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HomeMy WebLinkAbout1988-08-03; Municipal Water District; Minutes\ MINUTES OF THE BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON AUGUST 3, 1988, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Bonas with Directors Haasl, Henley, Maerkle and Woodward present. Also in attendance were General Manager/District Engineer Greaney, Legal Counsel Moser, Superintendent Musser, Administrative Manager Poole, Public Information Officer Renyer and Executive Secretary Woodward. Linda Jacobson, Patti Heissenberger, Patricia Laurence, Ralph Anderson, Roger Greer, Katheryn Horton and Lola Sherman also attended. I Pledge of Allegiance The pledge of allegiance to the flag was given. Approval of Minutes Director Maerkle made a motion seconded by Director Henley and unanimously carried, approving the minutes of the regular Board meeting of July 20 and the adjourned Board meeting of July 27, 1988. Oral Communications from the Audience I Presentation by Aquametrics, Inc. See this report later in these (Kenneth M. Clare) minutes (page 2). Consent Calendar Ratification of Checks Director Maerkle made a motion seconded by Director Woodward and unanimously carried, approving the consent calendar. Committee Reports Building Director Woodward reported on their latest meeting which was with the landscape architect. The Committee emphasized to the architect that the goals and objectives of the Board are to be sure that only low water use plants and trees are used. Finance and Administration Consideration of Changing Board Director Henley reviewed his of Directors Meeting Schedule recommendation to consolidate Board and Committee meetings Resolution No. 587 to a once-a-month one-day ses- sion. (See memorandum in agenda packet summarizing the results of the Committee meeting.) Various starting times were considered by the Board. The consen- sus was to try this for two months using a starting time for Committee meetings to be no earlier than 2:OO p.m. with the Board I meeting to start at 6:OO p.m. After discussion, Director Maerkle made a motion to that effect, also approving Resolution No. 587, entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA REAL MUNICIPAL WATER DISTRICT REVISING THE BOARD OF DIRECTORS MEETING SCHEDULE." The motion was seconded by Director Haasl. Roll was called and all Directors ayed. Presentation by Kenneth Clare Mr. Clare and his associate of Aquametrics, Inc, demonstrated their water- saving system using a mini- ature model. The system is adaptable to existing irrigation systems and saves water by controlling when the water goes on by "reading" the moisture in the soil at a certain depth. Currently operating systems are known to have reduced irrigation costs by at least 50%. After the demonstration, Ms. Renyer advised the Board that this company has offered to donate one of their systems for the landscaping being planned for our new building. Director Woodward suggested that Ms. Renyer arrange a meeting between Mr. Clare or his representatives and the building and landscape architects to make sure that this system is feasible , for what they are designing. (Literature in agenda packet.) Staff Reports I Superintendent I Mr. Musser gave the lake level at 500.2 feet. We are pur- chasing 30 c.f.s.: 18 at l; 6 at 2; l at 3; and 5 at 4. The field crew has completed construction of the temporary pressure- reducing station at the future Elm and College Boulevard intersection which will give us a 580 zone there, Will coordinate activation of the station with the contractor's schedule. The crew is also raising valve cans as the City's street overlay project has begun. Public Information Officer Ms. Renyer advised that Di- rector Woodward will appear on cablevision and demonstrate how to install our water conservation, toilet bags and flow restrictors for shower heads. Ms. Renyer added that she will be working with cablevision direc- tor Valerie Brown to apply for a $5,000 grant from the County of San Diego. The hope is to produce a film on water conservation that could appear countywide. They expect to have an answer some time in September. Ms. Renyer said the first Carlsbad citizen to get their free push broom for saving 10% on their water usage, told her they did it just by adhering to our watering calendar. In the last two weeks we have given out over 250 of the water conservation kits re- ceived from Metropolitan. -2- August 3, 1988 Administrative Manager I Consideration of revisions to Mr. Poole reviewed the reason Administrative Code Section 5-8.2, for the urgency in having our Regarding Pregnancy Leave current policy on pregnancy leave updated (see memorandum Resolution No, 588 with attachments in agenda packet). Mr. Moser reviewed the background for the current legal requirements for a minimum of four months unpaid pregnancy leave. Under current California regulations for disability, the employee gets six weeks disabil- ity pay. Mr. Moser's letter and his revision of the Administra- tive Code Section 5.8.2. are also in the packet. Director Haasl made a motion, seconded by Director Henley, to adopt Resolution No. 588, entitled: "RESOLUTION OF BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT AMENDING THE PREGNANCY LEAVE OF ABSENCE POLICY." Roll was called and all Directors ayed. I Mr. Poole reported that a temporary employee (Priscilla Cole) has been hired to answer the phones in Mrs. Tannehill's absence. He advised the Board that approximately 25% of the items ordered to update our computer system have been received. The remainder is expected in early September. Hope to have staff training sessions in November. Goal for implementation of the new computer system is still January 1989. I The annual inventory adjustment for 1987-88 had a discrepancy of only $3.31 as compared with $15,000 in 1985-86 and $2,900 in 1986-87. All involved have been commended. The audit is underway and auditors are expected to be here for about three weeks. We should receive the final report from the auditors in about three months. Attorney I Consideration of Agreement with Mr. Moser said he has reviewed San Diego County for Collection the 7-page agreement received of Taxes and Assessments from the County and recommends Board approval. He felt the word "Amended" was inaccurate since we do not presently have an agreement with the County but didn't feel it would cause a problem. He advised that this agreement be referred to if the District does any financing as there are certain requirements for charges under specific types of financing. There will be no charges made to the District when this agreement is approved. If the County does start to charge the District excessive amounts for data processing, etc., the District will have the option of terminating the agreement. After discussion, Director Henley made a motion authorizing the General Manager to sign and return the document to the County of San Diego, seconded by Director Maerkle and unanimously carried. -3- August 3, 1988 I Information item: Legislative Mr. Moser advised the Board Report No. 4 that he will be attending the ACWA Legislative Committee meeting on Friday. (See agenda packet for Mr. Peck's summary of bills being considered by this committee.) Discussion followed. Status report on Meadowlark Mr. Moser said he has been in Farms condemnation suit touch with the firm handling this suit and they have suc- ceeded in getting it released from the bankruptcy proceedings. It will probably go back on the civil active calendar and get a new trial date. Any money paid over and above our current de- posit will be deposited in court and whoever wins in the bank- ruptcy proceedings will get the money. I Status report on PacTel/ Mr. Moser advised that he has SDG&E easement been trying to get SDG&E's agreement on the easement which the District's committee came up with for power to PacTel, SDG&E sent it back with a large number of changes, most of which are probably not acceptable or are responsibilities that should be assumed by PacTel rather than the District. He asked if the Board wants this to go back to Committee or should he work with staff. He reviewed his latest letter to PacTel. President Bonas felt that Mr. Moser and the staff should move forward with this since they know the feelings of the Board. Discussion followed. Mr.Moser saidhegave PacTeladeadline for responding. If they don't produce the insurance certificates (requested in his letter) he will consider bringing the matter to the Board for possible termination. Recess President Bonas called for a recess at 3:lO p.m. The meet- ing resumed at 3:35 p.m. General Manager/District Engineer Consideration of attendance at No interest in attendance was Conference 20 CSDA in San Diego expressed by any of the Direc- September 8-10, 1988 tors. No action taken. Organizational Reports San Diego County Water Authority I Board Meeting Director Bonas reported on their meeting of July 14, 1988, at which the new officers were seated. She has been appointed vice-chair of the Fiscal and Water Reclamation Commit- tees. The main issues were Pam0 Dam, money, growth and conserva- tion. The Board recommended suspension of the Pam0 project at this time. Director Bonas recommends finding storage areas in North County; i,e. enlargement of proposed Mount Israel, Santa Margarita Dam, as well as the addition of water reservoirs by -4- August 3, 1988 I pipeline was authorized to go to bid pending approval of an incremental cost agreement with the City of San Diego for oversizing. Director Bonas presented copies of our watering calendar and our "watersaving tips" magnets to the CWA board and felt they were well received. Ms, Renyer added that the City of Carlsbad adopted an ordinance for a 10% voluntary water cut. The next board meeting is scheduled for August 11, 1988, WARAC Committee Director Woodward attended this meeting at the request of President Bonas in her absence. The meeting was held July 25th and chaired by newly appointed Mark Watton. Dr. Joyce Sedler of San Diego State is seeking a $300,000 grant from EPA for a study oftheTijuana estuaryonthe effect of excessivewater runoff on wildlife. John Summerville of the Metro Sewer Task Force report- ed on the start of a three year study, They have 24 alternatives for handling sewage to review. They propose to narrow that to 6 this year. By May 1989 they expect to make their choice. The biggest problem is finding locations for handling sewage for the Ti juana program. Directors' Reports I J9WSIA Director Maerkle reported on this meeting of August 2, 1988, (National Water Supply Improvement Association), held in San Diego and attended by Directors Haasl, Maerkle and Woodward, They discussed water problems and ideas for solutions from other parts of the country, Director Haasl said that the session that she attended covered. different reclamation projects. Peter McLaggan talked about what they have planned for San Diego County. Director Woodward added that a presentation by Woodward, Clyde and Associates claimed that they could solve the water problems in San Diego (for the SDCWA $5.00 increase to cover new lines) by using reverse osmosis to bring the underground brackish water that is already here, up to code. Directors' Reports NWRA Municipal Caucus Director Bonas reported on her attendance at this meeting in Keystone, Colorado. They intend to pursue Federal assistance for water reuse. The report from Washington D.C. is that the biggest challenge is going to be between the irrigators and the municipal users. Mr. Greaney added that the concern regarding water quality and water quantity as it relates to the Wilderness Water Rights could be detrimental to the users off the Colorado River, which includes the people in San Diego County, Also, the State of Colorado has water rights to 800,000 acre feet of water for -5- August 3, 1988 1 I Colorado has water rights to 800,000 acre feet of water for storage. Should they have the need and themoney they c-oufdtake that water from the River. It is important that the people in San Diego County keep aware of the water issues as they relate to the Colorado River. Director Bonas said it was emphasized that we should all become more politically active regarding water policies and work cooperatively with the legislators. Adjournment The meeting adjourned at 4:12. Respectfully submitted, I -6- August 3, 1988