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Home My WebLink About1987-06-03; Municipal Water District; MinutesI MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS 01 COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JUNE 3, 1987, A' 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Haasl with'Directors Bonas, Henley, Maerkle and Woodward present. Alsc in attendance were General Manager Brammell, District Enginee: Greaney, Superintendent Musser, Legal Counsel Moser, Administra. tive Analyst Poole and Executive Secretary Woodward. Barbari Hallman, Pat .Laurence, Steve Deering, John Mosele, Norma Clarke Virginia Black, Pat Guevara, Katheryn Horton, Lola Sherman, Kare: Horn, J. Bonasia and Harold Engelmann also attended. Pledge of Allegiance The pledge of allegiance t the flag was given. Approval of Minutes Director Henley made a motio approving the minutes of th Board meeting of May 20, 1987, zeconded by Director Bonas anc unanimously carried. I I Oral Communications from the Audience None Consent Calendar 1. Ratification of Checks Director Bonas made a motio 2. Offer and Acceptance, Andrex to approve the consent cal Development, Carlsbad Tract endar, seconded by Direct0 No. 80-47/MS 540, Resubdi- Henley arid unanimously Carrie vision of Lot 8, Map 8054, Palomar Airport Business Park Unit No. 1 Unfinished Business None New Business None Committee Reports Engineering Status Report on Allan 0. Kelly Mr. Brammell advised that th Operations Center Project site study work is nearin completion. The Engineerin Committee felt that some preliminary information they have re ceived, should also be presented to the full Board. The archi tect and space planners are here today to make that presentatio and will be including some information that no one has seen yet A wrap-up and some final information, including the cost of th building, will be disseminated at the June 17, 1987, Boar meeting. Copies of the Facility Utilization Study, whic summarizes the findings and projections of this professiona team on the needs of the District to the year 2010, was distri buted to the Board, staff and others. Mr. Brammell asked th I Board members to review the material they have received and emphasized that the staff and planners will be happy to respond to any questions that anyone might have, (No Board actior required today.) Mrs. Clark and Mr. Mosele then made their presentation, using a large drawing of the floorplan and ren- derings of the exterior, explaining what they did, how they did it, where they're at now, Mrs. Clark reviewed the process used to arrive at the require- ments for the Costa Real Municipal Water District personnel (Board and staff) and for public usage as well. She explainec that matrixes were done showing how people relate to othe~ people, how much interaction there is, and what kind of traffic patterns are established (ideal traffic patterns, not the wa] they are now). The eventual result is shown in the floor plan, The public oriented space is planned so that none of the workinc areas will be affected by public meetings (i.e. Board meetings, water reclamation meetings, educational tours, etc,), The commo~ areas (i.e, staff restrooms, compu'ter room, production room, map- ping room, etc.) are located for the most efficient utilizatior with a minimum amount of foot traffic, I Mr. Mosele advised that the existing warehouse is incorporatec into the plan; the existing office building is not. Cost anal- ysis evaluating best use of space, public usage, adjacencies, traffic, etc., determined that it is not economically feasible tc retain the existing office building. The existing building will be functional until the new building is completed; it will ther be razed and replaced by the courtyard to include drought tol- erant landscaping and possibly a water feattme, which will servc as a demonstration garden for educating the public. Mr. Mosele explained that in the design and material recommended the intent is to establish this as a quasi-public building. Hc mentioned the clerestory windows in the corridors and receptiol area, which will provide light during the day. In response to a1 inquiry from Director Bonas, Mr. Mosele said he has positionec the building to take advantage of passive solar capabilities 0: heating during the winter, and screened or filtered the soutl side by using trellis work, This will make the building mort energy efficient and allow downsizing of air conditioning equip- ment and result in downsizing the budget for air conditioning Director Bonas asked if the windows would be operable. Mr Mosele responded that this has been a subject of discussion. Duf to airport noise, if operable windows are wanted, a study woulc probably have to be done as to whether we would use single 01 dual pane glazing, This may only be a problem on the side ofthc building facing El Camino Real (and the airport). The exterior material Mr. Mosele is recommending is a custo1 colored, split-faced, textured concrete block which gives thc appearance of stone and makes a strong statement. Over thc windows and entrances, and for accent treatment, he is suggestin! a cut limestone in a coordinated light color which carries ou. the strong statement, He will bring samples to the next Boarc I -2- June 3, 198' I I I meeting. Alternates will be listed in the budget for cos1 analysis should the Board want to consider upgrades. Mr. Brammell distributed copies of an example of a planninc scenario (copy in agenda packet) which explains how the facilit: was designed to meet educational and public meeting needs, ant walked us through each step, He explained that this evaluatio~ process was used for each activity, including staff interactiol needs , Consideration of Agreement to Mr. Brammell explained thc Serve Water on La Costa Avenue . background of this reques. from the City of Carlsbad fo. water service outside our service area (see agenda packet fo. memorandum with proposed agreement between the City of Carlsbad Olivenhain Municipal Water District and Costa Real), and sail that the Engineering Committee is recommending Board approval Olivenhain has already approved the agreement in concept. Th agreement is scheduled for City Council consideration on June 9 1987. After brief discussion, Director Maerkle made a motion tl approve the agreement entitled, "AGREEMENT TO PROVIDE EXTRA TERRITORIAL WATER SERVICE FOR IRRIGATION PURPOSES," seconded b Director Woodward. After further discussion, the motion carriel unanimously, Staff Reports Engineer Mr. Greaney advised that o the Santa Fe I1 Reservoi project, the contractor is about half finilshed with the secon tier of cribwall. As of last Friday he started construction o the PRV vault at the Water Authority connection in the inter section of San Marcos Boulevard and Rancho Santa Fe Road. Superintendent Mr. Musser said that becaus of the work on the Wate Authority connection mentioned by Mr. Greaney, we are only takin 12 c.f.s. today; it was 32 c.f.s, yesterday, The lake leve this morning was at 493.3. Expect to be back on line tomorro when the connection project is completed. Attorney Recess No special report. Mr. Mose introduced Karen Horn, a ne staff member of his office. President Haasl called for recess at 3:08 p.m. The meet ing resumed at 3:27 p.m. Manager Approval of Progress Payments Mr. Brammell recommended a€ proval (see memorandum wit attachments in agenda packet) of Progress Payment No. 8 t Chilcote, Inc. in the sum of $5,005.32 for work at Santa Fe I -3- June 3, 198 I I I Transmission Main, Progress Payment No. 3 to Jim Sittner & Sons, Inc. in the sum of $31,956.75 for work at the T.A.P. Extension - Appian and Elm, and Progress Payment No. 24 to Weardcc Construction Corp. in the sum of $78,795.00 for work at Santa Fc I1 Reservoir. Director Maerkle made the motion, seconded bl Director Bonas and unanimously carried. Certificate of Participation Mr. Brammell recommended ap. Disbursements: Approval of proval of Certificate No. 3r Requisition of Project Costs (see agenda packet) in the SUI of $89,950.52. Directo: Henley made the motion, seconded by Director Maerkle and unani. mously carried. Distribution of Draft 1987-88 Mr. Brammell referred to hi: Budget and Capital Improvement introductory letter with thesc Program .c documents in the agenda packe. and reviewed the numberec items in the letter which are included in the budget with signi. f icant changes from the current year: a water education program a method for collecting plan checking and inspection fees fro] the City; construction of a solution to the Squires Reservoi. problem; and a water rate increase. The various committees wil. have to meet on specific areas of the Budget before our nex Board meeting. The document also includes a $2.00 annual in crease for water purchases from the Water Authority in antici pation of a $4.00 to $5.00 increase they are projecting fo January 1988. (Director Maerkle left the meeting at this point - 3:50 p.m.) In response to an inquiry from Director Woodward, Mr. Brammel estimated the present value of District assets at about $3 million, up from approximately $11 million in 1982. Mr. Brammell then reviewed the Capital Improvement Plan brief 11 He reviewed the Long Range Financing Projections document, whic he described as more of a trend type document that will he1 determine when to increase the Major Facilities Charge. He als mentioned that the Water Authority is implementing a water all0 cation program for this summer. Organizational Reports None Directors' Reports Director Henley complimented staff on the reports just reviewe by Mr. Brammell. He added that there is another water relate article in the current issue of Sunset magazine. He asked tha Mr. Brammell respond to a "letter to the editor'' and gave him COPY Director Bonas mentioned several water publications she had re ceived and passed them on to staff for follow up. I -4- June 3, 198 I Other Business Arising After Agenda Posting None Adjournment The meeting adjourned at 4:37. Respectfully submitted, 'fl 84- sident, Board k!- of Directors t I I 1 - \ -5- June 3, 19t