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HomeMy WebLinkAbout1988-05-18; Municipal Water District; MinutesI MINUTES OF THE BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON MAY 18, 1988, AT 2:00 P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Bonas with Directors Henley, Maerkle and Woodward present. Director Haasl absent. Also in attendance were General Manager/District Engineer Greaney, Legal Counsel Moser, Superintendent Musser, Administrative Manager Poole, Public Information Officer Renyer and Executive Secretary Woodward. Patti Heissenberger, Lola Sherman, Katheryn Horton, Ruth,Lewis, Patricia Laurence, Howard Gesley and Victor Kato also attended. Pledge of Allegiance The pledge of allegiance to the flag was given. Approval of Minutes Director Maerkle made a motion seconded by Director Woodward and unanimously carried, to approve the minutes of the Board meeting of May 4, 1988. (Director Haasl absent.) Oral Communications from the Audience None Request for Addition Mr. Greaney requested that an and Deletion to Agenda addition be made to the agenda regarding the Water Author- ity's proposed resolution for water conservation for this summer. It came in after publication of our agenda. He asked that it be added to the Public Information Officer's report for discussion and possible recommendation. Mr. Moser said a two-thirds vote is required to add an item to the agenda. President Bonas called for a vote; approval was unanimous. (Director Haasl absent.) I Mr. Greaney then asked that an item be removed (item 6.E.5 on the agenda). See explanation under Staff Reports on page 5 of these minutes. Consent Calendar Ratification of Checks Director Maerkle made a motion Offer and Acceptance, Carlsbad seconded by Director Henley Pacific Center Phase I, and unanimously carried, to CRMWD NO. 85-601.131 approve the Consent Calendar. CRMWD 85-601.131, Acceptance of Summary of Costs for Con- Carlsbad Pacific Center Phase I, (Director Haasl absent.) I struction-of 10' Water Pipe- line in Avenida Encinas I Discussion of leasing The Board action at the ad- Squires I1 property journed meeting on May 13 was (this item was moved up from Staff discussed, Director Henley, Reports to accommodate Mr. Kato) who didn't attend the meeting, indicated his agreement with the action taken to terminate Mr. Kato's lease of the Squires I1 property - Mr, Moser advised the Board that a decision regarding leasing any portion of the Squires I1 property can be deferred until Mr. Kato has removed his equipment, Mr. Kato reviewed his concerns that the entire Squires I1 property is being withdrawn from farming use and expressed his hope to lease back any portion of the property not needed for construction purposes. Discussion followed , I Mr. Greaney advised that several letters have been received over the years from Kirk Campbell, district engineer for the Depart- ment of Health, expressing concern over the District's open reservoir holding potable water which goes directly to the City's consumers. Mr. Greaney said that he personally doesn't think it's wise to have the potential for any contamination to that reservoir by having those types of activities (farming) so im- mediate. Mr. Moser said the lease agreement is written so that the District can1require Mr. Kato to stop using pesticides on the property. He added that the provision being invoked for termin- ating the lease is based on the District's need to use the prop- erty. The locations of the proposed facilities are still tenta- tive so it is better to make all of the site available. Mr. Xato, who disagrees with our interpretation of the lease, then said he will contact his attorney and have him talk with Mr. Moser, .Director Woodward said that (remark) shows one of the reasons why we shouldn't have had this lease in the first place. Committee Reports I Engineering and Operations Mr. Greaney said that because of the action by the City re- calling the Supplement No, 8 to the Water Service Agreement, it would be a moot point to give the report of this Committee's meeting. He added that the supplement looked fine to the District, It was drafted by the City staff with minor revisions by our legal counsel. At the last minute the City Attorney de- cided to review it and apparently had some problems with what the City has written up. According to Mr. Moser, this is the second time the City Attorney has withdrawn this supplement; the first time about a year and a half ago. This item will be tabled until the next meeting. Discussion followed as to why this has happened a number of times, Mr. Greaney said that, ironically, this document sets forth nothing more than the procedures that have been followed for the past several years regarding plan checking. We just want to formalize it because the District has not been collecting the appropriate fees and neither has the City. Mr. Moser added that the net impact of not having this -2- May 18, 1988 I supplement is that our water users are subsidizing developers' plan checking. President Bonas asked Mr. Moser to write a letter to the City Attorney stating our concerns and expressing the hope that this matter can be resolved. Staff Reports Superintendent Mr. Musser gave the lake level as 498.4 feet and said we are buying 25 c.f.s.: 15 at No. 1; 5 at No. 2; 1.5 at No. 3; and 4 at No. 4. Crews have been doing routine operation and maintenance for the past two weeks. Expect to start early next week to encase 20 feet of 20" steel pipe for the expansion and widening of Palomar Airport Road at El Camino Real. Public Information Officer Ms. Reyner advised that the board of directors at the San Diego County Water Authority will be asked to approve a resolution that calls for a 10% county-wide reduction in water use. It is being proposed because California is in the second yea.r of a severe drought and the Author-ity is urging member agencies to get an active drought/water conservation program to reduce the risk and severity of water shortages should the drought continue into 1989. Northern California has already started water rationing. Ms. Renyer recommended that the District actively participate in the Authority's conservation program this summer. She will develop some strategies that we could do locally to achieve the goal, and will bring them to the next Board meeting for input. Ms. Renyer then referred to Metropolitan Water District's Resolu- tion No. 8194 giving farmers a notice of potential discontinuance of service of surplus water. She added that Bob Greaney and Geoff Poole would be on cable channel 30 (Focus on Carlsbad) today at 4:30 p.m. discussing water issues. Ms. Renyer said she has provided packets of information on the District, to the League of Women Voters. They take a semi-recess in the summer and would like to take their tour (of District facilities) as fall approaches. President Bonas suggested that, before summer, the League might want to meet here at the District to view a water film ("California's Water Future") prepared by the Water Education Foundation. If League is interested we can order the film from the Foundation. Ms. Renyer said she would look into it. Administrative Manager I I Ratification of Investments Mr. Poole commented briefly on the new placements in the month of April (see list in agenda packet). Our unofficial new policy will be to make all future placements with LAIF to get that up to our five million dollar limit. Director Henley made a ' -3- May 18, 1988 I motion approving the ratification of investments, seconded by Director Maerkle and unanimously carried. Consideration of Financial Study Mr. Poole referred to the list of the Capital Improvement Program of items recommended by the Finance and Administration Committee (see memorandum in agenda packet). If the Board does not wish to make any changes, staff requests authorization for staff to develop a Request for Propo- sal and submit it to qualified firms that have done similar work for other water districts. After discussion, Director Henley made a motion approving the request, seconded by Director Woodward and unanimously carried. (Director Haas 1 absent. ) Summary of Water Sales for 1987 Mr. Poole reviewed the summary with graphs (see agenda pack- et) generated from information received from the City of Carlsbad's billing department. Discussion followed. Attorney No report. General Manager/District Engineer Consideration of member- Mr. Greaney referred to pre- ship in CAREW vious discussion concerning District membership in CAREW RESOLUTION NO. 581 (California Association of Reclamation Entities of Wa- ter), with a Board decision anticipated at today's meeting. After brief review, Director Maerkle made a motion approving Resolution No. 581 as changed by Mr. Moser, entitled: "RESOLU- TION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT AUTHORIZING MEMBERSHIP IN THE CALIFORNIA ASSOCIATION OF RECLAMATION ENTITIES OF WATER (CAREW)," seconded by Director Henley. Roll was called; all ayed. (Director Haasl absent.) Review of Proposed Ordinance for Mr. Greaney said this item re- Estimate of Engineering Fees lates to Supplement No. 8 to the Water Service Agreement. Supplement No. 8 has been removed from today's agenda due to City action (see page 5 of these minutes). He reviewed the background in arriving at this proposed ordinance. It is being made avail- able for public review the required minimum of ten days prior to June 1, 1988 when Board action is recommended (see memorandum in agenda packet). Discussion followed as to whether this Ordinance can be adopted before Supplement No. 8 has been approved by the City. Mr. Moser said the District can collect fees for distribu- tion facilities without the City approving the supplement. The consensus was toplace the Ordinance on the agenda forthe June 1 Board meeting. No action required at this time. I I Consideration of attendance at Mr. Greaney explained that he drought workshops sponsored by would like to attend the work- Department of Water Resources shop on May 26 in San Diego and Director Maerkle would like to attend the one in San Bernardino on May 27 and requested -4- May 18, 1988 I Board approval. Director Henley made the motion, seconded by Director Woodward and unanimous ly carried. Director Haas 1 absent . Consideration of authorizing Mr. Greaney advised the Board Krommenhoek-McKeown to prepare that this action was deferred working drawings for the Admin- to this meeting to give all istration Building Directors an Opportunity to review the sketches left by Mr. Brotherton at the last Board meeting. He recommended that the architect be given authorization to prepare these drawings. Director Henley made the motion, seconded by Director Woodward and unanimously carried. Director Haasl absent. Consideration of approval of This item removed due to City Supplement No. 8 to the Water of Carlsbad withdrawal of ap- Service Agreement proval pending review by City Attorney. Consideration of fencing After discussion on the need the Squires property for fencing all of Squires I1 and the balance of Squires I not already fenced, Mr. Greaney recommended consideration of doing some fencing and establishing a budget figure for doing some fencing :on interim sites, and possibly having a program of doing some fencing each year. The consensus was to use six foot fence with forty-five degree barbed wire at the top slanted to our property side. Staf € was asked to bring figures back to the next meeting for consideration and inclusion in next year's budget. I Discussion of leasing Squires I1 property Recess See page 2 for minutes on this item. President Bonas called for a recess at 3:14 p.m. The meet- ing resumed at 3:29 p.m. Organizational Reports San Diego County Water Authority Director Bonas advised that this Board meeting is sched- uled for tomorrow. Association of Water Ms. Renyer reported that this Water Reclamation Agencies group has decided to change from monthly meetings to quar- terly luncheon meetings beginning July 7, 1988. The symposium will be in October with the next two meetings in January and April. Presidents and Managers Council President Bonas reported on this meeting which she and Mr. Greaney attended yesterday. Ron Olitsky of Underground Service Alert (USA) was the speaker. This organization was started 8 I -5- May 18, 1988 I years ago with 25 members; they now have 465. It is now state law that contractors must notify USA two days prior to excava- tion. Mr. Greaney added that the law requires that all utilities are members of USA so they can be notified to do markouts when construction is to take place in their jurisdiction. Directors' Reports Consideration of Approving a Director Bonas advised that tour by the League of Women this tour will be held in Sep- Voters tember at the request of Marge Monroy. Before summer begins she would like to have the League committee who will be doing the study, meet here at the District to view the slide presentation and receive any information they want to look over during the summer. Consideration of publishing our After discussion of this re- water quality test results quest from Director Haasl, Mr. Greaney recominended that this item be tabled to the next meeting when -she might be here to comment. Consideration of attendance at After discussion, Director NWRA Municipal Caucus in Denver, Henleyrmade a motion, seconded July 24-26, 1988 by Director Woodward and unan- imous ly carried, approving at- tendance by Director Maerkle and General Manager/District Engi- neer Greaney. (Director Haasl absent.) Consideration of attendance at After discussion, Director Water. Education Foundation Bay- Maerkle made a motion author- Delta tour, June 22-24, 1988 izing attendance by Director Bonas who said she wished to attend, and inviting Mayor Lewis and City Manager Patchett to attend as guests of the District. The motion carried with Director Woodward voting no. (Director Haasl absent.) Adjournment The meeting adjourned at 3:50. I Respectfully submitted, I &f& etary, Boardrbf Directors -6- May 18, 1988