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HomeMy WebLinkAbout1988-06-15; Municipal Water District; MinutesI MINUTES OF THE BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JUNE 15, 1988, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA, The meeting was called to order at 2:Ol p.m. by President Bonas with Directors Haasl, Henley, Maerkle and Woodward present. Also in attendance were General Manager/District Engineer Greaney, Legal Counsel Michael Cowett (sitting in for Greg Moser), Superintendent Musser, Administrative Manager Poole, Public Information Officer Renyer and Executive Secretary Woodward, Victor Mizrachi, Hilary Hogan, Bryan Troupe, Don Moore, Barbara Hallman, Patti Heissenberger, Joanne Cunningham, Jane Schnirring, Lola Sherman, Steve Deering and Harold Engelmann also attended. Pledge of Allegiance The pledge of allegiance to the flag was given. Approval of Minutes Director Maerkle made a motion seconded by Director Woodward and unanimously carried, to approve the minutes of the regular Board meeting of June 1, 1988 as corrected. Oral Communications from the Audience None 1 Consent Calendar Ratification of Checks . Director Henley made a motion, seconded by Director Maerkle and unanimously carried, approving the consent calendar, Committee Reports Legal and Legislative Director Bonas reported on the Committee meeting of June 7 Temporary Utility Easement where they reviewed and re- SDG&E Squires Dam Lease Site vised the temporary easement document prepared by SDG&E. Mr. Mizrachi (filling in for Mr. Moser) was directed to rewrite the document, incorporating all the changes, for Board consider- ation at the Board meeting of June 15, 1988. Director Henley made a motion, seconded by Director Haasl and unanimously carried, directing staff to mail a copy of the revised document with a cover letter to SDG&E. Personnel Committee Director Bonas referred to the minutes of their meeting of Consideration of employee re- June 8 (copy in agenda packet) quests for FY 1988-89 listing the employee requests and the Committee recommenda- tion for Board approval. After brief discussion, Director Woodward made a motion approving the request for (1) 4.4% Cost of Living; (2) one year highest compensation for PERS retirement base; and (3) addition of orthodontia coverage to our dental I I plan, seconded by Director Henley and unanimously carried. Mr. Cowett said no resolution is required. Typically an M.O.U. is written and approved, This can be a part of the budgetary process at a later date. Staff Reports Superintendent Mr. Musser gave the lake level as 499.2 feet. We are buying 27.5 c.f,s,: 16 at No. 1; 5 at No. 2; 1.5 at No, 3; and 5 at No. 4. The crew has just completed 20 feet of encasement on the 20'' waterline at the corner of El Camino Real and Palomar Airport Road. The problem of the corrosion of copper lines at TAP Reservoir was caused by the shorting out of the telemetry system at that site. Briefly, the problem was a result of vandalism. The problem has since been corrected. Public Information Officer Ms. Renyer referred to the new lawn watering calendar (see agenda packet 1 which has a fourth symbol added and will promote watering every four days instead of every three as originally planned. This change is the result of the San Diego County Water Authority's decision to participate in our program. They felt that every four days will be more beneficial to the County as a whole. The Blade-Tribune has agreed to start publishing the calendar in about two weeks, Ms, Renyer said she will be con- tacting the San Diego Union and the Evening Tribune now that the program will be county-wide. She is also working with Olivenhain MWD on public service announcements, i.e. jingles, etc., to encourage use of the calendar. The magnets have been ordered and should be here by the first week in July. Ms. Renyer hopes to have them and the special drought edition newsletter in the public's hands the week of July 11th. Tentcards and brochures have been ordered from Metropol- itan and the County Water Authority. Administrative Manager Ratification of Investments After Mr. Poole's brief review of the investment list and at- tachments (see agenda packet), Director Henley made the motion to approve the ratification of investments, seconded by Director Maerkle and unanimously carried. 1 I Review of Preliminary Budget Mr. Poole reviewed the prelim- Fiscal Year 1988-89 inary budget and answered the Board's questions. He sug- gested that any recommended changes be proposed now so they can be incorporated into the final budget document. This will be presented for Board consideration at the special Board meeting on June 29, 1988. Several minor changes were suggested and agreed to. Mr. Poole requested an increase from $20,000 to $40,000 for computer software, A motion approving the increase was made by -2- June 15, 1988 I t Director Maerkle, seconded by Director Henley, After discussion, Mr, Poole said he will prepare supporting documentation and will only increase the figure to whatever it is under $40,000. There was no objection and a vote was not called. I Recess President Bonas called for a recess at 3:20 p,m. The meet- ing resumed at 3:35 p.m. Mr. Poole resumed the review of the Preliminary Budget. The final budget document will be distributed in the next agenda packet along with the Capital Improvement Plan and a Long Term Financial Projection for the District. No Board action required at this time. Staff received compliments from the Board on both the new budget format and the excellent oral presentation. Attorney Mr, Cowett (substituting for Mr. Moser) introduced himself to the Board. He said Mr. Moser will be giving the District a breakdown of legal fees and costs for budgetary purposes. Director Woodward asked about the status of the PacTel Agreement which the District hopes to revise along the same lines as the Cablevision Agreement. He felt that since the S.D.G.E. Lease Agreement is related and currently under consideration (see minutes under Legal and Legislative Committee on page 1) these agreements could be negotiated together. Staff will arrange for a meeting as soon as Mr. Moser returns from vacation. General Manager/District Engineer Report on meeting with City Staff Mr. Greaney said that a number on Budget and Supplement No. 8 of District projects involve City of Carlsbad participation and, as a result, a copy of that portion of the budget had been sent to the City Manager in accordance with Amendment No, 7 of the Water Service Agreement. The resulting meeting was between Mr. Greaney and Mr. Mannen and Mr. Anderson of the City. All the projects were reviewed in order to avoid any conflicts. The only concern is the 36" line going into El Camino Real; we hope to get some suggestions on traffic control, As far as discussion regarding Supplement No, 8, there has been no real progress. Frank Mannen and Ralph Anderson seemed sur- prised and both thought this had been approved by the City. Mr, Mannen offered to intercede and see if he can't push Mr. Biondo into getting this agreement approved. President Bonas suggested a staff meeting might be better than phone calls, 1 I ORDINANCE NO. 29 Mr. Greaney referred to pre- vious review by the Board and Establishing fees for publication in the local news- engineering services paper. (Memorandum and copy of Ordinance in agenda packet.) The recommendation of staff and the Engineering and Operations -3- June 15, 1988 I Committee is for adoption of the Ordinance by the Board. Direc- tor Maerkle made the motion, seconded by Director Woodward, to adopt Ordinance No. 29, entitled: "ORDINANCE OF THE COSTA REAL MUNICIPAL WATER DISTRICT ESTABLISHING FEES FOR ENGINEERING SERVICES." Roll was called and the motion approved unanimously. All Directors present, Consideration of attendance at This meeting was brought to California Special District Assoc- the attention of the Directors iation, San Diego Chapter meeting so they can notify the secre- June 23, 1988 tary if they wish to attend. Consideration of revised Temporary Mr. Greaney referred to the Utility Easement, SDGbE Squires revised easement document in Dam Lease Site, CRMWD 87-110 the agenda packet, The recom- mendation is to send the draft to SDG&E for their comments and/or approval. After brief dis- cussion, Director Maerkle made a motion to send the draft ease- ment to SDG&E for their consideration, seconded by Director Henley and unanimously carried. Information only items: Mr. Greaney advised that we will have plans and specs for landscaping of the two reservoirs at the first regular meeting in July. Also, regarding the 36" waterline in El Camino Real, plans and specs are being prepared, traffic control is being planned and it is getting close to being brought before the Board for approval. Organizational Reports San Diego County Water Authority Board Meeting Director Bonas reported on the board meeting held June 9, at which they approved nominations of the new County Water Authority officers for the next two years. Acting Chief Engineer Melbourne reported that 5% less water was used this year than last year. Copies of pertinent agenda items and committee minutes were given to each of our Board members for their infor- mation. The Water Reclamation Committee and the Board approved the first three programs on their local projects. Metropolitan Water District has approved a contract with the Fallbrook Sanitary District (a reclamation project service area including the cities of Oceanside, Carlsbad and Fallbrook). Fallbrook plans to produce and distribute 1,000 acre feet of reclaimed water a year. 1 I A request from the Encina subcommittee for technical assistance program funding of $44,492 was approved. The remaining 50% of the funding will be paid by the six participating agencies which are San Marcos County WD, Leucadia County WD, Buena Sanitation Dis- trict, Olivenhain MWD, San Dieguito WD and the City of Carlsbad. -4- June 15, 1988 Each Will pay $7,415. John Murk Engineers won the contract which was for $88,982. I Another project, the City of Poway's technical assistance pro- gram, was also approved. Luke-Dudek will do the engineering study at a cost of $68,000. The CWA will contribute half, Chris Helm from Metropolitan WD made a presentation to the CWA board on "The summer 1988 storage program." The CWA approved an 8-page newsletter. They also approved a drought resolution to be adopted by retail water agencies. Since the City of Carlsbad is in that category, Director Bonas pre- sented a copy of the resolution to Ms. Cunningham to take back to City staff; she also suggested that Mr. Poole put something together for presentation to the City Council. WARAC Encina subcommittee Director Woodward referred to the cost of the John Murk Engineers contract ($88,9821, half of which is to be divided among the reclaimed water agencies as described by Director Bonas. These agencies will then have a part in the formulation of a program to develop reclaimed water facilities in the North County West area, While the District is not directly affected, we are attending these meetings to show our support for reclaimed water. To affirm this support, Director Woodward recommended and made a motion that the District donate $2,000 to help fund the study contingent upon the City of Carlsbad contributing their share to the study, seconded by Director Haasl. The motion carried unanimously. This subcommittee's next meeting is scheduled for July 12th at 2 p.m. Directors' Reports Director Bonas reported on the negative reaction of the County Water Authority board when she brought up Michael Tuck's column disagreeing with water conservation. She suggested that he be taken on tours, provided with information on the drought situ- ation throughout the state, etc, but was told that he never responds to anything. She plans to bring this up again to the CWA board in the hope of getting some action. Adjournment The meeting adjourned at 4:20. I Respectfully submitted, I I -5- June 15, 1988