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HomeMy WebLinkAbout1988-06-29; Municipal Water District; MinutesI MINUTES OF THE SPECIAL BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JUNE 29, 1988, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Bonas with Directors Haasl, Henley, Maerkle and Woodward present. Also in attendance were General Manager/District Engineer Greaney, Legal Counsel Moser, Superintendent Musser, Administrative Manager Poole, Public Information Officer Renyer and Executive Secretary Woodward. Steve Deering, Bob Coates, Hilary Hogan, Katheryn Horton, Patti Heissenberger, Patricia Laurence, Russell Grosse and party, and several representatives of bidding contrac- tors also attended. ! Pledge of Allegiance The pledge of allegiance to the flag was given. Approval of Minutes Director Henley made a motion, seconded by Director Maerkle and unanimously carried, to approve the minutes of the regular Board meeting of June 15, 1988 as mailed. I Openings of Bids and Author- President Bonas advised that ization for Award of Contract this is the time and place for Calavera Hills Pump Station: the opening of bid proposals CRMWD 82-109(B) on the Calavera Hills Pump Station project, The Board Secretary will open the sealed bids and the General Manager/Dis- trict Engineer will read aloud the bidder's name and total sum bid. The bids will be referred to staff for review and, assuming no irregularities, the Board will make an award for the work at the July 20, 1988 Board meeting. The bids were read as follows: NAME AMOUNT Hunter Corporation $359,500 L. H. Woods & Sons 419,755 Taylor b Hoover, Inc. 388,500 California Southwest Construction 388,883 Caliagua, Inc. 422,063 Commercial Builders & Contractors, Inc. 427,800 T. D. Gorton Construction Co. 343,470 . Chilcote, Inc, 387,900 Engicon Corporation 382,000 Oral Communications from the Audience None I Consent Calendar Ratification of Checks Director Maerkle made a motion seconded by Director Woodward and unanimously carried, approving the consent calendar. Committee Reports I Building Mr. Greaney reported on the Committee meeting of June 22 which the architects also attended. We are having the architect look into the boundaries of the property and the status of the easements that we have from the County on the triangular portion owned by the County, When that is confirmed, our intent is to setup ameetingtointroduce our project tothe PlanningDepart- ment of the City of Carlsbad. Finance and Administration Director Henley reported on the demonstration to this Com- mittee of the FAX machine being recommended by staff. Purchase of a facsimile machine is also being enco-uraged by the CWA for all its member agencies. The Committee is recommending that the Board approve this purchase. (See Board action under Administra- tive Manager, later in these minutes,) Staff Reports Superintendent Mr. Musser gave the lake level as 499.5 feet. We are pur- chasing 26.5 c.f.s.: 15 at No. l; 5 at No. 2; 1.5 at No. 3; and 5 at No. 4. The District started its portion of the Calavera Hills Pump Station last week. I I Public Information Officer Ms. Renyer advised that, in response to Mr. Moser's in- quiry to the FPPC regarding Proposition 73 (limiting use of public funds for things like newsletters), FPPC has given an interim ruling. Mr. Moser said we can go ahead with our news- letter, but cannot feature public officials or deal with polit- ical campaigns. She distributed a draft of the special drought edition listing proposed headlines, and a.dded that any input would be welcome. Mr. Moser said he feels we can mail the news- letter and the magnets as long as we fall within the guidelines of the interim advice letter he received from the FPPC. There will be some emergency regulations coming out the end of July so Mr. Moser is in the process of preparing a letter to the FPPC on behalf of a number of agencies for an interpretation. Ms. Renyer said she heard from CWA that as a result of a sub- committee meeting of their Public Information committee, they have decided not to participate in the lawn watering calendar system. The District is still pursuing this and, in response to our contacts with other North County agencies, have received a definite yes from Rincon del Diablo, Escondido, Olivenhain, San Dieguito, Fallbrook, Valley Center and San Marcos. We are wait- ing to hear from Vista, Oceanside and Del Mar. Everything is in place. Local newspapers say they want to do it. The Times Ad- vocate wants to participate. Hopefully the San Diego County Water Authority will change their minds when they see that the program is successful in North County. After brief discussion by the Board in favor of proceeding with the watering calendar, -2- June 29, 1988 I. I I Director Woodward made a motion to proceed with the plan devised by our Public Information Officer in coordination with other North County Districts, seconded by Director Henley and unani- mously carried. President Bonas said she will try to convince the CWA and will speak to Mr. Snow to try to get the matter placed on their agenda. Administrative Manager Adoption of EY 1988-89 Budget Mr. Poole reviewed the final and Capital Improvement Plan draft of the Budget and Capi- tal Improvement Plan, respond- Resolution No. 582 ed to questions from the Board and recommended Board adoption of the two documents by approval of Resolution No. 582. Director Woodward made the motion approving Resolution No. 582, entitled: "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA REAL MUNICI- PAL WATER DISTRICT ACCEPTING THE FISCAL YEAR 1988-89 BUDGET AND CAPITAL IMPROVEMENT PLAN," seconded by Director Haasl. Roll was called and the motion approved unanimously. A1 1 Directors present. Consideration of revisions to These revisions, approved at Administrative Code reflecting the last Board meeting, have classified employees' requests been incorporated into the ap- t propriate sections of the Ad- RESOLUTION NO, 583 ministrative Code. Mr. Poole recommended Board adoption of the changes to the Administrative Code by resolution. Director Maerkle made a motion, seconded by Director Henley, approving Resolution No. 583, entitled: "RESOLUTION OF THE BOARD OF DIREC- TORS OF THE COSTA REAL MUNICIPAL WATER DISTRICT ADOPTING THE ONE- YEAR HIGHEST COMPENSATION P.E.R.S. BENEFIT; ADJUSTING THE SALARY TABLE BY 4.4 PERCENT AND PROVIDING ORTHODONTIA COVERAGE TO OUR PRESENT DENTAL PLAN." Roll was called and the motion approved unanimously. All Directors present. Consideration of reclassi- Mr. Poole recommended promo- fication of Account Clerk I1 tion of Helen Hidalgo, who has been with the District since RESOLUTION NO, 584 1979 and performing increas- ingly responsible work, to an Account Clerk I11 position by approving this resolution and the corresponding job description. Director Haasl made the motion, seconded by Director Woodward, approving Resolution No. 584, entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA REAL MUNICIPAL WATER DISTRICT RECLASSIFYING THE POSITION OF ACCOUNT CLERK I1 TO ACCOUNT CLERK 111." Roll was called and the motion approved unanimously. All Directors present. Consideration of purchasing Purchase of a Fujitsu Dex 6300 facsimile machine facsimile machine is recommen- ded by staff and the Finance & Administration Committee (see memorandum and attachment in agenda packet) at a cost not to exceed the budgeted amount of $3,500. -3- June 29, 1988 I After discussion, Director Haasl made a motion, seconded by Director Henley and unanimously carried, approving the purchase. Recess President Bonas called for a recess at 3:22 p.m. The meet- ing resumed at 3:36 p.m. Oral report on the This item was moved up on the Sycamore Creek project agenda by President Bonas to accommodate Russel 1 Grosse and his party whose attendance was not anticipated when the agenda was prepared. (Copies of documents discussed are in agenda packet. ) Mr. Greaney gave some background on this project, beginning in 1985 when the District signed an agreement with the developer for installation of water lines. The project was never started and Mr. Greaney was contacted last week to see if they could extend that agreement. A meeting was held with the developer's representatives and our legal counsel. Mr. Moser has prepared an amendment to the agreement which, among other things, extends the building period. After a detailed explanation of the amendment by Mr. Moser, Mr. Grosse said that they need to have a proposal to present to the City by July 20, an approval to present to FSLIC by July 5, and they are trying to get on the agenda of the Council meeting of July 12. I After further discussion, Mr. Moser advised that Board approval of the Amendment should be subject to the District Engineer estimating the cost of the College Avenue work so the amount can be inserted in the Reimbursement Agreement which is to be ap- proved concurrently with the Amendment. Director Henley made a motion of approval subject to Mr. Moser's recommendations, seconded by Director Maerkle. The motion carried unanimously with all Directors present. Consideration of Appropriations Mr. Poole reviewed the pro- Limit for Fiscal Year 1988-89 cedure used to arrive at these figures (see agenda packet) RESOLUTION NO. 585 and recommended Board ap- proval by adoption of resolu- tion. Director Henley made a motion, seconded by Director Maerkle, approving Resolution No. 585 entitled: "A RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT ESTABLISHING THE APPROPRIATIONS LIMIT FOR COSTA REAL MUNICIPAL WATER DISTRICT FOR THE FISCAL YEAR COMMENCING JULY 1, 1988 AND ENDING JUNE 30, 1989 IN ACCORDANCE WITH ARTICLE XI11 B OF THE CONSTITUTION OF THE STATE OF CALIFORNIA AND DIVISION 9 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. Roll was called and the motion approved unanimously. All Directors present. I Consideration of approval of Mr. Poole referred to the pro- funds for FY 1988-89 annual audit posal from Coopers & Lybrand in the agenda packet. Staff recommendation is to stay with them at least for this year. -4- June 29, 1988 After discussion Director Henley made a motion, seconded by Director Woodward and unanimously carried, to contract with Coopers & Lybrand for the annual audit for the year ending June 30, 1988. (All Directors present.) Attorney Mr. Moser advised that some questions have come up about the way in which our Division map is done. Legally it is supposed to be divided by population. Because of the lack of current information regarding population by division, the Dis- trict has been using the number of registered voters. In response to an inquiry from Director Woodward, Mr. Greaney advised that a meeting has been set up with PacTel for July 13th. No response yet from SDG&E on the revised utility easement. General Manager/District Engineer I I Consideration of attendance at After discussion regarding at- NWSIA Conference - 7/31-8/4 in tendance at these two meetings San Diego (co-sponsor by CAREW) Director Maerkle made a motion seconded by Director Henley AWRA Water Reuse Facilities Tour and unanimously carried, auth- Rancho California Water District orizing attendance for Board July 7, 1988 (late notice) members and staff, with reim- bursement and compensation, at either or both these meetings. The secretary is to be notified by those wishing to attend. Consideration of attendance at Postponed to Board meeting of 1988 Annual Meeting of ICWP July 20th. August 14-18, San Francisco Oral report on Amendment No. 8, Mr. Greaney advised that Frank Water Service Agreement Mannen told him that he and Lloyd Hubbs have convinced Vince Biondo that this amendment (regarding plan checking and inspection) is the thing to do but he still prefers to have a different format in the agreement. Lloyd Hubbs is going to work on a revised draft, have Vince Biondo review it, and hopefully have it to us before our next Board meeting. Letter of appreciation Mr. Greaney referred to this brief note of appreciation from Caliber Development acknowledging District cooperation in their project on Avenida Encinas. (Copy in agenda packet.) Consideration of attendance at Postponed to Board meeting of CSDA Conference 20, San Diego July 20th. September 8-10, 1988 I Oral report on Sycamore Creek project This item was moved up; see page 4 of these minutes. -5- June 29, 1988 I I I Consideration of bond counsel Mr. Greaney referred to the A- agreement for Palomar Airport greement (see agenda packet) Road Assessment District between the District and the City of Carlsbad covering the Assessment District for Palomar Airport Road (west of the airport). This has been reviewed by Mr. Moser who has also prepared Exhibit A, Supplemental Terms and Conditions, to be attached to the Agreement. Mr. Moser said that, essentially, this Agreement is to make sure that the Assessment District doesn't tax any of our property and that we will be reimbursed for all of our costs except those already agreed to, After discussion, Director Haasl made the motion to approve, seconded by Director Henley and unanimously carried. Organizational Reports San Diego County Water Authority WARAC - Encina subcommittee Director Woodward said that Dale Mason is leaving this committee to become board chairman of SDCWA. Two things took place at the last committee meeting. Received notification of approval of up to 50% participation by CWA in the various member agency studies. Viewed a presentation by Sewer Technology and Equipment Corp. on a new concept for reclaiming and reusing water, An application was given to Mr. Greaney so we can request a presentation at one of our Board meetings. The next subcom- mittee meeting is scheduled for July 12, 1988. Presidents and Managers Council President Bonas said the Ad- ministrative Officer of San Diego County, Norman Hickey, gave the presentation. Julia Renyer will be making a presentation on Xeriscape at the next meeting. Directors' Reports Management of Water in Director Haasl said this was a California - U, C. Berkeley very informative as well as entertaining seminar by B. J. Miller on the various water supply systems in the state and their particular problems, Director Woodward added that it was a college classroom situation, with the professor walking the class through his book step-by-step. Mr. Miller talked about what was said at the (Bay Delta) hearing, good and bad. He predicts 14 million people in southern California soon and said the north is going to have to reconcile itself to the fact that it can't refuse to give us water or the south will take it. Director Woodward felt Mr. Miller's textbook was so informative that he asked staff to provide copies of Mr. Miller's book to the Direc- tors who didn't attend this seminar, Mr. Greaney added that, in the give and take of the classroom atmosphere, it was obvious that they were in the enemy's camp from the remarks being made, -6- June 29, 1988 I I California Special Districts The presentation at this meet- Association ing was made by Peter Detwiler a consultant to the State Local Government Committee. Bay Delta Tour President Bonas reported on her attendance at this tour and reviewed it briefly. She was very impressed with the tour and the material covered and felt that every Director should have the opportunity to go if this is made available again. This is. the first tour of this type conducted by the Water Education Foundation. Discussion followed. Adjournment The meeting adjourned at 5:lO. Respectfully submitted, I -7- June 29, 1988