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HomeMy WebLinkAbout1984-05-21; Parks & Recreation Commission; MinutesMINUTES MEETING OF: DOTE OP MEETING: TIME OF MEETING: PLACE OF MEETING: PARKS & RECREATION COMMISSION May 21, 1984 5:00 p.m. Council Chambers COMMISSIONERS CALL TO ORDER; The meeting was called to order by Chairperson McFadden at 5:01 p.m. ROLL CALL; Present - Chairperson McFadden, Commissioners Cochran, Donovan, Dahlquist and Wright. Absent - Commissioners Popovich and Conti. Also Present - Mike Holzmiller, Land Use Planning Manager Council Liaison Lewis Dave Bradstreet, Parks & Recreation Director Chairperson McFadden announced the decision from the last meeting to take public testimony. She stated three minutes would be allowed for anyone to speak to any off-agenda item pertinent to Parks & Recreation Department, or Commission or element in Carlsbad. Mr. George Gill, 7812 Gaviota Circle, addressed the Commission, stating his property is adjacent to Levante Park, immediately behind the kiddie park. Mr. Gill stated this has, unfortunately, become a problem because of the noise, youngsters climbing over the fence into his yard, leaving litter and just generally invading his privacy. Mr. Gill stated adding landscaping would not solve the problem, and he feels a fence is needed to solve this problem. He concluded, asking the Commission to consider asking the City to share the cost of such a fence. APPROVAL OF MINUTES; The Minutes of the April 23, 1984, meeting were amended as follows: On Pages 2, 3 and 5, where the motion failed for lack of a second, no vote should be shown, since there was no vote taken. The Minutes of the April 23, 1984, meeting were approved as amended. Chairperson McFadden announced Commissioners Conti and Popovich are on vacation, and both had so notified the Chairperson. Chairperson McFadden announced anyone could speak to an agenda item for 5 minutes; 8 minutes if speaking for a group. Written statements are also welcome. Chairperson McFadden announced the scribe for the summary report to Council was to be a rotating assignment, with Commissioner Wright having done this the last meeting. Commissioner Dahlquist volunteered for this duty at the next meeting. Commissioner Donovan agreed to be the scribe for tonight's meeting. McFadden Cochran Wright Donovan Dahlquist MINUTES Page 2 21> 1984 COMMISSIONERS APPROVAL OF AGENDA; Commission consensus was to add the Public Hearing for non-agenda items to the Agenda at the beginning of the meeting, following Roll Call. Commissioner Donovan asked to add a discussion regarding the new Ordinance City Council has passed regarding the removal of Commissioners. This was added under COMMITTEE REPORTS. Commissioner Dahlquist stated she would like an update on the train station situation. This was added to the DIRECTOR'S REPORT. Chairperson McFadden asked that an item regarding the designation of historical sites, buildings, etc., be added to the Agenda, either tonight or the next meeting. The Commission concurred with the Chairperson to discuss this tonight. UNFINISHED BUSINESS; A. Open Space Policy Mike Holzmiller, Land Use Planning Manager, spoke to the Commission on the Open Space Policy in Carlsbad. He gave his definition of Open Space and referred to wall charts listing the functions and purposes of open space. He explained the four primary and five secondary purposes of open space and stated that open space, as far as planning, is divided into three general categories. Mr. Holzmiller used the general plan map to show the open spaces designated there, which is the first group. The second group consists of open space shown on a master plan, and shows additional areas to be designated as open space. The third group consists of open space as contained in the tentative map, and is more detailed than the other two. Mr. Holzmiller mentioned the clear zone, which is next to the airport approach pattern, with the rest of that area being in the impact area. In answer to query, Mr. Holzmiller stated the mobilehome park just approved is outside of the impact area. To illustrate how additional open space is designated in tentative maps, Mr. Holzmiller used two examples; one residential and one business, and ended his presentation by stating the main thing was to "think green", as open space is generally shown on maps as the.color green. The Parks & Recreation element was discussed, and Mr. Holzmiller stated the Planning Department tries to keep the open space plan consistent. However, he added the Commission does need to be involved when the open space involves recreation. Mr. Holzmiller stated at the present time Mr. Bradstreet coordinates with the Planning Department and now Planning is aware that Parks and Recreation should be involved. MINUTES Page 3 May 21, 1984 COMMISSIONERS B. Educational Park Concept (SW Quadrant) The Commission discussed the Educational/Park concept, with the Commissioners agreeing that they favored the adjacent concept, with a school and a park being together, sharing some of the facilities, but with the school providing its own land and not taking any land from the park area. The consensus of the Commissioners was that the citizens should have 24-hour use of any park area and not have to share with the school children. Any land taken from a park area for a school, would then not be consistent with the element. The Parks & Recreation Commission endorsed the school/City adjacent-type concept, with not shared use, with the Kelly School as a good example. C. Paddle Tennis Survey Reference was made to the memorandum from the Recreation Superintendent regarding Paddle Tennis. Dave Bradstreet distributed material for the Commissioners to peruse. The Parks & Recreation Commission voted to follow staff's recommendation and keep researching Paddle Tennis as a possible sport for Carlsbad, with the suggestion to include this in the next survey to be sent out by Parks & Recreation Department. D. List of Previous Parks & Recreation Commissioners This was an information item only. E. Commission's Reasoned Report Reference was made to Attachment C of the Agenda. F. Department Policies Dave Bradstreet stated this information was to be kept by Commissioners for their use. Dave Bradstreet stated the Manuals for Commissioners have been updated and presented to the Commissionrs. G. 1984-85 Budget Dave Bradstreet stated the City Manager thought Parks & Recreation presentation was very good and would not touch two items, building maintenance and street paving. Mr. Bradstreet explained the difference in the figures because of the addition of the Maintenance Department. Chairperson McFadden stated that with the additional work given to Parks & Recreation, she felt that when additional help was needed for special projects, that help should be forthcoming. She stated she wanted this conveyed to the City Council. McFadden Cochran Wright Donovan Dahlquist McFadden Cochran Wright Donovan Dahlquist X MINUTES Page 4 May 21, 1984 COMMISSIONERS NEW BUSINESS: A. Fund Raiser for Carlsbad Parks & Recreation Bridges to Leisure Program Dave Bradstreet explained this item, and it was agreed this should be deferred to the next meeting. Parks & Recreation Commission deferred the Fund Raiser for Carlsbad Parks & Recreation Bridges to Leisure Program to the next regular meeting. COUNCIL REPORT; Council Member Lewis reported Carlsbad may receive two million dollars for dredging the lagoon. He stated Marsha Backlund was working on this . There was a discussion about finding a place in the northwest quadrant for a permanent home for the senior citizens, with the acquisition of land a prime concern. COMMITTEE REPORTS! A. Recreation/Cultural Study Commissioner Wright gave the report on this Committee, with a two-page written report. He discussed the report, stating the Committee wanted to find out what is going on now and what are the future needs. There will be a survey go out in the fall, hopefully, with multiple-choice questions. He also suggested there could be a survey included on the application blanks for the programs offered by Parks & Recreation. The next meeting of this Committee will be after May 30. The need to educate the public as to their responsbilities with regard to City programs was discussed and the consensus of opinion was to have an educational program in the newspaper, if possible, along with the survey. Council Action on Commissioners Commissioner Donovan stated her concern about this Ordinance, suggesting some definite delineation of possible causes to get the three vote action of Council. Council Member Lewis explained that this was a policy matter, and the Ordinance puts into print the right Council has to appoint and remove any Board or Commission Members. A motion was made to ask City Council to consider delineating certain reasons for the removal of appointed Commissioners or Members of City Boards. Motion died for lack of a second. McFadden Cochran Wright Donovan Dahlquist X MINUTES Page 5 May 21, 1984 COMMISSIONERS Historic Sites Chairperson McFadden stated she would like the Commission to recommend the City develop a policy to designate historic sites, buildings, etc. She stated the 30-year old chapel in front of Fidel's has been mentioned for designation as a historic site, to be removed from its present site and put in Magee Park. She felt this type of thing needs to have some guidelines to be referred to in order to determine just which constitutes a historic site. Parks & Recreation Commission voted to ask for guidelines to be established to determine historic sites, buildings, etc., in the City of Carlsbad. Off-Agenda Item The request of Mr. Gill was discussed at this point, with Dave Bradstreet explaining that any such items are researched by his staff and a report compiled for presentation to the Commission. Chairperson McFadden announced the coming events where Commissioners should be present, and asked for volunteers to cover those events. Commissioner Donovan gave a short recap of the meeting for the Commission report to Council. ADJOURNMENT; By proper motion, the meeting was adjourned at 7:11 p.m.= Respectfully submitted, Harriett Babbitt, Minutes Clerk McFadden Cochran Wright Donovan Dahlquist June 7, 1984 TO: PARKS & RECREATION DIRECTOR FROM: Parks Superintendent TOT LOT PROBLEM AT LEVANTE SCHOOL/PARK The installation of the new tot lot at the Levante School/Park has created problems for an adjacent homeowner on Gaviota Circle. These problems include noise, rock throwing, trespassing, and abusive conduct. The location of this tot lot was dictated by the Encinitas Union School District. It was located in conjunction with the kindergarten area of the future school s i te. To address the above problems the following alternatives are given: 1. Install landscape screening along the property adjacent to tot lot (use fast growing shrubs & trees) and put slats into existing chain!ink fence. 2. Install 10' chainlink fencing along 140" section adjacent to tot lot. 3. Install wood fencing 81 high along 140' section adjacent to tot lot - split cost of fencing with homeowner. 4. Approx. Cost $ 200 plants & irrig. 98 labor 600 slats for fence $ 898 $1,200 $ 770 fence 230 labor $1,000 Eliminate tot lot 5 . L_ *3#W ^ A-S i ^ I recommend the first alternative be chosen and that planting be done as soon as possible. The slats, if needed, could be installed at a later date. $ 750 labor —G — DOIJ^DUNCANSON DD:jm c: Parks & Recreation Commission Attachment A April 9, 1984 TO: MANNY REYES , FROM: Recreation Supervisor, Carol Behr FUND RAISER FOR CARLSBAD PARKS & RECREATION BRIDGES TO LEISURE PROGRAM UPDATE OF FIRST MEETING - April 3, 3:30 Attended: A. Carol Behr - City of Carlsbad, Parks & Recreation B. Manny Reyes - Manny's C. Bill Baldwin - Volunteer D. Pat Jones - Optimist Discussion: A. Date - September 15, 11:00 a.m. - 4:00 p.m. B. Manny will donate: a) Restaurant b) Food c) Liquor C. Carlsbad Parks and Receration a) Responsible for paying Manny's staff D. Cost - $25 per person E. Distribution of Responsibilities a) Manny 1. Contact Bill Alkire of Alkire & Cheryl - Public Relations Firm 2. Contact Rotary Club 3. Have Raffle Tickets/Invitations Printed b) Carol 1. Invite City Council Planning Commission Parks & Recreation Commission 2. Contact Kiwanis to get involved 3. Contact Optimist to get involved 4. Get design for Raffle Tickets and Invitations to Manny for printing 5. Media Coverage 6. Committee arrangements 7. Donations of Raffle Tickets 8. Entertainment 9. Volunteers FURTHER ACTION: 1. Meeting with interested Volunteers for Committees - Thursday, April 12 3:30 p.m. - Manny's Restaurant 2. Need to come up with a time, i.e. 7:00 - 11:00. I will include more specifics as they come in. Thanks again. c: Parks & Recreation Director Recreation Superintendent Attachment 1200 ELM AVENUE mm TOHV mm TELEPHONE CARLSBAD, CA92008-1989 «^WjM ^438-557, dtp of Cartebab PARKS & RECREATION DEPARTMENT AGENDA Manny's Place 3:30 pm April 12, 1984 1. Welcome and overview 2. Introductions 3. Identify purpose of meeting "Fund Raiser" 4. Identify committees 5. Action Plan 6. Adjournment 2. Introductions 1. Pat Jones - optimist / SDG&E 2. Janie Miranda - SDG&E employee relations 3. Melissa Hill - North Coast Jr. Womens Club 4. Tommye Bayes - Carlsbad Civitans 5. Manny Reyes - Owner of Manny's Place 6. Carol Behr - Carlsbad Parks & Recreation 3. Purpose To raise Funds for Carlsbad Parks & Recreation Dept Bridges To Leisure program for Exceptional Citizens. Approximate - $10,000 for 1. - Bridges to leisure a. socialization b. Theatre Arts c. toddler program 4. Committees 1 . Invitations a. Selling, keeping track moneys & RSVP 2. Entertainment a. Manny/Carol - Skip Jazz band 3. Advertising a. Bill Alkire - Alkire & Cheryl b. Carol - Press release / Radio Spot / Fliers 4. Donation for Raffle a. Tommye - contact banks b. Melissa - contact hotels c. Manny - contact Restauants & T.J. Hotel 5. Action 1. Carol have quotes for invitations by May 3rd. 2. Submit approximate cost of invitations to Jam'e Mirando to see if SDG&E will pay for 3. or contact Home Federal and see if they still have print shop. 4. 2000 invitations with RSVP, envelopes 5. Next Meeting at 3:30 on May 3rd at Manny's Place - any service organization or individual welcome to attend. 6. Adjournment 4:45 pm lo/S ZOOO 1200 ELM AVENUE • ^T , • TELEPHONE CARLSBAD, CA 92008-1989 fcfcJf JM (619)438-5571 dtp of Cartefcab PARKS & RECREATION DEPARTMENT May 25, 1984 Don Parent San Diego Gas & Electric P. 0. Box 183 San Diego, CA 92112 Dear Don: I am writing in reference to our telephone conversation on May 22, 1984 regarding the invitations for our Fund Raiser. On September 15, 1984, from 11:00 a.m. to 4:00 p.m., Carlsbad Parks & Recreation Department and Manny's Mexican Restaurant will be holding a Fund Raiser to benefit the Bridges to Leisure Handicapped Program. What is the program exactly? About one year ago, I was asked to investigate the need to service the handicap population. My findings were the need for a socialization type program for the disabled. A program, not to teach them how to act, feed themselves - but a program to teach them how to plan their leisure time. And with this came our first Bridge to Leisure Socialization Program. This program was not budgeted for by the City. The money was raised by service groups and fund raisers. This year again - we have come up with a unique program to offer our handicapped friends. This will be a "Theatre Arts" program. Our goal is to present a two act play - complete with lights, action and costumes. Every disabled person who would like to participate will. Cost of this program is $10,000. This is how we involved Manny's. Manny is donating ALL the food and Margarita fixings. He is supplying music, entertainment and linens. We will be selling unlimited buffet and Margarita tickets for $25.00 per person - donation. Door prizes and raffles will also be a part of this fund raiser. Every $1.00 counts. Mr. Don Parent Page Two May 25, 1984 We hope you find our project a worthy one. The printing of the invitations can be costly and with every fund raiser, every penny we can channel to the program itself helps. Please consider us when approaching your printing department. Your donation of invitations would be very, very much appreciated. If you have any further questions please contact me at 438-5576. Thank you for your time. Sincerely, CAROL BEHR Recreation Supervisor CB/smg y es I X\ O Parks & Recreation Commission "The Green Sheet" June 18, 1984 On September 15, the Parks & Recreation Department and Manny's Restaurant are going to co-sponsor a Fiesta extravaganza. This event will be a fundraiser for our handicapped program. The invitations have been donated by SDG&E. Tony Ramos, Tree Trimmer II, has been assigned to trim the trees in Holiday Park. He will be working on this project every Friday until the job is complete. The Army Corps of Engineers has begun their Preliminary Study of the dredging of Agua Hedionda Lagoon. The City needs to measure the depths of the lagoon and take core samples of the sand material to assist the Corps in their analysis. On June 5, Proposition 18 and 19 were approved. Thanks to the Commission and City Council for endorsing these two measures. Registration for the Triathlon will close on June 15 or when the department receives 700 applications. We have participants that have registered from all over the United States as well as Canada and Switzerland. Marsha Backlund and Lonnie Payne were married in Las Vegas on June 2. Congratulations to Marsha and Lonnie! The ground-breaking ceremony for La Costa Meadows School was held on Saturday, June 9, at 11:00 a.m. Our Park Planner is currently working with the District architect to plan Fuerte Park. The summer program begins June 18 at the Municipal Pool. Registration is the same as last year even though the schools in Carlsbad are in session until June 21. The 6th Annual 10K Run was a tremendous success. The event was held on Saturday, June 9 with 214 participants. The Parks Division will conduct a wood sale on Saturday, June 30 at 9:00 a.m. at the Parks & Recreation yard. The public is invited. Pending Matters: 1. YMCA Sublease: We're waiting for signature of SDG&E. 2. C.I.P. and Budget: Public hearings were held on Tuesday, June 12. 3. Carlsbad Research Center Lease: All agreements have been signed. 4. Chamber Building at Pea Soup: In design stages and should be completed by the end of the year.