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HomeMy WebLinkAbout1982-01-18; Parks & Recreation Commission; Minutes (2)MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: MINUTES PARKS AND RECREATION COMMISSION January 18, 1982 6:30 P.M. City Council Chambers COMMISSIONERS CALL TO ORDER The meeting was called to order by Chairman Dahlquist at 6:34 P.M. ROLL CALL Present - Chairman Dahlquist, Commissioners Boone, McKee, Wright, and Donovan. Absent - Commissioners Murk and McFadden. Also present were: David Bradstreet, Director of Parks and Recreation Frank Aleshire, City Manager Claude Lewis, Council Liaison Lynn Chase, Recreation Superintendent Bob Wilkinson, Park Planner Marsha Backlund, Administrative Assistant Doug Duncanson, Parks Superintendent Ken Price, Recreation Supervisor II Christine Meis, Recreation Supervisor II APPROVAL OF MINUTES: Minutes of the Regular Meeting, held December 14, 1981, were approved as corrected; changing Commission Wright as being absent at the meeting; and under the report on the Levante Sub-Committee, deleting Item 6 under the Commission's recommendation, regarding the insurance for the adult softball groups, as it was not discussed at the meeting, and adding the following statement as Item 6: "The City provide trees aong the boundary line between the housing area and ballfield." The Commission recommended that the adult softball groups should be required to have insurance, and agreed that same should be added to their list of recommendations regarding the Levante ballfield expansion. Introduction of New Staff Members and Promotions Lynn Chase, Recreation Superintendent, introduced Mr. Ken Price, who has been promoted to Recreation Supervisor II; Ms. Christine Meis, who has been hired as Recreation Supervisor II; and Jim Bradshaw, who has been promoted to Recreation Supervisor I. NEW BUSINESS Snug Harbor Request for Jet Ski Race Director Bradstreet gave a staff report on the matter, explaining the review process for the event. He continued to give some background on the previously held race, and indicated that Staff is recommending approval of the request. Following brief discussion, the Commission approved the request for the Jet Ski Race. Dahlquist Boone McKee Wright Donovan X Dahlquist Boone McKee Wright Donovan Dahlquist Boone McKee Wright Donovan MINUTES January 18, 1982 Page 2 COMMISSIONERS Director Bradstreet indicated that Staff is in the process of preparing a final report for the last calendar year on the lagoon. He added that the lagoon was almost 100 percent subsidized by the permit fees, and is almost a self-sustaining program. Chairman Dahlquist reiterated her concerns regarding people who enter the lagoon from the Park Drive side, without paying the fees for same. Director Bradstreet reported that Staff has been in contact with a representative for Mr. Kelly who had agreed to put up a fence if the City would agree to pick up the debris and dig the ditches. He added that letters have been sent to the other property owners on the matter; however, the City has received no response as of this date. In conclusion, Director Bradstreet indicated that the next step may be to discuss the matter with the Police ~~~~ .~ Department or the City Attorney, and he added that he will report back to the Commission with a status report on s ame . Senior Citizen Requests for Use of Harding Community Center Director Bradstreet introduced Mr. Jack Jimmick, Executive Director of the Carlsbad Senior Citizens' Association. Mr. Jimmick addressed the Commission and referenced his letter of January 18, 1982 to the Commission regarding the Associations' request for permission to conduct a Senior Citizens' nutrition program at Harding Street Recreation Hall. Mr. Jimmick continued to give some background on the matter, and expressed willingness to respond to any questions. In response to Commission query, Mr. Jimmick explained that there is no cost to the Seniors for the program; however, there is a suggested donation. He added that the program would be open to any Senior, regardless of his or her economic status. Mr. Jimmick continued to respond to Commission questions regarding the potential enlargement of the kitchen facilities at the Harding Recreation Hall, preparation and provisions for the meals, and the possibility of providing entertainment along with the meals for the Seniors. Commission discussion related to alternate sites that could be utilized to house the nutrition program, such as Heritage Hall. In response to Commission query, Director Bradstreet gave a brief report on other uses and classes held at the Harding Street Community Center and Recreation Hall. He indicated that both the auditorium and -recreation hall are being utilized for other activities on a regular basis. MINUTES January 18, 1982 Page 3 COMMISSIONERS In response to Commission query, Mr. Jimmick indicated that a staggered program would not be feasible, and would cause problems with programming. Commission discussion related to scheduling problems for the Harding Center. Commissioner McKee expressed concern that the Commission is being asked to make a recommendation on a very long- range program without input from other areas, and suggested that the Commission continue the matter to the next meeting, directing Staff to further study the scheduling for the Center, obtain input from the other groups and organizations who use the Center, and submit recommendations for the reorganization of same to better suit all needs. Mr. Jimmick indicated that their grant becomes available March 8, 1982. He added that they have checked with several other facilities to use for the nutrition program; however, they are all too small, and their program must have space to grow. Commissioner Boone expressed concern that the Historical Society is not using their half of Magee Hall, and it is in a dormant status most of the time. In response to query regarding the possibility of having the program in two different facilities in the same area, Mr. Jimmick explained that the grant required the program to be under one housing unit. Chairman Dahlquist stated her opinion that the City should not disrupt several groups and organizations, only to accomodate one special group. Commission discussion again reflected alternate sites that could be used to house the nutrition program, and the possibility of rewiring Heritage Hall for use of same. Following discussion the Commission directed Staff to further study the matter, and report back to the Commission at the next regular meeting, to be held Monday, February 1, 1982 at 6:30 P.M., at McGee Park. Commission Committee Assignments Commission discussion related to the outdated list of committee assignments for the Parks and Recreation Commission. Director Bradstreet suggested that the Commission direct Staff to come back with a revised list of innovative, updated titles for the various Committees, and appoint the committee assignments at that time. The Commission concurred. Commissioner Boone suggested that a liaison with community groups also be included, i.e., a booster club. Chairman Dahlquist suggested that the lagoons also be included as a committee assignment. MINUTES January 18, 1982 Page 4 COMMISSIONERS Macario Agricultural Lease Proposal Director Bradstreet gave some background on the matter. Doug Duncanson, Parks Superintendent, continued the staff report, referencing the letter from Patrick J. Burke, District Conservationist, of January 8, 1982 on the matter, which he distributed copies of to the Commission. Mr. Duncanson continued, indicating that the concerns are with the biological sensitive areas, which include the wetlands and riparian areas. He added that other concerns are the sage, shrub, and chaparral. The remainder is classified as introduced grassland, and can all be farmed, which makes up approximately 140 acres. Mr. Duncanson further indicated that the Soil Conservation Service will evaluate the soils capability to produce agriculture, although their main concern deals with erosion. He added that much of the property is quite steep on the hillsides, and they will be asking that there be no agriculture on any slope over 30 percent. Mr. Duncanson continued that Staff is recommending that the Universal Soil Loss Equation (USLE) be included in the lease, to allow enforcement of same. He added that they are requiring that no land be left vacant, which will mitigate erosion. Mr. Duncanson further explained that another restriction is the Resource Management System, a detailed professional agricultural program, which Staff is attempting to incorporate into the lease. Also, Staff is requesting a reclamation project to prevent erosion. In summary, Mr. Duncanson indicated that a rough estimate of available agricultural area is approximately 82 to 120 acres, and added that the average lease will go from $200 to $300. All information will be presented to the Agricultural Commission on Wednesday, January 20, 1982. Director Bradstreet indicated that there have been four farming groups who have expressed interest in leasing the area already. Staff will be proposing that the leases be on a year to year basis, beginning with a three year lease to get the program started. Following brief discussion, the Commission accepted the proposal and recommended that the City Council approve and proceed with same. OLD BUSINESS Adoption of Final Plan for Macario and Element Director Bradstreet gave a staff report on the matter, and indicated that Staff will be presenting the Element to the Planning Commission at their meeting of April 28, 1982; and to the City Council at their meeting of May 18, 1982. In the absence of Commissioner McFadden, Chairman Dahlquist expressed her concern over the deletion of the amphitheatre off Hosp Grove. Dahlquist Boone McKee Wright Donovan MINUTES January 18, 1982 Page 5 COMMISSIONERS Director Bradstreet responded that Hosp Grove has been recommended for trade, sale, or exchange. Chairman Dahlquist also indicated that Commissioner McFadden had requested the matter be continued, to allow her time to review the documents. The Commission accepted the Parks and Recreation Master Plan Element, and recommended approval of same to the City Council. Director Bradstreet reported that the Planning Commission hearing for the EIR was held January 13, 1982, and the Commission recommended certification of the EIR to the City Council. Bob Wilkinson, Park Planner, continued to give an update on Macario. He indicated that Staff feels the document represents a viable tool for the City to develop Macario. He added that Staff has incorporated all input and consideration into the document, since the last presentation by the consultant, Iwanaga Associates. Staff has also worked with the Planning Staff, and the Finance Department has reviewed the economic data. Mr. Wilkinson continued that along with the interim use of agricultural leases, Staff is attempting to initiate a Forestation Program through a planting event the first week of February, and is looking at requesting donations from local nurseries. In May, Staff would like to hold a community wide event to celebrate the planting of the groves and to introduce the park to the people. Commission discussion related to grading and buildable slopes, and a brief review of the Macario documents for minor corrections. The Commission accepted the Final Plan for Macario Canyon Park as presented, and recommended approval of same to the City Council. RECESS Chairman Dahlquist called a recess at 8:58 P.M., and the Commission reconvened at 9:06 P.M., with five members present. COMMITTEE REPORTS Committee reports were trailed to the next regular meeting, to allow for input from Staff on same. DIRECTOR'S REPORT Levante Director Bradstreet reported he has been working with the adult association. With the aid of a wall exhibit outlining the proposed design of the park, Director Bradstreet explained that in lieu of two ballfields, Staff and the adult association have agreed to create one major field with a 12 foot fence, which would make it 317 feet away from the backyards of the residents in the area. Dahlquist Boone McKee Wright Donovan Dahlquist Boone McKee Wright Donovan MINUTES January 18, 1982 Page 6 COMMISSIONERS Director Bradstreet added that Staff feels this is the best solution to the problem, and indicated that the portable backstop will still be installed. He further indicated that the fence would only cost $2,000., verus $15,000 to $30,000 to fence the park with the other alternative of two fields. This will provide for adult play, as well as soccer fields. Cadencia Doug Duncanson reported that Staff started on Cadencia last week, and it is an in-house project. Park-In-Lieu Director Bradstreet reported the matter will go before the City Council at their meeting of January 19, 1982, and indicated that Staff is recommending Council approve the standard fee. Commissioner McKee reiterated his opposition to the method of determining park-in-lieu fees, as is being presented to the City Council. Council Member Lewis indicated that the points brought up by Commissioner McKee regarding his opposition to the park-in-lieu was discussed by Council. 1980 State Parklands Bond Act Director Bradstreet reported the matter is going before the City Council for Resolution. Bike for Breath Director Bradstreet reported that this is a request for a bike-a-thon, and Lynn Chase is working on same. ADDITIONAL BUSINESS Director Bradstreet indicated that he is working with the Alta Mira people on a development plan to put in a garden and trails, and a possible expansion of the RV area. Director Bradstreet reported that S&S Scuba has requested use of the Swimming Pool for diving lessons, and Staff is working on a lease agreement for same. ADJOURNMENT By proper motion the meeting was adjourned at 9:25 P.M., to Monday, February 1, 1982, 6:30 P.M., at Magee Park. Respectfully Submitted, fr&et*^ A' Ann R. Alleman Minutes Clerk