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HomeMy WebLinkAbout1982-05-17; Parks & Recreation Commission; Minutes (3)li R EP. 5 n MEETING OF: DATK OF MKKT1NG: TIKE OF MEETING: PLACE OF MEETING: PARKS AKB RECRSATIOR COKMISSIOH May 17, 1982 6:30 P.M. City Council Chambers COMMISSIONERS CALL TO ORDER The meeting was called to order by Vice-Chairman Murk at 6:47 P.M. ROLL CALL Present - Murk, McFadden, Wright, and Bootie. Absent - Dahlquist, Donovan, and McKee. Also pre.sent were: ( David Bradstreet, Director of Parks and Recreation Lynn Chase, Recreation Superintendent APPROVAL OF MINUTES Minutes of the Regular Meeting, held April 19, 1932, were tabled to the next meeting, due. to lack of a voting quorum. NEW BUSINESS Racey Ladies Track Club Request for Reduction in Rental Fees and Use-of Levante Center. I.ynn Chase gave a brief staff report on the matter. Ms. Sally Montrucc'nio addressed the Commission. She distributed copies of the Club's fee schedule and budget to the Commission for their review. Ms. Moutrucchio continued to address the issue of the key for the Levante Center, and expressed dissatisfaction with the staff recommendation that the key not be chocked out to members of her Club, and that a facility attendant be scheduled during their use of the facility. She expressed further concern regarding the treatment members 'of her Club have received from Staff, and requested approval of the reduction in fees. Ms. Cheryl Johnson, 7639 Galleon Way, Carlsbad, addressed the Cow.ission. Ms. .lohnson indicated she bus seen City work crews inside the Levante Center during the lunch hour, and suggested the possibility that they may be letting the facility open. She also expressed her opinion that it is -unfair for their children to be confined to the smaller room in the facility. Ms. Johnson continued, inquiring with regard to the Club's classification of a Group 4, in that, they are a recreational group, and meet the criteria, for a Group 2. Lynn Chase responded that the duplication of the key was handled by Chris Mees. She. added that tiie locks were changed and the keys were reissued. With regard Lo classification of the groups, Mrs. Chase indicated that' department programs conducted by the Parks and Recreation Department take priority. fih-e added that Croup 2 is a sponsored group by a Carlsbad organization for community services, and Group 4 is a resident, saci'il, or service group, with a membership open to the general public. f E K •?!"," 6 | fa g\j vLJ 2 May 17, 1982 Page 2 COMMISSIONERS Mrs. Chase continued that Staff felt it was possible for tlie Raeey Ladies Track. Club to pay a rental fee, as they operate on a large budget, and do not need sponsoring by the City. Discussion related to the staff recommendation that a facility attendant be scheduled during use of the facility, and scheduling of the facility. David Bradstrect indicated that Council has established a goal for Parks and Recreation to be 652! SK\ f-r"ustained within three years. He added Council Ceels adult programs should not be subsidized by the City, and all fees will be increased in the future. Ks . Montrucrhio .indicated that the Club does not operate on a large budget, and the Club is there no matter how many people participate, Mrs. Ch.-ide indicated that Council policy requires a Staff person be ori duty say time a City facility is opc-a. The Coronu r,s ion recommended that the Racey Ladies Track Club pay $20.00 per week for use of the Levant'e Center for a fix 'month period, or until. a new fee schedule is adapted. Commissioner McFadden suggested that the Club consider becoming City sponsored. Reouest to Use Agua' Hetiionda Lagoon by Handicapped Group David Brndstreet indicated this item was on the agenda at the request of. Chairman Dahlquist and Commissioner Boone. The Commission continued the matter to the next regular meeting, to allow for the presence of a full Commission. Wind Surfing - Agua Hedionds Lagoon With the aid of wall exhibits outlining the staff recommended alternatives, David Bradstreel gave a staff report on the matter, indicating that Staff is opposed to relinquishing the lease to SDG&E for the middle lagoon. He added that Staff is recpnrmending alternative "A". A citizen expressed concern that alternative "A" would require a windsurfer to sail through the skiing area. Mr. D. Thorn-is addressed Lhe Commission, and suggested that consideration be given to changing the eastern boundaries in Alternat: i.ve "C", so the jet skis will not go through the boat pattern. Mr. Craig Li.bu.se addressed the Commission and suggested, the $10.QO launching fee include a parking sticker or an assigned parking space. Mr. Steve Lees addressed Lhe Commission, and indicated that the issue of mixed u^e if mitigated in Alternatives "A" and "fi". He added that the ownur'of the Juvi'. Murni Keslaurant: is willing In provide launching at a lesser fee. Murk McFadden Wright Boone Murk McFadden Wright Boone May 17, 1:98.2 Page 3 COMMISSIONER Mr. Jack Ross addressed the Commission. Mr. Ross indicated that he lias-had some, difficulty with fishermen in the small lagoon. He expressed his opinion that the back lagoon area is best for sailing, and indicated he does not feel the SDG&E alternative is a viable one. He added that the front portion is not capable of supporting sailboard activity as it is very Email, and v:heu the wind is strong it is a difficult place to sail. Mr. Dave Sammons, General Manager of Snug Harbor Marina, addressed the Commission. Mr. Sammons stressed that jet skiis and windsurfers cannot be mixed. He requested approval of alternative "B"; however, indicated that the ski area as outlined on the proposed map is too small for power boating, and suggested it be modified to bring the jet skiis int.o the sand bar area. Commission discussion related to the staff provided alternatives. The Commission approved alternative "0" with tb* jet ski area to be. in the Snug Harbor area only, recommended that the hours' remain the same for sailing, that the middle lagoon continue to be leased by the City for. sub-lease to the YMCA', that tlie City lease the western lagoon from SDG&E for non-motorized uses, and that a $10.00 permit fee be charged to wind surfers or similar devices. Facility Use Jj^e_S t_udy_ David Bradstreet indicated Staff was in the process of bringing the matter before the Commission as requested by the Chairman; however, the City i.s looking into leasing facilities to church and political groups. Staff will be proposing same to the Commission for discussion and consideration at the next meeting. NEW BUSINESS - Continued Ra;-.a Unida - Request for Reduction in Facility Use Fees Lynn Chase gave a staff report on the matter. Mr. Felipe Martinez, President of the Raza llnida Youth .Group, addressed the Commission. Mr. Martinez gave some background on the matter, and requested approval of his request. The Corrani ssion 'approved facility usage of the Harding Community Center to the Raza Unida Youth Group for a six month period from May through November, 1982; and that -half the fees be paid in cash, the other half to be . paid in work projects by members of Raza Unida at various recreation facilities. Sale of City Property - Maxton Brovme Extension With the aid of a wall exhibit, David Bradstreet gave, the staff report, indicating that Council has authorized Staff to retain an appraiser and prepare bid documents. Vice-Chairman Murk suggested that if the property is sold, the funds should be put into the pants budget. He further suggested thnt the City consider leasing the property for a restaurant. Murk McFadden. Wright Boone Murk McFadden Wright Boone Kay 17, 1982 Page 4 COMMISSIONERS Comnn.ssion discussion related to the proposed sale of the property, versus leasing same. The Commission recommended that the City consider leasing the property for private concessionaire. Volunteers to Help .Plan Birthday_ Month - July 1932 Director Bradstreet requested that any Commissioners interested in volunteering to help plan Carlsbad's 30th Birthday Month get in touch with him. Legislative^ Action Director Bradstreet gave a brief staff report on the matter. The Commission directed Staff to draft appropriate letters to oppose SB 1785 (Fcran), restriction on park-in-lieu fees (Quiinby Act.) • DIRECTOR'S REPORT Budget Hearing Director Bradstreet reported that the first budget hearing was held Tuesday, Kay 11, 1982, and Council recommended a 10% cut on travel expenses. He added Council also directed the City Manager to cut an additional $200,000., and indicated he would provide the Commission with a copy of the budget. La Costa Canyon Park Phase II Director Bradstreet reported that the lights are"still not in as they are having problems obtaining certain parts; however, it is opan to the public during the day. Ci ty/School Joint I'se Agreement Director Bradstreet reported on Staff' s meeting with the School Board. He added that the City will be taking over Valley Junior High and the tennis courts, continuing the maintenance of Magnolia, and letting the School District use the pool free of charge. He added that Council approved the recommendation by th'e Commission and eliminated Buena Vista. Cadcncia Director Bradstreet reported that Staff is working on Cadencia, and it. is moving along slowly. Levante Director Bradstreet reported on the complaints received regarding foul balls from Levante, and Staff action on E ame, Murk KcFacden Wright Soon-; M.-rk • KiFac'd-an Wrigh: Poone :j- X X X X X Xjxx j ; i i ! i j i' . May 17, 1982 Pago 5 COMMISSIONERS Fuerte Director Bradstreet reported that the City is looking at the joint use with the School District. HH added that Council approved the request for funds for Robert! Z'berg for Fuerte. ADD1TIOMAL BUSINESS Encinitas Optimist Request Director Bradstreet indicated that the Encinitss Optimist Club has requested permission to erect a small monument at Levante Field in memory of three deceased Optimist members who assisted in the construction of the r.ite. The Commission approved the Encinitas Optimist request. ADJOURNMENT By proper motion the meeting was adjourned at 9:10 P.M. Respectfully Submitted, Ann R. Alleman Minutes Clerk 1200 ELM AVENUE • • •f*T^&^'v\ TELEPHONE:CARLSBAD, CALIFORNIA 92008 \4 js&7,11 (714) 438-5571 Cttp of Cartebab PARKS & RECREATION DEPARTMENT May 26, 1982 Mr. Bill Deatrick Lease Agent • San Diego Gas £ Electric P.O. Box 1831 San Diego, CA 92112 - - Subject: Agua Hedionda Lagoon Leases Dear Bill: To bring you up to speed regarding the Agua Hedionda" Lagoon leases, the Parks and Recreation Commission has recommended that staff pursue your plan of opening the western lagoon to passive water activities, i.e. board sailing. I plan to take this proposal to the City Council in the near future.. I will keep you posted. The Commission also recommended that we not relinquish the middle lagoon lease. They feel it is important the City and the Parks and Recreation Department keep control of the water activities in this subject area. " The City should enter into a sublease with the YMCA for the water use of the middle lagoon. I suggest that we set up a meeting with you and the YMCA. as soon as possible to discuss this issue and to vork out various use problems. . Lynn Chase informed me that the YMCA is -still charging us a fee to use their facility. I was under the impression we are not going to charge each other to conduct programs. I would appreciate your looking into this matter. Please phone me at your earliest convenience. Thank you for your time. Since David Bradstreet Parks and Recreation Director cc: City Manager Ted Richmond Art Bishop 200 Saxony Road - Encinitas. California 92024 «S&&**3- *' May 18, 1982 City of Carlsbad Parks & Recreation Department 1200 Elm Avenue Carlsbad, CA 92008 * - BILLING Aquatic Park Reservations: 'Monday, July 19, 1982 9 a.m. until Tuesday, July 20, 1982 9 a.m.$60.00 Monday, August 16, 1982 9 a.m. until Tuesday, August 17, 1982 5.p.m. $80.00 TotaI Due $140.00 Hay 13, 1982 Page 11 The.Ci.ty Attorney explained the procedures to be followed if Council desired to abate the nuisance. He emphasized that it would require a finding that it is a public and not a private issue. Council adopted the following Resolution: RESOLUTION NO. 6882. DECLARING INTENTION TO HOLD A PUBLIC HEARING ON THE ABATEMENT OF NUISANCE: TULES NEAR THE BUEHA VISTA LAGOON WEIR. Vice-Mayor Casler relinquished the chair to Mayor Packard. . - • i 24. AB #5921 - Supplement #2 - OCCIDENTAL LAND MP-133/POISSETTIA AND 1-5. The City Manager gave a staff report on the matter., with the aid of a transparency showing the Master Plan land use. He explained the three issues under consideration and a brief history of each. Council Member Anear .suggested that if $150,000 is; all that.prevents an agreement, the amount should be split. Mr. Ken Wassman addressed Council, and requested that Council accept the 3.95 acres f-oc park purposes. He • stated he originally gave that property for park purposes and expected credit for same. Mr. Don Agatep, 2956 Roosevelt, Carlsbad, addressed Council. Mr. Agatep stated a portion of th'e park was going to be used for a fire station, but it was dedicated as park. Mr. Hall, President of the I.akeshore Gardens Homeowners Association, addressed Council, Mr. Hall requested Council consideration of the 7QO existing property owners in the area. Following brief discussion, Council approved the offer of Occidental Land to resolve issues concerning MP-133, directed Staff to notice .the public hearing to repeal the existing Master Plan, and directed the City Attorney to prepare .documents implementing the decision, to include the following actions: 1) Agreement releasing,Occidental from any .obligations concerning railroad overcrossing, sewer reimbursement, in return for payment of $274,000 less $35,QUO sewer deposits. 2) Agreement requiring I.usk to. pay for bridge approaches ($841,000) and granting.725 units .credit for park-in-lieu fees. 3) Resolution abandoning 3,95 acre site under. Park Abandonment Act and calling for bids. 4'} Authorizing Staff to process development plans within the MP-133 area. 5) No City Council hearings to-be held until . designs reviewed and bonds pouted. COUNCIL MEMBERS Packard Casler Anear Kulchin Lewis Packard Casler Anear Kulchin Lewis MEMORANDUM TO . : Dave Bradstreet, Parks and Recreation Director FROM : Bob Wilkinson, Park Planner DATE : June 8, 1982 SUBJECT : Macario Canyon tree planting program BACKGROUND; Macario Canyon has now been purchased, is in the process of annexation and has been Master Planned as the City's future premier park. Due to developmental cons- traints much of the park will be left ungraded and is planned for more passive types of recreation set under and around proposed tree groves. Developirent of the park lies somewhere off in the future and the City Council is considering leasing some of the bottom lands to an agricultural use in the interium. RECOMMENDATION: ' - The Master Plan provides us with a plan Of how the site may ultimately work as. a park. With this, the department should now initiate a comprehensive tree plant- ing program to help transform the site into a more enjoyable park atmosphere. FISCAL IMPACT: The cost of such a program is difficult to define. It should be cost effective because it calls for the planting of small trees (commercially grown liners cost between 25£-50£ each) and the use of volunteer help whenever possible. The depart- ment can set a yearly limit on how much it can spend on that year's planting. DISCUSSION:' An approved program/plan will provide guidance for park planting and landscape requirements for adjacent properties as they develop. • ' Planting now with very small .trees allows: - A minimal "upfront" cost for the City. - A chance to get the community involved. . - A chance to use many different volunteers. - The trees the best chance to adapt and grow within the constraints of the site. -. A head start in establishing the park. - Support for the establishment and development of Macario Canyon Park. This program proposes a plan of defined tree groves that is random (natural) groupings of trees with a dominate species to define the character of that part- icular grove and area of park. This dominate tree species, as is usually found in natures natural plant succession, should represent the majority of trees planted in that area. Additional support trees-will also be identified for planting,that support the character of the grove. .BW:hlj .'..'• TREE PLANTING PROGRAM MACARIO PARK DATE TASK PARTICIPANT April 30 May 30 Each year Each year June.30 August 30 Each year September 30 Each year (First year only) (First year only) October 30 (First year only) November 30 Each year ' December 30 Each year - Locate Source for all materials. • Trees; contract grown liners. • Trees; volunteer grown - approved species. • One gallong containers - deep. . Potting Soil . Fertilizer ". Bamboo stakes . Irrigation system for nursery • -.- Prepare Macario tree plan for : Parks and Recreation Commission approval. • . - Plan area for nursery. - Identify that year's planting area in park. on the 'plan.' - Initiate contract for a certain number of trees. - Give volunteers time table for trees. - Take soil core samples .for soil structure. - Take delivery of tree's in liners. - Move liners into one gallon con- tainers. - - Identify the physical limits of planting area in the park. '- Spot clear planting a-reas of dry grasses. - Auger holes and prepare the plant- ing basins. - Add fertilizer to the planting basins - (tri-phosphate) for root establishment. - Top (prune) trees per species - Plant trees and give initial watering (soak). Parks £ Recreation Parks £ Recreation Parks £ Recreation V_* • \* » \* • Parks £ Recreation Parks £ Recreation Parks £ Recreation Parks £ Recreation Consultant Volunteer .Parks £ Recreation \-t • \*r • W » Parks £ Recreation V> • Vj> • \^ • Parks £ Recreation C.C.C. Parks £ Recreation Volunteer Parks £ Recreation Volunteers, C.C.C. - 1 - DATE TASK PARTICIPANT March April 30 May 30 June 30 August 15 September 30 November 30 4 December Auger holes for next season's planting, and mark. Cage trees (as needed with • Volunteer chicken wire for rodent -protection) • ' - Clear areas around new planting pits. Second watering - deep soak. Third watering - deep soak. Check for one more watering. Add fertilizer to planting - basins (next year'.s planting) Plant that season's trees. Volunteer Volunteer Volunteer Volunteer Parks/Rec; Volunteers; C.C.C, 2/26/82 REW:kap - 2 - MEMORANDUM TO : Dave Bradstreet, Park £ Recreation Director .FROM : Lynn Chase, Recreation Superintendent DATE : June 7, 1982 SUBJECT : Monthly Report - May 1982 Program Activities:' 1. Aquatics : daily attendance, for recreational swim remains a steady 1,800 per month in spite of the gray weather; lessons generated approximately $2,900 with 643 enrolled in Learn-To-Swim and specialty classes. Aquatics staff volunteered 18 hours during April and May to teach youngsters from Casa de Amparo. Swim team rental = $595. c 2. Instructional Classes : George Emerson,' newly appointed Recreation Supervisor I represented the department at the Spring Faire and coordinated performances at the Book Faire (40 participants with 7 instructors). Spring classes (2S) ended the last week in June (1,650 participants). All instructors, new and continuing, will have contracts for fiscal year 82-83 prepared by "Word Processing". The individually typed contract is. a improved:^professional. :look._over the old hand- written and xeroxed form. 3. Daytrippers : the new brochure was distributed in May advertising 16 trips from Jurfe~~through September. The 5 day California Costal Tour (May 1st -5th) was injoyed by 29 Daytrippers lead by Guide Carmen Lopez. Another 29 enjoyed "Chorus Line" on May 23rd. **• Facility Requests : # Applications • # Users . Rent Received HExi:5i~toinr Center 13 2,970 . $259.00 Levante Comrn. Center '1 1,106 Heritage Flail 3 - .74 . 45.00 Scout Hut 1 . 77+Scouts • Holiday Park 11 'a,015 no charge' School Fields (Pine, etc) . - 1;290*' !t City Fields (Chase) - 4,220* * Ballfield users reflect number of youth and. adult players -Spectators not included. • 5. Liability Insurance. : The City has pruchased a-users'liability insurance pro- gram anT"staff~has been working with community and private groups to implement the new option available. Previously each group had to provide their own liability coverage. The cost to the City for the pdlicy will be offset by the fees from groups that choose to use the new program. 6< Adult Sports : Three types of adult slow pitch softball leagues are now in progress with 1,284 registered - participants; two baseball leagues are underway with approximately 300 players. •7. Special Events conducted in May include the Horseshoe Tournament at Holiday Park during the Book Faire and the Youth JTennis "Tourney" with 31 players ages 10 to 18. The Tri-City Tennis Patrons co-sponsored and conducted the program.' Jim Bruckvhaw attended Magnolia's Appreciation Tea and was recognized for his work with the Able-Disabled Sports Program started this year. Jim and Val Reimier organized the sports r>ro?~ram and recruited volunteers to "sign" the 50 youngsters in the program.- Page 2 - Memorandum 6/7/82 '• . • 8. Staff has spent many hours performing the behind-the-scenes tasks including: . A. Preparation of program cost centers 82-83 budget back up. B'. Recruitment, interviews and hiring new_ staff for summer programs.. C. Summer program planning, brochure preparation and soliciting advertis - merit to cover 73% cose of priting. 10,000 copies D. Orientation of. new part-time employees and Supervisor I. E. Plan and publicize Teen Dance. F. Negotiate and complete agenda bill regarding pool rental to local Scuba Shop. LC:hlj