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HomeMy WebLinkAbout1987-01-07; Municipal Water District; MinutesI I I MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF 2:00 P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:05 p.m. by President Bonas, with Directors Henley, Maerkle, Haasl, Woodward and Bonas ans- wering roll call. Directors Bonas, Henley and Woodward were sworn in by Legal Counsel before the meeting was called to order. Also present were General Manager Brammell, District Engineer Blakesley, Superintendent Musser, Legal Counsel Moser and Exec- utive Secretary Woodward. Geoff Poole, Rose Grimm, Allan Kelly, Bill Meadows, Lola Sherman, Terry Snoeyenbos, Barbara Hallman, Patricia Laurence, Pat Guevara, Steve Deering, Barry Martin, and representatives of companies bidding on the TAP extension also attended. Approval of Minutes Held 'over to next meeting. COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JANUARY 7, 1987, AT Oral Communications from the Audience None Bid Opening: TAP Extension President Bonas said that this in Appian Road and Elm Avenue is the time and place for the opening of bid proposals for the construction of the TAP Extension in Appian Road and Elm Avenue. The District Engineer's estimate for the work is $228,500. The bids will be reviewed by staff, and assuming no unforeseen irregularities, the Board will make the award at the January 21, 1987, Board meeting. All bids received prior to 2:OO p.m. were presented to the Secretary of the Board for opening. As Director Maerkle opened each packet Mr. Blakesley read the bid amounts aloud as follows: NM AMOUNT El Cajon Grading $249,769.00 Jim Sittner & Sons, San Marcos 228,888.00 Don Hubbard Contracting, Encinitas 249,778.20 E. J. Vadnais Company 241,231.00 Consent Calendar .. Ratification of Checks . . .. endar, seconded by Director Henley and unanimously carried. Staff Reports Public Information Officer Mrs. Grimm asked for the names of the two Directors who will be officiating at the WOW! Program in February. She was advised that these will be available after the new President appoints the Committees for the coming year. .. Direct0.r Haasl made a motion approving the Consent Cal- Mrs. Grimm a,sked if there would be any interest from the Board I and staff in viewing a consolidation of Metropolitan Water District films which would last about an hour. After discussion it was decided that the film would be set up to run continuously from 10 a.m. until 1 p.m. on January 26, 1987, giving everyone an opportunity to see them at their convenience, Engineer Mr. Blakesley said there hasn't been much activity in construction due to the weather and holidays. The pipeline for the Santa Fe I1 Reservoir has been completed, tested and ster- ilized. When interior patchwork on the reservoir is finished and the pipeline is hooked up, they will fill and test the reservoir. Other arrangements will have to be made to complete screening of the rock pile since the contractor's temporary permit expired and San Marcos will not extend it. Discussion followed. Superintendent Mr. Musser said there has been limited activity in his de- partment also. January 12-16 has been set for the aqueduct shutdown, which will require using Squires Dam during that period. We are currently buying 11 c.f.s. and the lake level is 502.5. It is anticipated that we will use 1-1/2 feet a day during the shutdown. I Attorney Mr. Moser asked for a meeting with the two new Board members to review the legal obligations and duties. It was decided to meet Wednesday, January 21, 1987, at noon here at the District. Manager I Approval of Progress Payments None in Dec.ember. Certificate of Participation Mr. Braqmell recommended ap- Disbursements: Approval of proval of Certificate No. 31 Requisition of Project Costs (see agenda packet) in the sum of $6,261.90. Director . Maerkle made the motion, seconded by Director Haasl and unani- mously carried. Bank Accounts Mr. Brammell referred to his memorandum in the agenda packet recommending Board action to remove the names of retiring Directors Almack and Kelly and ex-General Manager Meadows from the list of authorized signers of District bank accounts, and to add Directors Henley and Woodward. Director Maerkle made the motion, seconded by Director Haasl and unanimously carried. I Credit Cards Mr. Brammell recommended Board action (see memorandum in agenda packet) authorizing District to apply for credit cards to be issued to Directors Henley and Woodward. President Bonas made the motion, seconded by Director Haasl and unanimously carried, Headquarters Project Mr. Brammell reviewed the -2- January 7, 1987 I status of this project (see memorandum in agenda packet) and recommended Board authorization for the General Manager to con- tact at least three firms. specializing in space planning for quotations, with the Manager's recommendation to be presented for Board consideration at the next Board meeting. After discussion, President Bonas made a motion approving the Manager's recommen- dation, seconded by Director Woodward and unanimously carried. AWWA Membership This item was presented for Board approval because of the increase from $175 to $725 in fees (see memorandum in agenda packet), with the Manager recommending that the membership be maintained and authorization be given to pay the 1987 dues of $725. After discussion, Director Haasl made the motion, seconded by Director Maerkle and unanimously carried. Performance Reports See page 4. Salary Range Revision - Mr, Brammell reviewed this Office Aide/Intern matter (see memorandum with attachments in agenda packet), Resolution No. 530 and recommended Board approval of Resolution No. 530 entitled "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT MODIFYING THE ADMINISTRATIVE CODE OF THE DISTRICT REGARDING PART-TIME EMPLOYEES." Director Haasl made the motion, seconded by Director Maerkle and unanimously carried. SCWC - Student Sponsorship Mr, Brammell reviewed this re- quest foq the District to sponsor students and a coordinator to attend a conference entitled "Our Most Essential Investment ... Water," at a cost of $30'each plus transportation. Director Haasl made a motion to sponsor five people to include the winner of the WOW! Program, seconded by Director Maerkle and unanimously carried. Resolutions for Directors Mr. Brammell suggested that Almack and Kelly some of the Board members might wish to be involved in the writing of these resolutions. After discussion, President Bonas appointed Directors Maerkle and Henley to prepare them. Kelly Retirement Event . Mr. Brammell recommended that he be authorized to work with the President of the Board (see memorandum in agenda packet) to develop details related to an event honoring Allan 0. Kelly for 33 years of service to the District, with a budget not to exceed $1,000. After discussion, Director Henley made the motion, seconded by Director' Haasl and unanimously carried. I .. I Chamber of Commerce Request Mr. Brammell advised that he refused the original request for District participation in the funding of their new facility. They have asked that thematter be placedontheagenda for Board 1 consideration. (See memorandum and attachment in agenda packet.) -3- January 7, 1987 I After discussion, President Bonas made a motion denying parti- cipation as it would be an unlawful gift of public funds, sec- onded by Director Woodward and unanimously carried. San Diego County - Waste Water Because this item was not on Reclamation and Reuse Report the agenda, a motion is re- quired to allow its inclusion. Director Haasl made the motion, seconded by Director Woodward and unanimously carried. Mr. Brammell then reported on his attendance at a public hearing on the above subject, held in San Diego on January 6. In the overview of this report, the recommendation was to do four further reports, one of which was the Carlsbad Water Reclamation Program Report. The San Diego County Water Authority will be preparing for San Diego County, a number of reports, one of which will be this report suggesting that reclaimed water can be made available at approximately two-thirds the retail rate of potable water for irrigation and landscaping in Carlsbad. Peter MacLagan of SDCWA is working with the City of Carlsbad on the report for this area. It is anticipated that it would be workable as early as 1990-91. Recess President Bonas called for a recess at 3:08 p.m. The meet- ing resumed at 3:28 p.m. I Performance Reports (Closed The Board went into closed Session Pursuant to Government session at 3:29 p.m. and re- Code Section 54957) turned at 4:lO p.m. Mr. Moser advised that the performance of the three management employees was discussed but no action was taken. Director Maerkle then made a motion to increase Superin- tendent Musser's bi-weekly salary to $1,535.20, seconded by Director Haasl and unanimously carried. Organizational Reports Association of Water Director Haasl advised that Reclamation Agencies the next meeting will be held here at the District at 9 a.m. tomorro-w. .. .' ' I San Diego Region Water Reclamation Agencies .. Director Haasl said the next meeting will be on January 16 at 8 a.m. in Poway. San Diego County held tomorrow. members a draft Water Authority Mr. Meadows advised that the next regular meeting will be He offered to review with any interested Board of a "Mission Statement" that has been prepared by a committee of the SDCWA board of directors, There have been many changes on that board and much interaction with other agencies. They have decided that it would be good that a re- assessment be made of the role of the Water Authority. Mr. -4- January 7, 1987 I Meadows offered to assist in any way he can should the Board wis: to replace him as its representative on the Authority board. Directors' Reports None Other Business None Election of Officers Mr. Moser reviewed the pro- cedures for conducting a1 election of officers. He advised that this can be done ever] year but must be done at least every two years, which has beel this District's practice. President Bonas recommended that the new President and one of the new Board members work on the General Manager's recommendation for a written procedure for the Administrative Code for future elections. She felt that therc should be rotation of officers every two years with elections fol the five positions held in January of the odd numbered years. The following nominations were made and acted upon for the five offices on the Board: President Director Bonas nominated Di- rector Haasl, seconded by Director Woodward. Nominations were closed and the vote was unanimous. Treasurer Director Woodward nominated Director Maerkle, seconded by Director Bonas. There were no further nominations and the vote was unanimous. Secretary Director Woodward nominated Director Henley, seconded by Director Maerkle. There were no further nominations and the vote was unanimous. Assistant Secretary/Treasurer Director Maerkle nominated Director Woodward, seconded by Director Bonas. There were no further nominations and the vote was unanimous. I Vice President .. , . Director Maerkle nominated Director Bonas, seconded by Director Henley. There were no further nominations and the vote was unanimous. Adjournment The meeting adjourned at 4:27. .. Respectfully submitted,, I .7 ;If f L#/gbht I', A{ Sekretary, I BoabVd of Dipctors 7Gdk.W Pwsident, Board of Directors -5- January 7, 1987