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HomeMy WebLinkAbout1982-10-18; Parks & Recreation Commission; Minutes (3)MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: (MINUTES PARKS AND RECREATION COMMISSION October 18, 1982 4:30 P.M. Leo Carrillo Ranch COMMISSIONERS CALL TO ORDER: The meeting was called to order by Chairman Dahlquist at 4:3! P.M.. , . ROLL CALL: Present - Commissioners Dahlquist, McFadden, Wright Donovan, Conti, and Cochran Absent - Conmissioner Popovich Also present were: David Bradstreet, Director of Parks and Recreation Doug Duncanson, Parks Superintendent Jim Bradshaw Ken Price Carol Behr Council Liaison Lewis arrived at 5:30 P.M. APPROVAL OF MINUTES: Minutes of the Regular Meeting, held September 20, 1982, weri approved as presented. INTRODUCTION OF NEW STAFF MEMBER: Director Bradstreet introduced Carol Behr, the new Recreatioi Supervisor, who was welcomed by the Commission. FACILITY TOUR Chairman Dahlquist indicated that the Commission would hold its business meeting at this time and would tour the facility following the business meeting. UNFINISHED BUSINESS: Commissioner McFadden presented questions to Director Bradstreet and requested information regarding the status of same. Director Bradstreet responded regarding the matter of the Middle Lagoon and the YMCA lease. He indicated that he had been working on the matter, and that he favored an agreement similar to the old agreement, but one that would allow the City to have passive aquatic classes in the area. He indicated that he would present an update on the matter at the next meeting. Director Bradstreet reported that he had written to the Historical Society on the matter of Stage Coach park, but had not yet received a response. Director Bradstreet reported that the City/School District subcommittee had come up with a proposed joint use agreement and that the matter had gone to the School Board. lie reported that under the proposed agreement the City would take care of 50% of the grounds that are being used by outside activities, and that the City would take over one more acre under this agreement than under the previous agreement, that being the Pine School soccerfield. Dahlquist McFadden Wright Donovan Conti Cochran MINUTES Page 2 October 18, 1982 COMMISSIONERS Director Bradstreet indicated that the City would pay $30.00 per hour for the use of the school gymnasium, and that the use of the pool and the cultural center would be handled under separate agreements. He also reported that the School District wants the Council to sign the agreement before they do so. Director Bradstreet reported that the State of California had a meeting regarding the matter of beach parking, and indicated that the State is considering improving beach parking all along the coast. Director Bradstreet reported on the meetings held regarding the Calavera Hills park site. He indicated that the City was to have received 8 to 10 acres from Roy Ward. Mr. Ward has since sold the land to Pacific Scene, who must dedicate park land in order to final the subdivision. He indicated that the developers have changed their minds regarding which land will be dedicated. He also indicated that he is now'negotiating regarding the tennis courts and grading of the park site. NEW BUSINESS: Committee Reports There were no Committee Reports. The reports were tabled so that reassignments to committees could be made. Committee Assignments were made as follows: Park Site and Facility Planning Mr. John Conti Hi a. Jeanne llaFaddan .-Shipley Dablquist School District Liaison Mr. Scott Wright • Mr. Norris Cochran Special Programs/ Projects Mrs. Jeanne McFadden Mrs. Shirley Dahlquis Street Tree & Signage Program _ Mrs. Barbara Donovan Mrs. Jeanne McFadden Mr. John Conti Update City-Wide Development Plan Mrs. Jeanne McFadden Mr. Norris Cochran Recreational/Leisure Services Mr. John Conti Mr. Scott Wright Community Volunteer Program Mrs. Barbara Donovan DIRECTOR'S REPORT Director Bradstreet referenced the news articles included in the Commissioners' packets, and commented on the good publicity the department was getting in the La Costan. Director Bradstreet referenced the Scout House thank you letter contained in the packets. MINUTES Page 3 October 20, 1982 COUNCIL MEMBERS Director Bradstreet presented an update on the Agua Hedionda Lagoon. He reported that the City Council, on October 5, 1982, had decided the following: 1. Jet skis will be allowed to use Snug Harbor on week-ends and holidays only. At all other tines, jet skis will be designated in the eastern section of the Inner Lagoon. 2. Power boats will be limited to 5 MPH in Snug Harbor during week-ends and holidays. A boat lane is to be installed along the eastern shore of Snug Harbor for power boats to enter and exit into the middle section of the Inner Lagoon while the 5 MPH restriction in Snug Harbor is in effect. 3. Windsurfers will be allowed in the Middle Lagoon. Director Bradstreet reported that the City Council has authorized the award of the contract for architectural/ engineering services for the City Operations Center to H. Wendell Mounce, A.I.A. and Associates. Director Bradstreet reported that the fire in Macario Canyon on October 12, 1982 destroyed many of the trees that had been planted. He indicated that some however, had just been singed, and may not die. Director Bradstreet reported that Casino Night, at the Harding Street Community Center was very successful, and that $600.00 was made for a scholarship for recreation majors. ADJOURNMENT By proper motion, the business portion of the meeting was adjourned at 5:21 P.M. FACILITY TOUR Director Bradstreet introduced Keith Beverly, the Ranch Caretaker, who would conduct the tour of the Leo Carrillo Ranch. Respectfully Submitted, EN R. STEVENS Deputy City Clerk -* MASTER SHEET CITY CODHCIL let & 3rd Tuesdays 6:00 PM Term Expires Hary H. Casler, Mayor Claude A. Lewis Ann J. Kulchin Richard Chick Robert Prescott 3843 Highland Drive 2030 Basswood Avenue 3014 Garboso Street 1756 Cape May Place 3303 Belle Lane 729-6825 729-1669 942-2834 434-1021 June 1986 June 1984 June 1984 June 1986 PLAHHIKG COMMISSIOH 2nd & 4th Wednesdays 7:00 PM Term Expires Vernon J. Farrow, Jr. Mary Marcus Jonathan D. Friestedt E. H. Jose, Jr. Willis Rawlins Jerry Rombotis Clarence Schlehuber 2936 Gaviota Circle 6741 Russelia Court 2612 La Gran Via 2099 Truesdell Lane 7304 San Bartolo 1730 Calavo Court 4085 Sunnyhill Drive 942-5972 729-4773 438-3084 729-5080/729-7911 729-1815/729-1131 April 1985 April 1983 April 1986 April 1983 April 1986 April 1984 April 1985 PARKS & RECREATION COMMISSION 3rd Monday 4:30 PM Term Expires Shirley Dahlquist, Barbara B. Donovan Jeanne B. McFadden Korris Cochran C. Scott Wright James Popov ich John A. Conti 1845 Bienvenida Circle 2630 Abedul Street 1331 Chinquapin 4886 Park Drive 4902 Via Arequipa 7436 Trigo Lane 6817 Luciernaga Ct. 729-9403 438-2630 -729-7432 729-6081 729-0729 942-3840 438-2874 August August August August August August August 1986 1984 1983 1983 1983 1985 1986 LIBRARY BOARD OF, TRUSTEES 3rd Wednesday 3:00 PM Term Expires Seena Trigas Walter F. Brunn Sharon Schraram 6340 Flamenco 6545 Camino Del Parque 2430 Stromberg Circle 438-3223 438-4055 , 729-7868 June 1983 June 1984 June 1983 Herbert Falkenstein Mary E. Grosse 4108 La Portalada Drive 729-3014 June 1985 5850 Sunny Creek Road 439-0052 June 1984 .TRAFFIC SAFETY COJmiSSIOH 1st Monday (Eng.Conf .Rm. ) 3:00 PM Term Expires Ralph E. Darton Arthur , Kant or Bill Harkins Robert Wood Carl Ross City Engineer Police Chief City Manager 4230 Trieste Drive 2342 A Car ing a Way 1366 Pine Avenue 7223 Durango Circle . Auto Club Rep. : ' . ' '" • 729-7426 438-4374 438-5938 729-2143 438-3961 July 1983 July 1983 July 1984 July 1984 July 1984 . Rev. 8/3/82 Attachment A CITY OF CARLSBAD - AGENDA BILL AB#. MTG.. DEPT._P_&_R_ TITLE: Agreement Between City of Carlsbad and the Carlsbad Unified School District for the use of School Facilities and Grounds DEPT. HD.. CITY ATTY_ CITY MGR._ RECOMMENDED ACTION: City Council adopt Resolution No. ______ approving the agreement between the City of Carlsbad and the Carlsbad Unified School District allowing the City to use the school facilities and grounds for recreational programming. 'ITEM"EXPLANATION: As a result of meetings between City Council members, Board of Trustee members elected to a Coordinating Council, the City Manager, and the District Superin- tendent, an agreement between the City and the Carlsbad Unified School District has been reached to allow the City to use school buildings, grounds, playgrounds, and multi-use athletic areas for recreational uses. The basic content of the agreement delineates the responsibilities of both parties for field and building maintenance. The agreement does not include either the municipal swimming pool or the Cultural Arts Center. The City Attorney drafted the original agreement, and it has been revised by the District's attorney for form and content. The italicized print in the attached Exhibit contains the changes and additions made to the original contract. FISCAL IMPACT Maintenance of grounds @ 6,000/AC/Yr $61,800 Tennis Court Maintenance 10,000 Administration Cost @ 20% 14,360 Total Cost Per Year $86^160 Funds are available in the 1982-83 Parks & Recreation Budget. Parks & Recreation Commission Discussion Attachment B TO; FROM: CARLSBAD UNIFIED SCHOOL DISTRICT Carlsbad, California October 6, 1982 Board of Trustees Philip Grignon, District Superintendent SUBJECT: Master Joint Facilities Use Agreement between the Carlsbad Unified School District and the City of Carlsbad. BACKGROUND INFORMATION As a result of the interaction of the Board of Trustees and the City Council of Carlsbad utilizing the Coordinating Council as a communication vehicle, the City and the School District have arrived at a joint use agreement for facilities and grounds. The agreement does not take into consideration either the swimming pool, which is adjacent to the high school, or the Cultural Arts Center. CURRENT CONSIDERATION .The City Manager, Mr. Frank Aleshire, has forwarded to the School District a contractual agreement which the City Council would like the Board of Trustees to agree to and sign. The agreement would specifically allow the City's Recrea- tion Department to use school buildings, grounds, playgrounds and other multi-use athletic areas for the purpose of conducting community recreation programs. The agreement delineates the responsibilities of both the School District and the City for field and building maintenance. The basic content of the agreement is the result of the communications which took place between City Council members and Board of Trustee members elected to the Coordinating Council, the City Manager and the District Superintendent. The contract was originally designed by the City Attorney but was examined by the School District's attorney for form and content. The italicized print in the contract (Exhibit A) contains the additions made to the contract by the School District which the administration believes further clarifies the intent of both parties and protects each from liability. FINANCIAL IMPLICATIONS * None. SUPERINTENDENT'S COMMENTS The agreement before the Board is an example of what two governmental bodies can accomplish when they work together in the best interest of their constituents. In the Superintendent's opinion, the contract is fair to all parties involved. The two areas of omission which should be treated at a later date are the School 96 Joint Use Agreement - 2 -October 6, 1982 District's use of the swimming pool for instructional purposes and the City's use of the District's Cultural Arts Center. The same reasonableness that perpe- trated the attached contract, I am sure, will extend and bring to fruition an agreement between the District and the City for these other two facilities. SUPERINTENDENT'S RECOMMENDATION It 1s respectfully recommended that the Board of Trustees enter into a contract with the City of Carlsbad for the joint use and maintenance of the facilities and fields as listed in the contract. The term of the agreement shall be for a length of 10 years and renewable after that date on a year to year basis. The agreement contains an escape clause which allows either party to terminate the agreement on June 30 of any fiscal year upon a 180-day written notice. 97 JOINT USE AND COMMUNITY RECREATION AGREEMENT BETWEEN CARLSBAD UNIFIED SCHOOL DISTRICT AND CITY OP CARLSBAD THIS AGREEMENT, made and entered into this day of . , 1982, by and between the City of Carlsbad, a municipal corporation, hereinafter called "City" and the Carlsbad Unified School District, State of California, hereinafter called "District". WITNESSETH WHEREAS, the governing bodies of the City and the District are mutually interested in an adequate program of community recreation under the auspices of the City Parks and Recreation Department; and in cooperation with the District; and WHEREAS, cities and school districts are authorized by Chapter 10 of Part 7 of Division 1, Title 1 of the Education Code of the State of California (sections 10900 et. sec.) to organize, promote, and conduct a community recreation program and activities within or without their territorial limits; and WHEREAS, said governing bodies are authorized to enter into agreements with each other, to promote the health and general welfare of the community and contributre to the attainment of the general recreation objectives for children and adults within the community; and EXHIBIT A (1 of 9) 00yo WHEREAS, the City has established a Parks and Recreation Department responsible for carrying out the purposes of community recreation; and S2SS2.1S. in the interest of providing the best service with th» '!•»«*• r>r»e<5ihiA expenditure of public funds, cooperation between the City and the District is necessary; NOW, THEREFORE, the City and District agree as follows: 1. The District will make available to the City any school buildings, grounds, playgrounds, and multiuse athletic areas ("school facilities") for the purpose of conducting a diversified community recreational program. 2. The use of school facilities shall be in accordance with the regular procedures of the District in granting requests for use of school facilities as specified by Chapter 10 of Part 7 of Division 1, Title 1 of the Education Code for the State of California and the policies, rules and regulations of the Governing Board.. «. 3. The recreation program conducted by the City on school facilities shall be open on equal terms to all persons residing within the boundaries of the District and City, but such participation shall be subject to rules and regulations adopted by the City Council and the School District.<% • 4. A schedule of dates for the use of the District facilities will be worked out in advance by the City in agreement with the District and that this schedule will be H -2- EXHIBIT A (2 of 9) 99 arranged as to avoid conflict between school and recreation use; that in the scheduling of said facilities, school events and programs shall have first priority and recreation programs, established by the Parks and Recreation Department, shall have second prioricy, and any other events by other groups or agencies shall have third priority. 5. In the event of any dispute or difference arising as a result of the recreation program being conducted on City facilities, on the sites jointly used, or as to the use of a District facility, then, in that event, said dispute or difference shall be settled and arbitrated by appealing to the City Manager and Superintendent of the District, in accordance with established policies and procedures of the District and City. 6. The Parks and Recreation Department will provide or cause to be provided all expendable materials, i.e. bats, balls, etc., necessary for carrying on its recreation program for all ages that will be conducted on the facilities. 7. The City may install and maintain sprinkler systems, turf, playground/equipment, fencing and additional recreational equipment not in conflict with school use, on school property in areas selected by the City Manager, subject to the prior approval by the Superintendent of Schools. Any installations of equipment or constuction of facilities, for community recreation purposes, shall be at the City's costs and > M -3- EXHIBIT A (3 of 9) 100 meet standards established In the California Education and Administrative Code. 8. All structures constructed on the site and all personal property placed or Installed thereon by City and owned by City (the "Improvements"), shall remain the property of City. At the termination of the agreement, City may remove the firorovement. unless District indicates its election within thirty days after such notice of termination, to acquire the Improvements, In which case title thereto shall vest in District without the necessity of formal documentation of transfer. In the event that the City removes its improvements, any damage caused by such removal shall be immediately repair- ed by the City, and the premises restored to the condition in which they existed prior to the installation of such improvements. Any improvements jujtcfjs*- bo iiyp* no't removed by the CityJ(shall become the property of the District. If District exercises its right to acquire the Improvements, District shall reim- burse City for the Improvements in an amount equal to the fair market value of the Improvements, such value will be determined by an independent appraiser appointed by, and satisfactory to, District and City. Fair market value* as used herein, means a price not to exceed the sum paid by the City for such Improvementsf less an amount for use, wear and tear. The expense of such appraisal shall be borne equally by both parties. In the event the parties shall not agree upon said appraiser, the presiding judge of the Superior Court for the State of California, County of San Diego shall appoint the appraiser. 9. It Is further agreed that plans and specifications for the placement of all equipment, facilities and permanent improvements upon school property and the type, design and construction thereof, shall have the prior approval of the Superintendent of Schools prior to any Installation thereof. -4- EXHIBIT A (4 of 9) 101 10. The District and the City agree to use and maintain the following specific school grounds and facilities: A. City has the option to schedule use of -5S^5<; ^ • ^v school girmnrtpA^or community recreation, provided the City pays 50 percent of the cost of renovation of turfed areas used by City. B. City will maintain portions of the following school properties: Magnolia 4.6 acres - Jefferson 2.7 acres • Pine Ball Field 2.0 acres Pine Soccer Field 1.0 acres Total properties: 10.3 acres C. District will maintain the following school Valley Junior High 7.5 acres Kelly 2.8 acres Total 10.3 acres D. District and City will chare maintenance of 2.3 acres at Buena Vista, each being responsible for six months of any one year. E. City will schedule the after-school, weekend, holiday and summer use of all school grounds except the high school. : -5- EXHIBIT A (5 of 9) 10? F. The District will maintain and schedule the high school grounds and gymnasium. The City may utilize the gymnasium for an hourly fee of $30.00. The City will provide an on-site supervisor at all times. The locker room will not be available to the public. G. City will maintain and schedule the community use of the high school tennis courts subject to the school paying 50 percent of the cost for nets and reconditioning of the courts. 11. Except as expressly provided in this agreement the District shall be responsible for all costs relating to maintenance, repair and replacement of District owned and maintained facilities and grounds. 12. For the purposes of this agreement, all persons employed in the performance of services and functions for City shall be deemed City Employees and no City employee shall be considered as an employee of the District or under jurisdiction of the District, nor shall such City employees have any District pension, civil service* or other status while an employee of the City. The District shall not be responsible for the payment of any .salary, wage or other compensation to any City personnel performing services hereunder for City. City shall not be liable for compensation or indemnity to any District employee for injury or sickness or wages arising out of his/her -employment with District. -6- EXHIBIT A (6 of 9) &0- 103 13. The District agrees that during the time that the City has use of school facilities, City may charge such admissions and fees for the said use of facility. All monies BO levied and collected by the City shall be and remain the property of City. However, no event for which an admission price is charged .shall be held pursuant to this agreement except amateur athletic contests, demonstrations or exhibits, and other educational and non-commercial events. In the use of school facilities under this agreement, City agrees to comply with all of the requirements of the Education Code of the State of California setting forth the limitations, requirements and restrictions on the use of school facilities. 14. It is understood and agreed that all activities on ««•. >chool facilities sponsored by District shall be supervised and conducted by District, and that all activities sponsored by City, pursuant to this agreement, shall be supervised and conducted by City. Each party shall be responsible for said t areas during their period of use, will bear the costs of all necessary supervising or teaching personnel during said period. 15. Insofar as it is legally authorized, the District shall hold free and harmless the City, members of the City Council, boards or commissions, its employees, officers and * agents, while acting as such, from all claims, loss, damages, costs, expenses or liability which may arise by reason of liability imposed by law because of injury to property or injury — * -7- EXHIBIT A (7 of 9) 104 •to or death of persons, received or suffered by reason of any defective or dangerous condition of any ground, site, building, equipment, play areas recreation facilities or other improvement located on the premises owned and maintained by District, or participation in any activity carried out or sponsored by the District, and further the District shall be responsible for any and all carnages to property caused as a direct result of any school activity being conducted on said premises by the District. Each party shall carry adequate property damage and public liability insurance to cover the areas and activities set forth in this Agreement. Each party shall furnish the other party with a copy of its public liability insurance policy. Insofar as it is legally authorized, the City shall hold free and harmless the District, members of the Board of Trustees, its employees, officers and agents, while acting as such, from all claims, loss, damages, costs, expenses or liability which may arise by reason of liability imposed by law because of injury to property or injury to or death of persons, received or suffered by reason of operation of the City recreational program upon said premises, by reason of its development of the athletic fields on the property or its performance of its obligations under this agreement, further, the City shall be responsible for any and all damages to property caused as a direct result of any recreational activity being conducted on said premises by the City. The parties hereto acknowledge that there have been no representa- tions made by either to the other not contained herein upon which either party is relying which has induced execution herein. This Agreement embodies the entire Agreement and understanding betaeen the parties hereto relating to the subject matter hereof. -8- EXHIBIT A (8 of 9) 105 t 16. The term of this agreement shall be for a length of ten years renewable on a year to year basis thereafter by mutual agreement. In addition, the terms of this agreement may be modified at any time by mutual consent and written agreement of the respective parties. 17. Nothing in this agreement shall be construed to prohibit the Board of Trustees from participating financially in a specific recreation pro- gram when mutually agreed upon by the Board of Trustees and the City Council. 18. This Community Recreation Agreement may be terminated by either party as of June 30 of any fiscal year for any reason upon at least 180 days' written notice to the other. CITY OF CARLSBAD, a municipal Corporation of the State of California ATTEST: ALETHA L. RADTENKRANZ City Clerk MARY H. CASLER, Mayor CARLSBAD UNIFIED SCHOOL DISTRICT DR. PHILIP GRIGNON, Superintendent By_DR. THOMAS L. CURTIN, President Board of Trustees APPROVED AS TO FORM: VINCENT F. BIONDO, JR. City Attorney -9- EXHIBIT A (9 of 9)106 CALIFORNIA PARK & RECREATION SOCIETY DISTRICT XII INSTALLATION & AWARDS BANQUET e*• • 0 Wednesday, December 8, 1982 Tom Hams Restaurant, 2150 Harbor Island Dr. San Diego 6:30 - 7:30 p.m. No Host Cocktails 7:30 p.m. Dinner Buffet Dinner Menu Enchilada, Seafood & Roast Beef Salads, Side dishes & Beverages Cost: $11.00 per person (with prepaid reservation received by December 6th) or $13.00 per person at the door. •• Detach and return to:City of El Cajon Parks Dept. Mr. Art Mazzola 200 E. Main El Cajon, CA 92020 *NAME AGENCY TELEPHONE •*• r Please make reservations for person. Enclosed is $ must be received by Dec. 6, 1982. to CPRS District XII. persons at $11.00 per Remember - reservations Please make checks payable *If making more than one reservation, please attach list of names. Attachment •* CITY EMPLOYEE'S OWLING LEAGUE Knock urn down, knock urn down, all down !! Yeh !! We wjjl be cheering with excitement as we compete, department verses department, on our Mint Bowling League. DAY : Every Thursday TIME : 6:30 p.m. DATES : January 13 - May 5, 1983 (January 13th is handicapper night) PLACE : Vista Entertainment Center, 435 Vista Way, Vista. COST : $6.00 per night, per person INCLUDES: 3 games of bowling ($5.20), plus final game awards, and party fund (80$) TEAMS : 4 person teams, 10 teams maximum Form a team now and call Carol Behr, Recreation Supervisor, at 438-5576. We need to have an idea on the team rosters by November 30, 1982. THE PARKS AND RECREATION DEPARTMENT IS READY TO CHALLENGE ALL DEPARTMENTS I!" SIGN UP TODAY !! •0/25/82