting regarding the addition to Squires Dam. If everything is agreeable at that time, the District will proceed with a long term escrow with Mrs. Dawson.
Headquarters The Manager informed the Board that the District is now in escrow for Project the acquisition of the 100 feet of land and will be going out to bid
Manager will work on a pub1 ici ty re1 ease regarding the San Diego Gas &
for the improvements in front of the Headquarters Building. ! Other Matters:
Alga Road The Manager reported that his assistant found a few errors in computing Bid Opening the totals on the different items but it does not affect the bids. Cameron Brothers are low with a bid of $187,002.55 and McKnight Con- struction Go. is second with a bid of $195,914.65. A full report will be ready for the next meeting,
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La Costa Land The Manager informed the Board that he had received a call from Company Mr. J. J. Mamaux asking if this District could assist the La Costa
Planning Department. The Manager pointed out that the District and La Costa have worked together for eight years and has been doing a good job in getting La Costa to meet their obligations. The Manager will attend the next meeting of the County Plan- ning Department on behalf of the La Costa Land Co.
The District staff has met with the City regarding the 14" gate valve to be installed at Chestnut Avenue and Valley Street and Mr. Priday and the Manager will make an agen- da for the next staff meeting regarding such items as rate increase, sewer charges and City of Carlsbad Improvement Project.
Rossmorr people are interested in property at the intersection of Poinsettia Avenue and Interstate 5 for a 203 duplex units subdivision.
The Manager reported that the City has consented to a temporary water service connec- tion for the Caldwell Ranch.
Water Statistics:
The Manager reported that the final statistics for the month of October, 1971 showed a loss of 53.1 acre feet, or 6 per cent loss, and the water statistics for the first half of November, 1971 showed a drop to 3 per cent loss.
The Manager passed out copies of the official budget for the fiscal year 1971-72, and copies of water statistics for the first four months of 1971-72. The Board will look this material over and discuss it at the next meeting.
U kegawa The Manager informed the Board that he has discussed the Ukegawa Brothers Brothers water account with Mr. Nick Sauer and has made arrangements to notify them
wanted the penal ties that were assessed for August, 1971, in the amount of $315.67 , and September, 1971, in the amount of $339.48, waived as this is their busy season and they overlooked paying the bill on time. After discussion, upon motion of Director Carmichael , seconded by Director Engelmann, and unanimously carried, the Board moved that the penal ties assessed for August and September, 1971, in the amount of $655.15, be waived and Ukegawa Brothers account be credited for that amount.
Announcement from IDA regarding bill before the Governor seeking permission for unpaid water charges to be placed on property owners tax bill .
Superintendent's Report:
The Manager reported that Superintendent Henley was attending a meeting in San Diego and that he had no report.
Financial The Board agreed to hold this material for discussion at the next regular Statement meeting.
Correspondence/Announcements :
Request from the San Diego County Planning Department regarding the Lokor property Agricultural Preserve request. No action was taken on this matter.
Thank you note from the Barber Shop quartet for use of the Headquarters Building.
Three copies of the Tax rates, property valuations and other information prepared by the San Diego County Assessors Office are on file in the office.
Notice of group action suit on Cast-Iron Pipe and Fittings. This suit is different in that unless the District files a negative reply they will be included in the suit.
Land Company with the problems they are experiencing with the County
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I five days before the due date for the water accounts. Mr. Sauer also
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An agreement from the Bank of America requesting additional fee charge for handling the larger Improvement District Mo. 3 bonds, $5,000 instead of the other Improvement District’s $1,000. This agreement takes into account the additional risk factor in hand1 ing the 1 arger amount. After discussion , upon motion of Director Mac Leod,
seconded b.v Director Enqelmann, and unanimouslv carried. the Board authorized the
I President and Secretary-to sign the agreement ‘;Ji th the Bank of America.
Purchase Orders:
The.Manager presented a maintenance agreement from Air Conditioning Technicians for four (4) inspections a year for a total of $160.00. After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, the Board approved the Purchase Order to Air Conditioning Technicians for $160.00 per year.
Speci a1 Accounts :
The Manager informed the Board that he had checked the Squires Dam figures and the i nvoi ce was correct.
After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Jack Y. Kubota, for engineering services in connection with Alga Road Transmission Main Project, progress payment in the amount of $5,000.00.
Ratification Upon motion of Director Mac Leod, seconded by Director Engelmann, and of Checks unanimously carried, the Board ratified checks No. 5972 through checks No. 6029, in the amount of $53,058.14, covering the period November 4, 1971 through November 17, 1971.
Upon motl’on of Director Engelmann, seconded by Director Kelly, and unanimously carried, the Board granted permission for Director Mac Leod to travel to Canada over the Thanks- gi vi ng Hol i days.
Announcement on the dedication of Turner Dam this Friday, November 29, 1971 at Valley Center .
Meeting was declared adjourned at 5:08 P. M.
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ATTEST :
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Set26 of the Board of Directors ‘I
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