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HomeMy WebLinkAbout1977-06-01; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WAT DISTRICT, HELD ON JUNE 1, 1977, AT 2:00 P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: s The meeting was called to order at 2:04 P.M. by President MacLeod, with Directors MacLeod, Kelly, Engelmann, Maerkle and Uhlinger answering roll call. Also present were Assistant General Manager Henley, District Engineer Kubota, Public Relations Consultant Mitchell and Office Secretary. Legal Counsel Swirsky was absent. Uti1 ities and Maintenance Director Roger Greer of the City of Carlsbad, Mrs. Ruth Honr and Mrs. Margaret Bonas, members of the League of Women Voters , Fred Christensen c Skip Schmidt & Associates, Dave Chamberlain, engineer for Palomar Estates Mobile- home Park, Suzanne Choney, reporter for the Carl sbad Journal , and Gi 1 Davis (arri L time 2:20 P.N.), reporter for the Blade-Tribune, were also present. Approval of Minutes Upon motion by Director Engelmann, second€ by Director Maerkle and unanimously carric the minutes of the regular meeting of May 18, 1977, were approved as corrected. Upon motion by Director Maerkle, seconded by Director Engelmann and unanimously carried, the minutes of the adjourned meeting held on May 25, 1977, were approved as corrected. Communications from the Audience : Pal omar Estates Mobi 1 e- Engineer Kubota reported on the current s home Park of this project and informed the Board th their order, issued on May 18, 1977, that developer cease and desist any work on CMbJD's right-of-way, was complied with. T developer and his staff have since prepared a new color map showing what counsel be advised so the necessary legal documents can be drawn up, should the Board agr wi th thi s developer's requests. Mr. Chamberlain then made his presentation with the color map, describing the CMb area and right-of-way, showing the present access and the new proposed access to tank, a sewer crossing and an electrical crossing. Director Maerkle asked if it wouldn't be more economical to change the culvert rather than the level of our wi 1 ine and Mr. Chamberlain agreed and said that is probably what they would do. Hc then asked for Board approval, in principle at least, (rather than formal since 1 Counsel Swirsky wasn't present) if Engineer Kubota concurred with their (the devc oper) proposal. Discussion fol1 owed concerning changes in the access , (Gil Davi: arrived at this point, 2:2O P.M.) drawings, blacktop and the triangular-shaped p' of land abutting our right-of-way near the tank which would aid in turning vehic around. Mr. Chamberlain assured the Board that there is approximately 60 feet i that triangular area that will not be disturbed in any way and Director Kelly in dicated that this fact should be written into any legal document and Mr, Chamber concurred. President MacLeod then asked Engineer Kubota for his decision on the developer's concept , after Mr. Chamber1 ain again asked for approval in principle, pending ou attorney's approval. Mr. Kubota asked that Mr. Chamberlain put his proposals, a presented to the Board, in writing, so that he (Mr. Kubota) can review them and prepare a final program for the Board's consideration at the next regular meetin President MacLeod asked the Board members for their feel ings and it was decided that Mr. Kubota should make his evaluation, confer with Legal Counsel Swirsky ar present their determination to the Board for formal action. Committee Reports: S.D.C.W.A. Director Kelly reported on this meeting, Of interest to CMWD is their proposal tc eliminate chlorination in the main lines and each agency will do their own. In lation to the Tri-Agency Pipeline (TAP), the figures discussed were the Authorii share of the cost, 2.6 million, and the Tri-City share, 1.4 million, Manager Hc who also attended this meeting, added that they also discussed the 90-10 Prograr relation to handling the overcharges and shortages on the drought program but n cision has been reached. Public Information: Pub1 i c Re1 ations Consul tant Mi tchell fi introduced Mr. Fred Chri stensen, repres Skip Schmidt and Associates, at President MacLeod's request. I News1 etter Mr. Mitchell then reported on the status I the newsletter which had been approved at the last meeting and presented his design proposal with his suggested title of "TI Water Conservationist" meeting the Board's approval. His goal is for distributiol later this month and the Board concurred. Recess was called by President MacLeod at 2:57 P.M. and the meeting resumed at 3:: Tri -Agencies Pi pel i ne and South Aqueduct Director Maerkle said that nothing has co through from the Authority as yet other t the information given by Director Kelly e in these minutes under S.D.C.W.A. Water Rate Study Manager Henley di stri buted this comrni ttee Director Kelly read it aloud for the benefit of the audience. Discussion followe concerning the proposed rate increases to be effective July 1 , 1977, especially t for greenbelt users y as we1 1 as the method of notifying a1 1 water users. Directc Kelly defended the higher rate recommended for greenbelt users , with Engineer Kut against the higher rate, and President MacLeod then recommended that the greenbe' users receive the same rate as domestic users (33t) e Director Engelmann then mal motion that the greenbelt users be charged 33t per unit, seconded by Director Uhlinger and carried by the following vote: report to the Board for their review and AYES : Directors MacLeod, Engelmann, Maerkle, Uhlinger NOES: Director Kel ly ABSENT: Directors None 1 Further discussion followed regarding the rest of the report and the need for a motion to accept the report as amended. It was determined that the report is ac table as amended and the increases should be effective July 1, 1977, so that sta can take necessary steps. A new resolution is required, rescinding the current resolution No. 335 and this will be done at the next meeting by Legal Counsel Sh Water Conservation and Reuse The water saver packets were discussed a Committee well as the method of distribution and F in favor of the boy scouts as this type of project earns merit badges and Presic MacLeod spoke favorably about giving them this opportunity. Re1 ations Consultant Mitchell spoke out Also discussed was the projector package and Manager Henley presented his latest from Audio-Graphics Supply for a Kodak package at approximately $900. Director Maerkle made a motion to authorize Mr. Henley to purchase the projector and accc from Audio-Graphi cs for a maximum of $900, seconded by Director Engelmann and UI imously carried. Mr. Henley then asked for further authorization to purchase two films, "Water Fl and "Miracle Water" for a total cost of $350, Director Kelly made the motion fl this purchase, not to exceed $350, seconded by Director Maerkle and unanimously carried. Mr. Henley then informed the Board that the District has received an invitation participate in the 25th birthday celebration at Holiday Park of the City of Car on July 4, 1977, and asked for approval to put up a booth to distribute water s kits and 1 iterature. There was discussion but no motion. Mrs. Honnold informed the Board of the water conservation display that has beer up in the library due to the efforts of Mr. Greer and Manager Henley. She alsc she has arranged for two displays y one of drought resistant plants and one of b saving irrigation methods. Discussion followed and President MacLeod thanked all the members of this commi for their time and efforts. Personnel Commi ttee Director Flaerkle made a motion to go i executive session for personnel reason' 4:30 P.M. , seconded by Director Kelly and unanimously carried. The meeting re to regular session upon motion of Director Engelmann at 4:50 P.M., seconded by ector Maerkle and unanimously carried. President MacLeod asked for a motion on the recommendations of the Personnel CI I -2- June 1 , 19 in a memo dated May 16, 1977 , and Director Maerkle made a motion to adopt i tems i 3 and 5 for a maximum of $200 each, seconded by Director Engelmann and unanimous' carried. Director Maerkle then made a motion to appoint Director Uhlinger as Assistant Sec retary and Assistant Treasurer, seconded by Director Engelmann and unanimously carried. District/City Joint Committee This subject was not discussed due to tht lateness of the hour. -U Finance Committee Director Engelmann read the memo from thl May 31 , 1977, regarding the 1975-1976 Management Letter and made the motion to accept the report, seconded by Director Plaerkle and unanimously carried. Finance Committee to the Board, dated Legal Counsel : Legal Counsel Swirsky was absent from th meeting. District Engineer: Rancho Cari 11 o Engineer Kubota reported that he has a request from Ponderosa Homes to investis this project and he and Manager Henley are doing this and will report at the nex meeting. Santa Fe Reservoir See "Oral Communications from the Audier Palomar Estates Mobilehome Park earl ier in these minutes. General Manager: Communications: Nothing Meetings : I City Council Meeting Manager Henley reported on his attendan1 they have now approved Templin Heights Unit One. Operations : Manager Henley reported the lake level 504.3' and the flow from the Authority 13 c.f.s. The leak in our line south of here has been repaired and was a pinho in the pipe caused by corrosion from the outside. Mr. Henley asked for a commitment from the Finance Committee for a meeting on W nesday, June 8, 1977, at 2:OO P.M. to discuss next year's goals. This was agrf to by Directors Maerkle and Engelmann. Mr. Henley then reminded the Board of the ACWA Conference in Anaheim for which registrations have been made for June 9, 1977, for President MacLeod and Direct Maerkl e. Director Kelly reminded the Board that the time of the Water Conservation Commi meeting has been changed back to 2:c)O P.M. Ratification of Checks Director Engelmann moved for ratificati checks numbered 1418 through 1462, for period covering May 79, 1977, to June 1, 1977, for a total of $67,658.38, secor by Director Maerkle and unanimously carried. at the City Council meeting last night I South Aqueduct Connection Cost Engineer Kubota read a statement from : Marcos County Water District in the am' of $20,631.34, for our portion of the cost of the South Aqueduct connection. ector Maerkle made the motion to authorize payment, seconded by Director Kelly unanimously carried. Carlsbad Chamber of Commerce Manager Henley read a statement from t Carlsbad Chamber of Commerce in the am of $250 for annual dues. Discussion fol lowed because of the drastic increase. ector Engelmann made the motion to authorize payment, seconded by Director Uhl and unanimously carried. - 3- June 1 , 1977 Other Matters : Skip Schmidt and Associates President MacLeod asked for a report from Schmidt and Associates. Mr. Christensen summarized their preliminary observation of Mr, Greer's report, and promised a more complete analysis at a later date. He said the report reflects an "understandable misconception of a subsidiary distric and that the significant difference is the change from the Board of Directors to City Council. It is a political change and he fails to see a defined problem tha any of their alternatives would solve. He said the report refers to control over water and indicates that establishment of a subsidiary district would change cont over the water but he fai 1 s to see how that would occur. Yothing in the report, said, indicates any change or improvement would take place in the rate structure and, in fact, indicates present operation as satisfactory. He emphasized that tk City does not now have land use control of such things as sewer treatment or mas: transit. Mr. Christensen further expressed a concern that control of CMWD by thc City might cause a "dilution of pol icy concern over water. I' Engineer Kubota then reminded the Board that the next regular meeting would also a public hearing and that Mr. Schmidt will continue with the evaluation at that meeting. A meeting of the merger committee will be called when Mr. Swirsky retu Notice of Public Hearing Director Engelmann asked about a notice public hearing and Engineer Kubota said they will be going out with the water bills and there will also be a legal notif cation. He also said he was going to ask blr, Swirsky's office to have a court r porter present so that a verbatim text will be available. Adjournment The meeting was adjourned at 5:20 P.M. Mr. Fred Christensen, representing Skip I Respectfully submitted, / I I -4- June 1 , 1977