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HomeMy WebLinkAbout1975-10-15; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING 9F THE BOARD OF DIRECTORS OF THE CARLSBAD PilUNICIPAL WATER DISTRICT HELD CN OCTOBER 15, 1975 AT 2:OO P.Ne AT 6480 EL CAMINO REAL, CARLSBAD, CALIFORNIA: I The meeting was called to order at 2:06 P.M. by President Maerkle, with Directors Carmi chael , Engelmann, Kelly and MacLeod answering roll call o Also present were Legal Counsel Swirsky, (arrived at 3:13 P.M.), District Engineer Kubota, Public Relations Consultant Mitchell , General Superintendent John P. Henley, Accounting Officer lrlilda Simpson' and Office Secretary. Mr. C. Paul tdalker, Auditor, and his assistant Keith Presnell; Administrative Assistant Roger Greers representing the City of Carlsbad; Mrs. Ruth Honnol d and Mrs. Arthur Bonas 9 League of Women Voters' members; and Henry Thomzson and bJilliam,Barlow, interested citizens of Carlsbad were also present. Approval of After discussion, upon motion of Director MacLeod, seconded by Mi nutes Director Engelmann, and unanimously carriedg the minutes of the regular meeting of October 1, 1975 were approved as corrected Annual Audit President Maerkle called upon the District's Auditor, C. Paul Report Walker who gave an oral presentation of the written report pre- 30, 1975, setting forth. the re1 ated statements of revenue and expense, reserves 3 equity and fund balances and chmges in financial position for the year then ended. Mr. Walker indicated the report reflects a healthy financial condition of the District's operation; and advised that a letter of recommendation of procedures wi 11 be prepared by him and presented to the General Manager for presentation to the Board for their consideration and approval D President Maerkle thanked Mr. Walker for his presentation of a fine report. Gommi ttee Reports : pared by h'im of the Gistrict's financial position as of June I S.D. C.W.A. Director Kelly attended the regularly scheduled meeting of the particular interest to this District. A motion picture dealing with the water business in California is being produced at an estimated cost of $25,000 and this cost will be borne by the member agencies. This film is being produced to educate the people in the County in connection with passage of bond issues they will be requesting in coming elections. This film will be distributed through various organizations and service clubs. Otay Municipal Water District has agreed to underwrite the cost in order to expedite its production, as they have an imme- diate need for presentation to their constituency for passage of bond issues. Director Kelly estimates the District's cost will run around $1,000. S.D.C.W.A. and reported on proposals and recommendations of Other items Mr. Kelly reported on: Consideration by the Authority to cover their individual members under public liability insurance; a Nuclear Conference Seminar to be held in San Diego November 22 and 23, 1975; and operations report. Public Relations: Water Tour Pub1 i c Re1 ations Consultant Mitchell reported on the recent went very we1 1. They were accompanied by a camera crew from Channel 8 TV, who will present their story in 3 or 4 segments 1 ater this month; and also the Manager of the Tirnes Advocate and the Vista Press. Director Engelmann and Director MacLeod both expressed their thanks for the opportunity to make the trip which they found interesting and enjoyable. tour of the California State Water Project, which he felt 1 Fi lm-Water Mr, Mitchell advised he discussed the film being produced by Industry Roger Tilton of San Di ego for the Water Authority thro,ugh currently planned, will have an open end to be taken by ourselves, for example and go into slides at that point to discuss the District's activities, and have a 30 minute program for presentation. Otay MdDe The film will be about 15 minutes long and as School Program Mr. Mitchell advised he is also working with MWD in assembling classrooms and in tour of the District, and the Water Authority will also assist in this regard. a program for presentation to the sch'ool children in their - I- Board Comnluni cations : Water Director Carmichael sp0k.e of the difficulties he has encountered Recl amation in trying to work out a plan for reclamation of used water, the 1 imitations for the use of this reclaimed water. He called on Mr. Henry Thompson of Carlsbad, who is making a study of ways to reduce the cost of tax- ation of the people, and in particular the retired people who are on fixed in- comes. He suggested one way would be to reduce the utility charges, and in the District's sphere, this perhaps could be accomplished by finding ways to use re- claimed water, which might be stored in our natural lagoons and treated for reuse. At President Maerkle's. suggestion, Mr. Thompson agreed to work with the District to accomplish this study. President Maerkle called on Mr. William Barlow for his remarks, and he posed the question as to whether the Board has made any studies on how the Coastal Planning in this area will effect the prospects of growth and amortization of the District's in-plant facilities. President Maerkle advised that Director Kelly has been keep- ing abreast of developments by the Coastal Commission in this area, and informs the Board of their activities. A discussion followed on the need for planning to project requirements for water service in lieu of the restrictions being imposed by the Coastal Planning Commissio and other governmental agencies. Mr. Roger Greer spoke of the master planning being performed by the .City of Carlsbad, which will be tied into the planning of the District. President Maerkle stated that the District will have to do some research in the very near future on our course of action in this regard. due to the Health Department's restrictions in this regard, and I .. Landscaping: No Report. Tri-Agencies Pipe1 ine Project: No Report. Legal Counsel : No Report. President Maerkle called for a short recess at this time, 3:19 P.M. and the meeting was resumed at 3:45 P.M. Switters Parcel Map Engineer Kubota advised the Board of a request from Mrs. Fire Hydrant Switters for the District to have us sponscr the construction of the 8" water line and fire hydrant on Palomar Airport Rd. between Parcels "A" and "C" , and has deposited with the District a $1 5,000 Certificate of Deposit for that purpose, as per estimate of cost prepared by Superintendent John Henley, and after discussion, upon motion of Director Car- michael, seconded by Director Engelmann, and unanimously carried, Mrs. Switter's request was granted, as recommended by the Engineer. Master Planning Engineer Kubota reported to the Board that he has responded to Water System La Costa Land Company, and also invited Mrs. Wiggins, who La Costa North- is the Manager of the Bressi Ranch to join with La Costa Bressi Ranch North development and do the study for the master planning of the remainder of I.D. #2 east of El Camino Real and south of Palomar Airport Rd., and is awaiting their response to h.is proposal. Zone Change - Engineer Kubota advised the Board of a request to the City of La Costa Res D Carlsbad by S.D.G.& E. Co. for a use permit to establish their Site substatilon which will be constructed next to our water tank site at La Costa, and in connection with this request, consi- deration of a zone change of the area involved, and Engineer Kubota recommended Legal Counsel Swirsky review the zoning ordinance, meet with the City Planning Department and come back to the Board with their findings and recommendations, and President Maerkle concurred with the Engineer's recommendation. Point "D" Engineer Kubota advised the Board of progress schedule in Pressure Reducing connection with construction of the Point I'D" Pressure Reducing Project Station, which indicates our subcontractor will be able to meet 'I I the construction time deadline. General Manager: In the absence of Mr. Priday, Engineer Kubota presented the General Manager's repor- -2- 10/15/75 Eani kai, Lane Nr* Kubota reported on a letter the Distri.ct recei,Yed October Mobi 1 e Home 10, 1975 from Mr. Jack Robinson, officer of the South Shores Park-Complaint Develoijrnent Corp., owners of Lanikai Lane Mobile Home Park, Rate -Change complaining about the increase in their bill clue to the rate the rate increase prior to hi1 ling at the higher rates. After discussion, Mr. Kubota advised he would acknowledge and respond to Mr. Robinson's letter and refer the matter to Mr. Priday for his attention upon his return. changes 3 and the fact that the District did not advise them of I Rezon i n g Mr. Kubota advised of a notification received from the City Propos-a1 city of Carlsbaci advising of a public hearing to be held next Tuesday of Carlsbaa n.ight regarding a proposal to rezone this District's property to legal Counsel Swirsky for his review and report. from Rl'-lO,OOG to "P-U" Zone, and recommended we turn tnis over -: S.D.G.& E. Co. Mr. Kubota advised of an invitation received by the District hearing on the studies and priorities for providing electrical service to their customers as the amount of electrical power decreases at the time of emergencies 5 which would effect our chlorination and pumping stations, and Mr, Priday will handle this item upon his return. Parks & Mr. Kubota advised of receipt of an invitation to the District Recreati on by the Parks and Recreation Department of the County of San San Diego Co. Diego to attend a meeting Tuesday, 'Gctober 21, 1975 on the subject of Batiguitos Lagoon Regional Park Master Plan, and Director Carmichael arid Superintendent John Hen1 ey will attend the meeting. Water Quality Mr. Kubota advised cf receipt of a letter of explanation from the Water P,L;thori ty regarding the reports of poor tasting and quality water in which, they zdvised the problem has been isolated at Skimers Dam, which is a new reservoir and caused by temperature inversiong and they have taken necessary steps to remedy the situation. from San Diego Gas 81 Electric Co. to participate in a public 'I iniater Authority Pire Kubota adviscd of an irtvitation frorii the Water Authority Operating Heads to attenc! a meeting of the General Nanagers 3 call ing on the Heeting-10/23/75 agencies -to submit to the meeting a list of potential projects, building the major pipeline projects, and consider buying back pipelines that other agerxies have already built and paid for, on a.n amortized basis3 and Engineer Kubota will attend the meeting and report back later. 1 ike our TAPP project, where they are going to consider AWWA Mzeti ns Mr. Kubota advised of the AWWA Meeting to be held in San Diego October 28-31 October 28th tnru the 31st, ana upon motion of Director MacLeod seconded by Director Engelmauin, and unanimously carried, approval was granted for employees of the District to attend the meetings at the dis creti on of the managemerl t n City Couilci 1 Mr. KuSota reported on his sttendance with Director Kelly Meet i n g at the City Council Meetirrg, and the action of the Council on the May Co. parking lot as it relates to the fact that they are going to proceed with one and one-ha1 f mil 1 ion dollars worth of bonds > which will hawe an impact on the District because of the financial obligations it does crkate; and the need for additional water service for the expansion, and will be working with the City in this regard. Operations : Flow from the Authority 20 cas e f., and the Lake level is at complimefited Superintendent Henley on the beautiful lawn outside tnhe Cistrict Headquarters s and feels the crew has done a very good job. Purchase Grder Mr. Kubota advised that as per the Board's authorization, #I 730 Purchase Order #1730 has been issued to Dixon Ford in the Model Ford Courier trucks at $3,199.31 each plus Sales Tax, and less allowance for trade-in of the 1971 Ford truck of $978.00. 430,Gr 9 reported by Superintendent Henley. Mr. Kubota I amount of $5,874.54, which represents purchase of 2 1975 -3- 10/15/75 Purchase Order Nr. Kubota reccnmenbed approval by the Board of issGance of No. 1733 a purchase order to Joor Manufacturing for 1 cage for ladder to he installed at the Santa 'Fe Tank as' safety re- quirements of OSHA for. the sum of $50G.G8, and upon motion of Director Carmichael, seconded by Director Kelly, and unanimusly carriedg approval for issuance of Purchase Order No. 1737 was- granted. I Rat: fi cation Upon motion of Director Macleod, seconded by Director Engelmann o.f Checks and unanimously carried, the Board ratified Checks Noe '3375 October 15, 1975 in the total sum of $10,018.85. thru No. 3437, covering the period from October 3, 1975 to Speca'al Accounts Girector Engelmann presented a statement of services rendered performed in the month of September, 1975, and upon motion of Director Engelmann, seconded by Director Kelly, and unanimously carried, approval was granted to pay Woodside/Kubota & Associates $7,044 for General Engineering, $1,109 for Trust Account Projects, $230 for Special Projects for a total of $2,383. Adjournment: there being no further business to come before the meeting, Director Carmi chael called for adjournment of the meeting at 4:43 P,M. by Moodside/Kubota & Associates, Inc. for engineering services - Respectfully submitted, 'I c Secretary of the Board of Dire-' L bo rs I -4- 10/15/75