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HomeMy WebLinkAbout1987-10-07; Municipal Water District; MinutesI MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON OCTOBER 7, 1987, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Haasl with Directors Bonas, Henley, Maerkle and Woodward present. Also in attendance were General Manager Brammell, District Engineer Greaney, Superintendent Musser, Legal Counsel Moser, Administrative Analyst Poole and Executive Secretary Woodward. Julia Renyer, Barbara Hallman, Patricia Laurence, Katheryn Horton, Lola Sherman, Ralph Anderson, Rick Graff, Tom Belcher, Tony Acone, John Mosele, Bill Meadows, Steve Deering and others also attended. (NOTE: This meeting was taped by Cablevision for Water A- wareness Week. ) Pledge of Allegiance The pledge of allegiance to the flag was given. Approval of Minutes Director Maerkle made a motion to approve the minutes of the Board meeting of September 16, 1987 as mailed. After discussion Director Bonas seconded the motion and it was unanimously carried. I I Oral Communications from the Audience None Consent Calendar A. Ratification of Checks After Director Bonas pulled B. Reimbursement Agreement for the last two items for dis- Pallomar Airport Road Widening cussion, Director Maerkle made (East of El Camino Real) a motion to approve the re- CR.") NO, 87-601 maining item, seconded by Di- C, Palomar Airport Road (East of rector Woodward and unanimous- El Camino Real) Hold Harmless ly carried. Mr. Greaney re- Agreement - CRMWD No. 87-601 sponded to Director Bonas's inquiry on item B as to footage and cost estimate for the project. The budgeted cost is approximately $380,000; the engineer's estimate is approximately $250,000. Actual figures won't be known until the bids are received. Reimbursement to the District will eventually be collected through the development process as Major Facility Charges. After discussion Director Bonas made the motion to approve this item, seconded by Director Maerkle and unanimously carried. Director Bonas questioned the use of asbestos cement pipe (which is why this Hold Harmless Agreement is required). (See memorandum in agenda packet.) After discussion Director Bonas made a motion to approve item C, seconded by Director Maerkle and carried with Director Bonas voting no. She gave her reason as wanting to get away from using asbestos cement pipe. Unfinished Business Presentation by Rick Graff Mr. Graff, General Manager of I I 1 the Encina Wastewater Treatment facility, described the capacity situation of the facility which is owned and operated by six member agencies under a joint powers agreement. They include the Cities- of Carlsbad and Vista, the Buena County Sanitation District, San Marcos County Water District, Leucadia County Water District and the Encinitas Sanitary District. The plant is a 22- 1/2 million gallon per day full secondary treatment facility. There are four satellite reclamation plants; Lake Calaveras Water Reclamation Plant, Shadowridge Wastewater Plant, Meadowlark Plant in San Marcos and the Gathner Plant in Leucadia. The last three are on-line but do not have solids-removing capability. Depending on the rate of growth, the Encina permit capacity and the outfall physical capacity could be reached within 1-2 years. They are going to request an amendment to their permit to add an additional capacity of secondary treatment and expect that action by September 1988. They are currently in the process of preparing a draft facilities plan to the year 2020. After he explained the procedures and gave some statistics, Mr. Graff responded to several questions from the Board. President Haasl thanked Mr. Graff for his presentation. Presentation by City of Carlsbad Ralph Anderson, Director of Regarding Conservation Utilities and Maintenance for the City of Carlsbad, re- ported on the City's efforts regarding water conservation in three major areas, parks, buildings and general administration. In the parks the City has a policy of using drought tolerant plantings where possible; shrubs, groundcovers and grasses. Drip irrigation is used whenever possible. Timed irrigation is being replaced with moisture-sensing devices. Flow restricters are being used in park restrooms and city buildings. City Adminis- tration is working with District staff in developing an agreement to implement the District's water conservation program should that become necessary on the mandatory phases. City staff will be presenting to the City Council in the very near future, an informational item concerning the District's water conservation program. The District Board and General Manager will be invited to attend. Meter readers will be monitoring the water use in their meter reading, and the billing process will be able to periodically monitor usage by flagging accounts that suddenly have a large increase in water use, The City has a plan to cut back its water use should the District find it necessary to implement ,the mandatory phases. Mr. Anderson then responded to inquiries from Board members. Director Woodward asked Mr. Anderson if he thinks it is possible for the City to develop a group that could meet with Costa Real representatives to work toward establishing criteria for industrial and commercial sites that would limit the types of high-water-use landscaping that is presently being used. Mr, Anderson replied in the affirmative. After brief discussion, Director Woodward made a motion to estab- lish a Committee to work with the City in this manner, seconded by Director Bonas and unanimously carried. President Haasl thanked Mr. Anderson for his presentation. -2- October 7, 1987 Committee Reports I Public Information Consideration of Funding for News- Mr. Brammell reviewed the work letter and Adjourned Board Meeting Ms. Renyer has been doing (see for Xeriscape Workshop memorandum with attachments in agenda packet) in preparation for Water Awareness Week later this month. In con junction with that, Board action is recommended by this Committee for approval of the expenditure of up to $7,600 for a newsletter. Board action will also be required to adjourn this Board meeting to a Xeriscape Workshop. Director Maerkle made a motion to approve expenditure of up to '$7,600 to produce and distribute a District newsletter, seconded by Director Bonas, Discussion followed ,as to the need for a summary of District policies regarding water education. Mr. Brammell advised that Ms. Renyer is preparing such a summary and this will be presented to the Board. After further discussion the motion carried unanimously, I After discussion regarding the time of the proposed Xeriscape Workshop, and the possibility that other items coming up later in today's meeting might also be continued to the adjourned meeting, a motion was made by Director Woodward, seconded by Director Maerkle and unanimously carried, that the adjournment be done at the end of today's meeting. Ad Hoc Building Consideration of Proposal to Mr. Brammell reviewed the his- Acquire Architectural Services tory that led to the appoint- ment of this Committee several months ago by President Haasl in an attempt to move forward with facilities adequate to accommodate a staff that is 4-5 times larger than in the early 60's when the present facilities were built. Their goal was to somehow pare down the cost of the De Lise proposal since it was not acceptable to the majority of the Board. I Directors Henley and Woodward then reviewed their proposal for the operations center, which is a pared-down version of the original architect's plan for the administration building as well as the warehouse. Their sketch for the administration building, to be between 10-12,000 square feet, is only to serve as a guide for an architect to prepare working drawings. Should more space be needed in the future, the building can be expanded by up to 4,000 square feet. In order to arrive at a cost estimate the proposed exterior is tilt-up construction with exposed aggregate. The interior design was based upon a smaller lobby/reception area and limited the number of floor-to-ceiling partitions that create offices. Open space left in the three main areas (adminis- tration, engineering and operations) can be divided into offices with 6'8" partitions. The reason for this is to provide better -3- October 7, 1987 I air conditioning flow throughout these open space areas. Rest- rooms, locker areas and the kitchen were realigned for additional economy in plumbing requirements. The breakdown of the con- struction cost in the Committee's estimate totaled $1.5 million for the project. These cost figures were prepared as a guide that can be used by the architect in his design/working drawings and construction documents if this project should be approved by the Board. This figure does not include any recommended changes to the warehouse but modification is anticipated to be approxi- mately $250,000. Director Woodward added that the figures are not guesswork but are based on actual construction information. President Haasl thanked the Committee for their work. Director Bonas made a motion that Board action on this project be post- poned to the adjourned meeting on October 14, 1987, to give the other Directors an opportunity to study the material presented by the Committee, seconded by Director Maerkle and unanimously carried . Recess President Haasl called for a recess at 3:14 p.m. The meet- ing resumed at 3:30 p.m. Engineering and Operations Distribution of Luke-Dudek Report Mr. Brammell advised that the and Consideration of Scheduling Committee, upon receiving this a Workshop report, asked that the other Board members receive copies , andthata special meeting be calledtodiscuss just this report. Director Bonas asked that Steve Deering of Luke-Dudek give the Board a brief overview today. Mr. Deering said they are recommending-a phased construction program at the reservoir. The initial phase would just include fencing and additional f low-meter and chlorine mixing devices and chlorination facilities, increased chemical and microbiolog- ical monitoring on an ongoing basis. This first. phase should be done immediately to improve general disinfection of water' coming out of the reservoir. The second phase, also an immediate recommendation, is a storage tank at the reservoir site with transmission mains and pumps. The third phase of lining and covering the reservoir, should only be proceeded on if it is perceived 'that participation with Olivenhain in the Mount Israel project is either very far in the future or not likely. Phase.s 4, 5 and 6 are farther in the future and more expensive alternatives but were required in the scope of work. They refer to treatment facilities at the site, Luke-Dudek feels these would only be logical if a raw water line is brought from the acque- duct . I After brief discussion, Director Henley made a motion that the Board meeting of October 21, 1987, be started an hour earlier (1:OO p.m.), seconded by Director Maerkle and unanimously carried , -4- October 7, 1987 " Consideration of Authorization Mr. Brammell advised that be- of Bid Documents for Fencing cause the dam is no longer re- at Squires mote, it has become necessary for staff and Luke-Dudek (see report'above) to recommend.fencing for security reasons and protection of the water system. He requested Board action to authorize preparation of bid documents. Mr. Poole, who has been working on the documents and the design of the fence with Mr. Musser, described the proposed fence, location and cost (see memorandum and attachment in agenda packet). After discussion, with Mr. Poole responding to Directors' concerns, Director Bonas made a motion to authorize preparation of the bid documents, ~ seconded by Director Maerkle and unanimously carried. Staff Reports I I Engineer No special report, . Superintendent Mr. Musser reported that we are buying 29 c.f.s. The average for the past three weeks has been just over 28 c.f.s. with a high flow of 31 and a low of 19. The lake level this morning was 500 feet 11 inches, down approximately a foot from a week ago. The high temperature at the office last week was 102. Recorded rainfall for September was .17 inches. The maintenance crew has been adjusting valve cans; 100 have been done and there are approximately 200 more to go. The operations crew has installed a backup power supply for the telephone system here at the office. Repair of vandalism damage at some of the reservoir sites is also in progress. Attorney Consideration of Mr. Brammell reviewed the .his- Cablevision Lease tory of the current lease with Cablevision which is due to expire August 1988. The lease under consideration today has been prepared at the direction of the Board (see attorney's letter and draft of agreement in agenda packet). Mr. Moser explained his effort to incorporate the changes discussed at an earlier Board meeting to alleviate the concerns of the Legal and Legislative Committee. The revised lease has been reviewed by the Legal and Legislative Committee (Directors Bonas and Maerkle) but they are not recommending Board approval and are recommending that dis- cussions be initiated with other licensees and lessees to term- inate their tenancies in three to five years. After discussion, Director Woodward made a motion, seconded by Director Henley, that the Cablevision License Agreement be adopted and used as E guide for legal counsel to establish a master lease for current and future license/lease agreements. The motion carried wit1 Directors Bonas and Maerkle voting no. Tony Acone, an officer of Daniels Cablevision, Inc. the above lessee, thanked the staff and Board for their assistance and cooperation in arranging for a fair lease. -5- October 7, 198: Manager Certificate of Participation Dis- Mr. Brammell recommended ap- bursements: Approval of Requi- proval of Certificate No. 40 sition 'of Project Costs (see agenda packet) in the sum of $250,724.35. Director Henley made the motion, seconded by Director Maerkle and unani- mously carried. Manager's Report Mr. Brammell referred to his memorandum in the agenda packet (with attachments) listing his activities since the last meeting. He responded to an inquiry, that the North County Managers meeting was very informative and involved meeting with County Water Authority and combining our ultimate buildout information with theirs so that decisions on imported filtered water in North County into the next century are the right ones. These meetings will continue. He elaborated on the manner in which we responded to the first report of excessive water use by a citizen for dust control. He added that the situation was rectified. The need for again cleaning up the site at Lake Calavera has also been brought to the attention of the District. This is being worked out with the City. In response to a question on the issuance of a C.U.P. to Pactel, he explained that the action was supported by Board action (see minutes of March 4, 1987) . Director Bonas asked that staff make a presentation to the Plan- ning Commission, with the City's permission, on how our water system ties in with the City. No Board action. Consideration of Attendance Mr. Brammell asked if there at Water Reclamation Symposium is any Board interest in at- tending this symposium in San Diego on October 23 and 24. Since it conflicts with Costa Real's grand opening of the Xeriscape Garden at Capri on October 23, no one asked to attend. ACWA Attendance by Mr. Brammell said that he pre- Water Education Specialist fers that Ms. Renyer become more familiar with District operations before sending her to ACWA. No action taken. Legislative Seminar Mr. Brammell asked if there is Board interest in attending this seminar sponsored by "Water for California," a political action committee. No interest expressed. Organizational Reports I I San Diego County Water Authority Director Bonas said this meet- ing is being held tomorrow. San Diego Region Water Reclamation Agency Mr. Brammell advised that the AdHoc Committee of this agency -6- October 7, 1987 is meeting with the Water Reclamation Committee of the San Diego County Water Authority on October 22 to discuss the merging of the responsibilities of SDRWRA into the responsibilities of the SDCWA. . No agenda has been received as yet. Directors' Reports Santa Pe I1 Eminent Domain Mr. Brammell referred to the report in the agenda packet from Ron Endeman as requested by the Board at a recent meeting. Consideration of Compensation Memorandum in agenda packet for Attendance at Water Reuse explains Director Baasl's re- Symposium quest for compensation at this seminar in August 1987. After discussion, with legal counsel explaining that our current policy requires Board action to approve compensation to a Director, upon his/her request, for attendance at a function approved by the Board, Director Woodward made a motion approving compensation to Director Haasl with the added stipulation that the Administrative Code by changed to read that requests for compensation be made prior to attendance at a function, seconded by Director Henley and carried with Director Maerkle voting no. 1 Other Business Arising Director Maerkle felt that after Agenda Posting Paul Partain should be conunen- ded on his assistance to the Ramona Water District. The Manager was directed to place a copy of the letter from the Ramona Water District in his personnel file. Directors Henley, Bonas and Woodward all expressed their enthusiasm over the Special Districts Conference. Director Bonas won a $100 discount certificate for 1988 CSDA dues. Adjournment At 4:57 p.m. Director Henley made a motion to adjourn this meeting to the Xeriscape Garden at Capri development at 1:OO p.m. on October 14, 1987, seconded by Director Woodward and unani- mously carried. Respectfully submitted, I 7- PkE Pa 'Board of Directors .. .. . W- -7- October 7, 1987 I I DECLARATION OF POSTING I, the undersigned, say: That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings. I posted a copy of the attached NOTICE OF ADJOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino Real, Carlsbad, CA, on October 8, 1987, and within twenty-four hours of the adjournment of the Board meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on October 7, 1987. I declare, under penalty of perjury, that the foregoing is true and correct. Executed on October 8, 1987, at Carlsbad, CA. ”. AA,da I I NOTICE OF ADJOURNMENT Notice is hereby given that the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on October 7, 1987, at 2:OO p.m., has been adjourned to October 14, 1987, at 1:OO p.m., at the Xeriscape model (4665 Sunburst Road) in the Capri Development; meeting then to be continued in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, ' California, I DATED: October 8, 1987. &nd the Board of Directors thereof I