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HomeMy WebLinkAbout1981-11-16; Parks & Recreation Commission; Minutes (2)u MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: MINUTES PARKS AND RECREATION COMMISSION November 16, 1981 6:30 P.M. Heritage Hall, Magee Park COMMISSIONERS CALL TO ORDER The meeting was called to order by Chairman Dahlquist at 6:35 P.M. ROLL CALL Present - Chairman Dahlquist, Commissioners Boone, Murk, McKee, and Wright. Commissioner McFadden arrived at 6:38 P.M. Commissioner Donovan arrived at 6:39 P.M. Also present were: David Bradstreet, Director of Parks and Recreation Claude Lewis, Council Liaison APPROVAL OF MINUTES: Minutes of the Regular Meeting, held October V9, 1981, were approved with the following corrections: 1) Outlining the corrections made under the approval of the minutes of the September 21, 1981 meeting. 2) On page 3, changing the motion maker from Commissioner Boone to Commissioner McFadden. 3) On page 4, deletion of the words "due to the fact that it is built on a slope," from the fourth paragraph under the Director's Report on the swimming pool. 4) On page S, the section dealing with the fence problem around the Agua Hedionda Lagoon, changing the first sentence to indicate that Mr. Kelly would be willing to put up a fence if the City will agree to provide a barrier and clean up the debris. PRESENTATION Director Bradstreet•expressed appreciation to Mr. Raul Tarango for his service on the Parks and Recreation Commission; and on behalf of the Parks and Recreation Department, Parks and Recreation Commission, and City Council, Director Bradstreet presented him with a plaque commending him for same. OLD BUSINESS Review of Carrillo Park Dedication Director Bradstreet gave a brief staff report on the matter. In response to Commission query, Director Bradstreet explained that the dedication is for 17 acres, and Staff will be checking to ascertain what the additional 7 acres is worth. He added that Staff is requesting that the Commission determine whether to accept the dedication, or require park-in-lieu fees. The Commission expressed some concern with regard to the amount of fees for the additional 7 acres, and Director Bradstreet indicated that the minimum would be $300,000, with a maximum of $900,000. Dahlquist Boone Murk McKee Wright McFadden Donovan MINUTES November 16, 1981 Page 2 COMMISSIONERS Commissioner McFadden stated that the City must be able to use the land, and suggested that consideration be given to requiring the park-in-lieu fees, and selling the land. Discussion reflected same. Commission concensus indicated they were in favor of the park-in-lieu fees. The Commission recommended that the City Council accept the park-in-lieu fees, rather than the additional 7 acres to abutt the now existing Rancho Carillo property. Patrick Tessier gave a brief update on the Rancho Carrillo property, indicating that the General Plan Amendment and EIR were aproved by the Planning Commission, and will go before the City Council at the November 17, 1981 meeting. He added that the Master Plan will go before the Planning Commission in December. Levante Park Development Mr. John Mitchell, a resident of La Costa, addressed the Commission, and requested that representatives from some of the teams that play at Levante Park be allowed to address the Commission. Mr. John Waiterstat (?), representing the La Costa Mens Softball League, addressed the Commission, and spoke with regard to the problems of scheduling and arranging the fields for play. He added that this year they would like to start the season as early as. April. Mr. Waiterstat (?) continued to express concern over the removal of the two backstops, indicating that this provides only one field, which is also used by the La Costa Youth Organization, the Girls Softball League, and the Co-Educational League from the Spa. In conclusion, Mr. Waiterstat (?) requested that on behalf of the La Costa Mens Softball League, the City re- install the backstops, or suggest some alternatives to the problem. Chairman Dahlquist explained that the backstops were removed at the request of many residents in the area, who were concerned with the hazards of foul balls in their yards, as well as noise. Director Bradstreet added that the temporary backstops were also removed at the end of the season. With the aid of a wall exhibit, Director Bradstreet outlined the field situation at Levante Park, and explained the actions taken by the Commission at a previous meeting with regard to same. Director Bradstreet continued that the field was built by the Encinitas Optimist Club and the City for youth activities, and cannot accomodate the adult leagues. He added that the City wants to provide, a mens athletic facility; however, same is not feasible in this area. Dahlquist Boone Murk » McKee Wright McFadden Donovan MINUTES November 16, 1981 Page 3 COMMISSIONERS Commissioner Boone indicated that the Commission is concerned that Levante Park is inadequate to meet the needs of the citizens, and added that Staff is working on the matter. Commission discussion reflected alternatives to moving the backstops. Mr. John Mitchell indicated that the Mens Softball League could check with the Encinitas Optimist Club with regard to funding. Mr. Ernie Waiston, representing the La Costa Youth Organization, addressed the Commission. Mr. Waiston stated that they are concerned that there are no permanent fields, and agreed with Mr. Mitchell's suggestion of providing a permanent field for the Men's Softball League, and one for the Youth. Director Bradstreet explained that there is no funding available for same. Commissioner Murk suggested that a sub-committee be formed to work with the La Costa Youth Organization and La Costa Men's Softball League on the matter. Following discussion, Commissioners Murk, Oahlquist, and Donovan volunteered to serve on the sub-committee, and set a meeting for Tuesday, December 1, 1981 at 7:00 P.M., at Levante Park. Director Bradstreet indicated that Mr. Ken Price, the Athletic Supervisor, would also attend the meeting. Mrs. Seena Trigas addressed th$ Commission,' and stated her opinion that there is great need for park land. She suggested that the City look into purchasing land for parks, without looking to the private sector for same. Commissioner Murk left at 7:32 P.M. Cadeneia Park Director Bradstreet gave a staff report on the matter, indicating that Staff has not implemented construction as of this date. He added that they are planning to start construction in January or February, 1982, as it is an in- house project. Director Bradstreet continued that he has received information that the neighborhood is planning to appeal the Commissions' decision to the City Council on the matter. Water Slide Director Bradstreet indicated this was an informational item only, and referred the Commission to the items contained in their packets. Parks and Recreation Element - Final Report Director Bradstreet indicated that the Consultant will be forwarding an Executive Summary on the matter, and he will be preparing a staff report on the status of Macario Canyon. MINUTES November 16, 1981 Page 4 COMMISSIONERS Director Bradstreet continued that the City Manager is recommending that the Report be forwarded to the City Council for an informal adoption in January. He added that after the EIR is completed, it will go before the Commission on March 24, 1982, and to the City Council on April 6, 1982. Director Bradstreet added that he is satisfied with the Final Report, and indicated that most of the comments and recommendations of the Commission have been implemented into the document. Commission concensus indicated they had not had sufficient time to review the document. NEW BUSINESS Swimming Pool Dedication Chairman Dahlquist suggested that a letter be written, commending Lynn Chase, Recreation Superintendent, and the Staff for the work they did on the dedication ceremony for the swimming pool. The Commission concurred. Request for Reduction in Rental Fees - Raeey Lady Track Club Ms. Sally Montrucchio addressed the Commission and requested that the fees for the use of the Levante Recreational1 building be reduced to half for the Racey Lady Track Club. Ms. Montrucchio responded to Commission questions regarding babysitting fees, and her role as promoter of the Club. Director Bradstreet indicated that Staff is looking into offering these activities through the Parks and Recreation Department. The Commission approved the $10.00 per week fee for the Racey Lady Track Club. Revision of Park-in-Lieu Fees Director Bradstreet gave a staff report on the matter, and indicated that the City Manager is also recommending approval of the Staff recommendation. He added that the matter will go before the Council on November 24, 1981. Director Bradstreet indicated that Staff's recommendation is a fair and easy way to understand the computations, and indicated that Staff is also recommending an annual review of the Ordinance. In conclusion, he requested Commission support of same. Director Bradstreet responded to Commission questions regarding the use of an appraiser on the original land figures, and indicated that Staff is recommending that an appraiser be utilized for the annual reviews. Dahlquist Boone McKee Wright McFadden Donovan MINUTES November 16, 1981 Page 5 COMMISSIONERS Commissioner McKee expressed concern with regard to Che determination of value within the entire district as being inequitable. Discussion reflected same. The Commission instructed Staff to prepare the necessary documents to implement Alternative I, the Standard Fee calculation, with an annual review by an appraiser to adjust the Ordinance; and recommended that the Park District Areas be reduced from seven (7) to four (4). During Commission discussion, it was suggested that the wording for Section 1C of the Staff recommendation be revised to read, "The City shall no longer give credit to those developers that build a small community park within their development." Donations Acceptance The Commission approved the donation of the Birdbath from Mrs. Madeline Crane Smith, in memory of her mother, Mrs. Madeline Drake Crane; to be located at the Senior Citizen Center at 258 Beech, Carlsbad. The Commission approved the donation of the Trash Can from Cub Scout Pack #740, Den 2; to be located near the duck feeding, area at the Buena Vista Lagoon. Block Grant - SB 174 Director Bradstreet indicated that the matter was pulled from the Council agenda for November 17, 1981, as the City Manager has indicated there are additional projects to be recommended to the Council for consideration. Director Bradstreet continued that Fuerte Park has been pulled, as the funds must be spent within three years, and he does not feel Fuerte will be developed by that time. He added that Staff is recommending that the Commission look at such projects- as Buena Vista, Chase Field corner development, and Hosp Grove. In conclusion, Director Bradstreet requested that the Commission recommend Council approval to apply for funds- for Buena Vista, Chase Field, and Hosp Grove. Chairman Dahlquist left at 8:35 P.M., indicating that her priority was Buena Vista, and turned the Chair over to Commissioner Boone. Commission discussion reflected the use of volunteers for the grading, with regard to the ball fields on the school site. Following discussion, Director Bradstreet suggested that Fuerte Park be recommended as the priority, and Staff will check into the grading. Council Liaison Lewis suggested that Staff coordinate the fields so there is no problem during Christmas vacation for the use of same. Dahlquist Boone McKee Wright McFadden Donovan Dahlquist Boone McKee Wright McFadden Donovan Dahlquist Boone McKee Wright. McFadden Donovan MINUTES November 16, 1981 Page 6 COMMISSIONERS COMMITTEE REPORTS: Commissioner Boone indicated that Chairman Dahlquist had requested the Commission consider reassignments for the Committee Reports. Director Bradstreet indicated that Staff will prepare the matter for discussion and consideration at the next regular meeting. DIRECTOR'S REPORT: Swimming Pool Director Bradstreet reported that the City accepted the payment of the utilities on the pool. He added that the pool opened for use on Saturday, November 14, 1981, with approximately 50 children, and some swim passes were also sold. Jefferson/Buena Vista School Agreement Director Bradstreet reported that the agreement has been signed by both parties. Commissioner Donovan left at 8:46 P.M. La Costa Canyon Park Phase II Director Bradstreet reported that the tennis courts are coming along nicely. He added that the grading has been completed, and they are now pouring the concrete for the pads. Parks and Recreation Department Relocation • Director Bradstreet reported that Staff is recommending that the Parks and Recreation Department be relocated to the Harding Center, and that Redevelopment be moved to the existing Parks and Recreation Building. With regard to parking, he indicated that they are looking into relocating the parks yard to the sewer plant, or to an area near Cannon Lake Park; which would alleviate the current City parking problems. Land and Water Conservation Application Director Bradstreet gave a brief report on the matter, and indicated that the Federal Government will not be providing any of the funds. ADDITIONAL BUSINESS Alga Norte Director Bradstreet reported that the City is working on the agreement with the Daon Corporation, with a recommendation to receive all 21 acres up front. He added that the City will receive 15 acres on the first subdivision, and from that point on it is on a 2 to 1 basis on any subsequent subdivisions. Director Bradstreet indicated that Fuerte Park is estimated for 1984, and Alga Norte for 1985. MINUTES November 16, 1981 Page 7 COMMISSIONERS Macario Lease for Agriculture Director Bradstreet indicated that the City Manager has requested a recommendation to allow the lease of part of Macario Canyon for agricultural use, for approximately $200. - $300. per year. Following brief discussion, the Commission agreed to support the land lease to go to bid for agricultural use in Macario Canyon. ADJOURNMENT By proper motion the meeting was adjourned at 9:00 P.M. Respectfully Submitted, Ann R. Alleman Minutes Clerk Boone McKee Wright McFadden TO FROM DATE PARKS MONTHLY REPORT Frank Aleshire , City Manager David Bradstreet, Parks and Recreation Director November, 1981 Street Trees Trimmed 51 Street Trees Removed 10 Planted trees 5 Citizen Complaints 43 Emergency Hours • 0 Landscape Plans Reviewed 30 Parks Mowed -. .102 acres Right of Ways 48 acres Open space 9 acres Personnel Full time 18 Part time 3 One vacancy Court release hours 43 Vacation Hours 30.8 Sick leave hours 64 Special Projects 1. Installed drainage for system for Magnolia School field. 2. Constructed storage cabinets and racks for pool. 3. Constructed concrete walkways to and around Levante Community Center. 4. Assisted with exterior lighting installation for walk around Levante Community Center. 5. Installed new irrigation wiring for La Costa Canyon Park. 6. Added sand to tot lot at Holiday Park. 7. Installed fencing around property at pool. 8. Fertilized and aereated all parks. Planned Projects 1. Irrigation and renovation of Swim pool and High School parking lot. 2. Landscape and irrigate Levante Community Center. 3. Install drainage and make improvements around Monroe Street tennis courts. RECREATION Classes: 84 with 800 participants Sports Activities: 1. Men's Winter Softball - Nov. I - Nov. 30 640 participants, 700 spectators, 2. Women's Winter Softball - Nov. 1 - Nov. 30 288 participants, 700 spectators 3. Men's basketball - Nov. 1 - Nov. 30 145 participants, 540 spectators 4. La Costa Turkey Trot Fun Run - Nov. 14 120 Participants at Levante Park 5. Men's Homerun Hitting Contest - Nov. 21 15 participants at Pine Field 6. Youth Flag Football - Nov. 1 - Nov. 30 100 participants with 500 spectators Special Events: 1. SCMAF Citation and Awards Chairman, Duties included: to solicit nominations.: as member of commission, to sele.ct recipients and set up awards presentation. (Lynn Chase) 2. CPRS Awards committee member. Assisted in the review of nominations (11/30) (Lynn Chase) 3. CPRS Board Meeting (Lynn Chase) 4. Holiday Parade "It's, a Small World." Organized b.y the City of Carlsbad, Carlsbad School District, Chamber of Commerce, Chicano Federation. (Cancelled) Projects/Assignments: 1. Developed procedure guidelines for: hiring part time employees; pay step increases, time sheet-paychecks collections/deposits of revenues. 2. Organized city employee swim party (cancelled) -- '~ 3. Review alarm systems at Harding Community Center and Magee House. Received quotes on renovation and upgrading. 4. Began talks on preliminary lease negotiations with AAU swim team regarding private use of pool. 5. Attended City Council Meeting - (11/3) item: pool equipment bids. 6. Attended School District meeting to organize "Christmas Happening". 7. Developed and organized Daytripper Program for January - May. 8. Attended liability insurance meeting with Ruth Fletcher. Provided facility use statistics. (11/9) 9. Met with Pat Burden, principal of Carlsbad High School, to discuss high school's use of pool. 10. Participated as part of interview board (11/16). Established an interviewer's rating form (11/19) 11. Measured for the proper sized pool blanket. ': 12. Coordinated necessary future work in meeting with Building Inspector, Utilities Maintenance, and Ruth Fletcher. 13. Planned, Coordinated, and Supervised the initiation of the Able/Disabled Sports Program for Deaf and Hard of Hearing students. 14. Organizing and Developing classes for Winter/Spring. 15. Planning and Developing Winter/Spring Brochure. Option of mail-in registration. ,, •• : :' .." ' -I.:'- • '.•• ' :- " 16. Development of Babysitting service for class participants. 17. Coordinating photo schedule with Joe Skymba of the Library, 18. Initiating a plan for the installation of a heating sys.tem for Heritage Hall. ' - 19. Repair and renovation of Monroe St. tennis courts. 20. Recruitment and hiring of pool s.taff. 21. Advised of maintenance and freeze protection techniques, for pool rs- solar system. . . 22. Advised of standardized procedures-Regarding Strantrol probes. 23. Received approval from health department following final pool inspection. 24. Agreed to a proposal for swim team use of pool with Jeff Rease. 25. Secured an. example format to be used in school use billing for pool. - 26. Performed survey of So. Cal. agencies, regarding user fees for schools, swim teams, and scuba classes. 27. Waxed and buffed all tiled floor surfaces at pool complex. 28. Developed and established a set schedule of operating hours from October to June for Carlsbad Swim Complex. 29. Received shipment of bleachers for swim complex. 30. Received necessary chemical supplies for swim complex. > 31. Received raw materials, and began construction of starting blocks for swim complex. 32. Developed an information sheet, rules and regulations, and staff manual for swim complex. 33. Provided two water analysis reports for swimming pool. 34. Received file cabinets and organized filing system for swim complex. 35. Established accounting and deposit procedure, for pool. Coming Events; 1. Organizational Meetings for Flag Football - Le.vante. Park.. December 8, 10, 14, 15 2. Teen Dance, Dec. 18 3. Christmas Crafts Workshop, De.c.. 19. at Harding Community Center Dec. 21 at Levante Park. 4. Youth and Teen Basketball Registration, 11/30-12/18 5. Photography sessions scheduled for various, centers.. 6. Winter/Spring Brochure and subsequent registration. 7. Establishment of gymnastics team. 8. Institute gift certificate conceptto be''used ' toward instructional classes and other recreational activities. Facility Requests Processed: Centers ' Revenue # Users Harding Community Center, l-4: . •--.•• •• .$ 520' 2263 Levante Community Center, 5 125 270 Heritage Hall, 2 ' 0 20 •.,-,/•.. Scout House, 5 \ i :: a ~>l ':'-Q 242 Parks, 3 0 M-00 Fields, 17 -•••• 170 2850 Pool Summary: . .!.;.' Total Revenues: $461.10 Total Attendance: 171 ' -"' Season passes sold: 2 ind. adults", 2 youth/teen, 11 family Personnel: Assigned: Full time, 5; Part time, 12 Volunteer Hours Worked: 40 Flag Football :; : •