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HomeMy WebLinkAbout1978-05-15; Parks & Recreation Commission; MinutesCITY OF CARLSBAD MI. .ES OF: DATE OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING May 15, 1978 7:30 p.m. City Council Chambers COMMISSIONERS The Parks and Recreation Commission meeting was called to order in the City Council Chambers by Chairman Tarango at 7:30 p.m. Absent: Don Egermayer ROLL CALL: Raul Tarango Betty Wollrich Lauralee Nelson Boone Barbara Donovan James Kinghorn Joe DeDiminicantanio INTRODUCTION OF NEW PARKS AND RECREATION COMMISSIONER CL _rman Tarango introduced Mrs. Barbara Donovan to the Commission. APPROVAL OF MINUTES Commissioner DeDiminicantanio moved the minutes of the April 17, 1978 meeting be approved. Commissioner Wollrich seconded the motion. Ayes NORTH COAST JUNIOR WOMEN'S CLUB PRESENTATION Ms. Karen Gary, Patti Harold, and Beth Parks represented the North Coast Junior Women's Club. The Club has purchased a flag pole for installation at Holiday Park.. It was requested the pole be located near the gazebo. Commissioner Boone commended the group for such a community oriented activity. Ms. Gary stated the pole is in three parts and is easily re- moved. Cqmmissioner DeDiminicantanio moved the flag pol_e be accepted ai recommended it be placed near the gazebo and a letter of appreciation be sent to the club. Commissioner Kinghorn seconded the motion. Ayes Commissioner Wollrich requested a committee be established to ..select a site for the flag pole. Chairman Tarango will appoint two Commissioners to work with staff and representatives from the club to select a site for the flag pole. 07" BUSINESS: Carrillo Ranch Park Study The Carrillo Ranch Scope of Work has gone to the Public Works Administrator. The date it is to be presented to the City Council is unknown at this time. X X X X XX X XX CITY OF CARLSBAD MI :ES OF:PARKS AND RECREATION COMMISSION MEETING COMMISSIONERS DATE OF MEETING : May 15, 1978 TIME OF MEETING : 7:30 p.m. PLACE OF MEETING: City Council Chambers Commissioner Wollrich requested the movie on the Carrillo Ranch •that was made by the Library be shown to the Commission. Pro- ject Planning Worksheet indicates an EIR is needed, does that mean a second EIR is needed. Mr. Eggleston stated he did not know .but would check with the Planning Department. Commissioner Wollrich requested the Carlsbad Garden Club and the San Diego Archeological Society be added to the Project Planning Worksheet as other interested groups. Harding Street Community Center The. project is out for bid with 30 days on the bid. Holiday Park Comfort* Station Plans will be presented to City Council during the month of June. Laguna Riviera Park Banks The Master Plan for the Laguna Riviera Park Banks was presented to the Commissioners with an estimated cost of $16,000. The architect has been told to revise the plan to be within budget of $11,000. Revised plan to go to Council latter part of June. Commissioner Wollrich requested she be allowed to review the plant list for the project. Magee Park Landscaping and Street Improvements Commissioner Wollrich stated she has received comments indicat- ing the lack of citizen input on the design of the landscaped area. There are people who wanted the entire area landscaped in the style of the 1900's. Due to the economic factor, plans were to have that type of landscaping around the house only. Comments have also been made indicating a dislike for winding pathways. Mrs. Kay Christiansen, Carlsbad Historical Society, addressed the Commission. She stated it was the Historical Society that d?-^ not like the winding pathways because it is *iot compatible w^ x the time the house was built. Plantings of the 1900's does not have to be extensive. A children's playground is not applicable to that time. At one time, there were plants of the period on the property but have^>b-een destroyed by heavy equip- ment on the property. Commissioner Wollrich stated some of the plants were badly burned and it was more economical to replace them. She has a contact that will make available to the City roses that are from the turn of the century. Commissioner DeDiminicantanio asked if the plans had been finalized. M.Hatch s-tated modifications could still be done to the plan. Commissioner DeDiminicantanio moved that the Historical Society and other interested parties be allowed to sit in on a meeting with the architect to indicate their desires before acceptance of final plans. Commissioner Boone seconded the motion. CITY OF CARLSBAD Ml IBS OF: DATE OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING May 15, 1978 7:30 p.m. City Council Chambers COMMISSIONERS Aye s X X Mr. Don Brown of the Chamber of Commerece stated He had been contacted by .some people who are interested in expending their own efforts and time on the garden on the property. Commissioner Wollrich asked Mrs. Christiansen if the Historical Society was still planning on furnishing the front rooms of the house. • ' Mrs. Christiansen stated the Historical Society has six rooms of the house and plans are to furnish a part of them with items tha,t will be loaned or given to the Society. Magee House City Council has approved the transfer of $3,800 from park-in- lieu fees of Area 1 to pay off the renovation. An inspection has been conducted, however, there are still pieces of hardware missing that are difficult to find. Final inspection and pay- ment are contingent on receipt of the hardware. Pony League Field Lighting Plans for lighting the Pony League Field were presented to the Commission and will go to Council in June. Plans include re- novating exterior lighting and existing poles. -$13,000 is budgeted for the project. Swimming Pool Site Plan for the swimming pool was presented .to the Commission The pool has been moved approximately 30 feet to facilitate parking. Plans show the location of the pool building, tennis courts, entrance from high school to site, drop-off area, out- side lockers, check-in center, snack bar and open roof area with indoor planters. Specifics on pool design have not been accomplished. Commissioner Kinghorn requested a time table from the architect to_keep the Commission informed of their progress. Sw-Lmming Pool Site Tennis Courts (2) Lighting- Staff provided no additional information. Cha'se Little League Field "'"" Renovation of Chase Field has been completed. Little League and Bobby Sox are playing at the location. Staff has been complimented on the excellent work performed. \ Commissioner Wollrich asked if the site was owned by the City. Mr. Eggleston stated the deed has been received by the City. High School Tennis Courts (9) Lighting C issioner DeDiminicantanio stated the concrete is complete anu has a 28 day curing period, the fence is being installed, it is stubbed for electricity, sidewalk and steps will be installed within a week. Commissioner Wollrich asked if the city would be allowed to use 2 of those courts during school hours. CITY OF CARLSBAD MI :ES OF: DATE OF MEETING : TIME OF MEETING : PLACE OF MEETING: PARKS AND RECREATION COMMISSION MEETING May 15, 1978 7 :30 p.m. City Council Chambers COMMISSIONERS Commissioner DeDiminicantanio stated it is his recommendation the city not be allowed to use the courts during school hours because the school's program cannot function on 7 courts. La Costa Canyon Park The signed grant agreement, bid documents, plans and specifica- tions have been sent to the State Department of Parks and Recreation which provides the screening for the Land and Water Conservation Fund grant ($50,000 grant for first phase of La Costa Canyon Park) . 1978-79 BUDGET The initial 10 section budget submitted has been developed into a Jtwo division, 6 section budget that will consist of Parks A-" "nistration, Park Maintenance, Trees, Recreation, Program and Aquatics. Commissioner DeDiminicantanio asked if there were any indication of Parks and Recreation status if Proposition 13 passes. Mr. Eggleston stated he had been notified there_ will be cuts in capital improvement and very likely other cuts within the budget but nothing specific. 1978-79 THROUGH 1982-85 CAPITAL IMPROVEMENT PROGRAM City Council has directed staff to provide additional monies for the completion of the Harding Street Community Center in the amount of $20,000; $100,000 for Magee House Landscaping; and $432,853 for the swimming pool. Commissioner Wollrich moved the additional allocations be approv ed as per Council request. Commissioner Kinghorn seconded the motion. Ayes ...'.. LACUNA RIVIERA TENNIS COURTS USE The women ' s tennis club is playing on Tuesday and Thursday with- oii>- reserve time. The Commission directed staff to start necessary procedures to establish a city tennis team. CARLSBAD YOUTH ATHLETIC COUNCIL' MEETINGS Lynn Chase has been attending the meetings. The group's. main purpose is to get athletic fields for the youth of Carlsbad. Their aim is for a sport's complex for soccer, football and "•softball. They have contacted other cities to compare facilitie and get ideas on how to operate. NEW BUSINESS: R r~~ ~eation Disco Dance Class TL department has been requested to offer a Disco Dance class for adults. Other' cities in the area are offering the class and Carlsbad residents are attending those classes. A program outline has been submitted by Judi Missett. Commissioner DeDiminicantanio moved a Disco Dance classs be established. X CITY OF CARLSBAD MI ;ES OF: DATE OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING May 15, 1978 7:30 p.m. City Council Chambers COMMISSIONERS Commissioner Wollrich seconded the motion. Ayes Use of City Property by Individuals The department is receiving request for use of equipment and property from individuals and groups. It is necessary to establish a policy for use of property. Commissioner Kinghorn moved that ireqae&ts for use of city equip- ment or property be approved by the City Manager and/or City Council. Commissioner DeDiminicantanio seconded the motion. Discussion: Equipment is not to be moved from one city owned location to another without approval by City Manager and/or City Council. X Ayes X San Diego County Trails Council The San Diego County Trails Council wishes to make a presenta- tion to the Commission and discuss the use of the multi-trails system within the city of Carlsbad. Commissioner Boone moved a special meeting, be held before the next regular Commission meeting with the San Diego County Trails Council at 7:00 p.m. Commissioner Kinghorn seconded the motion. Ayes X Renaming Recreation Facility on Harding Street A letter was submitted to the City Council from the Commission recommending the Harding Street Community Center be renamed the Ed Johnson Community Center. The City Manager will recommend to Council denial of this request as being inappropriate. C^ -iiissioner Boone moved the item be removed from the Council Consent Calendar. Commissioner DeDiminicantanio seconded the motion. Ayes X Substitution of Projects Under the 74 Bond Act 'Hosp Grove was selected as the project to be funded, however, due to time constraints, it is suggested the $83,048 be used for La Costa Canyon Park Expansion. Commissioner Wollrich moved the funds be used for La Costa C ron Park Expansion. Commissioner Kinghorn seconded the motion. Ayes X X X X X XX X X XX CITY OF CARLSBAD M: TES OF: DATE OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING COMMISSIONERS May 15, 1978 7:30 p.m. City Council Chambers COMMITTEE'S REPORTS Chairman Tarango informed Commission the Open Space Maintenance District Specifications prepared by Jon Hatch, have been com- pleted. It is being reviewed by the City Manager'and will be forwarded to.Council. Chairman Tarango attended a League of California Cities meeting designed for Commissioners. Information regarding that meeting will be provided to the Commission. It was suggested the Commissioners attend the next meeting. Commissioner DeDiminicantanio expressed concerned over the con- dition of the fields at the high school after softball games sponsored by the department. The problem must be solved or the d " artment may be denied use of the fields. Mrs. Chase asked that the department be contacted when the fields are found in such condition to determine if the damage is done during department sponsored activities. The score- keepers will patrol the area and advise participants of the possibility of,losing the facility. COORDINATOR;s REPORT The dedication of the adobe ruins at the future Stage Coach Park by E Clampus Vitus will be on May 21, 1978 at 10:00 a.m. In- vitations have been sent to the Commission, City Council, Planning Commission, and City Manager. Information was provided to the Commission on things of interest to parks and recreation via the Legislative Report and addition; information on Proposition 13. ADJOURNMENT: Commissioner DeDiminicantanio moved the meeting be adjourned. Commissioner Wollrich seconded the motion. Ayes X Cfc^irman Tarango adjourned' the meeting at 9:20 p..m. Respectfully submittedT' X X X in,ording Secretary