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HomeMy WebLinkAbout1988-02-17; Municipal Water District; MinutesI MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON FEBRUARY 17, 1988, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Bonas with Directors Haasl, Henley, Maerkle and Woodward present. Also in attendance were General Manager/District Engineer Greaney, Legal Counsel Moser, Superintendent Musser, Administrative Analyst Poole, Water Education Specialist Renyer and Executive Secretary Woodward. Roger Greer, Gordon Bryan, Patricia Laurence, Patti Heissenberger, Katheryn Horton, Lola Sherman and Ralph Anderson also attended. Pledge of Allegiance The pledge of allegiance to the flag was given. Approval ,of Minutes Director Maerkle made a motion to approve the minutes of the regular Board meeting of February 3, 1988, seconded by Director Woodward and unanimously carried. Oral Communications Roger Greer said he will be from the Audience coordinating the Book Faire at Holiday Park on May 15, 1988, and invited everyone to come and participate. 1 Consent Calendar - Ratification of Checks Director Maerkle made a motion seconded by Director Woodward Ratification of Investments and unanimously carried, ap- proving the Consent Calendar. Unfinished Business Consideration of Amendment No, 8 Mr. Greaney deleted this from to the Water Service Agreement the agenda at this time. Consideration of letter to the President Bonas referred to a City of Carlsbad informing the slightly revised version (at City of the District's desire each Director's place) of the . to remain a Special District letter in their packets. Di- rector Maerkle made a motion authorizing the Chairman to sign and forward the letter to the (City) Council, seconded by Director Henley and carried, with Director Haasl voting no. Consideration of Resolution to Director Henley made a motion, revise the Administrative Code seconded by Director Maerkle, to limit officers' terms to approving Resolution No. 570 one year entitled, "RESOLUTION OF THE BOARD OF DIRECTORS OF THE RESOLUTION NO, 570 COSTA REAL MUNICIPAL WATER DISTRICT LIMITING THE TERM OF I OFFICERS' TO ONE YEAR." Discussion followed. President Bonas recommended going to one year terms. All Directors are elected for four years and in her discussions with directors on other boards find that they are all going to one year terms in office to give all directors a chance to serve as chairman (president). The motion carried by the following vote: I AYES : Directors: Henley, Maerkle, Woodward and Bonas NOES : Directors: Haasl ABSTAIN: Directors: None ABSENT: Directors: None Consideration of Resolution Director Maerkle made a motion deleting Public Information seconded by Director Woodward, Committee approving Resolution No. 571 entitled, "RESOLUTION OF THE RESOLUTION NO. 571 BOARD OF DIRECTORS OF THE COSTA REAL MUNICIPAL WATER DISTRICT ELIMINATING THE PUBLIC INFORMATION COMMITTEE." Dis- cussion followed. President Bonas explained her recommendation to delete this Committee; that we now have a professional on staff to handle our public information needs and this committee is no longer needed. Deleting it will be a savings to the District. The motion carried by the following vote: I AYES : Directors: Henley, Maerkle, Woodward and Bonas NOES : Directors: Haasl ABSTAIN : Directors: None ABSENT : Directors: None Consideration of change to At the February 3, 1988, Board Organizational Representation meeting, Legal Counsel advised that any changes to the list of Organizational Representatives require Board action. Follow- ing are the only changes proposed by President Bonas; (Represen- tation on all other groups remains as it was): Presidents & Managers Council: Bonas, General Manager Assoc. of Water Reclamation Agencies: Haasl, Maerkle (alt.) CWA Water Reclamation Advisory Committee: Woodward National Water Resources Assoc,-Municipal Caucus: Maerkle, Henley (alto) Director Henley made a motion approving the changes shown above, seconded by Director Maerkle and carried, with Director Haasl voting no, (NOTE: President Bonas, at the end of this meeting, read from the minutes of the Board meeting of December 16, 1987, which verify that the appointment of Director Haasl to the CWA Water Reclamation Advisory Committee was done by Board action and not a resolution.) I Committee Reports Personnel (This agenda item was trans- ferred to the General Manager/ -2- February 17, 1988 I District Engineer section on page 5 of these minutes.) Engineering and Operations Consideration of agreement with Mr. Moser advised that he re- Enkar regarding hydroelectric ceived a response from Enkar facility at Squires today regarding the proposed agreement (copy in agenda packet). They have agreed to everything except item 5 on page 2 regarding indemnity provisions. Enkar wants to limit their in- demnity to themselves and their visitors. They also want a limitation on consequential damages. Mr. Moser said he could not recommend the agreement for Board approval at this time. He hopes to reach an agreement with Enkar on the indemnity provi- sions in time for our next Board meeting. Director Woodward made a motion to hold this matter over to the next meeting, seconded by Director Henley and unanimously carried, Consideration of engaging the ser- Director Woodward reviewed the vices of PSG to perform corrosion discussion at the last Commit- study of soils in El Camino Real tee meeting regarding the need for new 36 inch waterline to expedite this project to coordinate our project with the City's plans for paving El Camino Real. The Committee is recommending that the Board approve an agreement with PSG. Mr. Greaney explained some of the potential problems if our new waterline is not properly protected (see his memorandum in the agenda packet) and emphasized the importance of the study. Discussion followed on soil testing and cathodic protection used on some of our lines in the past. Director Haasl asked if we shouldn't go to open bid on something like this and why are we just going ahead, Mr. Greaney responded that on professional services like this the District procedure does not require going to bid. Director Maerkle added that the amount is only $3,400. Director Woodward said PSGis a very competent company andone of the few (possibly two in the County) that do this corrosive study, so it's not something where you have many choices. -Also their price quote f.alls within normal engineering charges. Director Woodward recommended and made a motion that we use PSG for this study at a cost of $3,400, seconded by Director Maerkle and unanimously carried. I I City of Carlsbad intends to des- Director Woodward said the ignate Lake Calavera as an his- primary concern of the Com- torical site mittee is the possibility of increased traffic generated by this designation and correspondingly greater liability for the District. Director Maerkle said that, while we don't have a trust deed on the property, the City did pledge it to the District for the 2.5 million dollars owed to us and for that reason they can't give it away. Mr. Moser advised that while the City retains title, when the City disposes of the property or uses the property in any way, the proceeds of that activity are to go to the Water District to be used for water system purposes because the lake propertywas anasset ofthewater department of -3- February 17, 1988 I the City. So the District does have an interest in the actions that the City takes that affect that property; whether it's zoning, development, or whatever it may be. As to the liability, the only obligation that the District has, if it has one at all, is to the water facilities there in terms of maintenance. The District has, historically, maintained the dam itself and the dam structures, but even the cleanup in the last couple of years that was done on the project was a joint City/District thing and was not something that the District took full responsibility for. Mr. Poole said that District staff has responded to the City's letter (copy in agenda packet) expressing some concerns regarding insurance risks and the fact that the Lake is encumbered by the Water Service Agreement giving the District some financial interest, We also requested that the public hearing be post- poned. That was granted. The City Attorney will be reviewing this project and determining the District's role as well as the effect of an historic designation, It has been rescheduled for the next Historic Preservation Commission meeting on March 14. Mr. Moser said he will be talking with Mr. Bionds (City Attorney) to see if we can come to some common understanding. Director Woodward made a motion to place this issue on hold until the next Board meeting so our attorney can contact the City attorney to bring us up-to-date, seconded by Director Maerkle and unanimously carried. Building Discussion regarding status of Director Woodward said the agreement with Krommenhoek/ Committee had reviewed the McKeown and Associates . changes to the agreement that have been agreed to by both parties. Mr. Greaney and Mr. Moser were requested to meet with the architect regarding the scope of work and contract amount and prepare a contract for Board approval. Mr. Greaney said he still has to meet with the architect and will try to have the contract ready for Board consideration at the next Board meeting, Staff Reports Superintendent Mr. Musser reviewed his report in the agenda packet and gave the lake level today as 491.9 feet and we are buying 22 c.f.s. Attorney Discussion regarding Board Pres- Mr. Moser referred to his let- ident as committee alternate ter in the agenda packet ex- plaining that he cannot recom- mend that this procedure be followed at the District due to possible violation of the Brown Act, Water Education Specialist Ms. Renyer reported that Di- I I -4- February 17, 1988 rector Haasl and Mark Nordquist spoke at the Xeriscape '88 Con- f erence on our garden. It was very well received with good attendance. A representative of the National Xeriscape Council in Austin, Texas came to see our garden. She had read about it in their newsletter. Ms. Renyer is trying to get a copy of the article in time for our next Board meeting. Ms. Renyer has met with the teacher representatives from all the schools in the Carlsbad School District on February 9th and distributed W.O.W.! materials and got that officially started. Regarding the Assoc- iation of Water Reclamation Agencies (for which she serves as secretary), their planned Symposium I11 will be held at the Town and Country on October13 and14,1988,willconsistoftechnical workshops. Director Bonas appeared on Take 5 to speak on some of the District activities. Staff has discussed making this a month- ly event, planning themes to correspond with District events, and also rotating the speakers. Discussion followed and ideas were requested. General Manager/District Engineer Consideration of attendance: After discussion, Director Bay Delta Hearing: Statewide Woodward and Mr. Poole ex- Implications;" Water Education pressed an interest in attend- Foundation - Sacramento ing and asked that this item be returned to the next agenda for action. I I I Consideration of attendance: After discussion, with Direc- "Delta Island Reservoir Plan;' tor Maerkle expressing an in- Southern California Water terest in attending, Director Conference - Los Angeles Henley made a motion approving Director Maerkle's attendance with compensation, seconded by Director Woodward and unanimously carried. Consideration of revisions to the Mr. Greaney reviewed his pro- Administrative Code regarding posed minor restructuring of personnel changes District staff as a result of his additional responsibil- ities as General Manager. His RESOLUTION NO. 572 recommendation to the Board is explained in his memorandum in the agenda packet and includes the hiring of an additional person in the engineering department. Discussion followed. Director Haasl proposed the hiring of an independent consulting firm for review or advertise the positions. President Bonas suggested it be given to the Finance Committee to go over but did not feel we should hire a consultant. Director Maerkle felt it was just a reshuffling. Director Woodward felt it was comparable to what was done when Mr. Brammell became General Manager and made a similar proposal to which the Board agreed. After further dis- cussion Director Maerkle made a motion, seconded by Director Henley, approving Resolution No. 572 entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA REAL MUNICIPAL WATER DISTRICT CREATING THE POSITIONS OF ENGINEERING SUPERVISOR, ADMINISTRATIVE -5- February 17, 1988 I MANAGER AND PUBLIC INFORMATION OFFICER." The motion carried by the following vote: AYES : Directors: Henley, Maerkle and Woodward NOES : Directors: Haasl ABSTAIN: Directors: Bonas ABSENT : Directors: None Recess President Bonas called for a recess at 3:08 p.m. The meet- ing resumed at 3:20 p.m. Organizational Reports San Diego County Water Authority President Bonas reported on her attendance at their meet- ing held on February 11. A representative from Camp Pendleton has stated that no desalination plant will be permitted on Camp Pendleton. A plaque was presented to Ralph Grahl for his service to the Water Authority as acting manager. Mr. Snow addressed the problem of lead notification; it was decided that MET should handle notification and publicity. Imperial Irrigation District gave a presentation and were unhappy with MET concerning the lining of the All American Canal. MET plans a 2 million dollar bond issue on water quality. The Water Reclamation Committee has named Peter McLaughlin as their director. UCSD Center for Water Research gave a presentation. The Water Authority gave them a 2-year $50,000 grant for water research. GA Technology will also be assisting them. Their research will be addressing water reclamation, desalination and irrigation technologies. 1 I The Water Authority is modifying their Administrative Code to introduce flextime in the working hours of the San Diego employees, as well as an incentive award program. Director Bonas gave Mr. Greaney some information on the award program that we may be able to implement here at the District. Association of Water Reclamation Agencies No report . Presidents and Managers Council This meeting, due to President Bonas's invitation, was atten- ded by most of the Board members. Director Woodward reported that the program on desalination of sea water, presented by G A Technology, was very well done. They have a new system where power units are placed 165 feet underground and are not dependent on water for cooling. There is a graphite coating on their unit and on the pellets so it is basically fail-safe because graphite withstands up to 6000 degrees which would meet any burndown they might have. Any number of the units can be combined to accommo- date the needs of the people being served. They presently have some units in operation in Saudi Arabia and Europe but do not have any complete units in the United States. They are working -6- Februarv 17, 1988 I on some but they have not yet been approved in the U.S. The process is not supposed to have an environmental impact on the ocean. The unit can also be used for reclaimed water and to blend the 100% pure water from the unit with the lesser quality we receive fromup northtoobtainabetterqualitywaterthanwe now have, Director Woodward recommended that anyone who can should see the presentation and expressed the hope that the units become available to us someday; comparing them to having a port- able generator when the electricity fails, Directors' Reports Presentation to Legal Counsel President Bonas, on behalf of the Costa Real Municipal Water District, thanked Greg Moser for his recent service to the District as our Acting General Manager, His extra effort and time spent to help out the District during its recent trials and tribulations were great.1~ appreciated, She then presented him with a District jacket and hat as a token of that appreciation. Presentation to Past President President Bonas, on behalf of the Costa Real Municipal Water District and Board, presented Director Haasl with a president's plaque for her service to the District in 1987, Discussion of close proximity President Bonas expressed her of residential development concern that the developer has to Squires not yet built a wall to sepa- rate the many homes being built near Squires from District property and, more specifically, the open reservoir. She suggested it would be good for the District to put the developer/s on notice and alert the various sales people to make the buyers aware that there is a dam and possible hazard to small children. Mr. Moser said it might be appropriate to first check with the city on the terms and condi- tions of approval of those developments as to what type of fencing was required, We might also contact the developers and the sales offices and tell them of the District's plans for the adjacent property and suggest to them that they might want to put in some more adequate fencing so there is more barrier between the current agricultural use and the homes there. Director Woodward added that some construction debris is on District property. The developers should be notified to instruct their contractors that this should cease and what is there should be removed, Director Maerkle was concerned about pesticide drift from the agricultural areas to the residential areas and the potential for complaints. Mr, Greaney said the developers are installing fencing (4-1/2 feet chain link with wood 4x4's) as the houses are being built and the property graded, President Bonas felt the fencing should go up immediately. Director Henley said our land should be posted regarding the District's future plans for our property. Director Henley made a motion that our at- torney contact the cities involved and make them aware of our concerns, seconded by Director Woodward and unanimously carried. 'I I -7- February 17, 1988 I Directors' Reports (continued) Director Haasl said the City of Oceanside has received approval for a $200,000 study on the San Luis Rey River water supply. She has been informed that the District has a right to 2500 acre feet a year of that water. She asked that staff be directed to bring the Board up-to-date on our position under the agreement and perhaps participate in the study to insure that we keep those rights to the water. Discussion followed. Mr. Moser said that he' 11 bring back a report. The Board was informed about two months ago that we need to look at our water permit in that area and what we need to do to keep that in force. Mr. Greaney further explained that this study is Oceanside's alternative to the Gopher Canyon proposal. Director Woodward asked about the status of the 10 million gallon water storage tank. Mr. Greaney responded that he has received and reviewed the proposals and will be sending a letter to the three engineers he wants to interview. He hopes to interview them next week, schedule permitting, make a selection and come back to the Board with a recommendation. Other Business Arising After Agenda Posting None I Adjournment The meeting adjourned at 4:OO. Respectfully submitted, I -8- February 17, 1988