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HomeMy WebLinkAbout1987-03-04; Municipal Water District; MinutesI MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON MARCH 4, 1987, AT The meeting was called to order at 2:OO p.m. by President Haasl, with all Directors, Bonas, Henley, Maerkle, Woodward and Haasl present. Also present were General Manager Brammell, District Engineer Blakesley, Superintendent Musser, Legal Counsel Moser and Executive Secretary Woodward. Geoff Poole, Steve Deering, Pat Guevara, Pat Laurence, Lola Sherman, Katheryn Horton, Mark Nordquist, George Penington, Niles Nordquist, Stephen Webber, John Walker and others from PacTel, Alex Tucker and others from Alex Land Corporation also attended. Pledge of Allegiance The pledge of allegiance was given. Approval of Minutes Director Maerkle made a motion approving the minutes of the Board meeting of February 18, 1987, seconded by Director Bonas and unanimously carried, I Oral Communications from the Audience None Consent Calendar Ratification of Checks Director Henley made a motion Offer €i Acceptance; Las Playas, approving the consent calendar Sea Pines Unit 3, CT 83-2 (see agenda packet), seconded CRMWD 85-304 by Director Bonas and unani- 1 Purchase Order 3953 - Toyota.Lift mously carried. Unfinished Business Consideration of Change to Mr. Brammell advised that the Directors' Compensation wording change has been re- viewed by the Finance & Admin- Resolution No- 533 istration Committee, as di- rected by the Board. That wording has been accepted by the Committee (see agenda packet). Director Maerkle made a motion to adopt the change and approve Resolution No. 533, entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT AMENDING GUIDELINES FOR COMPENSATION AND REIMBURSEMENT OF DIRECTORS," seconded by Director Bonas and unanimously carried. Consideration of Change to Mr. Brammell reviewed this Policy on Directors' Health matter to date (see memorandum Insurance with attachments in agenda packet) and advised that Steve Webber of Tague Insurance Agency is in attendance to respond to any questions the Directors may have. After discussion, Director 1 I I I Woodward made a motion to approve health insurance coverage for retired directors (who meet the criteria in the Administrative Code, Section 2.9 as approved on December 17, 1986) and their spouses, seconded by Director Maerkle and carried, with Director Henley voting no. After further discussion on health insurance for current Directors, Director Woodward then made a motion to approve health insurance coverage for active Directors (but not their spouses) and directed the General Manager to negotiate this with Tague Insurance Agency, seconded by Director Maerkle and carried, with Director Henley voting no and Director Bonas abstaining. Mr. Brammell suggested that should a Director elect not to accept the health insurance provided by the District, we will have a waiver signed to protect the District from any liability. Consideration of Approval of Site Mr. Brammell advised that Pac- for PacTel at Squires Dam Tel has located an acceptable site for their facility north- east of the dam. It is in the area (known as Squires 11) cur- rently being farmed by Mr. Kato. Mr. Kato is willing to re- linquish the space (approximately 75 square feet) but would like to be compensated for any crop he might lose, This would be PacTel's responsibility. The Manager and the Engineering Committee recommend Board approval. (See memorandum with attachments in agenda packet.) After discussion, Director Woodward made a motion to approve the use of the proposed 75 square feet, with permission to put in temporary guy wires until the permanent pole is in place, with the stipulation that any modification or expansion be brought to the Board for approval, seconded by Director Maerkle and carried with Director Bonas voting no. New Business Consideration of Funding Mr. Brammell reviewed the Xeriscape at Model Home background leading to the rec- ommendation of the Public Information Committee that the District participate in funding a Xeriscape landscape demonstration at a model home (see memorandum with attachments in agenda packet). Mark Nordquist, the devel- oper, and Niles Nordquist, the landscape architect, both made brief presentations in support of the proposed joint venture. The maximum cost to the District would be $16,700 with $2,000 of that an anticipated contribution from the Water Authority. After discussion, Director Bonas made a motion that Legal Counsel prepare a contract approving District participation in a sum not to exceed $16,700 for this project, seconded by Director Woodward and carried, with Director Maerkle voting no. Consideration of Approval of Con- Mr. Brammell reviewed the ditions Associated with Map Ap- proposed changes in order to proval for Carlsbad Highlands serve Carlsbad Highlands. See memorandum in agenda packet. -2- March 4, 1987 I He requested Board approval of the following: (1) move the hydroelectric pressure reducing capability onto the Carlsbad Highlands site (developer of Carlsbad Highland to provide funding of additional engineering); (2) that Carlsbad Highland people assure us that there will be power available at that site (this is to be done by a $130,000 bond); (3) that the developer provide an all weather access road if their graded streets are not ready (this is also to be guaranteed by separate bond); (4) developer is to dedicate a site not to exceed 3,000 square feet at no charge to the District (we will try to work within the current easement whenever possible); (5) because the District is not built out to the Carlsbad Highlands site, we don't have a way to provide an alternate water source to this location and therefore would ask the Carlsbad Highland people to provide the District with a connection to Squires water to provide this alternate source. Meanwhile the District will work with the City of Oceanside to provide an intertie between our two agencies. If this works out it would be the secondary source of water to the Carlsbad Highland development. The above stipulations are add- itions to the normal requirements in an agreement with a devel- oper. I After discussion, with Mr. Tucker reviewing their time con- straints, Mr. Tucker said that Carlsbad Highland agrees with the above recommendations as presented to the Board. Mr. Tucker responded to Mr. Moser's concern as to when the bonds would be in place, that they hope to get the bonded fee letters from the City of Carlsbad between March 20 and April 1. All bonds, including those for the District, must be in place and the fees paid for recordation prior to Council approval. Mr. Moser said that the timing described is acceptable. Director Woodward then made a motion, based on the fact that he feels this change will be beneficial to the District's operation, and that Mr. Moser is receptive to the bonding schedule, to approve the modification and change, seconded by Director Henley and unanimously carried. Recess President Haasl called for a recess at 3:30 p.m. The meet- ing resumed at 3:50 p.m. Consideration of Approval of After discussion, Director Resolution Recognizing and Maerkle made a motion, sec- Commending Norman M. Almack by Director Henley and unani- mously carried, approving Res- Resolution No. 534 olution No. 534, entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT RECOGNIZING AND COMMENDING THE OUTSTANDING SERVICE OF NORMAN M. ALMACK TO COSTA REAL MUNICIPAL WATER DISTRICT." I -3- March 4, 1987 I I I Consideration of Approval of After discussion, Director Resolution Recognizing and Bonas made a motion, seconded Commending Allan 0, Kelly by Director Maerkle and unani- mously carried, approving Res- Resolution No. 535 olution No, 535, entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT RECOGNIZING AND COMMENDING THE OUTSTANDING SERVICE OF ALLAN 0. KELLY TO COSTA REAL MUNICIPAL WATER DISTRICT." Committee Reports Engineering and Operations Director Woodward commented that PacTel and Carlsbad High- lands, the subjects of their last committee meeting, were covered earlier, and asked Mr. Brammell to report on the status of the space planning. Mr. Brammell said he will be meeting with De Lise and Associates on Friday and will, be picking up an analysis of the site, an organization chart, a preliminary estimate by space of the square footage required for each of the functions and a matrix identifying the relationships between the various areas. He will be presenting this to this Committee next Wednesday. Finance and Administration Director Maerkle said that two of their items were taken care Resolution No. 536 - of earlier in the meeting; Amending Investment Policy Directors' compensation and the resolutions for the re- tiring directors. He then advised that the Committee recommended Board approval of Mr. Branunell's revised investment policy. See memorandum with attachments in agenda packet, Director Bonas made a motion, seconded by Director Woodward and unanimously carried, approving Resolution No. 536 entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT AMENDING THE ADMINISTRATIVE CODE REGARDING THE INVESTMENT POLICY I# Public Information President Haasl reported on their last meeting where the consensus of their prioritizing of ideas having to do with public information led to a water conservation theme and hence support of the Xeriscape garden for the model home as approved earlier in this Board meeting. They hope to implement this theme in the school program and throughout the year. Also being considered is the hiring of a public relations staff person. After the Com- mittee outlines a public information program this may be a part of their recommendation to the Board, Staff Reports Engineer Mr. Blakesley said they are starting to backf ill at the Santa Fe I1 reservoir; the drain lines for the two projects have -4- March 4, 1987 I been tied together (the reservoir and transmission main). They are staking the Elm Street TAP extension; contractor will I probably start work next week. The aerial survey of El Camino ~ ~ I Real for the pipeline replacement project has been done; waiting for the results in order to start design. Have been working with Carlsbad Highland and Batiquitos Educational Park people. Did the final plan check on the Calavera Hills community (projects immediately surrounding the tank). I Director Henley asked about the status of the cost overrun on the Las Ondas pressure reducing station and possible recovery of some of the funds. Mr. Moser responded that they have written to several people they thought were the developer and are waiting for a response to the most recent letter which was sent certified. Mr. Moser said they still think there is recourse against the developer. Superintendent Mr. Musser gave the lake level as 494.5 and we are buying 13 c.f.s. Yesterday they took Skyline reservoir out of the system and drained it; are now inside doing some cleaning and rust removal. Discussion followed. I Attorney Mr. Moser advised that the Board of Supervisors has looked at the SANDAG reportthatrecommendedthatthel% share of the property tax that the District gets (approximately $280,000 a year) be reallocated to the cities and the county. The Board of Supervisors basically disagreed with the SANDAG report, took a position against it and ordered further study on the issue. Manager Approval of Progress Payments Mr. Brammell recommended ap- proval (see memorandum with attachments in agenda packet) of Progress Payment No. 22 to Weardco Construction in the sum of $45,529.20 for work on Santa Fe I1 Reservoir. Director Maerkle made the motion, seconded by Director Bonas and unanimously carried. Certificate of Participation Mr. Brammell recommended ap- Disbursements: Approval of proval of Certificate No. 33 Requisition of Project Costs (see agenda packet) in the sum of $49,029.20. Director Maerkle made the motion, seconded by Director Henley and unani- mously carried. I Consideration of Support for Mr. Brammell referred to his Assembly Bill 318 (Relief from memorandum with letter from Supreme Court Decision in San San Marcos C.W.D. (see agenda Marcos Water District versus packet) and recommended Board SanMarcos School District) approval. Director Bonas made a motion instructing staff to write the requested letters, seconded by Director Henley and unanimously carried. -5- March 4, 1987 I Director Maerkle mentioned another bill (No. 169 by Hanigan) that would greatly affect the District. President Haasl suggested that this is something the Legal and Legislative Committee might want to review. Consideration of Adoption of a See Finance and Administrative Resolution Amending the Adminis- Committee report above. trative Code re Investment Policy Approval of Engineering Service Mr. Brammell reviewed this for Structural Review of Crib proposal (see memorandum in a- Wall Plans at Santa Fe I1 genda packet) and advised that the District Engineer, with the concurrence of the General Manager and the Engineering and Operations Committee, recommend Board authorization to retain the firm of Woodside/Kubota & Associates to perform this review at a cost not to exceed $500. Director Woodward made the motion, seconded by Director Bonas and unanimously carried. Organizational Reports Association of Water President Haasl said that the Reclamation Agencies next meeting will be here at the District tomorrow. The speaker is Ron Young with the Irvine Ranch Water District. At the last meeting they discussed raising the annual membership dues to between $500 and $1,000 in order to hire a part-time consultant to act as liaison, lobby and promote water recla- mation. President Haasl asked for Board comments. Mr. Moser advised that since this is not an agenda item no action is per- mitted. President Haasl said she is not in favor of the increase and consideration is being given to merging this group with the San Diego Region Water Reclamation Agency. San Diego Region Water President Haasl reported that Reclamation Agency Mr. Elkins and the president of this agency went to Wash- ington, D.C. to solicit an appropriation from the Clean Water Bill for further study and a plant as well as a virus study. She added that Councilman Mamaux has been appointed to represent the City of Carlsbad at this agency. She will be serving on a subcommittee of this agency that will be overseen by Leon Williams, Supervisor of the fourth district. I I Appointment of a Representative President Haasl recommended to the Management Committee appointment of General Manager Brammell to represent the District on the Management Committee (see memorandum in agenda packet). He will also serve on the subcommittee mentioned above. She asked for a motion. Director Bonas made the motion, seconded by Director Maerkle and unanimously carried. -6- March 4, 1987 I President Haasl added that Red China has expressed an interest in sending a student to observe the CCBA process, Directors' Reports District/City Joint Meeting President Haasl reported on her attendance at this meeting on February 27 where they discussed who would represent the City at the reclamation groups. They also went over the capital im- provement supplement that was passed recently. Mr. Brammell said that the supplement on capital improvement funding that was approved by the District in concept covering a list of projects beneficial to the "city service area," with funds to come from the reserves. the City has on hand, has been determined unacceptable by the City Attorney. They will fund the TAP extension to Ellery Reservoir which is already underway. Mr. Moser added that Mr. Biondo said he was dissatisfied with the agreement as drafted by his staff. It is not known when it will reach the City Council. The District's emergency plan was discussed, We told the City we will come backafter we adopt our program, to ask them to approve a mutual aid agreement with us. I Also addressed was the proposed new facility here at the District. Discussed mutual sharing of facilities to avoid duplication. New City requirements regarding backfilling of water laterals was mentioned by the Utilities Department representative. The City was interested in having their existing landscaping plan reviewed by one of the District's committees with a view toward implementing the Xeriscape concept on a stronger level in the public areas, President Haasl added. This led to discussion re- garding a developer on Palomar Airport Road who is landscaping with high water use plantings. Mr. Brammell has been in contact with the developer who is interested in incorporating xeriscape plants in future phases, Resolution No. 537 - Accepting President Haasl announced her Resignation of William C, Meadows appointment of Director Bonas and Appointing Margaret J. Bonas to the Water Authority Board to San Diego County Water Author- and asked for a motion. Mr. ity Board Moser advised that Director Bonas must abstain in accor- dance with Water Authority rules. Director Woodward made the motion,seconded by Director Henley and carried with Director Bonas abstaining, approving Resolution No. 537, entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT ACKNOWLEDGING THE RESIGNATION OF WILLIAM C. I -7- March 4, 1987 I MEADOWS AS ITS REPRESENTATIVE TO THE BOARD OF DIRECTORS OF THE SAN DIEGO COUNTY WATER AUTHORITY AND APPOINTING A SUCCESSOR." Mrs. Bonas accepted.the appointment. Adjournment The meeting adjourned at 4:40 p.m. Respectfully submitted, c812L K #&A Prsident, Board of Directors 1 I -8- March 4, 1987