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HomeMy WebLinkAbout1987-06-24; Municipal Water District; MinutesI MINUTES OF THE ADJOURNED BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JUNE 24, 1987, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Haasl, with Directors Bonas, Henley, Maerkle and woodward present. Also in attendance were General Manager Brammell, District Engineer Greaney,-Superintendent Musser, Legal Counsel Moser, Administra- tive Analyst Poole and Executive Secretary Woodward. Allan Kelly, Norma Clark, Martin Hagerty, John Moseley, Steve Deering, Barbara Hallman, Katheryn Horton, J. Bonasia, Hilary Hogan and Victor Kato also attended. (continuation from June 17, 1987) Status Report on Allan 0, Kelly After long discussion the con- Operations Center Project sensus of the majority of the Board continued to be against the cost of the building as proposed. Various ideas were suggested, i.e., trade the present buildings, sell the site or lease a building. Another was to put it on a bond issue along with a proposal for Squires Dam No. 2. One suggestion was to put it to a public vote. Availability of funding was discussed. Mr. Brammell's response to the suggestion that we finance the cost of the building was that a $3 million dollar building, if financed, would probably cost us $9 million. He anticipates that we will have in the neighborhood of $4 million of the COP funds ieft when those pro- jects are completed. The covenants specify that any funds left over will be applied to the most current debt service requirements. This means for the next $4 million worth of payments after the three tanks are declared complete, Security Pacific will use up that construction money and that will free up that amount of money to be used here at the District. We will not have to borrow the money. In that sense it is on hand. Recess President Haasl called for a recess at 2:50 p.m. The meet- ing resumed at 3:08 p.m. I After President Haasl reviewed the needs of the District and staff, and Director Bonas agreed that we do need a new headquarters building, (to see if everyone agreed) Director Woodward made a motion that we need a building, seconded by Director Henley and unanimously carried. I After further discussion Director Woodward made a motion that we adopt the building plan relative only to the layout of the inter- ior of the building (the space planning), not the exterior, seconded by President Haasl, with Directors Bonas, Henley and Maerkle voting no. There was discussion regarding concern that this building would be built at the expense of needed water facilities. Mr. Brammell reiterated that this is not the case. We will address every plumbing problem, every health problem and we will run the district, As Director Woodward said at the previous meeting, this building is no different than any other of the facilities that we need to adequately run the water system (reservoirs, pipelines and a facility to work out of). Nothing has been taken out of the capital improvement program (in order to have this building). Director Henley said he figured the building as ,shown would cost $3.8 to $4.1 million and would be a burden to the rate payer at a time when we may not even have water. Mr. Hagerty (the' professional estimator) said his figures totaling $3.2 million were actually high. Director Woodward agreed. I I President Haasl felt the meeting was getting nowhere and asked for a motion to adjourn, Director Woodward made the motion, seconded by President Haasl. Director Bonas said she had further questions about cutting the cost by reducing the size of the building to 16,000 square feet. Discussion followed. A vote was not called. Mr. Moser sug'gested that maybe the public space could be considered for reduction. Another problem is, how much do you want to spend. If you could reach an agreement on the proper budget for the building you can ask the experts what you can build for that, It may be that the public space doesn't cost you very much . I Director.Woodward asked the rest of the Board how much money they want to spend. Director Bonas made a motion to ask the team to go back to the drawing board and bring something back that wouldn't cost over $1.5 million, redesigned on a smaller scale. Director Woodward asked if she meant $1.5 million to include everything including grading. When she said yes she was told that this is impossible, Director Bonas withdrew her motion. Director Woodwardmade amotiontodirecttheteamto look at the building as a tilt-up with a sandblast type of finish with some other architectural (design) that would eliminate the false walls around the outside, Looking at the inside in the most reasonable way, eliminate as many things such as wall coverings , as is reasonable, structural, and in compliance with all the codes, eliminate skylights (clerestory windows) over the corri- dors, take a look at the reception area toward reducing it but not to any great length but just so we can pull that back. If we are going tilt-up you're going to have to take out some of the notches such as in the lunchroom, Maybe we can pick up a few feet in those areas, but basically maintain the layout, unless Mr. Brammell has some particular areas that he feels that we're not going to fill or not going to use, and as far as I know that 'is not the case. So I'd like for us to look before we cut a lot of square footage out of the building, at the things we know we can do quickly and easily. Director Bonas seconded the motion. I -2- June 24, 1987 I Mr. Brammell asked if there is a maximum dollar to be set. Di- rector Woodward said no; before we arrive at the maximum dollar let them cut out all the things they can and let's see where we are. It may come back at $2.25OM just as an example. The Board may then be willing to say we don't need to cut out the square footage. The motion is also to include compensation for the work. The motion carried with President Haasl voting. no. She gave her reason as not wanting the building to be butchered. Adjournment The meeting adjourned at 4:38. Respectfully submitted, ,&&yU-+& P'e ident, Board of Directors W I I 1 I. -3- June 24, 1987 I DECLARATION OF POSTING I, the undersigned, say: That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego; State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings, I posted a copy of the attached NOTICE OF ADJOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino Real, Carlsbad, CA, on June 18, 1987, and within twenty-four hours of the adjournment of the Board meeting of the Board of Directors of COSTA .. REAL MUNICIPAL WATER DISTRICT on June 17, 1987, I - I declare, under penalty of perjury, that the foregoing is true and correct. Executed on June 18, 1987, at Carlsbad, CA. "s", ".- -I 2 JJLq -. I I NOTICE OF ADJOURNMENT.. Notice is hereby given that the regular meeting of the Board of Directors of COSTA R&L MUNICIPAL WATER DISTRICT on June 17, 1987, at 2:OO p.m., has been adjourned to June 24, 1987, at 2:OO p.m., in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, I California. 4 DATED: June 18, 1987. * and the Board of Directors thereof I