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HomeMy WebLinkAbout1977-02-02; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT, HELD ON FEBRUARY 2, 1977, AT 2:OO P.M. , AT 5950 EL CAMINO REAL CARLSBAD, CALIFORNIA: The meeting was called to order at 2:05 P.M., by President MacLeod, with Dire( Carmichael , Engelmann, Kelly, MacLeod and Maerkle answering roll call. Also present were Assistant General Manager Henley, Legal Counsel Swi rsky, Districl Engineer Kubota, Public Relations Consultant Mitchell , Accounting Officer Wilc Simpson and Office Secretary. Mayor Frazee and Utilities and Maintenance Dirc Roger Greer of the City of Carl sbad, Mrs. Ruth Honnol d and Mrs. Margaret Bona: members of the League of Women Voters , Gil Davis , reporter for the Blade-Tri b\ Mr. Henry Thompson, representing the Citizens Association of Taxpayers of Carl and Mr. George F1 anders , Chairman of Community Cause. Approval of Minutes Upon motion of Director Maerkle, seconded by Director Engelmann, and unanimously carried, the minutes of the regular meeting of January 19 , 1977, were approved as corrf Communi cat i on s from Audience : Proposed City of Carlsbadl President MacLeod called on Carlsbad Mayer F> C.M.W.D. Merger to address the Board , as per his request pri( the opening of the meeting. Mayor Frazee St, that the City Council of the City of Carl sbad has instructed him to initiate ( cussions with the CMWD Board on the matter of the eventual assumption of both management and Board functions of CMWD by the City of Carl sbad. He further s' it is their understanding that this can take one of several forms : That the 1 Board, by action, has the authority to relegate that function to the City of Carl sbad; and also that the voters of the District, through a regularly sched election, may also elect that option. He requested permission of the Board that the District staff engage in discussions with the staff of the City of Carl sbad. Engineer Kubota questioned Mayor Frazee on the possibility that CMWD should a control of the City's water system, and the point that three other water dist serve Carlsbad residents and should be considered in the discussions. Mayor Frazee stated that these points were not considered as possibilities. President MacLeod stated that the proposal by the Mayor will be taken under a visement and a committee wi 11 be appointed to engage in discussions with the City' s staff. Comments from Audience President MacLeod recognized Mr. Henry Thomp a representative of the Carlsbad Association Taxpayers , and Mr. George Flanders , a member of the Citizens' Council of Carl who were in the audience and requested permission to address the Board. Mr. Thompson spoke to the various issues considered by the Board, and the Board a staff responded explaining the operations, plans and aims of the District in commodating thei r customers ' demands for service now , as we1 1 as their pl anni for future development of the area, with an emphasis on ways to conserve wate Committee Reports : S.D.C.W.A. Di rector Kelly had no report. Pub1 i c Informati on: I I I Resolution - Water Public Relations Consultant Mitchell discuss Conservation the possibility of the District adopting a s resolution to M.W.D.'s resolution on conserv of water supplies because of the California drought problem. After discussia upon motion of Director Kelly , seconded by Director Maerkle and unanimously c approval was granted for Legal Counsel Swirsky to draw up a resolution statin the Board's views on ways of conserving water. Annual Report Mr. Mitchell reported that the District's ar report is now at the printers and will be ab able for mailing shortly. Tri-Agencies Pipe1 ine See report on TAPP later on in this meeting. Project Water Rate Study Chairman Kelly of the Water Rate Study Comm ; advised he will have a report of recommenda at the next meeting of the Board. Legal Counsel : LAFCO Procedure Legal Counsel Swirsky reported receipt of a rective dated January 25, 1977, stating proc to be followed in completing the filing of changes of organization with LAFC( of January 1, 1977, which has become a part of the District's records. APCD Monitoring Legal Counsel Swi rsky reported the District Stations - SDG&E Co. been approached by San Diego Gas ti Electric pany on behalf of APCD to instal 1 two moni tc stations for monitoring emissions from the Encina Plant, one on the site of c Santa. Fe reservoir and the other on the site of our "E" reservoir site. Mr. Swirsky set forth the conditions of an agreement worked out at the staff with S.D.G. & E. Co., that the installations will not interfere with the Dist use of the site and construction to be in accordance with sketch submitted ar. proved by the Manager; and that CMWD will have the option of attaching to the power line S.D.G. & E. Co. will install at the ''E" reservoir site without any to the District, and after discussion, upon motion of Director Maerkle, secon by Director Kelly, and carried by a vote of four (4) ayes with one (1 ) absten by Director Carmichael, approval was granted for S.D.G. & E. Co. to proceed w the installation of the two monitoring stations as set forth and in accordanc with conditions as recommended by the C.M.W.D. staff. District Engineer: I I I Templin Heights Engineer Kubota reported that R. Id. Grosse, 1 Subdivision veloper of the Templin Heights subdivision h, submitted a revised tentative map applicatiol to the City, and that in connection with this revision, have advised the City Planning Department that in the event there is an adjustment in the phasing 0' the construction, our District will requi re the developer to adhere to the wa. system construction as set forth in the engineering study to accommodate a cer development schedule. Lomas Santa Fe Engineer Kubota reported on the renewal requc Development of the tentative map proceedings in connectic development of a business park project, now E as the Lomas Santa Fe development, and have responded to the developers that ; original conditions applicable to these holdings, an engineering study will h; to be prepared on all of their holdings before final approval of the first uni can be granted. (Land involved in this project was formerly known as the Loke property. ) President MacLeod called for a recess at 2:55 P.M. and the meeting was resumed at 3:12 P.M. Rancho LaCuesta Engineer Kubota advised that the developers o water line pressure-reducing station which called for electrical power to serv the lighting and filtration of the vault, and because of the location of the plant the installation of power is estimated to cost in excess of $10,000. Frl an operational standpoint, our Assistant Manaaer feels this installation would be necessary and that the power needed for the liqhts and blower could be adeq serviced b.y hooking up a portable generator, which the developer has agreed to furnish, and after discussion, upon motion of Director Maerkle, seconded by Di ector Engelmann , and unanimously carried, approval of the use of the portable c erator and acceptance of same as District equipment, was granted. I .D. No. 2 - Cross-Tie No report. D-1 Reservoir Tri-Agencies Engineer Kubota distributed a copy of the rep( Pipeline Project stating the committee's findings and recommenc Board's consideration and decision. President MacLeod recommended that the Boa members be given time to digest the report and that the matter be put on the ac for the next regularly scheduled meeting of the Board, and upon motion by Direc Rancho LaCuesta are constructing the offsite on the Tri -Agencies Pipe1 ine Project for the -2- February 2 , 1977 Kelly, seconded by Director Maerkle and unanimously carried, the matter wi 11 brought before the Board for their decision at that time. The next meeting the staffs of the three agencies with the Water Authority staff, on TAPP, wi be he1 d on February 17, 1977. Mayor Frazee left the meeting at this time. General Manager: I.D. No. 2 Cross-Tie Manager Henley reported that work on the es lishment of a cross-tie at I'D" reservoir is proceeding and estimates it will take approximately two days to complete the Communications: Padre Dam MWD Manager Henley advised regarding notice of I of the Rio San Diego Municipal Water Distri 1 Santee County Water District to be known as the Padre Dam Municipal Water Di Senate Bill 97 Manager Henley alerted the Board to Senator Nejedly' s Senate 5i 11 97, in which he propo: appropriate use of water in any stream or lake for recreational purposes, wh would necessitate construction of filtration systems, and recommended considl by the Board to register opposition to this bill through letters to our Stat Senators, and the Board concurred with Mr. Henley' s recommendation. I Special Districts Association Meeting February 24th Manager Hen1 ey advised the Board that a din meeting of the Special Districts Associatio be he1 d on February 24th, and a decision wi- made at the next meeting of the Board as to attendance. Operations: Flow from the Authority 0.0 c.f.s. , and the level registers 495.6' as of this date, witt 3.57" of rainfall for the month of January. Mr. Henley advised the connectic being made to the fourth barrel, and also the connection for SAC and other c( nections up north, so flow has been shut down by the Authority. Mr. Henley reported the District will shortly have necessary weather-reportil equipment from the County, and will be designated as an official County Weatl Station for daily weather statistics reporting. Mr. Henley reported the aqueduct will come back on sometime Saturday, Februa, but the District will open the flow on Monday, February 7th and for two montl be getting ''raw'' water at a reduced rate which he will use to fill Squires DL for next year's supply. With the switch over to the fourth barrel in about I months the District will be on filtered water. Mr. Henley reported Squires Dam was inspected today by the State Dam people i there were no problems. Emergency Mr. Henley reported on the matter of emerger Communications communication equipment for consideration bj Board. Under consideration was the use of I and the answering service, or remote with a pager in place of the mobile phor and after discussion, upon motion of Director Maerkle, seconded by Director Engelmann, and unanimously carried, permission was granted to discontinue thc mobile phone and use the radio through the answering service, and for the Mar to obtain data on the pager and report to the Board on his findings at the nc meeting. Ratification Upon motion of Director Engelmann, seconded of Checks Director Maerkle, and unanimously carried, t Board ratified checks No. 5240 thru No. 5267 No. 1001 thru No. 1007, covering the period from January 19, 1977, to Februar 1977, in the total sum of $23,401.49, subject to approval of Legal Counsel Sw I I Executive Session Upon motion of Director Kelly, seconded by [ ector Maerkle, and unanimously carried, an Executive Session was called at 3:45 P.M. Upon motion of Director Kelly, seconded by Director Engelmann, and unanimous1 carried, the meeting returned to regular session at 4:28 P.M. - 3- February 2, 1971 Personnel Manager Henley recommended Joanne Wahl be de: ignated as a permanent employee of CMWD, as : has served her probationary period of six months , and also recommended her sa' be adjusted by a 5% raise effective January 7, 1977, and upon motion of Direci Kelly , seconded by Director Carmichael , and unanimously carried, the Manager'! recommendation was granted. Other Matters : I District Water Engineer Kubota distributed to the Board meml Conservation Program and staff a copy of a packet of information I has prepared relating to water conservation, their review and consideration. Engineer Kubota will consult with Director Carmichael , Chairman of the Water Conservation Committee , on the method of prc cedure to involve our District in taking the leadership in the area of ways a1 means of conservation of water. President MacLeod recommended the District work with the Lions C1 ub Internatic for their assistance from the standpoint of pub1 ic awareness of the water sho, problem. The Board, staff and audience members engaged in a discussion on ways and meal reclamation of used water for human consumption as well as for domestic and at. cultural uses, and concurred that a way must be found to conserve our water SI through this method. Audit Proposals Director Engelmann advised that as per the Bc directive at the last meeting of the Board, 1 Finance Committee has obtained two proposals for auditing the District Is recot for the fiscal year ending June 30 , 1977, and have received the following pro- posal s : C. Paul Walker, dated January 31 , 1977, will perform the yearly audit for a fee not to ex( $3,600, and to prepare the State Controller': I report for additional $200 to $400. Harold D. Hickey, dated January 21 , 1977, prc sented a proposal to prepare the District' s yearly audit for a fee not to exceed $3,400 which includes the State Controller's report. Both of these proposals state that the total fees presented for completing thf audit are based on assumption there will be no irregularities or abnormal tral actions occurring in the procedure which would result in a more detailed exam. ination of the transactions, and should this occur, they will advise before pi ceeding with the process. After discussion, upon motion of Director Carmi chael , seconded by Director En! and carried by a vote of four (4) ayes , with a vote of no by Director Maerkle proval was granted to accept C. Paul Walker's proposal with the condition that same personnel perform this audit as last year. Director Engelmann recommended the District establish a pol icy in connection b auditing services , and a decision was made to have Legal Counsel Swirsky draw a resolution stating that the Board will use the same auditing firm for a mini of three years , who will be required to send the saw personnel each year in F paring the audit, and if that personnel is no longer available, the contract c only be renewed with the consent of the Board, I Adjournment: The meeting was adjourned at 5:OO P.M. Respectful ly submitted, ': /,"- .\,, ;<L.'//;,,,,' /;7 /' //L/Z-&& /9 /' / gp7&5-=d ? /<> President of the Board of Directors ! -7q4- Secretary of the B ard of Directors -4- February 2, 19;