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HomeMy WebLinkAbout1988-03-16; Municipal Water District; MinutesMINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON MARCH 16, 1988, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Bonas with Directors Haasl, Henley, Maerkle and Woodward present. Also in attendance were General Manager/District Engineer Greaney, Legal Counsel Moser, Superintendent Musser, Accountant Hogan (for Administrative Manager Poole), Public Information Officer Renyer and Executive Secretary Woodward. Gordon Bryan, Mae Johnson, Margie Monroy, Roger Greer, Pat Guevara, Lola Sherman, Xatheryn Horton and Patti Heissenberger also attended. I Pledge of Allegiance The pledge of allegiance to the flag was given. Approval of Minutes After discussion of the min- utes of the regular Board meeting of March 2, 1988, with Director Maerkle advising that in addition tothe 14 inch and16 inchwaterlines overthe bridge at highway 78 and El Camino Real (see "Update..," page 3 of those minutes.), there is also a 12 inch line in the same location, Director Maerkle made a motion approving the minutes as written, seconded by Director Henley and unanimously carried. Oral Communications from the Audience Consideration of Request from Mae Johnson, Chairman of the the League of Women Voters Carlsbad unit, and Margie Monroy, President of the North Coast San Diego County chapter, explained their request (see letter in agenda packet) and added that they' will be making the same request to the Carlsbad City Council at the Council meeting next Tuesday, March 22, 1988. Mrs. Johnson emphasized that they are not taking sides in any controversy and complimented the District in its efforts toward long-range planning on water needs and sources, and its activities in xeriscape and water reclama- tion. President Bonas, who had attended the League meeting at which this request was voted, reminded Mrs. Monroy of their discussion to have the District and the City provide the informa- tion to the League with the League doing the study. Mr. Moser said it would be acceptable to use our staff time for this. President Bonas then placed League's request to us on hold until the City Council takes their request to the City under advise- ment. Mrs. Monroy concurred, Consent Calendar I I Ratification of Checks After discussion, with a re- Offer and Acceptance, CRMWD 86-301 quest to staff to research the CT 83-2, Sea Pines Unit No. 7, Shig Oshima account for con- "Las Playas" sideration at the next Board Offer and Acceptance, CRMWD 79-208 meeting, Director Henley made CT 81-46, Airport Business Center a motion approving the Consent Calendar, seconded by Director Haasl and unanimously carried. I Unfinished Business Committee Reports None Engineering and Operations Mr. Greaney displayed plans he received from Karen Hanna Consideration of landscape showing her ideas for land- plans for the reservoirs scaping the new reservoirs. The plans for Santa Fe 11 and La Costa Hi are acceptable to the Committee. Because the devel- opment of the property surrounding the TAP reservoir is still in limbo, and because of a continuing vandalism problem at the reservoir site, it is recommended that landscaping TAP be post- poned. Mr. Greaney added that on all three landscaping plans, the landscape architect is using all drought tolerant trees, shrubs and ground cover. He explained the proposed drip irriga- tion system to be used for the first 18 to 24 months, after which no irrigation will be required. No Board action needed. Building Mr. Greaney reported on this meeting with the architect, at Consideration of agreement with which they reviewed the scope Krommenhoek/McKeown & Associates regarding the services the ar- chitect will provide; what he is to do in the way of laying out and designing the building and rehabilitation of the shop building. Mr. Brotherton (architect) set out the specific scope and stayed within the original quotation in their proposal. Mr. Moser has reviewed the agreement and found it acceptable. Mr. Greaney recommended Board approval for signing of the contract. Director Woodward added that the architect's scope of work and his evaluation of this project is based upon the original approval by the Board of Directors relative to costs and is well within the budget based upon $1.5 million for the building and $500,000 for the maintenance. or shop building. After discussion, action was post- poned to later in this meeting to give the full Board a chance to look at the final agreement received yesterday. (See page 5.) Staff Reports Superintendent Mr. Musser reported the lake level at 493.6 this morning and we are currently buying 27 c.f.s. On March 3 we took Ellery reservoir out of service, drained it, cleaned it and made some minor repairs and put it back in service on the 15th. On March 8 an inspector from the Federal Energy Re,gulatory Commission (FERC) looked at the hydro unit at Squires Dam and signed off on that. On Thursday it was put on line and is currently generating elec- tricity for the residence at Squires. The crews have been doing maintenance work on easements and have built a small retaining wall at Dove and El Camino Real with the intent to bring some telemetry from that P.R. station to the yard to monitor the La Costa pressure. Director Woodward asked Mr. Greaney to arrange a I I -2- March 16, 1988 1 tour for any of the Directors interested in seeing the hydro- electric plant in operation. Public Information Officer Ms. Renyer distributed copie: of the text of our next news- letter; approval will be requested at the next Board meeting. The estimated costs are $1,000 less than the last newsletter. It will be going to 22,000 households. Administrative Manager Ms. Hogan gave this report ir! Ratification of Investments Mr. Poole's absence and re- sponded to questions from the Board. She referred to the graph, a recent addition prepared bJ Mr. Poole to show average investment rates in a different format, (See report in agenda packet.) President Bonas asked Mr. Greaneq to set up a Finance Committee meeting to review our investment policy. This is usually done annually. Ms. Hogan said this was done last spring when we started using Pacific Century and agreed that our policy should be reviewed regularly. (Continued page 4) Attorney Mr. Moser advised that the San Marcos bill, AB 1350 (to let all public agencies charge each other for capital facilities), is on the Governor's desk. It is expected that the Governor will sign this time. Negotiations will still be required when a school district is involved. General Manager/District Engineer Consideration of membership re- Mr. Greaney reviewed the ac- newal in Southern California tivities of this group (see Water Committee, Inc. - $750 memorandum with attachments in agenda packet); it is one of the memberships that our Board did not want renewed automatical- ly. After discussion Director Maerkle made a motion to renew for one year, seconded by Director Haasl and unanimously carried. Consideration of AWWA request to Mr. Greaney reviewed this re- support resolution proclaiming quest (see memorandum with at- May 2-8, 1988 as "National tachments in agenda packet) Drinking Water Week and recommended the Board in- struct staff to phone in District support of this resolution. Director Henley made the motion, seconded by Director Maerkle and unanimously carried. 1 I Status report on Calavera Mr. Greaney said there is a Hills pump station problem still in determining who has authority to give us an easement or right-of-way for power along Elm Avenue to our proposed pump station. This is hindering going out to bid the pump station and the two pressure reducing stations. The current property owners are in the process of tryingto sell sowe should know in the next five or six weeks who we will be negotiating with. Mr. Greaney felt, under the circumstances, we should go ahead with the construction of the pump station and incorporate -3- March 16, 1988 I the use of an emergency generator initially, He will come to the next Board meeting and request approval on plans and specs and authorization to advertise and get the job out to bid. Dis- cussion followed on the purchase of a portable generator. Recess President Bonas called. for a recess at 3:OO p.m. The meet- ing resumed at 3:20 p.m. Staff Reports (continued) Administrative Manager Director Haasl made a motion Ratification of Investments approving the ratification of investments, seconded by Di- rector Henley and unanimously carried. Organizational Reports San Diego County Water Authority Board Meeting President Bonas reported on the board of directors meeting held on March 10. The speaker, Tom Havens of Imperial Irrigation District, said we are heading for 7 to 10 years of drought. A new board member was seated; Christine Fromm representing the City of San Diego and replacing Larry Hirsch. The General Manager hopes to have a draft budget to the board by May. Metropolitan Water District has said the water rates will not be increased for the next year. On April 28th CWA is having a directors' tour of their facilities. Western Canada Water made a presentation to them about their floating tanker ships which hold 400 acre feet of water each; cost would be $1500 per acre foot. Water usage has increased 2% over last year. President Bonas presented the school children's letter to the Authority and they approved it. Ben Clay is going to carry the resolution to Sacramento. President Bonas read a letter from Lester Snow regarding summer conservation and emergency planning of water use. CWA did a public information survey and President Bonas gave a copy to our Public Information Officer for possible District use. The Authority is going ahead with the water awareness campaign and is developing a script to be adapted for TV, radio, print media, publications, etc. The District should do a local program too; preferably before the June water awareness week. SANDAG anticipates water availability problems by the year 2010. I I Mr. Greaney commented on the memo sent by the CWA manager to his board that he is requesting that the consultant, who has worked with the Authority in the past, study and come up with alter- natives to finance the $500 million in improvements to be under- taken in the next five years. He also asked him to investigate the possibility of breaking up the charge and not blindly putting a lot of the improvements on the water rate; will look at such -4- March 16, 1988 I things as the standby charge, connection fees, etc. This request is a direct result of a reque.st from member agencies; City of Escondido for one, and Vista Irrigation District for another. Encina Basin subcommittee Director Woodward reported on the meeting of Mar'ch 7th of this group, a subcommittee of the CWA Water Reclamation Advisory Committee. The main item was the model this subcommittee has been working on to try to establish ways that reclaimed water can be used and how other methods of improvement can "De implemented into an action program. San Marcos CWD, City of Carlsbad, Encina Water Pollution Control Facility, Leucadia CWD, Olivenhain MWD, Encinitas Sanitary District, City of Vista, County of San Diego and Costa Real MWD were the participants in the discussion. The various agencies told their ideas and Costa .Real talked about xeriscape and its importance. San Marcos is presently able to store reclaimed water in its Mahr Reservoir but the cost is close to the price of potable water. Potential customers for the reclaimed water are being considered. Another item of considera- tion is the financial impact on some of the districts because of their bond funding should the sale of large amounts of reclaimed water reduce the sale of potable water. Their model program has been referred back to the CWA Water Reclamation Committee to study f inancing the program, how it would affect the different districts if it were put into action, and for further direction from the Authority. Association of Water No report . Reclamation Agencies Presidents and Managers Council President Bonas reported on this meeting of March 15th. The Council is presenting a management development training program in May for first line supervisors, foremen and leadmen. She gave the brochure to the Manager for his consideration. The speaker at the meeting was Don Salow, an ACWA consultant for energy. Mr. Greaney said the presentation regarded peaking power costs different agencies are experiencing. They are using gas engines to pump and electrical power as more of a standby and also to pump in the off peaks. Committee Reports (continued from page 2) Consideration of agreement with Mr. Moser reviewed the con- Krommenhoek/McKeown (continued) tract changes for the Board. He noted that it includes all of the architectural services to complete the project. The initial budget of the ad hoc building committee as well as their outline drawings are included in the definition of what the project is and will be used as a guide by the architect. Discussion followed and in response to Director Maerkle's concern that the full Board be involved in the decisions as the building plans progress, he was assured that reports from the building committee with drawings, and probably presentations by the archi- tect, will be given as each phase progresses. The building I I -5- March 16, 1988 committee emphasized that the full Board will be totally involved all the way through. Director Maerkle made a motion approving the agreement, seconded by Director Woodward and carried with Director Haasl voting no. Directors' Reports Request for approval of attendance This request is for the atten- at ACWA Water Management Committee dance of Directors Bonas and meeting, April 5 and 6, 1988 Maerkle, our representatives on this committee. Director Henley made the motion, seconded by Director Woodward and unani- mous ly carried. Director Bonas asked that the Board consider, at the next Board meeting, membership in CAREW. This will be on the next agenda. Director Maerkle presented some brochures he picked up at the Desert Water Agency explaining some of their water saving techniques and reuses of waste water. CLOSED SESSION (Government Code 54956.9) Status of the Santa Fe I1 At 4:05 p.m. Director Haasl Reservoir litigation made a motion to go into closed session, seconded by Potential litigation regarding Director Maerkle and unani- termination of General Manager mously carried. The meeting returned to regular session at 5:05 p.m. with all Board members present. Adjournment After discussion the meeting adjourned to a Special Board meeting to be held on March 30, 1988 at 2:OO p.m. I I Respectfully submitted, Directors I -6- March 16, 1988