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HomeMy WebLinkAbout1978-09-18; Parks & Recreation Commission; MinutesCITY OF CARLSBAD MINUTES OF: DATE OF MEETING : TIME OF MEETING : PLACE OF MEETING: PARKS AND RECREATION COMMISSION MEETING September 18, 1978 7:30 p.m. City Council Chambers Page 1 COMMISSIONERS The Parks and Recreation Commission meeting was called to order in the City Council Chambers by Chairman DeDiminicantanio at 7:30 p.m. Joe DeDim.inicantanio Raul Tarango ROLL CALL: Betty Wollrich Laurie Nelson Boone Barbara Donovan Shirley Dahlquist INTRODUCTION OF NEW COMMISSIONER Mrs. Shirley Dahlquist was introducted to the Commission as the newly appointed Parks and Recreation Commissioner. APPROVAL OF MINUTES;. Commissioner Wollrich moved the minutes of the August 21, 1978 meeting be approved. Commissioner Donovan seconded the motion. AYES..... OLD BUSINESS A. Ken Cox Memorial Fund The memorial fund hlfs been established and $620 has been deposited. The money is to be used for the enjoyment of the children of Carlsbad. There is no stipulation that the money has to be used during this fiscal year. The Parks and Recreation Commission will make recommendations to Council on how the funds are to be expended. Chairman DeDiminicantanio and Commissioner Boone will provide research materials for Commission to base their recommenda- tion. Suggestions from the Commission were solicited. B. Use of Holiday Park/Sound Amplification The City Manager has requested guidelines from the Com- mission on the use of sound amplification in Holiday Park. Commissioners Donovan and Dahlquist volunteered to provide information for guidelines. C. Recommended Revised Recreation Program Fulltime positions were requested in the original budget which were deleted by the City Manager prior to Council presentation. The City Manager requested a revision on these to part time position. The positions requested are arts and crafts specialist, youth sports officials, seas-ona arts and crafts specialist for special events, and coordi- nator for instructional classes for .a total of $31 482. Commissioner Dahlquist asked for the procedures followed in recruitment. Mrs. Chase said the Personnel Department sends out job announcements to the colleges and local newspapers for each position. Lynda Betts has made contact with an instructor at Mira Costa who teaches a class in officiating. He has been provided with a set of flag football rules as means of training the students. There will be a written test for the applicates on the flag football rules. X CITY OF CARLSBAD MINUTES OF: DATE OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING September 18, 1978 7 :30 p.m. City Council Chambers Page 2 COMMISSIONERS D. CUSP Fee Schedule A letter was sent to the Carlsbad Unified School District requesting reconsideration of their fees. A response was received from Mr. Crawford stating the school district could no longer subsidize programs and activities conduct ed by other agencies for noneducational services. Commissioner Boone suggested the school district and Mira Costa College are still negotiating fees and per- haps the City should wait for the completion of their negotiations before pursuing the issue. Commissioner Donovan said the school board and Mr. Craw- ford have made it clear they are not going to subsidize the City's recreation program regardless of their agree- ment with Mira Costa. Commissioner Wollrich said it would force the City to provide facilities for the citizens, which has been need- ed for years. Mrs. Chase stated she is working directly with the principals at each school to determine what the fees are and when payment is due. Classes are being scheduled in City-owned facilities as much as possible. The Planning Commission did not approve assemblies in the Magee House and that facility is not being used. To date it would appear the school district is planning on charging the City for the use of the exercise room at Valley Junior High for gymnastics. The equipment in the .exercise room is the property of the City and has been used by the school district for their gymnastics program. Commissioner Wollrich suggested the school district be charged rental for the use of the equipment. E. Department Proposed Budget Status The proposed budget will be presented to Council on September 19, 1978. The original total of the budget was $768,907. The cuts that have been looked at total $68,854, which is an 8.991 cut. The budget Council will look at is $700,053. The original budget for Administration was $65,924, $2?387 was cut leaving $63,537. The reductions were made in overtime, government meetings, travel expense, books and equipment. The original budget for Park Maintenance was $310,467, $19,377 was cut from utilities, equipment rental, and development at Holiday Park along Pio Pico. The original budget for Trees was $101,509, $1,575 was cut from equipment. Chairman DeDiminicantanio asked if there were any priori- ties set when considering these cuts. It would appear trees have a higher priority than children, CITY OF CARLSBAD MINUTES OF: DATE OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING September 18, 1978 7:30 p.m. City Council Chambers Page 3 COMMISSIONERS Mr. Eggleston responsed that priorities were set when the department was requested to make a 20% reduction. The City Manager made recommendations to Council on those reductions. Chairman DeDiminicantanio asked what were the percentage cuts for each section. Mr. Eggleston said Park Maintenance was cut 6.2%, Trees 1.6%, Recreation 8%, Fee Supported Services 10.1%, and Aquatics 87.4%. Mrs. Chase explained that the term Recreation was used for recreational services provided at no charge. Cuts in that area were the intersession program, open play at the high school gym, beach volleyball tournaments, teen programs, and summer playgrounds for a total of $11,679. Fee Supported Services are for such things as instruction- al classes, Day Tripper program and adult sports where participants pay a fee to cover a majority of the cost of the activity. Cuts in that area were for a file cabinet, contract salaries, and snecial supplies for a total of $12,165. The Aquatics section was cut 87.4% because it became appai ent the pool would not be in operation during this fiscal year. It was more advantageous to make the cuts in this section than in some other section. There are still enoug] funds to conduct the swim program at the Boys' Club next summer. Next year's budget will reflect a hugh increase for operating the pool. Items that have been retained and will be considered by Council under the Capital Improvement Program are Harding Street Community Center Renovation, Holiday Park Comfort Station, one-half of the cost of the parking lot at Pine Field, one-half of Pine Field lighting installation, north Ocean Street beach access, swimming pool, winter storm damage repair, Magee House street improvements, and Magee House landscaping. Items that have been deferred are lighting of Chase Field Holiday Park Shelter House, Laguna Riviera Park Banks, lighting of 2 tennis courts at pool site, lighting of 9 tennis courts at high school, trail system design study, Larwin Park design, Altamira Park design, windscreens at tennis courts, Carrillo Ranch Park design and one-half Pine Field lighting. F. Other The Parks and Recreation Department requested occupancy of the Magee House for recreational classes. The Plannin Commission denied this request. The house may only be used for storage and office space. Commissioner Tarango stated we would not like to see the facility used for storage unless we have use of the building because of vandals. Commissioner Wollrich moved the Planning Commission de- cision be appealed to Council if only hardxvare is missing CITY OF CARLSBAD MINUTES OF: DATE OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING September 18, 1978. 7 :30 p.m. City Council Chambers Page 4 COMMISSIONERS Commissioner Tarango seconded the motion. AYES Chairman DeDiminicantanio asked Mr. Eggleston to prepare the letter of appeal. City Council will consider accepting a 5 foot beach access Commissioner Wollrich moved the access not be accepted as it is too narrow. Commissioner Tarango seconded the motion. AYES ABSTAIN.. JEW BUSINESS X X Recent City Council Actions On September 5, the City Council accepted a gift of $50 for a tree in memory of Rose Gianriacusa; and the swim complex again approved as previously approved. B. Other The Parks and Recreation Department is receiving numerous requests for the use of Pine and Chase Fields for extended periods of time. Guidelines for usage and fees were requested. Staff recommendations are to set time limit on when to apply prior to requested date, charge a fee to cover utilities, field maintenance, etc., and set a priority system for usage. Commissioner Tarango moved that outside groups have a low priority and be charged a fee. Commissioner Wollrich seconded the motion. AYES X Chairman DeDiminicantanio asked Mrs, Chase to prepare a list of recommendations for the Commission to consider. On September 14, 1978, the Parks and Recreation Department was inspected by Cal OHSA, All facilities were inspected and some violations were found. All violations must be corrected and deadlines were established for correction. COORDINATOR'S REPORT The position of Parks and Recreation Director has been re- announced. Applications close on September 22 ? 1978, The grants approval for the renovation of the Harding Street ^Community Center have been approved. Project is out to bid 'ith construction expected to start in October. ADJOURNMENT The Parks and Recreation Commission meeting i^as adjourned at 9:20 p.m. by Chairman DeDiminicantanio. /swf 9/25/78