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HomeMy WebLinkAbout1987-10-14; Municipal Water District; MinutesI MINUTES OF THE ADJOURNED BOARD MEETING OF THE BOARD OF DIRECTORS AT 1:OO P.M. AT THE XERISCAPE GARDEN AT CAPRI DEVELOPMENT AND OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON OCTOBER 14, 1987, CONTINUING AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The workshop on xeriscape began at 1:00 p.m. at the model home garden and was conducted by Niles Nordquist, landscape architect for the project. Directors Haasl, Bonas, Henley, Maerkle (1:40) and Woodward, as we1 1 as General Manager Brammell, Water Education Specialist Renyer, Executive Secretary Woodward, Katheryn Horton, Patty Heissenberger, Barbara Hallman and others attended. When the meeting moved to the District offices and was called to order at approximately 2:25 p.m., District Engineer Greaney, Administrative Analyst Poole, John Mosele, Allan Kelly and representatives of Hernandez Associates also attended. I Pledge of. Allegiance The pledge of allegiance to the flag was given. I I Oral Communications from the Audience Mr. Hernandez introduced him- self and his firm and had his assistant distribute brochures to the Board and staff. Unfinished Business Xeriscape Workshop at Capri This took place prior to the formal portion of the meeting, and was conducted to give our Board members and anyone interested, a better understanding of the types of plants and watering systems used in xeriphytic landscaping. I Committee Report Consideration of Director Woodward referred to Operations Center Plans the building sketch and cost summary prepared by the Ad Hoc Design Committee because use of consultants on this project was terminated by Board action (see minutes of July 29, 1987). He briefly reviewed the Committee's report to the Directors at the last Board meeting, reiterating that the sketch is strictly a guideline to be used by an architect, along with the cost figures, to arrive at a building of up to 12,000 square feet, similar to the sketch, with provisions to increase the building by up to 4,000 square feet if and when needed. The Committee's goal was to keep the office building and warehouse within the established $2 million budget. Discussion followed on the need to build the administration building first so the telemetry, mapping and most of the operations and maintenance staff presently housed in the warehouse can be relocated to the new I building. The changes to the warehouse can then take place. A maximum of $500,000 is allocated for warehouse expansion and upgrading. Director Bonas said that the proposed floor plan is very much what is wanted and needed. After further explanation of the cost figures by Directors Henley and Woodward, President Haasl asked what direction should be given to the architect. Director Woodward responded that we would ask the architects to give us a proposal for preparation of design, working drawings and construction documents for the off ice building and the revamping of the warehouse for a cost of $2 million so that we could put the project out to competitive bid. After further discussion, with input from John Mosele and James Hernandez, President Haasl asked if the Board was in agreement with the reduction in square footage from the original De Lise floor plan. Director Maerkle said he still feels the existing building should be expanded and attached to the existing ware- house. Director Henley mentioned the unstable soil under the existing building with doors difficult to open and close, I I Recess President Haasl called for a recess at 3:15 p.m. The meet- ing resumed at 3:31 p.m. ! Operations Center (continued) Director Woodward made a motion to encompass the office building and the warehouse in a.$2 million budget. This cost would be a guideline for the architect in the design and working drawings phase. The motion was seconded by Director Henley and carried, with Directors Bonas and Maerkle voting no. Discussion followed aa to why Directors Bonas and Maerkle voted no. They requested that a dollar amount be assigned separately to the office building and the warehouse, Director Woodward modified his original motion to establish a budget of $1.5 million for the office building and $500,000 for the warehouse. The modified motion was seconded by Director Bonas and carried, with Director Haasl voting no. After the meeting Director Haasl asked the recording secretary to change her vote to yes, Director Woodward then made a motion, seconded by Director Henley and unanimously carried, that the General Manager prepare a Request for Proposal for design, working drawings and construction documents based on the general guidelines of the Committee's sketches and using a cost budget of $1.5 million for the office building and $500,000 for the warehouse. Director Haasl later changed her vote to no. Mr. Brammell was asked to have this Request for Proposal ready for Board review at the Board meeting of November 4, 1987. -2- October 14, 1987 I I u Adjournment The meeting adjourned at 4:05. Respectfully submitted, . Prwdent, .. X=[*hK Board of Directors . ... .! ..f7 ) 7 i i Sec bd d'tary i A,. , &f$$ I' Board of Tirectors I -3- October 14, 1987