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HomeMy WebLinkAbout1987-04-01; Municipal Water District; MinutesMINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA.' The meeting was called to order at 2:OO p.m. by President Haasl, with all Directors, Bonas, Henley, Maerkle, Woodward and Haasl present. Also present were General Manager Brammell, District Engineer Blakesley, Superintendent Musser, Legal Counsel Moser and Executive Secretary Woodward. Geoff Poole, Steve Deering, Pat Guevara, Barbara Hallman, Lola Sherman, Katheryn Horton, Chris Cawein and representatives of DeLise and Associates also attended . I COSTA REAL MUNICIPAL WATER DISTRICT; HELD ON APRIL 1, 1987, AT Pledge of Allegiance The pledge of allegiance was given. Approval of Minutes After discussion, Director Maerkle made a motion ap- proving the minutes of the Board meeting of March 18, 1987, as corrected, seconded by Director Bonas and unanimously carried. Oral Communications from the Audience None Closed Session Director Henley made a motion, seconded by Director Maerkle and unanimously carried, to go into closed session pursuant to Government Code Section 54957, to consider the appointment of a candidate for the position of District Engineer. When the regular meeting resumed, Mr. Moser advised that the action taken in the closed session will be reported at the beginning of the next Board meeting. Consent Calendar 1 I 1. 2. Ratification of Checks Harwich Drive, Glasgow Drive t Elm &venue, Unit 2, Villages 0 & P-1, Calavera Hills, C.T. 83-21, CRE-rlWD 85-111, Offer & Acceptance 3. City of Carlsbad, Assessment District 86-1, Hold Harmless Agreement, CRMWD 86-604 unanimously carried. Mr. Blakesley requested re- moval of an item (not listed here) on CRMWD 83-402 to be. brought back at a later date. Director Maerkle requested discussion on item 3. Director Henley made a motion approving items 1 and 2, sec- onded by Director Bonas and Director Maerkle questioned the use of steel pipe instead of AC pipe in project 86-604 (see memorandum in agenda packet). After discussion, Director Bonas made a motion approving item 3 listed above, seconded by Director Henley and carried with Director Maerkle voting no. Unfinished Business Progress Report on the Space Mr. Brammell distributed the Planning Project for the Facility Utilization Study and- Operations Center latest Site Plan prepared by the DeLise team (see copy in agenda packet) for the Board members to review. Mr. Brammell explained briefly the manner in which the square footage needs were determined, He reviewed the various options in site plans that were presented before the one shown today, which is felt to be the best utilization of the site. The next step will be to incorporate the individual data into the basic "footprint" shown in the site plan. The results will be brought back to the Engi- neering Committee for review. Various building elevations will then be considered. Once those decisions are made we wi.11 be able to arrive at the costs, These will be detailed, showing construction costs, earth moving costs, engineering costs, con- tingencies, etc, DeLise will then prepare a summary for presen- tation and their part of this project will be completed. The Manager and Board will then determine if and when this project should be built and how it will be paid for, The Site Plan (a large copy in color was presented by Mr. Mosele) was then com- mented on by the Board with questions answered by Mr. Mosele. It was estimated by the DeLise staff that the final report will be ready by the end of April. Director Woodward complimented the DeLise team on a very good job..,,looking forward to their next step ...... and the third step, the building. President Haasl said she is also very pleased with the DeLise work, Recess President Efaasl called for a recess at 3:25 p.m. The meet- ing resumed at 3:40 p.m. I I Consideration of Lease Agreement Mr. Brammell explained that with KKOS for Hydroelectric Fac- this agreement would allow a ility at Squires Dam facility to be constructed that will provide electricity for KKOS as well as for District needs up there; backup to that for KKOS would be a diesel generator and further backup for KKOS and for us would be SDG&E. He reviewed the requirements that have been met to reach this point (see memorandum with attach- ments in agenda packet). The General Manager and the Engineering and Operations Committee are recommending approval of the agreement with KKOS as revised by our legal counsel (see memorandum with attachments and copy of agreement in agenda packet) to insure that there will be no cost to the District. After discussion, Director Woodward made a motion approving the agreement and authorizing the President to sign the agreement, seconded by Director Maerkle and unanimously carried. I Consideration of Agreement for Mr. Brammell referred to the Xeriscape Landscape Demonstra- Board meeting of March 4, 1987 tion and Education Project at which Legal Counsel was di- rected to draft an agreement between the District and Nordquist Development aka Skyline -2- April 1, 1987 I Development, Inc. (see memorandum with attachments in agenda packet) to implement this project. Director Bonas made a motion authorizing execution of the agreement, seconded by Director Woodward and carried, with Director Maerkle voting no, New Business Consideration of Proposal to Name After a brief discussion, Di- the Operations Center the Allan 0. rector Maerkle made a motion Kelly Operations Center to adopt Resolution No, 541, entitled: "RESOLUTION OF THE RESOLUTION NO. 541 BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DIS- TRICT NAMING THE DISTRICT OPERATIONS CENTER THE ALLAN 0. KELLY OPERATIONS CENTER," seconded by Director Henley and unanimous.ly carried. Committee Reports Finance and Administration Director Maerkle reviewed the last meeting held on March 25 at which they considered and concurred with Mr. Brammell's recom- mendation to secure investment advisory services (see agenda item 9.D.4. in the packet) from Pacific Century Advisers, Inc. After discussion, during which it was explained that we will not be charged a salesman's fee by Pacific Century, Mr. Moser added that he had reviewed -and made changes to the agreements, basically to clarify the responsibilities of the investment adviser, The District will probably get a more complete report than it now gets from Security Pacific. They are required to do the collat- eralizing by law, They agree to be bound by the District's investment policy. Also they will start with only a portion of the available funds, probably $3 million. Director Maerkle made a motion to approve the agreements with Security Pacific National Bank and'Pacific Century Advisers, Inc., seconded by Director Henley and carried, with Director Bo.nas voting no, Refunding of the Certificates of Participation was also discussed at this Committee meeting. Mr. Brammell advised that market conditions have turned. The Finance Committee was informed that he has authorized the reexamination of whether or not this is the right time (no cost to the District). For the Board meeting on April 15 there will be a package prepared on the entire refunding issue explaining where we are, what is required, what the market conditions are like, whether there is a potential for savings and whether it is the right thing to do, I I Legal and Legislative Director Bonas reviewed the minutes of their meeting he 1 d March 25 at which they considered ways to follow and support bills that are beneficial to southern California. Also discussed was the status of the Santa Fe I1 reservoir site. Annexing of the site to the District was suggested and Mr. Moser said this had been considered by the Board some time ago and at that time it was decided that there would be no advantage to the District. -3- April 1, 1987 I Mr. Brammell said we have requested a full report on this matter from Ron Endeman. Public Information President Haasl reported on this meeting held earlier today. They discussed the xeriscape agreement with Nordquist (Skyline Developments, Inc.), as well as a xeriscape brochure for distribution, not only at the model home, but to serve in place of a newsletter. Will be researching the cost of this so there is no recommendation at this time. Staff Reports Engineer Mr. Blakesley said the work on the TAP extension at Elm and Appian Way is progressing well. At Santa Fe I1 Reservoir the contractors are still backfilling. We are getting ready to build the crib wall later this week. The Carlsbad Highlands project people are asking City Council for an extension for recording their map. Discussion followed as to whether this would affect . our pressure reducing station planned for their property. Could be some additional cost for the District. I Superintendent Mr. Musser gave the lake level as 491.7 with 21 c.f.s. The C line repairs should be completed tomorrow. La Costa Reservoir should be back in service next week. One of the D tanks is scheduled for service next. Discussion followed. Attorney Consideration of Amendments.to Mr. Moser referred to three Kelly Ranch Subdivision Agreements proposed agreements (see agen- da packet) regarding this project, and asked for Board approval of the first two (First Amendment to Agreement No. 1 ... and First Amendment to Agreement No. 2 ... 1 which technically expired last August. After- dis- cussion, Director Maerkle made a motion to approve the two agree- ments as requested, seconded by Director Woodward and unanimously carried. Manager I Approval of Progress Payments Mr. Brammell recommended ap- proval (see memorandum with attachments in agenda packet) of Progress Payment No. 23 to Weardco Construction in the sum of $54,675.00 for work at Santa Fe I1 Reservoir, and Progress Payment No. 1 to Jim Sittner & Sons, Inc. in th-e sum of $44,061.30 for work at the T.A.P. Extension - Appian and Elm. Director Henley made the motion, seconded by Director Maerkle and unanimously carried. Certificate of Participation Mr. Brammell recommended ap- Disbursements: Approval of proval of Certificate No. 34 Requisition of Project Costs (see agenda packet) in the sum -4- April 1, 1987 I of $71,347.47. Director Maerkle made the motion, seconded by Director Bonas and unanimously carried. Consideration of Letter Outlining Mr. Brammell referred to the Program for Transfer of Engi- last Engineering Committee neering Records meeting at which this matter, as well as the final billing from Woodside/Kubota was discussed. Mr. Kubota was directed to come back with an analysis of his final bill and Mr. Moser was asked to draft a letter defining the orderly transition of the files, (See agenda packet for Mr. Moser's draft letter.) Mr. Kubota was sent a copy of the draft letter and he has asked that this item be held over for further consideration by the Engi- neering Committee when they review his revised bill. He also asked that the Board take no action today. After discussion, in which it was felt that the transfer of the District's records has no real bearing on the bill in question, Director Woodward made a motion, seconded by Direct.or Bonas and carried, with Director Maerkle abstaining, that the proposed letter is firm and will be used. The Committee will still meet with Mr. Kubota regarding his bill. Consideration of Investment See Finance and Administration Advisory Services Committee report on page 3 of these minutes, 1 Organizational Reports San Diego Region Water President Haasl reported that Reclamation Agencies they met on March 20th and viewed a new tape that out- lined the CCBA process. Very positive and informative. She is also working on a subcommittee that meets on the second and fourth Fridays of each month. The next regular Agencies meeting. is scheduled for April 17 at the County offices. The City of Carlsbad has appointed Councilmen Mamaux and Larson as its repre- sentative and alternate respectively. Directors' Reports Consideration of Payment to Director Bonas said this item California Water Awareness to was discussed in the Public Support Water Awareness Week Information Committee meeting and it was felt that this should be placed on hold. She is going to find out more about it when she attends the Water Management meeting and will report to the Board what is involved. I Consideration of Attendance After discussion, it was de- and compensation at the Public cided that neither Board nor Agency Risk Managers Association staff would attend. Mr. Moser Seminar said he may be going in his capacity as general counsel for a risk pool. -5- April 1, 1987 I 1 I Consideration of Attendance and After discussion, it was de- compensation at the California cided that any benefit would Association of Joint Powers Auth- not justify the cost. orities Special Seminar for Authority Directors Consideration of Membership in Director Bonas spoke in favor the National Xeriscape Council of the District joining this national group. After dis- cussion, it was decided to wait until budget time to consider membership. Meanwhile Director Bonas will contact Pete Rios at the San Diego County Water Authority as to the benefits and the best time to join. Other Business Arising After President Haasl advised that Agenda Posting the next meeting of the Association of Water Reclama- tion Agencies will be here at the District, tomorrow at 9 a.m. Director Bonas advised that John Sasso has asked for the support of our Board for his appointment as alternate to LAFCO. This will be placed on our next agenda. Director Henley'recommended another xeriscape article in the latest issue of Sunset magazine. Adjournment The meeting adjourned at 4:46 p.m. ' Respectfully submitted, n 2E-M *K dsident , Board of Directors, -6- April 1, 1987