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HomeMy WebLinkAbout1987-07-01; Municipal Water District; MinutesI MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Haasl, with .Directors Bonas, Henley, Maerkle and Woodward present, Also in attendance were General Manager Brammell, District Engineer Greaney, Superintendent Musser, Legal Counsel Moser, Administrative Analyst Poole and Executive Secretary Woodward. Bill Meadows, Pat Laurence, Barbara Hallman, Katheryn Horton, Angela Brammell, J. Bonasia and Pat Guevara also attended, COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JULY 1, 1987, AT Pledge of Allegiance The 'pledge of allegiance to the flag was given. Approval of Minutes Director Bonas made a motion approving the minutes of the Board meeting of June 17, 1987, seconded by Director Henley and unanimously carried. Oral Communications from the Audience None Consent Calendar Ratification of Checks Director Maerkle made a motion to approve the consent cal- endar, seconded by Director Woodward and unanimously carried, Unfinished Business 1 I Consideration of Policy for Mr. Brammell reviewed the need Funding Replacement for this policy (see memoran- dum in agenda packet) as a re- Resolution No. 546 sult of Board direction, and recommended Board approval of Resolution No. 546 which includes a section titled "District Revenues," for the Administrative Code book, Mr. Moser addedthatatthepointintimewhenthe Boa'rd actually adopts a charge, they may want staff to file a Notice of Exemp- tion under CEQA. He said he didn't think it raises any environ- mental problems but rates and charges if used to expand the system are subject to review under the environmental statutes, He made a minor revision to one of the sections for clarifi- cation. After discussion, Director Henley made a motion to adopt Resolh- tion No, 546 entitled:, "A RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT ADOPTING A POLICY FOR FUNDING REPLACEMENT OF THE WATER SYSTEM," and to add a section (as revised by Legal Counsel) to the Administrative Code on District Revenues, seconded by Director Woodward and unanimously carried. I , Unfinished Business (continued) I Consideration of Adoption of Mr. Brammell referred to the FY 1987-88 Budget and CIP list of changes to the Prelim- inary Budget as a result of Committee and Board meetings since the Board first received the Preliminary Budget (see agenda packet for memorandum with list) and recommended Board adoption of the Preliminary Budget, to include the changes, so staff can prepare the final budget and the documents necessary to notify the public of the rate change. These would be adopted at the next meeting on July 15. After discussion, Director Woodward made a motion authorizing Mr. Brammell to prepare the final budget for the next Board meeting incorporating the changes numbered 1 through 9 as shown in the agenda packet, seconded by Director Bonas and unanimously car- ried. After further indepth discussion by the Board, Director Woodward extended his original motion (approving addition of the 9 items) to include approval of the preliminary budget, seconded by Direc- tor Henley and carried with Director Maerkle voting no. Recess President Haasl called for a recess at 3:11 p.m. The meet- ing resumed at 3:30 p.m. I New Business Supplement No. 7 to Mr. Moser referred to the sup- Water Service Agreement plement in the agenda packet with his cover letter recom- mending Board approval. It has already been approved by the City of Carlsbad. This supplement sets up a system for distributing undesignated reserves, currently held by the City in their water department fund, to the District. It basically says that the District will spend the money on an approved list of projects and the City will fund those projects as the District builds them. He feels it is a workable agreement. After discussion, Director Maerkle made the motion to approve, seconded by Director Bonas and unanimously carried. Committee Reports None Staff Reports I Engineer Mr. Greaney reported that Weardco has made the last tie- in near Palomar Airport Road and Santa Fe Reservoir I and we now have Santa Fe I1 in operation. All that remains for Weardco is to finish the site work at the reservoir which includes the drainage gunnite ditch at the base of the reservoir, general site cleanup and touch up and painting at the first vault near the aqueduct connection. Completion is expected in another 4-6 weeks . -2- July 1, 1987 I Had the final walk-through yesterday at the TAP waterline exten- sion built by Jim Sittner. Should have the Notice of Completion for the next Board meeting. The Santa Fe I1 Transmission Line is complete and should have its final walk-through in another week. Should have the Notice of Completion by the next Board meeting or the one after. Dis- cussion followed on chlorinating procedures now that the system is transferred from Santa Fe I to Santa Fe 11. Superintendent Mr. Musser gave the lake level as 499.7 and buying 34 c.f.s. He advised that Metropolitan Water District chlorinated the lake yesterday. The lake will remain isolated until the residual is dissipated. Manager t Approval of Progress Payments Mr. Brammell recommended ap- proval (see memorandum with attachments in agenda packet) of Progress Payment No. 25 to Weardco Construction Corp. in the sum of $138,763.80 for work at Santa Fe I1 Reservoir. Director Bonas made the motion, seconded by Director Maerkle and unanimously carried. I Certificate of Participation Mr. Brammell recommended ap- Disbursements: Approval of proval of Certificate No. 37 Requisition of Project Costs (see agenda packet) in the sum of $161,833.45. Director Maerkle made the motion, seconded by Director Bonas and unanimously carried, Report on Emergency Mr. Poole reported on this Preparedness Exercise exercise which was conducted on June 23, 1987. See his Resolution No. 547 memorandum which includes the Manager's recommendation to approve the resolution thanking the Off ice of Disaster Preparedness for their help- (See agenda packet.) After compli- menting and thanking the staff for an excellent job, Director Woodward made a motion approving Resolution No. 547 entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT RECOGNIZING THE OUTSTANDING EFFORTS OF THE SAN DIEGO COUNTY OFFICE OF DISASTER PREPAREDNESS," seconded by Direc- tor Maerkle and unanimously carried. I In the critique regarding the above exercise was discussion regarding the need for the County Water Authority to conduct a similar exercise with key staff people from every member agency participating. Director Bonas, as the District's representative on that board, volunteered to present material to the CWA staff for future board consideration, -3- July 1, 1987 I Organizational Reports San Diego County Water Authority Director Bonas reported on the special meeting held Thursday, June 25, 1987, at which they considered authorizing execution of a contract of indebtedness for $7,150,000. It was decided to recommend rejection of the bids. I She attended a committee meeting on June 26. At a previous meeting President Krauel appointed Director Bonas to this Water Reclamation Ad Hoc Committee. Discussed duties and qualifica- tions of a water reclamation manager. Will be adnertising within a month. She said Mr. Engstrand presented a joint powers agree- ment for creating a San Diego Region Reclamation Agency, to be refined. The regular meeting was held on June 11, 1987. It will take from 3-4 months to find a new manager for CWA. The Water Awareness Program will be a week long activity in October 1987, Meeting regarding the Bay Delta Hearings to be held August 11-14 at Registry Hotel. in Orange County. Directors and community leaders should attend. Will bring more information. San Diego Region Water Reclamation Agency Association of Water Reclamation Agencies No report . President Haasl said the next meeting will be here tomorrow at 9 a.m. with John Kincaid as the speaker. Directors' Reports Consideration of Attendance After discussion, Director and Compensation at the 1987 Bonas made the motion to ap- Western Water Seminar (NWRA) prove attendance by Director in Sun Valley, ID Maerkle, seconded by Director Henley and unanimously car- ried. Consideration of Resolution Director Bonas made the motion No, 548 Honoring Charles to approve, seconded by Di- C, Hausladen rector Maerkle and unanimously carried, Resolution No. 548 entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT RECOGNIZING AND COMMENDING THE OUTSTANDING SERVICE TO THE WATER INDUSTRY OF CHARLES C. HAUSLADEN . I' I -4- July 1, 1987 Other Business Arising After Agenda Posting Hardship Withdrawal from Mr. Moser advised that the Deferred Compensation Board must take a vote to de- (Danny Roy) termine if two-thirds of the Board wish to consider this matter at this meeting. Director Maerkle made the motion, seconded by Director Woodward and unanimously carried. Mr. Brammell reviewed the need for Danny Roy's request for Board approval to withdraw $1,000 from his deferred compensation balance (see memorandum in agenda packet) and recommended Board approval. After discussion Director Henley made a motion to approve the withdrawal, seconded by Director Woodward and unani- mously carried. Ad journmenk The meeting adjourned at 4:23. Respectfully submitted, J , 0 . .. &K Pd@dent; Board of Directors 1 .. I I -5- July 1, 1987