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HomeMy WebLinkAbout1987-02-18; Municipal Water District; MinutesI MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON FEBRUARY 18, 1987, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Haasl, with all Directors, Bonas, Henley, Maerkle, Woodward and Haasl present. Also present were General Manager Brammell, District Engineer Blakesley, Superintendent Musser, Legal Counsel Moser and Executive Secretary Woodward, Geoff Poole, Harold Engelmann, Steve Deering, Pat Guevara, Pat Laurence, Barbara Hallman, Lola Shermann, Bill Meadows, Doug Avis of Bieri-Avis, Neil. Fitzpatrick, Limond Grindstaff and John Walker of PacTel, Alex Tucker and Dexter Wilson of Alex Land Corporation also attended. The pledge of allegiance to the flag was given. Approval of Minutes After discussion, Director Maerkle made a motion ap- proving the minutes of the Board meeting of February 4, 1987, as changed, seconded by Director Bonas and unanimously carried, Oral Communications from the Audience See page 2 of these minutes, re Carlsbad Highlands. Consent Calendar I Ratification of Checks Ratification of Investments Purchase Orders No, 03945 to Parkson-$7,341,98 Offer & Acceptance, CT 83-2, Sea Pines Unit 5, Las Playas, CRMWD 85-306 (Recommendation) Offer & Acceptance, CT 83-2, Sea Pines Unit 6, Vista Pacifica CRMWD 85-301 (Recommendation) Jockey Club (Alicante Views) CT 82-26/CP 223, Waterline Easement CRMWD 83-402 (Recommendation) Resolution No. 532 - Acceptance of Jockey Club Easement/Hold Harmless Agreement After determining that Legal Counsel had reviewed the ease- ment/hold harmless agreement on the Jockey Club item, a motion was made by Director Maerkle, seconded by Director Bonas and unanimously carried, approving the consent calendar including Resolution No. 532 entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, ACCEPTANCE OF EASEMENT/HOLD HARMLESS AGREEMENT, JOCKEY CLUB (ALICANTE VIEWS) C.T. 82-26/CP 223. " Unfinished Business I Consideration of Change to Mr. Brammell reviewed the spe- Directors' Compensation cific recommendations of the Finance and Administration Committee (Directors Henley and Maerkle) (see memorandum in agenda packet). After discussion in which several Directors dis- agreed with some of the recommendations, or felt that attendance at some meetings (i,e. committee meetings of other agencies) should be listed for compensation without prior Board approval, Director Henley explained that the reason for prior approval is I SO that what the Directors are being compensated for will be in the public record. Staff was asked to supply the Board members with copies of the Administrative Code section with the recom- mended changes incorporated so they could get the total picture. No action taken and the item was held over to the next Board meeting. Consideration of Change to Policy Mr. Brammell reviewed the his- on Directors' Health Insurance tory of District funded health insurance for Directors, and recommended that, since the Board does not wish to insure current Directors' spouses to conform with our agreement with Blue Cross, they elect to have individual policies through Tague Insurance Company. (See memorandum in agenda packet.) After discussion, Director Woodward asked that copies of the recommended policies be provided to the Directors and made a motion to delay a de- cision to the next Board meeting, seconded by Director Maerkle and unanimously carried. I Carlsbad Highlands Representatives of this devel- (Oral Communications opment arrived at this point from the Audience) 'in the meeting. Mr. Brammell explained that staff has been meeting with this group for some time. Their project is in the northeast section of the District. They have come to us asking about requirements for a water system to serve their project. The project is not following what would be considered a normal ex- pansion of our system. (A document was distributed to the Di- rectors by one of the Carlsbad Highlands people.) Legal Counsel advised that the Board can listen to the presentation and make individual comments, but unless they feel this matter arose after the agenda was posted, no action should be taken at this time. Alex Tucker and Dexter Wilson, president and engineer of Alex Land Corporation, owner of the Carlsbad Highlands project, made a presentation which suggested that relocating our cogeneration station, presently being designed to be located in Calaveras Hills, to the Carlsbad Highland project, would be a better location not only for their project, but for the District. Alex Land Corporation would pay the difference in cost for the relocation. I After some discussion, Director Bonas made a motion to delay this matter for further study, seconded by Director Maerkle, Since the item was not on the agenda, a motion to delay was not necessary, No vote was taken. Further discussion followed. After various concerns were expressed by the Board members, Mr. Brammell reminded the Board that no decisions were expected today. He recommended that staff be allowed to work out the problems with the developers and they will have a presentation ready for the next Board meeting. Mr. Moser verified with the Board that they did not wish to take any action on this project at this time but wished to have this matter brought back on the -2- February 18, 1987 I next agenda. Mr. Tucker said that he and his staff will be available between now and the next Board meeting which they will attend . New Business 1 Consideration of a Request from John Walker, representing Pac- PacTel to Locate a Mobile Phone Tel, gave a brief.history of Station their assumption of the a- greement between AMPS and the District for the subject site. (See memorandum in agenda packet.) Mr. Brammell reviewed the difference in site location shown in Exhibit A of our agreement with AMPS, and the map pre- sented to District staff by PacTel. .Discussion followed, Both staff and the Engineering and Operations Committee said they were against permitting PacTel to locate at the site .on their map because vehicles, equipment and people would be crossing the dam. The site shown in our license agreement with AMPS is acceptable or locations at our other reservoirs that might meet PacTel's requirements and may not have been available when the original agreement was made. President Haasl suggested referring the matter to staff . Director Woodward then made a motion that use of this site (PacTel's preferred site shown as a green square on their map), or any site requiring access across the face of the dam, be prohibited and staff work with PacTel on checking other locations, seconded by Director Maerkle and carried, with Di- rector Bonas voting no. A proposal by Director Bonas to include in the motion that our policy be changed to gradually cease all leasing around the dam so that we have just ,Water District fa- cilities there, was discussed. It was concluded that this could be the District philosophy. Recess President Haasl called for a recess at 3:32 p.m. The meet- ing resumed at 3:50 p.m. Committee Reports Public Information President Haasl reviewed the minutes of this Committee meeting held on February 6 (see minutes in agenda packet). She and Director Bonas will each make a list of activities they would like to see in a public information or awareness forum and pri- oritize them at their next meeting scheduled for February 24. There will also be a meeting with a developer who is interested in using Xeriscape plantings for one of his model homes and there will be a report on that. I Finance and Administration Director Maerkle reported on this Committee meeting held on February 11 (minutes in agenda packet). They are recommending to the Board a one year renewal with Coopers and Lybrand, our current auditor. The Committee also had some recommendations for the section in the Administrative Code on directors' compen- sation. -3- February 18, 1987 Staff Reports I I Public Information Officer Mr. Brammell ref erred to the Public Information Committee's decision to put together a comprehensive program regarding what the desires and abilities are in terms of staff time and finance, Director Bonas read a note from Mrs. Grimm regarding the recent WOW! Program, stating that there were 1500 entries from 11 schools in Carlsbad. There will be a showing of parts of the programas well as someoftheartworkon cablevision. District Engineer Mr. Blakesley reported receipt of the contract documents on the Appian Way TAP extension; these will be turned over to Mr. Moser for review and approval, Santa Fe I1 Reservoir has been filled and tested successfully and is ready to be backfilled, Won't be able to abandon Santa Fe I, make the bypass and build our new pressure sustaining station at the aqueduct until Santa Fe I1 is completed. Completion date is projected as mid June but the Reservoir will probably be in service by April; roads, land- scaping and retaining walls will be done later. There is a proposed project to replace the 20" pipe in El Camino Real from Madonna Hill north to Tamarack, The design will be done inhouse. The soils report on the headquarters project has been received and given to De Lise; a supplemental soils report is also being done. Mr. Blakesley added that, in spite of the supposed slowdown of building in Carlsbad, there has been a surge in submittal of plans from private projects that were given exemptions. I Superintendent Mr, Musser reported another leak on the llC" line behind Rancho Carlsbad mobilehome park; the purchase order approved today for pipeline is for repair of this line, The Division of Dams and Safety have requested that the blowoff at the base of Squires Dam be raised to the surface, The lake elevation is 495 and we are buying 9 c.f.s. Attorney Mr. Moser advised of two bills that have been introduced; one is AB318, designed to overturn the San Marcos decision which says we can't charge school districts and other public agencies the major facilities charge; and the other is a change to the Brown Act (vetoed last year) that would eliminate the attorney- client privilege for public agencies which we now have. He added that because of a Supreme Court case, the San Buena Ventura decision, water agencies are now allowed to make a profit on water rates. I Manager Consideration of Employment of Mr. Brammell reviewed his pro- Auditor - Coopers and Lybrand cedure to obtain proposals in -4- February 18, 1987 I I I accordance with District policy. The Finance Committee has reviewed the two proposals received and has recommended, along with the Manager, that the District retain Coopers and Lybrand (our current auditor) for another year (see memorandum with Coopers and Lybrand's proposal in agenda packet). Director Maerkle made the motion, seconded by Director Bonas, and unanimously carried. Organizational Reports San Diego County Water Authority Mr. Meadows requested release from his appointment as our representative due to his business workload and submitted his resignation. President Haasl thanked Mr. Meadows and said she hopes to have an appointment by our next Board meeting. Presidents and Managers Council President Haasl reported on of Water Utilities this group's last meeting at which the speaker, Granville Bowen, director of the Public Works Department of San Diego, spoke on solid waste and the problems involved in its management. Association of Water President Haasl reported on Reclamation Agencies this meeting at which Joe Barry made the presentation regarding the San Diego and Imperial Valley export project. She will report further when she has the related mapping available. The Association is contemplating increasing the membership dues to accommodate a consultant to lobby in Sacramento and represent the Association in different levels of politics involving reclamation issues. Director Bonas reported on bylaw changes as follows: the annual meeting is changed to December; the nominating committee to meet in November; one year term of office: budget year changed to calendar year. Directors' Reports Director Woodward said he had an opportunity recently to take a tour of the Rancho California Water District facilities and was impressed with their telemetry system. He suggested that Mr. Brammell and some of his staff might find it interesting and beneficial. No action required. Adjournment The meeting adjourned at 4:35 p.m. Respectfully submitted, /d& Board of Di A Jz- K.*f sident, Board of D'lrectors -5- February 18,. 1987