HomeMy WebLinkAbout1975-06-04; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JUNE 4, 1975 AT 2:00 P.M. AT 6480 EL CAMINO REAL, CARLSBAD, .CALIFORNIA:
The meeting was called to order at 2:05 P.M. by President Maerkle, with Directors Carmichael 5 Engelmann and Kelly answering the roll call. (Director MacLeod was absent on official business for the District) s Also present 9 were Manager Priday, Legal Counsel Swirsky, District Engineer Kubota, Public Relations Consultant Mitchel and Office Secretary. Mrs. Ruth Honnold, Mrs. Arthur Bonas and Mrs. A. J. Skotnicki of the League of Women Voters, and representing the City of Carlsbad were Public Works Director Ron Beckman and Utilities Director Herbert Ketay were also present. Also present was Bryn Evans, Auditor of Diehl Evans and Company.
Approval of After discussion, upon motion of Director Engelmam, seconded by Mi n utes Director Kelly, and unanimously carried, the Minutes of the regular meetiFg of May ill 9 1975 were approved as mailed out.
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Committee Reports :
SDCWA Director Kelly informed the Board there was no regular meeting
around the south end of the area encompassed by SDCWA to familiarize the Directors, and parti cul arly the new members ?t with the new developments and plans for future developments.
Public Relations:
Public Relations. Consultant Mitchell distributed copies of recent press releases of particular interest to the District.
Board Communications :
Director Carmichael spoke of the inevitable increase in cost to produce electicity, and the projection that within 10 years time there will be no natural gas available
and that these factors should be considered whw making a judgment on the need for the proposed refinery.
State Coastal Director Kelly reported on his attendance at the second hearing Commi s s i on held on the State Coastal Commission Plan, which was attended
by representatives of about 20 organizations 3 City representativt Valley farmers and young college-age people, and the majority heard were in oppositic
to the planning.
Manager Priday reported the 1 andscaping plans were progressing satisfactorily.
Tri -Agenci es Manager Pri day advised of receipt of a letter from L.R. Burzell , Pipeline Project General Manager and Chief Engineer of the San Diego County Water
Directors of the Hater Authority have considered and approved the request submitted by the 3 entities that the Nater Authority act as lead agency and conduct the hearin! required in processing the draft Environmental Impact Report for the Tri-Agencies Pipeline.
In connection with scheduling and processing of the EIR, Mr. Priday reported a meetir was held with the Authority and three proposed dates were submitted: July 31st , fi rsl preference, July 24th, next preference and third preference, August 7th; and their first preference in time was 2:OO P.M. and second was 7:OOP.M.
A discussion followed as to an appropriate place to hold the meeting, and Consultant Mitchell made a suggestion that available facilitkes at Mira Costa College by considered, and it was decided that this possibi!fty would be explored by him and a meeting date and place be firmed up which will be agreeable to all parties concern€
Additional engineering costs by the Authority was also discussed and each Agency will be informed by a letter from Mr. Bob Melbourne outlining in detail additional engineering costs which will be incurred for use by the Agencies in their budget planning.
of SDCWA held, but rather the members were taken on a trip
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Authority, dated May 21 I 1975, advising that the Board of
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Meeting of June 4, 1975
Engineer Kubota questioned the cost involved in connection with the Authority conciucting tile EIR hearings and was advised that the Authority will also submit a breakdown of these charges to each agency.
It was also brought up that there is an option available for each of the Agencies to conduct their own EIR nearings if they so desi re.
Hanager Priday advised that as per a suggestion by Engineer Kubota at the last Stiff bieeting, that prior to a commitment by this Board on any of the issues involved, a meeting of the TAPP Committee be convened upon return to the City of Ijirector Mac Leod to review the complete status of the project as it now stands and then present their findings and recommendations tc the Board for their disposition.
Executi ve President Maerkle requested the Board 50 into Executive Session Session for discussion of personnel matters, and upon motion of Director
carried, tne Board went into Executive Session at 2:29 P.M.
Legal Counsel reported for the record that upon motion of Director Engelmann, seconded by Director Carmichael , the Board went out of Executive Session at
2:49 P.M. and returned to regular session.
Legal Counsel I
CGunsel Swi rsky recommended that the two points of issue; the matter of the proposed open space ordinance and repGrt on the action by the City Counsel ; and reso.lution in reference to the Standard Specifications for water system construction be taken up later in the meeting.
President Maerkle called for a coffee break at this time, (2:51 P.K.), and the meeting resumed at 3:13 P.H. Nr. Bryn Evans left the meeting at this time.
District Engineer:
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Engelmann, seconded by Director Carmickael 3 and unanimously
I Resubdivision Engineer Kubota reported advice from the developers of La Costa La Costa Estates Estates North development which has been approved by this iilorth Board have reassessed development plans for this project and
this project from the City of Ca;-lsbad. are in the process of obtaining approval for new plans for
2500 iiavarra Engineer Kubota requested acceptance by the Board of 5 easement
2500 Navarra project, and after discussion, upon motion of Director Kelly , secondec
by Director Engelmann, and unanimously carried, approval of the Engineer's request
was granted.
A1 tami ra Engineer Kubota requested acceptance by the Board of 3 additional Unit k'3 easement deeds frorn tne owners of condomini urns in Altamira
development, and after discussion, upon motion of Ciirector Carmi chael 9 seconded
by Director Engelmann and unanimously carried, approval of the Engineer's request was granted.
deeds from owners of pr0pert.y located in the common areas at the
Unit #3, who have l/85th interest in the greenbelt areas of the
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Point "U" Regulating Engineer Kubota, by use of a blackboard sketch showing the Station and Pipeline locations and tie-ins of the proposed Point "D" Regulating Kodi Fi cati 011s Station and Pipeline Kodifications, discussed all phases of this project in detail; and recommended approval of the Boar the plans for construction of this project which will be located at the intersectic of El Camino Real and Palomar Airport Road, wnicn has been designed to regulate pressure for the projected service requirements, which will encompass an area of everything west of El Carrlino Real and south of Palomar Airport Road.
I%-. Kubota advised that an initial estimate of the cost of this project ran approximately $70,000, which was based upon a gross of bidding the project and using a1 9 new materi a1 in construction.
Mr. Kubota recomnlended consideration be given to the use in the project of a Cla Valve and some salvaged steel piping in the District's stock. Due to the priority of this project, he recommended the Board authorize issuance of purchase orders- for the regulating valve and plug valve, as there is a 16 weeks time required for deli very of these two items.
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Meeting of June 4, 1
He also recommended consideration be given as to whether this project should proceed on a formal bid basis or on a time and material basis.
After further discussion, upon motion of Director Carmichael 4 seconded by Director Engelmann and unanimously carried, plans submitted by the District Engineer for construction of Point 'ID" Regulating Station and Pipeline Lodifications were appro1
lipon txotion of Director Kelly, seconded by Director Engelmann, and unanimously carr authorization was given to issue purchase orders for a regulatincj valve at the list price of $8,900 plus tax, and a 2G" plug valve at the list price of $2,700 plus ta, for use in the construction of Point "D" Regulating Station as recommended by- the: District Engineer.
Engineer Kubota recommended ratification by the 3oard of action by Manager Priday in posting required notices with the County Clerk's Office and in the District office in compliance with the guidelines of C.M.W.D. as set forth by EIK regulatior and also the District acting .in this regard as ministerial agents for the developer of this approved subdivision in the construction of Point "D" Regulating Station, anci after discussion 9 upon motion Gf Li rector Kelly, seconded by Director Engelmanr and unanimously carried, ratifica€ion of Nanager's action was granted.
Engineer Kubota advised he is preparing and will distribute a formal report on his recommendations and findings for construction of Point "D" Regulating Station and Pipeline Modifications.
Master Plan for Counsel Swirsky recomended that in connection with the Public \dater System Master Plan for Public Water System in I. il. No. 2, which Nest of El Camino has been approved by the Board, the Staff recommended that we Real - I .U. No. 2 proceed with the formal aspects of this plan with a pub1 i c hearing before the Board of Directors, and requested adoption by the Board to set i formal public hearing date for Wednesday, July 16, 1975 (a regular Board meeting date) ; to authorize the publication of the formal notice in the local newspaper and authorize Legal. Counsel to retain a professional court reporter for public hearing procedures, and after discussion, upon motion of Cirector Kelly, seconded by Director EngelRann, and unanimously cGrried, adoption of the outlined public hearing procedure as presented was approved.
Standard Specifi- Engineer Kubota advised the Board that a set of revised plans cations for Water and:Specifications has been prepared for water system System Construction construction and outlined the r;?ajor changes and additions which have been made, and after discussion and a request by Director Kelly, a decision was made to await action on approval of these revised
specifications pending perusal and consideration by the Board members of the prepared text, a copy of which will be furnished to them.
Piezometer Engineer Kubota reported receipt of a piezometer report from Report Fugro, Inc., which he will reproduce and distribute a copy of
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to each, and discuss at the next meeting of the Board.
S.G.G. s! E. Co. Engineer Kubota reported that he received word that S.D.G. & E. w' Natural Gas be installing a 16" high pressure line which will parallel the
Pi pel ine District's main 27" line in Palomar Airport Road from Rancho Santl Fe Road to El Camino Real.
General Manager:
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Open Space Manager Priday advised the Board in regard to a request from the Ordi nance Department of Parks and Recreation to fill out a questionnaire submitted by them as to the District's intention regarding use of our recreational facilities. Manager Pri day reported to the Council that the preliminary plan submitted by tne City Planning Cepartment, with authorization by the Council, did not pertain to our District, anu requested elimination of this portion of the plan as far as C.M.!A.D. is concerned as it does not apply, and has also advised the San Diego County Comprehensive Planning Commission.
5. c. C.W.A. Manager Priday advised of his attendance at a meeting of the cperating heacis of menber agenc ks on May 29ti1, and reported on some of the items discussed. Nilen we get the filtered water January, 1976, there 1 be a comp?etely new system of operation. A meeting will be scheduled as soon as possible between John i-ienley and Kurt Nusser of our crew with the Operatitlg Engine Nick ilicolas to review the operating- procedures for distribution-of the- filtered water, because it is entirely different and will have to maintain as near as possible a balanced system with no peak flows, because if we exceed a peak flow,
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that has been predetermined by our prior use of water, for every second foot in addition to that peak, it will cost the District $2,700 per acre foot. In connecti with this, Ranager Priday feels it is possible that the District will have to go to night irrigation in order to maintain that system. One of the problems in re- quiring additional flows is that it will take 24 hours to get a change in the flow; which WE now get in 30 minutes.
Nanager Pri day reported the District has been offici ally notified that untreated water starting July, 1975 to Janua.ry, 1976 is increasing in cost by $2.00 per acre foot which will bring our cost figure to $59.25 per acre foot of water.
Manager Priuay advised how the cost will be determined for each Agency receiving the filtered water, and predicts that as of January, 1,1976, the District's cost of water could go up $15.00 per acre foot, and the District will have to bl;dget accordingly, and advise the City of Carlsbaci people of these facts.
Operations :
Manager Priday reported the Lake level at 503;2, and the flow from the Authority is running 12 cfs,
La,& Wednesday nite the tie in was made to the new 1 ine at the corner of Palornar Airport Road and El Camino Real.
A new safety rail, as required by OSHA, has been installed at the Santa Fe Reservoi
In addition to the daily routine, the crew is checking out all of the metering and regulating stations and doing a great deal more preventive nmintenance work.
NCR Machi ne Manager Priday requested approval of the Board of a system service Agreement agreement with N.C.R. to furnish necessary additional equipment
motion of Director Kelly, seconded by Director Carmichael , and unanimously carried, approval was grarlted to authorize Manager Priday to sign the order for this equipmc
lilanager Priday reconmended approval of the Board fcr attendance by our crewmans Francis Thompson, to attend 2 sessions of a Flalrmable Liquid Seminar to be held June 4th and 5th at the Sands Motel in Sat1 Diego for a fee of $25, and after dis- cussion, upon motion of Director Carmichael , seconded by Director Engelmann, and unanimously carried, approval of this request was granted.
Rati fi cation Upon motion of Director Engelmann 9 seconded by Director Kelly, an( of Checks unanimously carried, the Board ratified checks i40. 2923 through Pic
the sum of $21,145.87.
Other Matters :
Paul Idalker - Manager Priday advised the Board that per their request, Mr. Paul Auditor Walker, Auditor came in and tal ked to members of the Personnel Committee, Mrs. Simpson and myself, and has made a proposal to the District to complete the audit of the Gistrict's records based on his standard hourly rates, not to exceed an aggregate sum of $3,8005 unless, unustial difficulties are encountered, which requi're 'investigations more extensive than is ordinarily required for an audit, and after discussion, upon motion of Director Engelnlann, seconded by Lirector Kelly, and unanimously carried, acceptance of Paul Walker's proposal was accepted.
kWWA Meeting Counsel Swirsky requested offi cia1 actiou: by the Board in approva' of Director Nac Leod's attendance at the Gistrict's expense, to represent the District at AWWA's 95th Annual Conference in Ninneapolis, and upon motion of Lirector Carmichael It seconded by Director Engelmann, and unanimously carried, approval was granted for this request.
Adjournment: There being no further business to come before the Keeting, Cirec. Carmichael motioned for adjournment at 4:37 P.M.
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for use in bookkeeping procedures , for the sum of $750, and upon
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2951, covering the period from Hay 21, 1975 to June 4, 1975 in
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Respectfully submitted,
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