HomeMy WebLinkAbout1975-08-20; Municipal Water District; MinutesMINUTES OF THE REGULAR MEEJIfilG OF THE BOARD OF DlRECTORS OF THE CARLSBAD MUNICIPAL WATER'DLSTRXCT HELD ON .AUGUST 20, 7975, AT 2;OO P.M. AT 6480 EL CAMINO REAL, CARLSBAC 9 CALI FBRNIA; ..
The meeting was called to order at 2:03 P.M. by President Maerkle, with Directors Carmi chael , Engelmann, Kelly and Macheod answelning the roll ca? 1. Also present 9 were Manager Priday, legal Counsel Swirsky, Engineer Kubota 9 Pub1 i c Re1 ations Con- sul tant Mitchell and Office Secretary. Mrs. Arthur Bonas and Nrs . Ruth Honnol d League of kJomen Voters ' members, and Gi 1 Davis , reporter for the E1 ade-Tri bune, were also present. Representing the City of Carlsbad were Public Norks Director Ron Beckman, and Administrative Assistant Roger Greer.
Approval of After discussion, upon motion of Director MacLeod, seconded by Ni nu tes Director Engelmann, and unanimously carried, the minutes of the regular meeting of August 6 9 1975 and adjourned meeting of August 20 9 1975 were approved as corrected.
President Maerkle we1 comed invited guests Mayor Robert Frazee, Councilman Lewis Chase, and City Manager Paul Bussey (2: 50 P.bl.) and introduced them to the members of the Board and Staff, and invited their comments in the discussions.
Commi 'ttee Reports :
S.D.C.M.A. Directoor Kelly reported that he and Manager Priday attended the S.D.C.W.A. regbilar meeting, and of particular interest to the District was the item on the Agenda regarding TAPP as t~ their acceptance of the Proposal, in the form of resolutions, offered by the 3 involved agencies that the Authority take over the construction of this project. A determination was made that additional time was needed to consider this proposal , and a. decision was made to postpone a motion on this issue for a month.
I
I
Manager Priday reported he received favorable coments from the members of the Board he spoke to and felt that the hthority should build and operate TAPP up to the three take-offs.
Water Manager Priday advised tha.t the District's evaporation costs Evaporation have increased considerable, due to the increase in stored water from 1500 to 2500 acre feet, and will be a factor in determining the cost of our water in the future. A discussion followed on the possibilities of solving this problem and Director Kelly suggested that consideration be given to a construction , by the Authority , or addi ti ona7 storage Pxil i ty at the Squires Dam site.
Public Relations:
Consultant Mitchell distributed copies of the recent news cl ippin of interest to the District 2nd commented on M1dD 's press re1 ease 8/7 9/75.
Water Tour Mr. Mitchell advised that plans for.the proposed water tour set
POY October loth, 17 th and 72th are progressing as scheduled o
Board Communications:
Director Carmichael spoke of comnunications he has received re1 ative to tax rates 9 and the proposal that the Authority take on the construction of TAPP, and the controversy over the kJater Authori ty 's 136 rate, which the City of Los Angel es is contesting.
I Landscaping:
Manager Priday reported the landscaping of the headquarter's site is beins held up pending installation of the pipeline by S.G. & E. Co.
TAPP Director Macteod reported that the TAPP Committee is awaiting the
to construct the project.
President Maerkle call ed for a short recess at 2:50 P.M. and the meeting continued at 3:75 P.M.
Water Authority's decision regarding the proposal made to them
Legal Counsel: No report.
District EJgineer:
Ld Costa Casa Engineer Kubota advised that the present developers of the Grande project known as La Costa Casa Grande have requested acceptance by the Board of the completed on-si te pub1 ic water system, valued a.t an estimated $37,550, and after discussion, upon motion of Director Carmichael 9 seconded by Diyectoy ISacteod, and unanimously carried, approval was granted to accept the pub1 ic water system as recommended by the District Engjneer. I "Costa Verde Engineer Kubota recommended acceptance of the Board Gf the
$5,000 for the project known as La Costa Yerde, subject to LCS #1 completed on-si te pub1 i c mter system, valued at an estimated
delivery next week of a Title i)olicy, and after discussion, upon motion of Director MacLeod, seconded by Director Kelly, and unanimously carried, approval of the Engineer's recommendation was granted, subject to receipt of the required Title Policy.
La Costa Estates Engineer Kubota apprised the Board of a redesign of the La Costa North - CT 75-4. Land Go. subdivision known as La Costa Estates North , and a
layout for the redesigned subdivision, who have advanced funds to the District to cover costs, and the formal plans will be presented to the Board for their consider- ation at the next regularly scheduled meeting.
Alicante Hills Engineer Kubota informed the Board of receipt of plans for a
request from Rick Engineering Company to prepare the water systen
CT 75-6 new subdivision for development of single family units in Alicante Hills, comprising 44 acres of land.
Savage/Lyman Engineer Kubota advised of receipt today from William Savage Property for p.a.ezoni ng and annexation to the City of Carl sbad of 42 -48 acres of land, know as the John Lyman property, on the East si de of the Freeway to be devel oped with a density of 10 to 20 units per acre.
Point "0" Pressure Engineer Kubota advised that a determination of the 1 OW bidder Reducing Station on the Point 'ID" Presstire Reducing Station and Related Pipe- lines project has not been made as yet. A discussion followed regarding the possibility of the District obtaining and furnishing the fabricated pipe, and Engineer Kubota advised he would explore this possibil ity and present his findings and recommendations to the Board for their consideration in connection with award of the contract.
Oceans i de/ Engineer Kubota presented for the Board's approval a formal Carlsbad Intertie agreement between CMWD and the City of Oceanside for the owney- ship and maintenance of the Oceanside-Carlsbad Intertie, which has been accepted and executed by the City of Oceansi de, and awaits action by this Board. Engineer Kubota informed the Board of the terms of this agreement 9 and after discussion, upon motion of Director MacLeod, seconded by Director Engelmann, and unanimously carriedg approval was granted to accept the agreement and authorize necessary signatures D
Manager Priday recommended that our crew and the City of Carlsbad $dater Department crew get together not 1 ess than 2 times a month to operate it and clean it, to make certain it is operable when needed.
General Manager:
Senate Bi 11 Manager Priday reported on a call he received from John Collins
I
B No. SB529 of VID regarding Senate Bill SB579 changing the required 66-2/3% required vote to 51% on General Obligation Bonds, which is now on Governor's desk for signature, but no action was taken by the Board.
Covington Bros. Manager Priday advised that the California Coastal Commissjon has Subdivision turned down Covinyton Bros. proposed subdivision.
Macario Refinery Manager Priday advised the Eaord of receipt of correspondence Hearing regarding the August 23rd hearing in connection with the pro-
posed Macario Refinery, and the Manager's recommendation that we do not participate in this hearing 9 and it was so agreed.
-2- Meeting of 8/20/75
Counci l Manager Priday attended th.e Council Meeting last night, and Meeting reported on two items of interest tQ t&e District;. l1) Lot 404
condominium and (2) request for an encroachment permit from La Costa land Co. to install rail fencing on the public rights-of-way', and Nr. Beckman of the City indicated approval with the condition that they must clear this with CMWD where their fencing interferes with meter boxess fire plugs, etc.
Opera t i on : Flow at the present time from the Authority is 20 c.f .s. and the Lake level is at 498.5 feet. Routine maintenance of the system; and material for repainting of the headquarter's buildings has been pur- chased, and our crew wi 1 l be proceeding with the paint job.
LCS '#5? I)enni.s +!ohson's request for appraval for a one-lot
I Purchase Orders
Finance Commi ttee
Manager Priday advised of a request he received to set up a policy for the District in regard to purchase orders, and the have the following recommendations for the Board's consideration: Director Engelmann referred the Board to a memorandum to them from the Finance Committee, dated August 20, 1975 on the subject of Purchase Orders and Project Work Orders which reads as follows:
"(1 1 The Committee met regarding the use of purchase orders for materials and services. Until such time as a written policy statement can be prepared and approved by the Board, it was determined that we will use purchase orders on everything, except that which has been contracted for and approved by the Board such as chlorine, gasoline, uti1 ities and other mandatory services.
(2) Project Work Orders were discussed and it was determined by the Committee that they should be used for a17 projects that may be identified with our Consultants as well as cur Operating Personnel.
Project Work Orders will be used on the Point 'I'D'! Pressure Reducing Station and/or any items under the jurisdiction of the CMWD that will be identified as projects."
Nanager Priday advised that Engineer Kubota identifies what his estimated costs are going to be when he presents the project for approval by the Board of Directors, and our plan on the Project York Orders is that we will present to the Board a Project Work Order which will include engineering costs and all other items which wi 11 identify what any total cost of a project will be. On the Purchase Orders , the proposed policy wi 7 7 be issuance of purchase orders to our general suppliers on a monthly basis with a stipulated dollar limit based on prior purchasing exper- ience Prom the accounts and we will continue working out a detailed procedure which we will present to the Board for their consideration and action.
Investments Di rector Kel ly reported the fol 1 owing investments : Certificate
bearing interest of 6%, maturing on November 5, 1975; and Certificate of Deposit dated August 11 , 1975 in the amount of $750,000.00, bearing interest of 6% maturing on November 10 3 1975 , and after discussion , upon motion of Director Macleod, seconded by Director Engelmann 3 and unanimously carried, the Board ratified the action taken by Treasurer Kelly.
ETA Program fdianager Priday advised the Board that representatives from the CETA program met in the District office and went over our per- sonnel and accounting records in connection with the program, and advised there is a possibility that funding of the program will continue until June 30, 3976. They
will now supply the uniforms needed by ETA employees, and fund for the lease agree- ment on a typewriter, which we can lease on a leasedpurchase plan if so desire.
I
of Deposit dated August 7 5 1975 in the amount of $252,000.00
1 Ratification Upon motion of Director MacLeod, seconded by Director Kelly, Of Checks and unanimously carried, the Board ratified Checks No. 3153 through No. 3235, in the Amount of $73,756.66, covering the period from August 8, 7975 to August 20, 1975.
Special Accounts Director Engelmann presented a statement for services rendered from Woodside/Kubota & Associates, Inc. for the month of July, 1975, for approval by the bard. After discussion, upon motion of Director Engelmann seconded by Director FRacLeod, and unanimously carried, the Board approved payment to WoodsidelKubota 8 Associates, Inc. in the amount of $1,057 for general engineering, $1,658 for trust account projects, $1,202 for capital and special projects and $156 for annexations and detachments for a total sum of $4,073.
-3- Meeting of 8/20/75
I
Dis tri ct Engi ., new:
*Costa Verde @Jineer kbata reqwsted action by the Board in .acceptance of
michael 3 seconded by Director Macleod, and unanimously carried, the Board accepted the easement deed as recommended by the Engineer.
Adjournment: Director Carmichael declared the meeting adjourned at 420 P.M.
LCS #I an easement deed from Ralph Bwy in connectfon with Costa Verde
project, and after dtscussion, upon motion of Director Car-
I
I
-4- Meeting of 8/20/75