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HomeMy WebLinkAbout1985-09-16; Parks & Recreation Commission; MinutesMINUTES MEETING OF: DATE OP MEETING: TIME OP MEETING: PLACE OF MEETING: PARKS & RECREATION COMMISSION September 16, 1985 5:00 p.m. City Council Chambers COMMISSIONERS CALL TO ORDER; The meeting was called to order by Chairman Wright at 5:04 p.m. ROLL CALL; Present - Chairman Wright, Commissioners Conti, Dahlquist, Donovan, Morrison, Popovich and Regan. Absent - None. Staff:Dave Bradstreet, Director of Parks & Recreation Doug Duncanson, Park Superintendent Marsha Payne, Administrative Assistant II Lynn Chase, Rec. Supervisor Also Present: Council Liaison Pettine PUBLIC OPEN FORUM; There was no one present for the Open Forum. APPROVAL OF MINUTES; The Minutes of the July 15, 1985, meeting were approved as amended, to add the word "no" to the last sentence of the first paragraph under Item C. APPROVAL OF AGENDA; Chairman Wright asked the Commission to delete Items D and E under New Business. Additional Business additions were as follows: Groundbreaking for Stagecoach Park Calavara Hills School/Park Development Alga Median Development The Agenda was approved as amended. APPOINT SCRIBE; Commissioner Conti was appointed Scribe for this meeting. Wright Conti Dahlquist Donovan Morrison Popovich Regan Wright Conti Dahlquist Donovan Morrison Popovich Regan MINUTES Page 2 September 16, 1985 COMMISSIONERS INTRODUCTION; Dave Bradstreet introduced Sue Spickard, the new Senior Citizen Coordinator. She will be the staff liaison for the new Senior Citizen Commission. Her job will be to update the existing activities and initiate new programs for the senior citizens. Mr. Bradstreet further stated Parks & Recreation Department has been assigned by Council to do a site and facility study for a permanent senior center. UNFINISHED BUSINESS; A. Granary Doug Duncanson gave the report on this item, reporting the estimated cost to bring the granary up to code is $6,000.00. If volunteers are used, the cost could be reduced to $3,000.00. This will be discussed further under Committee Reports. B. Weed Abatement Program Doug Duncanson gave the staff report, stating the Fire Department reviewed the weed problem on Alga Road and La Costa and determined it was not a fire hazard. If the weeds are removed, this would create an erosion problem. Chairman Wright stated the problem is this is privately-owned land and not city-owned. Dave Bradstreet said Doug Duncanson had followed the Commission's instructions and alerted the Fire Department. They do not feel there is a problem, so nothing more can be done. Discussion followed with some Commissioners feeling it was a problem and they only needed to cut the weeds—not pull them out. Chairman Wright stated this was out of the Commission's realm and they could follow up on an individual basis. Assistant City Manager Ray Patchett suggested the Building Department could conduct a maintenance inspection of the area, and the consensus of the Parks & Recreation Commission was to have another Department in the City pursue this matter. C. Scribe Report Chairman Wright asked Council Member Pettine to relay to Council there had been no response to the last three Scribe Reports. D. State purchase of Agua Hedionda Lagoon Commissioner Dahlquist reported on this matter, stating letters had been sent to all State and National representatives. She reiterated her belief this lagoon would work into the parks system. MINUTES Page 3 September 16, 1985 COMMISSIONERS Parks and Recreation Comnission voted to pursue the procuring of Auga Hedionda Lagoon to become part of the State Parks system. E. Review of Community Center Stagecoach Park Dave Bradstreet gave an update on the plans for the community center at Stagecoach Park, stating the building chosen would cost more thanoriginally estimated. Also, supervision, custodial charges and maintenance had not been included. Commissioner Donovan stated Ron Paige needed an immediate response at the time of the August meeting on changes in the building. She stated she opposed the elimination of the window in the classroom. Mr. Duncanson stated the window was being eliminated. Mr. Bradstreet said he was unaware of any changes in the plan. Commissioner Regan stated there was a need for an entranoeway into the hallway, and a folding door for the classroom, in the event the room were divided for two activities. Commissioner Popovich requested Ron Paige return to the Commission with a rendering of the building. Dave Bradstreet said a special meeting would be necessary. NEW BUSINESS; A. Relocation of Historical Oil Drilling Apparatus Photographs of the apparatus were given to the Commissioners for their review. Doug Duncanson reported these are old wooden wheels left over from the 1915 time frame. The Historical Society wants these wheels moved to Carrillo Ranch, and the owner wants a letter of release during the moving process. The Parks & Recreation Commission is to consider whether to recommend these wheels be obtained and express their feelings. Mr. Duncanson estimated the cost would be $1,000.00 staff time and equipment to move the wheels. In answer to query, it was determined the ownerhad not been asked to relocate the wheels, but it was thought he would just dispose of them. Margorie Howard-Jones, Historical Society, said the Engineering Department informed the Society about these wheels and the Society felt they were of historical value. Wright Conti Dahlquist Donovan Morrison Popovich Regan MINUTES Page 4 September 16, 1985 COMMISSIONERS Parks & Recreation Commission denied the request to have the Parks & Recreation Department relocate historic oil drilling apparatus. In discussion, the Commission determined Carrillo Ranch would be the closest move for the apparatus. The suggestion was made for the developer to do the moving, with the Historical Society pursuing this. Parks & Recreation Commission accepted the gift of the oil drilling apparatus and requested and encouraged the developer to move the apparatus to Carrillo Rancho or another historical site. B. Lake Calavera Hills John Baum, 3749 Sky Haven Lane, Oceanslde, asked the Commission to study the possibility of making the land around the lake into a park. The residents are concerned about the recent plans to drain the lake and sell the land to developers. Mr. Baum stated the residents do not want the lake drained, as there would be a loss of habitat and animals. They want permission from Costa Real Water Commission to clean the area themselves. They -have volunteers and donations to get this work done. Mary Friedman, 3737 Sky Haven Lane, stated the residents want it as a separate entity and asked for any help the Commission could give. Chairman Wright stated the residents were desirous of keeping this area open space and as a natural habitat. A regional park would be one possibility. It could be on a day use basis, with a fee charged to help pay for insurance. The land and lake are owned by Carlsbad Water Department and is not in the inventory of Parks & Recreation. If the City leases or sells, any proceeds from this land would go back to the Water Department and Costa Real. This would be under the auspices of Roger Greer. Parks & Recreation Commission expressed their support for some type of public park in the Lake Calavera area, with a recommendation to be sent to the water District. Mr. Baum invited the Commissioners to come out to the Lake. After discussion, the consensus of the Commission was to have the Commissioners go see the Lake on an individual basis. Wright Conti Dahlquist Donovan Morrison Popovich Regan. Wright Conti Dahlquist Donovan Morrison Popovich Regan Wright Conti Dahlquist Donovan . Morrison Popovich Regan MINUTES Page 5 September 16, 1985 COMMISSIONERS C. Golf Course at Macario Jim Smith, Alta Mira, spoke on this matter, using maps to indicate the different areas available for golf courses in the Macario area. Mr. Smith suggested the possibility of resort hotels in the area with their participation in the qolf course. He recommended a conmittee from the Commission to look at possible sites with the interested group. Chairman Wright stated that in the survey taken, a golf course was not a top priority, and he was hesitant to use valuable park land as a golf course. (Commissioner Dahlquist left the meeting.) Dave Bradstreet said he has been directed by the City Manager to do a staff study on the feasibility of a golf course. If the study goes to a consultant for design, this Commission will be alerted. He added that if the Commission indicated no interest in a golf course at that time, that would be noted in the report. Parks & Recreation Commission supported the concept of a study on the feasibility of a golf course and requested a report on that study. Items D and E were deleted from the Agenda. F. Indoor Soccer Facility at the Monroe Street Tennis Courts Dave Bradstreet gave the report, stating he thought Mr. Courtney would be here tonight. Copies of a letter showing the proposed court were given to the Commissioners. Mr. Bradstreet stated Mr. Courtney would carry insurance on the court and he saw no problem with the request. He stated he did not know how successful the paddle tennis had been on the one court so designated. The statement by Mr. Courtney that he could make money was questioned by Commissioner Donovan and Mr. Bradstreet answered that no one can use City property and keep the profit made from that use. The Commissioners felt they needed more input as to who would control this court and wHere the money would come from and who would keep it. Commissioner Morrison made a notion tQ invite Mr. Courtney back to explain the areas of doubt on this request. There was no second. Commissioner Popovich moved to deny the request. The motion died for lack of a second. The Parks and Recreation Conmission tabled this request due to the need for more information. Wright Conti Donovan Morrison Popovich Regan MINUTES Page 6 September 16, 1985 COMMISSIONERS G. Park-In-Lieu Fees Dave Bradstreet reported on the change in park-in- lieu fees and referred to his memorandum dated September 5, 1985, giving the new formula. He stated the City will no longer take unusable land for fees, and assured the Cotnnission no one is exempt from these fees. COMMITTEE REPORTS; A. Park Site and Facility Planning Committee Art League's request to use the Granary. Commissioner Regan gave the report, referring to a letter from the Art League contained in the packet. The suggestion was made to allow use among different agencies and in six months the major users could be determined. If no one else used the building, the Art League could be granted more use. Chairman Wright reminded the Commission the $6,000.00 had not been allocated for bring the granary up to code. Dave Bradstreet read from Commission minutes where the permission to move the granary was given. Nothing was done about allocating money to bring the building up to code. Commission discussion followed, with Commissioners concerned about the amount of money spent on projects without benefit to the citizens of Carlsbad. Some Commissioners felt the granary should be brought up to code, while others felt this would set a poor precedent. Commissioner Popovich made a motion to authorize Parks & Recreation Director to spend $6,000.00 to bring the granary up to code and then determine the proper use. Motion died due to a tie vote. This item will be placed on the next agenda to allow for full Commission vote. Dave Bradstreet read from the minutes again to state that originally the Redevelopment Department was to obtain funds for the refurbishing of the granary. He stated the Commission should direct staff to confer with Redevelopment to determine how they plan to fund the refurbishing of the granary. The consensus of the Parks and Recreation Commission was to concur with Mr. Bradstreet's suggestion. Wright Conti Donovan Morrison Popovich Regan MINUTES Page 7 September 16, 1985 COMMISSIONERS 11. DIRECTOR'S REPORT; Dave Bradstreet referred to the "Green Sheet" attached to the packet. 12. ADDITIONM. BUSINESS; A. Stagecoach Dave Bradstreet announced the groundbreaking for Stagecoach Park, September 30, 1985, at 3:00 p.m., and stated he would like as many Commissioners as possible to attend the ceremony. Chairman Wright will give a short speech on behalf of the Commission. B. Calavera School/Park Proposal Dave Bradstreet showed wall charts indicating an elementary school site and park site. The City Manager has directed Mr. Bradstreet to do a study on this and he stated this is an informational item at this time. C. Alga Road Median Development Commissioner Conti stated he would like to have the medians on Alga Road finished, even if the City had to advance the money and wait to be reimbursed by the developers at a later date. Parks & Recreation Commission recommended to City Council that the City finish the medians on Alga Road subject to reimbursement from the developers. Commissioner Regan stated she opposed this, as she felt this should go through regular channels and it was not the responsibility of Parks & Recreation to initiate landscaping. Commissioner Conti gave the Scribe Report. ADJOURWENT; By proper motion, the meeting of September 16, 1985, was adjourned at 7:53 p.m. arriett Babbitt Minutes Clerk Wright Conti Donovan Morrison Popovich Regan CIT OF CARLSBAD - AGEND. BILL MTQ. 5/21/85 PERT. TITI.E; AUTHORIZATION TO MOVE HISTORIC GRANARY BUILDING FROM TWIN INNS TO MAGEE PARK AND APPROPRIATION OF FUNDS. DEPT. HP CITY ATTY CITY MQR. 1 I 8 authorizing the move of RECOMMENDED ACTION: Council adopt Resolution No. Historic Granary Building fronT Twin Inns to Magee Park and appropriating $ 3,500 from contingency. ITEM EXPLANATION At their meeting on March 18, 1985, the Parks and Recreation Commission recommended moving the historic Granary Building from the Twin Inns to Magee Park. The building served as the feed storage facility for the chickens raised on the site. The owners of the Twin Inns have donated the structure to the community. The new site selected is between Heritage Hall and the restrooms at the west end of the park. Parks and Recreation Department will determine the appropriate • use for the building. Relocation expenses would include: Moving $2,600 Termite Fumigation $700 General Repairs $500 The Rotary Club will coordinate the move and provide foundation, paint, reroof and general repairs. The Historical Society has agreed to donate $500 toward the project. The' Oceanside-Carlsbad Art League will provide funds if a suitable agreement for their use of the facility can be worked out. Council is asked to authorize the move of the Granary to Magee Park and appropriate funds from contingency. FISCAL IMPACT A one time contingency allocation of $3,300 will need to be made, After this transfer the Contingency Fund balance will be $49,981. EXHIBITS 1 - Resolution No. Attachment A3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 8029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA APPROVING THE MOVE OF THE HISTORIC GRANARY BUILDING FROM THE TWIN INNS TO "MAGEE PARK AND APPROPRIATING FUNDS. WHEREAS, the City council of the City of Carlsbad, has considered moving the Historic Granary Building from the Twin Inns to Magee Park; and WHEREAS, the City Council recognizes certain relocation expenses will be incurred with this move. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, as follows: 1. That the above recitations are true and' correct. 2. That moving the Historic Granary Building from the Twin Inns to Magee Park is hereby approved. 3. The Finance Director is hereby authorized to transfer $ 3.300 from Contingency Fund for cost in relocating the Granary Building. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, held on the 7th day of May, 1985, by the following vote, to wit: AYES: Council Menbers Casler, Lewis, Kulchin, Chick and Pettine NOES: None ABSENT: None &• ATTEST : MARY H CASLER, Mayor ALETHA L. .RAUTENKRANZ , City Clterk (SEAL) Attachment A4 SITE P.LAN /-j. l»_ l/jl-Xl" TV/IN-iNMe»erre Attachment A5 September £1585 COPIES: Lynn Chase Parks & Recr. CommissionF. AleshireR. Patchett, ACMFile Mr. David Erecstreet, Director Carlsbad Parks end Becreation Cepartir.ent 1200 Elm ftvenue Carlsbad, California 92008 Ee: Carlsbad Swim Complex / Summer Lessons Program Dear Mr . Eracstreet: Kith cur children having just completed their third summer of lessons at the Carlsbad Swim Complex, I feel compelled to share with you our total satisfaction with this program. ' Needless to say, the importance of teaching our children basic swimming skills, which they have, learned at the Carlsbad pool, is extremely important. However, the personality of and example Bet by your pool staff is just as important to our children. Each and every one of the guards, instructors, directors or staff persons at the Carlsbad Swim Complex is an exceptional individual. All are not only courteous, but outgoing and friendly to our family and others who attend. One cannot help but see the "family" which hes crown around this staff, and their personality is consistent with the best qualities of the City of Carlsbad. In turn we have continually watched the talents of self-assuredness and swim skills passed on to younger participants in the swim •program. Please accept our thanks and congradulations for this exceptional program, and our special compliments to the staff of the Carlsbad Swim Complex. Very truly yours, Debbie McCann cc: Bon. Kary Casler, Mayor Staff, Carlsbad Swim Complex 1200 ELM AVENUE - m .AW j M TELEPHONE -CARLSBAD, CA 92008-1989 \sPf4wJSPJw (619' 433-5571 Ctt? of Cartebab PARKS & RECREATION DEPARTMENT October 4, 1985 Carlsbad-Oceanside Art League c/o Dorothy Newburger 2897 Woodridge Circle Carlsbad, CA 92008 Dear Mrs. Newburger: The Parks & Recreation Commission's "Park Site & Facility Planning Committee" met prior to the regular meeting on September 16th to review the Art League's proposal for use of the Granary. Following discussion the Commission took these actions: 1. The cost to renovate the Granary will be referred to Chris Salomone, Redevelopment Manager. A review of the minutes showed the Commission was asked to approve relocation of the structure to Magee Park. No action will be taken by the Parks & Recreation Commission regarding the Art League's generous proposal to pay one half the renovation costs. 2. Staff was directed to let the community know that the Granary will be available for use. The established policy and procedures for "Facility Use Requests" will be in effect. A copy of the procedures and an application for use is attached. Please submit the application for 3-6 months use when the community notice is given. 3. After the Granary has been available for use by the Community (between 3 to 6 months), the staff will review usage and be able to make a recommendation to the Commission relative to the Art League's proposal. Carlsbad-Oceanside October 4, 1985 Art League Page Two If I can answer questions for you, please contact me at 438-5572. LYNN CHASE Recreation Superintendent LC:dc cc: David Bradstreet, Parks & Recreation Director Parks & Recreation Commission Incorporated In the State of California, June 25, 1975 Corporate number 738726 A Non-ProfIt Corporation CARLSBAD SENIOR CITIZENS' ASSOCIATION &y "SERVICE" is our Motto, J^V j£\; *r. , K,,,™ ' * Phone (619) 434^127Carlsbad, California 92008 ^^ "CAPiNG" ,s our Thing August 16, 1985 David Bradstreet , Director Division of Parks and Recreation City of Carlsbad 1200 Elm Avenue Carlsbad, Ca. 92008 Dear Mr. Bradstreet: At a Special Meeting of the Board of Directors of the Carlsbad Senior Citizens' Association held on August 14th, the matter of accepting Proposition 30 Funds for a planned rehabilitation and expansion of the kitchen facilities at the Harding Street Center was considered. After considerable discussion it was moved that the Asso- ciation spend no more money on the Harding Street Center, and that the project to rehabilitate the kitchen facilities be abandoned. The motion passed by a vote of three (3) ayes and two ( 2 ) no ' s . Since a cooperative agreement exists between the Carlsbad Senior Citizens' Association and the City of Carlsbad we are submitting this for your information. Sincerely yours, Howard C. Harmon Chairman, Board of Directors HCH/hw DATE: . September 5, 1985 TO: . STAFF FROM: DAVID BRADSTREET, PARKS & RECREATION DIRECTOR REVISED PARK-IN-LIEU FEES AND FORMULA To help clarify and understand the new fees, the following is submitted for your information. 1. New Formula Based on: a. Acreage Standard of : 2.5 Community parks .5 Special use areas 3.0 Acres per 1000 residents b. Person per Dwelling Units: 3.0 Single 2.5 Attached Single Family 2.0 Attached Multiple Family 1.75 Mobile Homes c. Land Value: Dist. 1,2, & 3 $87,000 per acre,$2.00/sq. ft. Dist. 4 $109,000 per acre,$2.50/sq. ft. 2. Calculation Example SFD for Areas 1,2, & 3: Park acreage standard 3.0 AC/1000 residents = .003 acres x 43,560 sq. ft.= 130.7 ft. per person x SFD 3.0 = 392.1 or 392 ft. per person x Land Value of ($87,000 7 43,560 sq. ft.) $2.00 per sq. ft. = $784 per each SFD. 3. Revised Fees Are; New Fees Land Persons/ Fees Dist. Dist. Reg. D.U. 1,2, & 3 4 a. Single Family 392 sq.ft. 3.0 $784 $980 Detached & Duplex (0 lot line or attached wall) b. Attached Single 327 sq.ft. 2.5 $654 $818 Family (4 units or ; less attached) c. Attached Multiple 261 sq.ft. 2.0 $522 $653 Family (More than 4 units) d. Mobile Homes 229 sq.ft 1.75 $458 $573 NOTE; Developments larger thaii 200 acres will be required to dedicate land. Developments less than 200 acres will provide fees (fee-in-lieu) unless City Council requests that land be dedicated to complete a Community Park nra . hi -i DATE: September 26, 1985 TO: RAY PATCHETT, ASSISTANT CITY MANAGER FROM: DAVID BRADSTREET, PARKS & RECREATION DIRECTOR \ SAMMIS DEVELOPMENT PARK-IN-LIEU REQUIREMENTS I understand that the Sammis Educational Development will be discussed at the next City Council Meeting. I suggest that a condition be imposed, that instead of requiring the developer to pay park-in lieu fees, that he acquire and dedicate the park land, up front, at a location to be determined by the City in the southwest quadrant. Based on the Master Plan, the fees and park requirements are as follows : Fee $343,320 Land 3.94 acres DB:hlj c: Pk. & Rec. Commission September 17, 1985 TO: ROGER GREER, UTILITIES & MAINTENANCE DIRECTOR FROM: DAVID BRADSTREET, PARKS & RECREATION DIRECTOR LAKE CALAVERA PARK PROPOSAL The Friends of "Lake Calavera" made a presentation to the Parks and Recreation Commission on 9/16/85 requesting that the City preserve as a natural area or build as a park the 250 acrea Calavera Lake area. After discussion the Commission unanimously moved that the City encourage the Utility & Maintenance Department and the Costa Real Water Department to pursue the development of the Lake Calavera area as a future park. DB:dc cc: Friends of Lake Calavera Parks and Recreation Commission Ray Patchett, Assistant City Manager MINUTES Meeting of: TRAFFIC SAFETY COMMISSION (Special Meeting) Tine of Meeting: 1:00 p.m. Date of Meeting: September 30, 1985 Place of Meeting: City Council Chanters COMMISSIONERS CALL TO ORDER; The meeting was called to order by Chairman Wood at 1:09 p.m. ROLL CALL; Present: Chairman Wood, Commissioners Fuller, Erwin and O'Day. Absent: Commissioner Melideo Staff Members Present: Steve Tisdale, Project Manager Kent Sears, Traffic Engineer 1. Rancho Santa Pe Road Closure Commissioner O'Day stated that his Civil Engineering Consultant firm had been hired by Daon Corporation to process the road closure of Rancho Santa Fe Boad. He said he would not take part in the discussion and voting on this matter and had not discussed the •ecits of this item with the. other. Coranission Members. Chairman Wood announced the Traffic Safety Comnission Mas to recommend to the City Council whether or not the Commission approved the closing of Rancho Santa Fe Road from La Costa to Olivenhain Road to expedite the widening of that road. Kent Sears, Traffic Engineer, stated that congestion at some of the intersections could be tolerated for the short period of closing the road. He mentioned the possibility of widening the intersection at Olivenhain and El Camino to allow a right turn lane. One issue to be addressed would be the possibility of through trips on Levante rather than La Costa. The Police Department is concerned about having to enforce that. He added that all the information is in the report. Commissioner Erwin commented that the traffic would be detoured through the La Costa, from non-inhabited areas to residential areas, with Levante traffic increasing tremendously. He felt the City was opening itself to liability as well as inconvenience for the residents. _£hairman Wood stated that using Alga Road as criteria for accidents in a construction zone, there would be even more accidents on Rancho Santa Fe Road. Commissioner Erwin reiterated his belief that perhaps 25% of that traffic would be diverted onto Levante and would create problems. In answer to query about deterring traffic on Levante, Mr. Sears said there could be stricter enforcement of speed limits, but no other way to restrict the use of Levante. Commissioner Fuller said that definitely there would be accidents in the construction area, and inquired about access for the people living off of Rancho Santa Fe Road. Mr. O'Day indicated on a map how those people would have access, showing that access would be to the south or west for local traffic. MINUTES September 30, 1985 Page 2 COMMISSIONERS Conmissloner Fuller asked what the benefit would be to the City and staff stated it would lessen the time that all people would be inconvenienced. City Manager Prank Aleshire stated this detour issue was important and the Council Members are concerned. He said it was not customary for the City to close a road to traffic while it was being improved, and it would have to be proved to the City and the public that closure of the road was better than building the west half and then routing traffic on that half while the second half was constructed. If there are not strong reasons Cor this type of action, it would create problems. Chairman Mood stated the safety factor would be the only advantage, and with the accident rate for Alga Road during construction, he felt that could be very important. Mr. Aleshire said he did not know whether or not all the factors were in the staff report, and that when this matter goes to Council, it should be a solid case as to why -the. closing of the road was requested instead of the , half-street method origially proposed. ' Commissioner Erwin asked why a decent by-pass couldn't be built and Pat O'Day explained that roost of the grading would be from the west side and filled on the east side of the road, making it more hazardous to build a by-pass. Mr. O'Day added that in five months, with the road closure, there would be a half toad finished. Mike Ryan, Daon Corporation, 5150 Avenida Encinas, stated the La Costa Avenue_= Mission Estancia loop under construction will not be paved for quite some time. There is a time constraint on the construction of Rancho Santa Fe Road set by the Planning Coranission and City Council, with construction to start November 20, 1985, and be completed twelve months thereafter. He commented this could not be compared with the Alga Road construction, and felt there would be ware than a 60% increase in accidents. Mr. Ryan said they will be dbing all of the cutting on the west side and dumping on the east side. Also, Rancho Santa Fe Road will have to be closed during the installation of the storm drains. He indicated this would not be a simple construction ^process, but Daon is prepared to proceed as instructed by Council. In answer to query, he indicated there would be flagmen along the route, but they cannot control the erosion problem, with the nud going across the road. Chairman Hood stated that a considerable amount of traffic would be using La Costa Avenue. Commissioner Erwin stated that construction on the school on Levante would create another problem, particularly with one hundred percent increase in traffic due to the detour. Police Chief Vincent Jiimo stated that the types of accidents would change, as people become impatient on narrow roads and try to pass, causing headons and sideswipes. Re said Rancho Santa Fe Road has serious accidents on it at the present time and it is difficult for the police to enforce the laws because of the narrowness of the road. MINUTES September 30, 1985 Page 3 COMMISSIONERS Mr. Ryan stated that if Rancho Santa Fe Road is closed to traffic for five months, a half-road could be finished up to the median. Ihis would reduce the construction tine from 12 months to 8 or 9 months, with a three-lane road with curbs and gutters completed at that time. Mr. Aleshire asked the Commission to consider placing some controls on trucks, if traffic is diverted through La Costa on Olivenhain and Levante. He felt the trucks should be prohibited from going through the residential area, since they cause many of the problems on Rancho Santa Fe Road. Mr. Aleshire felt staff should be able to arrive at some figure as far as predicting accidents. Chairman Mood agreed that the garbage trucks should not be allowed on Levante. Mr. Aleshire suggested CalTrans be consulted for information abour detour issues. He stated he had not looked at all the aspects of this action and felt many other things should be looked at, such as flagmen, law enforcement issues, special traffic controls, «hat kind of signage should be used, and consulting the- City. Ehgineer and ttte Police'Chief. In answer to query regarding access for local traffic, Mr. O'Day reiterated that there would be access at all times for those residents. Mr. Aleshire added that the advantages and indirect costs should be considered. Mr. Ryan stated the oomunity safety was their concern and the Commissioners concurred. Commissioner Fuller agreed that more work needed to be done, and that he would approve in concept only of the closure, providing further investigation was made of the economic inpact and an agreement reached to help the City recover some of the costs incurred by the closure. Mr. Ryan repeated that Daon is conditioned to start construction November 20, 1985. The plans will be approved this week, and if the City does not want to rush into a decision, Mr. Ryan suggested relief to Daon on the starting date. If the City does not give relief, Daon just start construction November 20. Commissioner Fuller said he would prefer to have a release from the starting date and analyze the natter thoroughly. Mr. Ryan said if the City would initiate a delay in the starting time, that would be agreeable. Mr. Aleshire added that October 4, 1985, is the date for final approval. He did not believe the City Bigineer had made a final decision and felt it might be premature to ask the Commission to decide before all the facts are known. Chairman Wood stated the Commission did not have enough information to make a decision at this time. MINUTES September 30, 1985 Page 4 COMMISSIONERS Traffic Safety Commission delayed action en the request for closure of Rancho Santa Fe Road during construction until the City staff provides more information. The Commission requested this information by its next meeting, October 7, 1985. By proper notion, the Special Meeting of Septenber 30, 1985, was adjourned at 2:00 p.m. Respectfully submitted, / riett Babbitt Minutes Clerk Wood Erwin Fuller September 17, 1985 TO: CHRIS SALOMONE, REDEVELOPMENT MANAGER FROM: DAVID BRADSTREET, PARKS & RECREATION DIRECTOR REHABILITATION OF GRANARY On 9/16/85 the Parks and Recreation Commission requested an update on the relocation, foundation work and the status of bringing the building up to code for community use. The Commission would like this information by their October 21st meeting. If you have any questions, please call me. DB:dc Attachment - P & R Commission Minutes 3/18/85 cc: Parks & Recreation Commission R. Patchett, Assistant City Manager Attachment A SEPTEMBER 24, 1985 D RECREATION DIRECTOR of Building and Planning RELOCATION OF GRANNERY BUILDING Subject building has been relocated to Magee Park. Cost of the move and termite extermination were authorized and funded by the City Council. Exterior renovation of the building, including the foundation, is a project of the Carlsbad Evening Rotary Club. Members of the club will provide all labor and material necessary to complete the renovation. Funds allocated: Rotary Club - $ 2,000.00 Historical Society - 500.00 Total ? 2,500.00 Expenditures to Date - $ (597.00) MARTIN ORENYAK MO:hmj Attachment Al RECEIVED ^,- , September 24, 1985 TO: PARKS AND RECREATION DIRECTOR FROM: Community Redevelopment Manager REHABILITATION OF GRANARY - UPDATE The Granary Building has been relocated to Magee Park. The foundation has been prepared by the Rotary Club at no cost due to donated labor and materials. The additional renovation work is underway. At this time, sufficient funds exist to do the work required to make the building usable. The funds allocated in the original Council action plus donations from the Rotary Club and Historical Society have more than covered expenses. If you need additional information please let me know. CHRIS SALOMONS CS:al Attachments c: Building and Planning Director, w/attachments Ray Patchett, Assistant City Manager, w/attachments Attachment A2 September 18, 1985 TO: RAY PATCHETT, ASSISTANT CITY MANAGER FROM: DAVID BRADSTREET, PARKS & RECREATION DIRECTOR PURCHASE OF AGUA HEDIONDA LAGOON The Parks and Recreation Commission at their 9/16/85 meeting voted unanimously to recommend that the City take whatever action is necessary to encourage the State of California to purchase the Agua Hedionda Lagoon and surrounding land where appropriate. DB:dc cc: Parks and Recreation Commission Attachment Cl STATE OF CALIFORNIA —THE RESOURCES AGENCY GEORGE DEUKMEJIAN, Governor DEPARTMENT OF PARKS AND RECREATION P.O. BOX 2390 ^'RAMENTO 95811 (916) 445-2358 SEP 2 6 1985 4" Shirley Dahlquist 1845 Bienvenida Circle Carlsbad, CA 92008 Dear Ms. Dahlquist: Governor Deukmejian has referred your recent letter regarding Aqua Hedionda Lagoon to me for reply. He share your concern in wanting to preserve Aqua Hedionda Lagoon for the people of the State of California. Members of my planning and operations staff have examined the Department's possible interest in acquiring the lagoon for active recreational purposes and have determined that it would be more appropriate for the State Department of Fish /( and Game to manage it as a wildlife habitat.,____— " j \t You may want to contact Mr. John Schmidt, Executive Officer of the Wildlife Conservation Board, 1416 Ninth Street, Sacramento, CA 95814, telephone (916) 445-8448 to discuss the matter further. If you have any additional comments or questions about our Department's position regarding Aqua Hedionda Lagoon, please contact Jim Heiner in our Planning Division at the above address or by calling him at (916) 322-8711 in Sacramento. Th-ink you for your interest in the 5tate Park System. Sincerely, Hm. T briner Director Attachment C2 September 25, 1985 TO: GENE DONOVAN, CITY ENGINEER FROM: DAVID BRADSTREET, PARKS & RECREATION DIRECTOR MEDIAN ON ALGA ROAD EXTENSION On Monday, September 16th, the Parks and Recreation Commission requested information on the median status on the Alga Road extension. Specifically, they wanted to know why it was not landscaped as per the landscape guidelines when the road was constructed; and, secondly, when will it be landscaped in the future. I will need a response by November llth for the next Commission meeting scheduled for November 18, 1985. DB:dc cc: R. Patchett, Assistant City Manager R. Allen, Principal Civil Engineer Parks & Recreation Commission Attachment Dl SEPTEMBER 27, 1985 TO: PARKS & RECREATION DIRECTOR FROM: CITY ENGINEER MEDIAN ON ALGA ROAD WIDENING SUMMARY: 1. The Alga Road median is not landscaped because sufficient city funds were not available at the time. 2. It is not known when the developer may landscape the median but it is probably two years or more away. SITUATION: The widening of Alga Road was placed as Condition No. 47 on tentative map CT 82-15. The widening was accomplished under a separate agreement between the Daon Corporation and the city. The city constructed the improvements at a cost of $768,598 which is to be reimbursed by Daon. The stamped concrete and landscaping were not placed on the median because, at that time, the city did not have sufficient funds available and cuts were made in the project where possible. For the same reason, a sidewalk was not placed on the north side of the street. Daon must repay the loan when the first tentative map north of Alga Road (La Costa Northwest planning area) is approved by the city. Landscaping the median could be made a condition of approval of this tentative map. Currently only a very prelimin- ary plan has been submitted to the Planning Department and no application for a tentative map has been made. It is not possible to predict when a developer may submit a tentative map or when he may start actual construction of a project. Since no application has been made, actual construc- tion of any development is probably two to four years away. GENE DONOVAN - CITY ENGINEER Ray Patchett, Assistant City Manager Brad Therrien, Principal Civil Engineer Attachment D2 DATE: ^ September 19, 1985 TO: MARTY ORENYAK, BUILDING DIRECTOR FROM: DAVID BRADSTREET, PARKS & RECREATION DIRECTOR WEED FIRE HAZARD ALONG ALGA ROAD The Parks & Recreation Commission has requested assistance from the. Building Department property inspection section to determine if there is a fire hazard due to EXCESSIVE weed growth on private property along Alga Norte Road between El Camino Real and Fuerte Street. The Commission feels the City should notify the property owners that there is a fire hazard on their property due to weed growth that may endanger dwelling units during extreme high fire periods. DB:hlj c:Ray Patchett Pk. & Rec. Commission Attachment El fe; ^f-" Jl ^v^ft.*1'0 -'rlKL September 25, 1985 ^V*" ^ ^ •^TO: MARTY ORENYAK, BUILDING DIRECTOR *V? FROM: Fire Chief WEED FIRE HAZARD ALONG ALGA ROAD This area has been inspected by the Fire Inspector, Fire Marshal, and myself on different occasions, and we are all in agreement that the growth on the banks do not pose a threat to the homes above. We do not believe there is any excessive growth of weeds even though they may seem unsightly to some; the Fire Prevention Code is designed to eliminate hazards and is not a tool for a city beautification program. J.f I cjuo^be of further help, please call on us. JAMES \K." THOMPSON Fire-CMef RECEIVED SEP 201385 CITY OF CARLSBAD Building Department Attachment E2 P.O. BOX 2117 - CARLSBAD. CA 92008 Mr Scrett I'Jriqhl.. Chairman Park'- 'f.-. Recrsatien Ccmmi-321 on a* Carlsbad a r m CA 92008 Dear :vir. Wrights ;~ ~ S !'~ '" : 4- E:i i n c B r a 1 y y o u r 3, Attachment Fl 1985 P.O. BOX 2117 - CARLSBAD, CA 92008 Dave Bradstreet, Director P a r k •-• &: R e c r e a t ion D e p t. Citv ot Carlsbad I 2OO Elm C a r 1 s D A cl, u A '•-' i 0u fcs Dear Mr. Bradstreet: As per our recent discussions concerning a facility tor indoor Soccer, I would like to make the foil owing proposal. Indoor Soccer Of Carlsbad would like to convert one ot the tennis courts on flan roe St. (Next to Municipal Pool.) to an Indcor Soccer facility. The two north court-:; ars in dad shape and neea consi derabi e improvements. Due to the poor condition of the surface very tew peopia use them. Une has already ueen converted to Paddle Tennis, and we would like to -use the otner one for Indoor boccsr. Our Soccsr Club : I.H.u.C. ;• would build t. :•: court at our expense, it would nave pivwood wails anc --titiciai turf for the pi ay ing surface, we would not re'-:<ve an v fencing or alter the existing court in any way excecz removal ot the existing tennis net. The court could De removed at the city's request on very short notice. We would request use of the court for at least cne year, or until we could find a permanent location for the citizens of Carlsbad to play Indoor Soccer. I have attached a rough sketch and diagram of how the court would be constructed. Time is of the essence so the youth of the city can play this next season. Therefore we would request any decision at the earliest possible date. Thank you very much for your help and attention to this matter. erely y r ra"m"es~ A. Courtnev indoor soccer uf Carlsbad Attachment F2 p^xl o^Jtjt^e <WT < ^f«t- Jbj^iJ^fi Attachment F3 THL. £ T I T Z October 10. 1985 Dave Bradstreet. Director Parks & Recrsation Deot. 1200 Elm Carl 3Dad, CA 92008 Dear Mr. Bradstreet: We know that vou are well nware of our city's shortage o-t Dalifields and active recreation -facilities. We also realise that as ths community parks come on line, we will cDtain B. fsw more Pali-fields. However, each new park results in new battles with unhappy neighbors who do not want lighted Dal 1-fields and active recreation facilities near them, in an effort to recti-fv this situation. and Guild some we nave d the recreation and lighted ball fields (for league games) in Macaria Canvon Park. We have preliminary costs, and a conceptual plan -for nine dedicated nail -fields. If we use portable -fencing, we can overlay the five Passcal1/softbal1 fields with five more foot&a11/soccer fields. This would oe a total of fourteen (14) playing fields on less than sixteen acrss! Even with the approximately eight acre parking lot, the entire project we We would like to ore-sent this to vou and ths Parks & Recreation Commissioners at the next regular meet ing of the Parks & Recreation Commission on October 21. IVbD. Thank you very much for your help and cooperation. Sincerely yours. lames A. Courtney Treasurer and Pro Attachment G RECEIVED OCT 1 CARLSBAD CHAMBER OF COMMERCE POST OFFICE BOX 1605 CARLSBAD, CALIFORNIA 92008 (619)729-5924 DOUGLAS A. YAVANIAN EXECUTIVE VICE PRESIDENT September 27, 1985 Dave Bradstreet Director Parks and Recreation Department City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 Dear Dave: Over the past several months the Chamber has been reviewing its long- term facility needs. One of the options currently being entertained is the construction of a facility which not only would serve our needs, but also deliver a source of additional income through lease- able space. To that end, we would then need land on which to construct such a facility. Our location needs become somewhat focused as we need to build on a centrally located site easily accesible to visitors in close proximity to the freeway. One particular site which has been discussed as a possibility is a piece currently owned by the City of Carlsbad. Specifically, the piece we're talking about is located adjacent to "Cannon Lake" (Cannon Road at the railroad tracks). We would like to explore .the feasibility with you and the Parks and Recreation Commission of locating a complex on that site which might also be turned into a "mini civic center" that could include a senior's facility, Visitors Bureau, and Chamber of Commerce, within a park- like setting. This is a very futuristic and long-range consideration. If there is any interest in this concept, please give me a call so that a meeting can be set. Sincerely, Douglas A. Yavanian Executive Vice President Attachment H DAY:dp Parks and Recreation Commission "The Green Sheet" October 21, 1985 The Parks crew along with the California Conservation Corps landscaped the new Poinsettia bridge. Doris Cosman was sleeted as the Secretary to the City Manager. Jane Meadows will be back as the Secretary for Parks and Recreation. Thanks to the Parks Division the basketball courts at La Costa Canyon Park have been resurfaced. The Senior Citizen Commission had their first meeting on October 3. Norris Cochran was appointed as Chairman and Dorrie Ritchie as Vice-Chair. The Senior Citizen Center Site Committee, comprised of a member from the Senior Citizen Commission and the Senior Citizen Association, had their first meeting on October 11. Their goal is to investigate possible locations for a new center. Interviews for Recreation Supervisor I were conducted by an outside oral board on Friday, October 11. Final interviews will be completed in a couple of weeks. Visa/Mastercharge is now available at the Swim Complex, Harding Community Center and the Administration office for fee supported programs. The main office has been remodeled. The front counter was modified and a new storage area was added. Upcoming Events October 29 & 30 - Halloween Crafts & Costume Parade. 3:00- 5:00 p.m. at Kruger and Scout House. October 30 - Coed & Men's Soccer Ail-Star Games at Magnolia. Coed will be held at 10:00 a.m. and Men's at 12 Noon. October 27 - Men's Championship Soccer game 12 Noon at Magnolia. October 26 - Kickoff game for 4 on 4 Volleyball League. The sign kit has arrived. Staff will begin preparing the wooden signs for the park facilities as soon as possible.