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HomeMy WebLinkAbout1987-11-04; Municipal Water District; MinutesMINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON NOVEMBER 4, 1987, AT 2:00 P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Haasl with Directors Bonas, Henley, Maerkle and Woodward present. Also in attendance were General Manager Brammell, District Engineer Greaney, Superintendent Musser, Legal Counsel Moser, Administrative Analyst Poole and Executive Secretary Woodward. Julia Renyer, Barbara Hallman, Patricia Laurence, Katheryn Horton, Lola Sherman, Patty Heissenberger, Ralph Anderson, Steve Deering, Gordon Bryan and Hernandez Associates representatives also attended. I Pledge of Allegiance The pledge of allegiance to the flag was given. Approval of Minutes After discussion, Director Bonas made a motion to approve the minutes of the Board meetings of October 7, 1987 (as changed) and October 14, 1987 and October 21, 1987 (as mailed), seconded by Director Henley and unanimously carried. Opening of Bids: Squires Dam President Haasl said that this Fencing and Authorization for is the time and place for the Award of Contract - CRMWD 87-107 opening of bid proposals on the Squires Dam fencing pro- ject (see memorandum in agenda packet). The Board Secretary will open the sealed bids and the District Engineer will read the bidder's name and total sum bid. The Board will today authorize award of the contract subject to verification within ten days by the District Engineer and Legal Counsel that the apparent low bidder complies with all 'bidding requirements. The bids were read as follows: I 1 NAME AMOUNT Alcem Fence Company Lightning Fence Company Alcorn Fence Company dba Atlas Fence Company American Fence of California $ 42,906.71 29,767.00 33,935.00 40,309. 00 Director Woodward made a motion approving the award to the ap- parent low bidder (Lightning Fence Company) subject to staff review of the bids, seconded by Director Maerkle and unanimously carried. Oral Communications from the Audience None Consent Calendar Ratification of Checks Director Maerkle made a motion approving'the Consent Calendar (Ratification of Checks), seconded by Director Henley and unanimously carried. Unfinished Business Consideration of Request for After discussion of the draft Proposals - Architectural Ser- request for proposals and the vices - Operations Center list of architects (see agenda packet), Director Henley made a motion' to send the requests for proposals to the list of architects and any additional that request it, seconded by Director Woodward and unanimously carried. Committee Reports 1 Personnel See Attorney's section under Staff Reports. Engineering and Operations Consideration of Reservoir,' Mr. Brammell explained that Landscaping Contract this item will be brought back to a later Board meeting; additional work needed to get another proposal. Consideration of J. M, Mr. Brammell said that only a Montgomery Report draft report has been received so there is no recommendation from the Committee and no Board action required today. He added that the draft report is consistent with the findings of the Luke-Dudek report. Consideration of Action Plan for Mr. Brammell reviewed the list Implementation of Luke-Dudek of items in his proposed Ac- Report tion Plan (see memorandum in agenda packet) and said the Committee has pulled items (3) negative declaration and (7) pro- posals for preparation of a Master Plan of District facilities, for later Board consideration. The Board then decided to vote on acceptance of each of the remaining items separately as follows: (1) Accept the report. Director Henley made the motion, seconded by Director Maerkle and unanimously carried; (2) Direct.staff to include the long-term storage question as part of a joint City/District meeting. Director Bonas made the motion (to include full Board, City Council and Planning Com- mission), seconded by Director Henley and unanimously carried; I I (4) Direct staff to modify water testing procedures to include additional procedures as outlined in the Luke-Dudek and J. M, Montgomery reports. Director Henley made a motion to wait until the final reports are in, seconded by Director Maerkle and unanimously carried. -2- November 4, 1987 (5) Authorize staff to solicit proposals for the detailed design of modification to flow metering and chlorination facilities at Squires. Director Woodward made the motion to approve this item, seconded by Director Henley and unanimously carried. (6) Authorize staff to solicit proposals for the detailed design for a 10 million gallon tank type storage facility at the Squires site. After discussion in which it was decided to leave out the size of the tank in the RFP's, Director Woodward made a motion to approve this item with no size designation in the RFP's, seconded by Director Henley and carried, with Director Maerkle voting no. (8) Adopt a policy to establish as a goal that the District provide a 60 day emergency water supply for the District. Director Henley made a motion to approve this item, seconded by Director Woodward and unanimously carried. At this point Director Henley suggested that an additional item might be formation of a committee to include the City of Carlsbad, the County WateE' Authority, Costa Real Water District and the City of Oceanside to study the feasibility of recharging the San Luis Rey River basin for another emergency water source. After discussion it was decided that this would be included in item 7 as a consideration for the Master Plan. I I Staff Reports Engineer < El Camino Real Pipeline Replace- Mr. Greaney reported that this ment Project (between Madonna project, currently in the pro- Hill and Tamarack Avenue) cess of design in the Engi- ' neering Department, has ap- proxmately 14 sheets in the working drawing mode. All the top0 are plotted; centerline plotted. Next step is to investigate the location of the utilities and plot them before designing and plotting the waterline on the drawing. Still 4-5 months before having a complete set ready for Board approval and authorization to bid. Mr. Brammell added that this project will be coordinated with the City which has an overlay program scheduled for El Camino Rea 1. Superintendent Mr. Musser reported that we are buying 12 c.f.s. and the lake is at 501.6 feet. The maintenance crew is concentrating on raising valve cans in conjunction with the City's overlay program. Attorney I Revision to Compensation Policy Mr. Moser referred to his let- ter with attachments in the a- Resolution No. 559 genda packet and reviewed the additional changes requested by the Personnel Committee at their meeting; i.e., limit compen- -3- November 4, 1987 I sation for attendance at any organizational meeting to $100 regardless of duration of meetings, compensation for certain types of meetings must be requested in advance, payment of $100 to all Directors who attend ACWA business meetings, added National Water Resources Association to the preapproved list for compensation of $100 if held in California (if outside California compensation must be requested in advance). Director Henley made a motion to adopt Resolution No. 559 entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT REGARDING REQUESTS FOR COMPENSATION," seconded by Director Maerkle and unanimously carried. Manager Manager's Report Mr. Brammell referred to his report in the agenda packet. At Director Bonas's request, Mr. Brammell said he would arrange to have the new video, Desert on the Ocean, set up for viewing prior to both Board meetings in December. ACWA Committee Appointments Mr. Brammell referred to the material received from ACWA (see agenda packet). Discussion followed that this can be taken care of at the ACWA Conference. Organizational Reports Presidents and Managers President Haasl reported on her attendance at the meeting of October 20. The San Diego Fire Chief spo'ke on the relation between fire districts, codes, backflow regulations and fire districts' role in relation to water districts. The same speaker will be, at the CSDA meeting on November 11. Directors' Reports Director Bonas advised that the County Water Authority has scheduled a meeting for Friday, Rovember 13, 1987, for the formation of a Water Reclamation Advisory Committee to consist of representatives of interested county wastewater agencies. Discussion followed. Ralph Anderson will temporarily be representing the City of Carlsbad in this committee until a permanent appointment is made. Director Maerkle suggested that Gary Arrant's recommendations for ACWA committees be taken into consideration by Directors at- tending the conference in Monterey. Other Business Arising After Agenda Posting I Director Henley made a request of staff for a trial balance of the funds of the District (very brief) for the last Board meeting in December. Mr. Brammell referred to the draft of the Financial Report for fiscal year endingJune1987whichthe Boardhas just -4- November 4, 1987 I received. He will supplement that with an update through September 1987, Because most of the Board members will be at the ACWA Conference on the date of our next regularly scheduled Board meeting the need for adjourning today's meeting to an alternate date was dis- cussed. It was decided that should it be necessary, a special meeting could be called. Director Bonas questioned expenditures tothe catering service (Starvin' Marvin's) for Costa Real's grand opening of the Xeriscape garden, Mr. Brammeli explained that the timing of the event (scheduled for Water Awareness Week) in relation to the Board meetings was a problem. His normal procedure is to present this type of expenditure to the Board. In order to take advantage of advertising our garden during Water Awareness Week he used his Manager's prerogative. Adjournment The meeting adjourned at 3:12. Respectfully submitted, I SLk ' ident, Board of Directors I -5- November 4, 1987