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HomeMy WebLinkAbout1983-06-20; Parks & Recreation Commission; MinutesMINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: PARKS & RECREATION COMMISSION June 20, 1983 4:30 P.M. Levante Coimrunity Center COMMISSIONERS 1. CALL TO ORDER; The meeting was called to order by Chairperson Dahlquist at 4:35 p.m. 2. ROLL CALL; Present - Chairperson Dahlquist, Commissioners McFadden, Donovan, Cochran, Wright and Conti. Absent - Commissioner Popovich. Also Present - Dave Bradstreet, Parks & Recreation Director Council Liaison Lewis arrived at 4:53 p.m. 3. APPROVAL OF MINUTES; The Minutes of the May 16, 1983, meeting were amended as follows: Page 4, Item 9, change Vice-chairman McFadden to Commissioner Donovan. Page 5f Book Fair, change Vice-Chairman McFadden to Commissioner Donovan. Under Cultural Arts Center, after box office, add the word "telephone". The Minutes were approved as amended. Chairperson Dahlquist stated she was absent from the last meeting because of the plane being grounded in Houston due to the inclement weather. She thanked Vice-chairman McFadden for chairing the Commission meeting and representing the Commission at the Regional Commission meeting. Changes to Agenda Commissioner McFadden asked to add an item under Unfinished Business, for reports from the Commissioners on their talks with Council Members regarding the Regional Parks and Recreation Commission. Commissioner McFadden stated she would like to clarify why Item #4-C is on the agenda. At the May Commission meeting, she called the vote incorrectly, as it was a tie, and called Mrs. Adkins to return before the Commission today. Commissioner McFadden requested the item be placed on the agenda again today. Chairperson Dahlquist requested an item to be added under New Business regarding parking at the Little League field. 4. UNFINISHED BUSINESS; A. YMCA, Aqua Hedionda Lagoon, City Sub-Lease Dave Bradstreet gave a brief history of the sub- lease up to the present time. He introduced Mr. David Kulchin, a Member of the Board of Directors for the YMCA. and Kathy Riggons Shaw, Executive Director. McFadden Donovan Cochran Conti Wright X MINUTES Page 2 June 20, 1983 COMMISSIONERS Mr. Kulchin stated the YMCA feels they should have exclusive use of the aquatic park for the YMCA activities and the City feels it should be open to the public. The YMCA pays the cost of operating that piece of land and does not feel the City should be allowed to use the land portion. The Commission discussed the possibility of access to the water through a corridor, where access to the YMCA land would not be possible, but this was not feasible. The concensus of opinion was that the change of the wording on the first page of the sub-lease would satisfy both the City and the YMCA. There were two suggestions, either to change the wording to "use of- land property", or to change the wording to: "sub-lessee's use of the water shall be non-exclusive" . The Commission voted to change the wording on the YMCA Sub-Lease to read: "sub-lessee's use of the _— . water shall be non-exclusive". B. Senior Citizen's Bingo Fee Adjustment Dave Bradstreet referred to the compromise agreement printed on the Agenda. In Item #3, the $50 should be deleted, making the total $150. Mr. Bradstreet stated he had met with Mr. Jack Jimmink and inasmuch as the City's feeling is to cooperate with the Senior Citizen's as much as possible, staff felt this new agreement was fair. He further stated that Senior Citizens fall under Section A of the Rate Schedule, which means they should not pay anything to the City for use of the facilities. Staff did not make this clear to the Commission previously. However, at this time, the Senior Citizens want to pay their way, if possible, with the option to review this agreement in 90 days. The Commission voted to accept the agreement as set out on the Agenda, deleting the "$50" in Item #3, making the total $150 for each facility. — Commissioner Conti stated he objected to a Member of the Board of Directors of the Senior Citizens acting also as a Commissioner, in both capacities. He felt it was a conflict of interest. C. North Coast Junior Women's Club Request for Fee Waiver Chairperson Dahlquist read two letters asking the Commission to reconsider the decision May 16, to deny this waiver. Melissa Hill of the Junior Women's Club spoke to the Commission asking for the waiver to be approved. McFadden Donovan Cochran Conti Wright McFadden Donovan Cochran Conti Wright X X X X X X X X X X X X MINUTES Page 3 June 20, 1983 COMMISSIONERS The Carnival last year was co-sponsored by the City, and the funds went to buy playground equipment for the Kruger House. Howver, this year the funds will go for other things, not specifically the City, so the function falls under the commercial section of the rate schedule. Commissioner McFadden suggested the Junior Women's Club explore the possibility of using one of the schools. The Commission passed a motion to deny the request for waiver of fees for the Scout Hut for the Halloween Carnival to be sponsored by the North Coast Junior Women's Club. D. Report on Council Contacts regarding Regional Commission Commissioner McFadden asked whether the letter had been sent, and Dave Bradstreet indicated it had. She stated each Council Member was to be contacted by a Commissioner, and asked for reports. She reported that Councilman Lewis was in favor of the Commission investigating the possibility of a Regional Parks and Recreation Commission. Commissioner Conti reported Councilman Prescott was in favor. Commissioner Cochran reported Councilwoman Kulchin was also in favor of this proposal. Councilman Chick was not contacted by Commissioner Wright, as he was waiting for confirmation of the receipt of the letter from the Commission by the Councilman. Commissioner McFadden stated she was not in agreement with the intent of the proposed Commission, as stated in the by-laws. She suggested that the two members to be sent to the meeting reflect the feelings of this Commission. Chairperson Dahlquist announced she would make the appointment of the two members to the proposed by- laws committee at the next meeting. 5. NEW BUSINESS; A. Request to Address Commission by Senior Citizen's Association to discuss the construction of a 10,000 sq. ft. building at the Magee property Dave Bradstreet reported this item was referred to the Commission by the City Council for a recommendation. He used two maps to show Magee Park and the area for the proposed building. The City Attorney had issued an opinion that this request met the intent of the Will, which stated that the property would be used for Parks and Recreation purpses or Historical Society Headquarters. Mr. Jack Jimmink stated they would have to work with Housing and Redevelopment and the parking requirements would have to be met. He stated the Senior Citizens would pay for the building and it would be available for City use. McFadden Donovan Cochran Conti Wright MINUTES Page 4 June 20, 1983 COMMISSIONERS Commissioner McFadden stated she was not in favor of taking park land for additional buildings. She stated she would be in favor of a temporary building there, to be taken down at the time the park land became needed. The Commission discussed whether the Senior Citizens are considered a part of Parks and Recreation, and it was determined that in many cities they are, but this is not true in Carlsbad. Mr. Bradstreet reported that the City attorney rendered a verbal opinion that they are not formally a part of the Parks and Recreation Department, but the intent was that they are unofficially considered a part. Councilman Lewis added that the Senior Citizens would have to request to become part of the City before any action could be taken. Mr. Jimmink stated the Senior Citizens do not want to become part of the City, they want to be independent. They are a non- profit corporation. Mr. Jimmink stated the Senior Citizens are asking for a 99-year lease of the land for this building in Magee Park. Commissioner Wright stated he had three concerns; one, the location; two, it is a bad precedent; and three, the Attorney's interpretation of the Will is questionable. Commissioner Wright felt it was not the intent of the Will. The Commission recommended to Council the request for construction of a Senior Center on the Magee property be denied. Councilman Lewis asked for clarification of the reasons for the denial, which were the intent of the Will and Senior Citizens not being under the Parks and Recreation Department; and not wishing a permanent structure on the park land in that quadrant of the City. Also, it is a poor site, as far as build out of the City is concerned. The Commissioners added they were not opposed to the concept of the building, just the above objections. B. Historical Society Request to Construct a Cistern at Magee Park Dave Bradstreet used a wall map to indicate where the cistern would be located in Magee Park, and introduced Mr. Allan Kelly, representing the Historical Society, who addressed the Commission. Mr. Kelly explained how the cistern would be constructed, with heavy redwood covering it completely, so it could not be opened by anyone to create a hazard. He explained also what a historical addition this would be to the park, as well as provide clean water for watering the plants. McFadden Donovan Cochran Conti Wright X X MINUTES Page 5 June 20, 1983 COMMISSIONERS In answer to query, he explained how the water from the barn would come down the downspout into the ground and would be piped into the cistern below the surface. There are plans to erect a gazebo on top of the cistern to further beautify the spot. The Corrmission voted to approve the request to construct a cistern at Magee Park as long as it passes the Building Department requirements and the Legal Department's approval from a liability point of view. Chairperson read a letter from Commissioner Conti, resigning from the Street Tree Committee, due to a time conflict for attending the meetings. C. Change of Commission Meeting Time In connection with the above letter, Commissioner Conti had requested the Commission consider changing the meeting time for Commission Meetings. After a discussion, the Commission voted to change Parks and Recreation Commission meetings to 5:00 p.m. starting with the July meeting. 6. COUNCIL REPORT; Councilman Lewis reported the budget would be discussed at the City Council meeting tomorrow night. Mr. Lewis also stated he had been contacted regarding problems with the toilet facilities at Chase Little League field. Dave Bradstreet answered that two portable toilets had been provided until the facilities can be upgraded. 7. COMMITTEE REPORTS; A. Board Sail Commissioner Wright distributed to the Commissioners a typed copy of the results of a meeting held June 14. He stated the new Managers of Snug Harbor were invited to the meeting, but did not attend. Commissioner Wright proposed this Committee report be accepted by the Coirmission. Councilman Lewis asked if all sailboards would have plastic windows, and it was agreed that was certainly a necessity, and all commercially manufactured boards do have them. The legal access section was discussed, and the parking, with Commissioner Wright stating the accesses available at the present time, and commenting that the Committee did not consider the parking, as they felt that was an individual problem. McFadden Donovan Cochran Conti Wright McFadden Donovan Cochran Conti Wright MINUTES Page 6 June 20, 1983 COMMISSIONERS The Commission voted to recommend to the City Council the report on the sailboard regulations as presented by Commissioner Wright. B. Street Tree Commissioner Donovan gave a report on the meeting of the Street Tree Committee held today. She asked the Commission to direct the Committee on whether to include a preservation ordinance in their study; do they want to preserve historic trees, and what are specimen trees? The Commissioners indicated they were all in favor of the Committee pursuing all of these items. 8. DIRECTOR'S REPORT; Dave Bradstreet referred to the Green Sheet and the Commissioners all complimented Mr. Bradstreet on this report. 9. ADDITIONAL BUSINESS; A. Parking at Chase Little League Field Chairperson Dahlquist had a letter she read to the Commission, requesting angle parking on Chestnut Street, between the pony league field and the little league field. Councilman Lewis stated this matter should be referred to the Traffic Safety Commission. The Commission voted to refer this matter to the Traffic Safety Commission stating the Parks and Recreation Commission supports the request for angle parking on Chestnut between the two ball fields. 10. ADJOURNMENT; By proper motion, the meeting was adjourned at 7;01 p.m. to Monday, July 18, 1983, at 5:00 p.m. at Heritage Hall, Magee Park. Respectfully submitted, Harriett Babbitt, Minutes Clerk McFadden Donovan Cochran Conti Wright McFadden Donovan Cochran Conti Wright CITY OF CARLSBAD — AGENDA BILL AB#. MTG. 7-19-83 DEPT..P & R LEASE OF SNAC,K BAR AT CHASE SOFTBALL FIELD DEPT. HD._ CITY ATTY_ CITY MGR._ RECOMMENDED ACTION: City Council adopt Resolution No. _, approving the lease between the City, of Carlsbad and Denise Nicol for the Snack Bar at Chase Softball Field. * ITEM EXPLANATION In order to maximize the use and generate additional funds during the off season, the Department of Parks & Recreation, on a trial basis, has contracted with an individual to lease the Chase Field snack bar0 There will be no con- flicts with Little League's schedule. Highlights of the lease are outlined below: 1. The term of the lease will be from July 19 to December 31, 1983 with a possible extension to February 29, 1983. 2. The City will receive $100 per month in rent. 3. Various food and drinks will be sold, except for alcoholic beverages which will not be allowed. • 4. The lessee will carry liability insurance in the amount of $500,000. • FISCAL IMPACT: $600-$800 will be generated which will be deposited in the General Fund. EXHIBITS: A. Resolution No. B. Lease Agreement between City and Denise Nicol ' .Attachment B r r i 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING A LEASE BETWEEN THE CITY OF CARLSBAD AND DENISE NICOL TO CONDUCT A SNACK BAR AT CHASE SOFTBALL FIELD AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT • The City Council of the City of Carlsbad, California does hereby resolve as follows: 1. That certain lease between the City of Carlsbad and Denise Nicol to open a Snack Bar at Chase Softball Field, a copy of which is attached hereto marked "Exhibit A" and made a part hereof is approved. 2. That the mayor of the City of Carlsbad is -hereby authorized and directed to create said lease for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at regular meeting of the City Council of the City of Carlsbad, California, held on the day of __, 1983, by the following vote, to wit: AYES: NOES: ABSENT: MART CASLER, Mayor ATTEST: ALETHA L. RAUTENKRANZ, City Clerk (SEAL) EXHIBIT 1 r June 23, 1983 TO: CITY ENGINEER FROM: Parks & Recreation Commission REQUEST FOR ANGLE PARKING ON CHESTNUT The Parks & Recreation Commission is concerned about the traffic congestion and inadequate parking in and around the Chase Field Athletic Complex. (Refer to attached letter.) It would be appreciated if you and/or the Traffic Safety Commission would investigate the possibility to revise the parking from parallel to diagonal on Chestnut between Harding and Madison. SHIRLEY DAHLQUIST . CHAIR, PARKS & RECREATION COMMISSION c: Vince Jimno Gene Kellogg Parks & Recreation Commission Attachment A' CARLSBAD NATIONAL LITTLE. LEAGUE INC. POST OFFICE BOX 810 CARLSBAD, CALIFORNIA 92008 7 June 1983 *«'•*» " ' 1 "»'-!. Yince Jimno • Chief of Police . . City of Carlsbad 1200 Elm Ave Carlsbad, CA. 92008 Dear Chief Jimno: • I am sure that you are aware of the. traffic congestion on Harding Street at Chase Field iinrlng baseball season. One of the biggest problems is tho i iuitloquucy of parking spaces. Parents park in orouu-walWu, aurmju drivewayu off residents, etc. In order to improve thu joining situation around the Chase Field area, we are asking yum support in establishing angle parking. Chestnut street weat of Harding is much wider than the east side. We believe angle parking between Chase and Pine fields on Chestnut Street is highly possible without impeding traffic on 'Harding Street. . . Your cooperation and assistance is greatly appreciated. Thank You Paul Wahl President Carlsbad National Little Le'ague r ;/":- CARLSBAD ."— 'Two 'major; city t streets are due for a facelift as the. ty: moves ahead with its downtown -- redevelopment plans. tvti-i*. The. -• city -y-council .'- approved >v str»»tscapin£ " 'plans : for Grand '* Avenufr.aad. State Street whielr call -lorl/chaiyjea.. in the aesthetic an4 , "' practical',, Junctions of the-'"'" • "'' ' r ,.,' State Street will retain its diagonal-" parking arid* Grand Avenue will be converted to parallel parking as part of a compromise reached between the city staff and the community. • - • City staff had considered convert- ing both streets to parallel parking to- allow more sidewalks.and landscap- ing to be installed, thus further distinguishing the character of the downtown area. ' '"~~ - — • The community and downtown merchants^ however, were concerned 5 about any loss of parking areas.. The j, housing . and redevelopment' com- mission recommended the parking compromise and also suggested that the city install mid-block pedestrian crossings and concentrate landscap- ing and amentities in areas most beneficial to walkers. The city's $281,00a downtown streetscaping effort, which is paid for by community development block grant funds, includes sidewalk re- placement, landscaping, crosswalks, medians, curbs* gutters and street furniture. . ; - The streetscaping on Roosevelt and Madison has already been completed. City staff said that the improvements will significantly upgrade the city's downtown while emphasising pedes- trian use of the area. ^K-'L*2Sa»*'«k*^^5#.P^ r r .LEASE THIS LEASE, made and entered into this of , 1983, by and between the City of Carlsbad, a municipal corporation, hereinafter referred to as "City" and Denise Nicol of Carlsbad, California, hereinafter referred to as "Lessee". WITNESSETH WHEREAS, the parties hereto desire to enter into a lease of the snack bar facilities located at Chase Softball Field, 3400 Harding Street, Carlsbad, California. NOW, THEREFORE, it is agreed as follows: 1. The term of the lease shall be from July 20, 1983 to December 31, 1983. Lessee may operate the snack bar when the department schedules Softball games, tournaments, and special events. The City or Lessee can terminate the lease by giving the other party thirty (30) days prior written notice.r . 2. The Lessee shall pay to the City One Hundred Dollars ($100.00) per month. The rent shall be due and payable in advance upon the fifteenth (15th) day of each month. • 3. The premises hereby leased shall be used for the purpose of conducting a food stand type business serving the general public. No alcoholic beverages can be served. A health permit must be obtained if required by law. The City will issue a key for the rest rooms to the Lessee. The rest rooms can be opened for public use while the Lessee is operating the facility. 4. All signs relating to said business are to conform with City -» * Codes and are to be approved by the City Planning Department. 5. City shall pay for all utilities furnished to said building. •_ A telephone can be added at the expense of the Lessee. 6. Lessee agrees to maintain the leased premises in as good a condition as said premises were when first occupied by Lessee subject only to ordinary wea^r and usage. Lessee agrees to- maintain the facility in a safe, clean, and sanitary condition to the complete satisfaction of the Parks and Recreation Department and in compliance with all applicable^law. Lessee further agrees to provide proper containers for trash and garbage and to keep the premises free and clear of rubbish and litter during operation of the facility. City shall have the right to enter upon and inspect the premises at any time for cleanliness and safety. City agrees to maintain the roof and the exterior of the building on the premises. Lessee shall maintain the interior of said building including all pointed surfaces, plumbing, electrical and other utility facilties or equipment. 7. Lessee shall not assign this lease, or any interest therein, and shall not sublet the said premises or any part thereof, or any right or privilege thereto, or suffer any other person to occupy or use said premises, or any portion thereof, without the written consent of the City. Any such assignment or subletting without such consent shall be void, and shall, at the option of the city, terminate this lease. 8. If Lessee holds over the expiration of this lease for any cause such holding over shall be deemed to be tenancy from month to month only at the same rental per month and upon the same terms, restrictions and provisions as herein contained. This lease, however, shall not be extended past February 29, 1984. 9. Lessee shall not make any alterations to the premises without City's consent. Any alterations made shall remain on and be -2- surrendered with the premises on expiration or termination of the term/ except that City can elect within thirty (30) days before the expiration of the term, or within five (5) days after expiration of the term, to require Lessee to remove any alterations that Lessee has made to the premises. If City so elects, Lessee at its cost, shall .restore the premises last day of the term, or within thirty (30) days after notice of election is given. 10. Insofar as it is legally authorized and pursuant to Government Code Section 895-4, the Lessee shall hold free and harmless the City, members of the City Council, boards or commissions, its employees, officers and agents, while acting as such, from all claims, loss, damages, costs, expenses .or liability which may arise by reason of liability imposed by law because of injury to property or injury to or death of persons, received or suffered by reasons of any defective or dangerous condition of any ground, site, building, equipment, play areas, recreation facilities or other improvement located on the premises leased by Lessee. 11. Lessee agrees to take out and maintain at its expense liability insurance to protect against City's liabilities and for damages on account of bodily injury, including death resulting therefrom, suffered or alleged to be suffered by any person or persons whatsoever resulting directly or indirectly from any act or activities of City or any person acting for City or under City's control or direction, and also to protect against loss from liability for damages to any property of any person directly or indirectly by or from acts or activities of any person acting for City or under City's control or direction. Such insurance shall be maintained in full force and effect during the entire term, of this agreement in amount of not less than five hundred thousand dollars ($500,000) for each occurrence. -3- j~ IN WITNESS WHEREOF, the parties have executed this lease on the day and year written above. r DENISE NICOL, Lessee CITY OF CARLSBAD By:By: APPROVED AS TO FORM:ATTEST: VINCENT R. BIONDO, JR. City Attorney ALETHA L. RAUTENKRANZ, City Clerk Incorporated in the State of California, Ju , 1976 Corporate number 738726 J^2 9 1583 A Non-Proflt Corporation CARLSBAD SENIOR CITIZENS' ASSOCIATION r BOARD OF DIRECTORS Dr. Fronclt Lanti Chairman Manutl Cattorena Vice Chairman Ed* W**lr»*Secretary Recording Secretary Ireasurer Norrla Cochran Tom Cunning Raymond Ed* Dr. Edgar LuU Jack M. Jlmmlnk Executive Director City CouncilRepresentative 258 Beech Avenue Carlsbad, California 92008 Phone (714) 434-4127 June 27, 1983 Mrs. Shirley Dahlquist Chairperson/Parks & Recreation Commission c/o Parks & Recreation/City of Carlsbad 1200 Elm Ave. Carlsbad, Ca. 92008 Dear Mrs. Dahlquist: It is with chagrin I write you and the Commissioners. I have served in both public and private sectors of business for over forty years. Some of that time also being on School Board, Commissions, etc. I was appalled at the de- meanor of the commissioners on the meeting of June 20th. Specifically, I take umbrage at the personal attack on my character as set forth by Commissioner Conti that evening. I feel a public apology is in order from him and duly request it. I would also request this letter be read into the minutes of your meeting of July 18, 1983. Sincerely yours, n } S^ "' "^ "- *--'ack M. JyLmmink CC; Mary Casler, Mayor Frank Aleshire, City Manager Dave Bradstreet, Cirector P & R Attachment C r Parks & Recreation Department "Green Sheet" July 18, 1983 The Staff of the Parks and Recreation Department would like to extend their gratitude and thanks to the Commissioners and Volunteers for all their help during the Triathlon. You assisted in making this an extremely successful event. The 1st Annual Boogie Board Contest is scheduled for Saturday, July 16th, at the Tamarack Beach Parking Lot. The Parks and Recreation Office and the lunch room are being painted. The buildings will be more attractive when the project is completed. The Department is sponsoring a "Family Fun Day" on Sunday, August 14th, from 11:00 A.M. to 3:00 P.M. in Holiday Park. The event is open to the public. Activities will include a picnic, games and a Dixie-Land Jazz Band. The "Be a Tourist" Teen Dance will be held on Friday, July 22nd, at the Harding Community Center from 7-10:00 P.M. Youth ages 12-15 are invited to participate. The YMCA Sub-Lease for the middle waters of Agua Hedionda Lagoon was not approved by the City Council. They asked for a 90-day cancellation clause to be included in the contract. On July 5th, the City Council voted to allow Board Sailing in the inner lagoon. It will be allowed during the week (excluding holidays) from May 24th to October 1st, and anytime from October 2nd to May 23rd. The construction of the Jefferson Elementary School Athletic Field is moving along on schedule. The completion date is scheduled for the end of July, The facility should be open for public use in the fall. The men's, women's and co-educational Softball leagues are halfway through the season. The leagues are running very smoothly. The Department recently submitted a grant application from the Park Restoration and Urban Reforestation Program. The grant was approved in the amount of $19,800. The project includes the planting of trees and installation of irrigation at Macario Canyon Park. To date, Tio Pepe Restaurant has not submitted plans to construct a parking lot at Pio Pico Park. When and if plans are received by the City, they will be reviewed by the Commission. r Parks & Recreation Commission Inner City Tour July 18, 1983 Mini Pio Pico Forestation Concept Oak Maxton Brown Rotary Cannon/SDG&E Neighborhood Magee Holiday Laguna Riviera Cannon Lake Calavera Hills Hosp Grove Community Calavera Hills Larwin - proposed open space area Special Use Areas Buena Vista Swim Pool Chase Field Harding Community Center Jefferson Kelly Magnolia Maxton Brown Extension Pine Valley Junior High Agua Hedionda Lagoon Buena Vista Lagoon Beach Access - lifeguard & clean-up problem State Beaches Downtown Redevelopment