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HomeMy WebLinkAbout1981-04-20; Parks & Recreation Commission; MinutesMEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: PARKS AND RECREATION COMMISSION April 20, 1981 6:30 P.M, Council Chambers COMMISSIONERS CALL TO ORDER The meeting was called to order by Chairman Dahlquist at 6:35 P.M. ROLL CALL Present - Chairman Dahlquist, Commissioners Boone, Donovan, and McFadden. Commissioner Tarango arrived at 6:41 P.M. Also present was Council Liaison Lewis. Absent - Commissioner Murk. APPROVAL OF MINUTES The minutes of February 9, 1981 were approved as submitted. The minutes of March 16, 1981 were approved as submitted. Boone Donovan McFadden Tarango Boone Donovan McFadden Tarango OLD BUSINESS Snack Bar Negotiations David Bradstreet, Parks and Recreation Director, reported that Council Member Anear met with representatives from Little League and Bobby Sox, in attempt to iron o.ut their problems. At that meeting, an agreement was reached, which Mr. Bradstreet pointed out was included in the Commissions' packet. A few days later, Mr. Bradstreet stated he received a call from Paul Wahl, the President" of Little League, who indicated they were not going to honor the agreement, and he wrote a letter to that effect, which the Commission also had copies of for their review. Director Bradstreet continued that he had since been contacted by Bobby Sox, who wanted to proceed. He advised them they could proceed, however, they would need a health permit and business license. Bobby Sox indicated they would obtain same, along with insurance coverage. Director Bradstreet concluded that Bobby Sox is now also running the snack bar. Monthly Report Director Bradstreet commended the Parks and Recreation Department and the Commission, and indicated that the City Manager publicized the .monthly report in the City Council minutes. He briefly explained the new format. NEW BUSINESS Naming Magee Recreation Hall Following brief discussion, the Commission directed that the Magee Recreation Hall be officially named "Heritage Hall" Boone Donovan McFadden Tarango X MINUTE PARKS AND RECREATION COMMISSION April 20, 1981 -Page COMMISSIONERS Naming Shapell Building Following a brief introduction by Director Bradstreet, a motion was made to continue this item to the next meeting, The motion died due to lack of a second. Following Commission discussion, with regard to suggestions for naming the Shapell Building, a motion was made recommending to the City Council that the Shapell Building be named the "Levante Recreation Center." Fiscal Year 1981-82 Budget With the aid of a flip chart, Director Bradstreet gave a presentation on the budget, including the Departments1 goals. He gave a budget overview back to 1978, and explained the budget is up 48 percent. Discussion reflected on personnel, salaries, costs of park maintenance and landscaping. Further discussion reflected equipment needs, both for the Department and for the different parks and recreation centers within the City, Directdr Bradstreet distributed copies of justifications for new personnel to the Commission. With the aid of the overhead projector, he explained the existing organization of the Parks and Recreation Department, and the proposed organization. Discussion reflected advantages and disadvantages of part time people, and volunteers. Agua Hedionda Lagoon Insurance Program Chairman Dahlquist indicated this was an information item, and was incorporated into discussion earlier in the meeting. Council Liaison Lewis briefly explained the four options being considered in the matter, and indicated Council would be taking action on same at the April 21, 1981 meeting, Commission discussion reflected the options and siltation, Director Bradstreet explained that their recommendation is that the City comply with the State request and repeal the $300,000 insurance requirement, and add as. a condition of obtaining a boat permit the requirement to sign a hold" harmless agreement , La Costa Park Agreement Recommendation to Defer Requirements . Director Bradstreet explained this was an information item, With the aid of wall exhibits, Director Bradstreet showed the public parks within the City, and explained the Department's recommendation as outlined in the memo of April 8, 1981 to the City Manager on the matter. Los Angeles Basin Park and Recreation Commissions and Board Members Association. Chairman Dahlquist indicated this was an information item, and made reference to the attachment on same in the packet. Commissioner McFadden inquired if anyone had ever attended same, and received a negative response. McFadden Boone Donovan McFadden Tarango X MINUTE PARKS AND RECREATION COMMISSION April 20, 1981 Page 3 COMMISSIONERS COUNCIL LIAISON REPORT Appointment to Parks and Recreation Commission In response to Commission inquiry, Council Liaison Lewis reported that following Council input, Mayor Packard has nominated Scott Wright for the appointment, and action will be taken at the April 21, 1981 Council meeting on same. Point San Malo In response to query from Commissioner McFadden, Council Liaison Lewis reported that this item would be on the agenda at the April 21, 1981 Council meeting. He further indicated that the State Lands Commission is unsure of their rights with regard to the land in question. Discussion reflected on the issue of State Lands, and public access. COMMITTEE REPORTS Commissioner McFadden reported that the Buena Vista Lagoon Action Committee, will meet Wednesday, April 22, 1981 at 2:00 P.M. in the Council Chambers, and they are requesting suggestions on how to encourage public input and interest. DIRECTOR'S REPORT Swim Complex Director Bradstreet gave a status report on the swimming pool, and reported that according to the budget coordinator, everything is on schedule. He reiterated-that the Commission has been invited to tour the complex, and following brief discussion, it was decided that the Commission would tour the complex on Monday, May 18, 1981 at 4:00, and the regular meeting would follow the tour, in the Council Chambers. Shape11 Building Doug Duncanson gave a brief report on the matter, and indicated that by the end of this week the utilities should be in, and by next week the sewer should be tied in. He continued they have sent a letter to the Leucadia Water District requesting a waiver of fees, and they are hoping for a May 15 or June 1 opening date. Chairman Dahlquist suggested that the Commission meet at various facilities that the City offers to the citizens. The Commission concurred. Park Area Exchange - Calavera With the aid of a wall exhibit, Director Bradstreet explained what he has been working on, and indicated he would bring it back to the Commission for discussion of possible exchange of park property. He also covered development in various areas throughout the City. Forestation Grant Doug Duncanson gave an update on the grant, explaining it is an urban forestry grant through the State Department. He further explained that Mr. McMahon has offered to put,up $5,000 for the City's part of the funding, so there will be no cost to the City. MINUTES PARKS AND RECREATION COMMISSION April 20, 1981 Page 4 COMMISSIONERS Parks.Storage Building Doug Duncanson explained this building is needed for parks and recreation equipment, which is now stored outside and is subject to inclement weather. He added that they would like to make the garage into a lunchroom, which would also be utilized for in-service training and meetings. He concluded it is being constructed by their own staff. Citizen Complaint Play Activity - Levante Park Director Bradstreet explained that they have received a complaint from a resident whose backyard faces Levante Park as they are subject to foul balls and rock throwing. Doug Duncanson reported they have talked with the residents, who indicated that calling the police does no good. He also pointed out that the organizations have been asked to monitor their children; however, the problem seems to be children who are waiting for their coaches to arrive. It was pointed qut that the City does not conduct those programs at Levante Park. Doug Duncanson reported that they have been covering up the rocks with sandy soil, which has alleviated the problem to some extent, c Discussion then reflected suggestions to alleviate the problem of foul balls. Director Bradstreet indicated that the matter has been turned over to the City Manager's Office. ADJOURNMENT By proper motion, the meeting was adjourned at 9:09 P.M., to Monday, May 18, 1981. . Respectfully Submitted, Ann R. Alleman Minutes Clerk