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HomeMy WebLinkAbout1986-07-21; Parks & Recreation Commission; MinutesMINUTES Meeting of: Tim* of Meeting: Oat* of Meetings Place of netting: A SECRETION COMMISSION 5:00 a.m. Duly 21, 19M City Council Chafers COMMISSIONERS \0 ' CU.L TO OB06H; Chairman «rlg,nt called the Meeting to order «t 5:06 o.n. SOIL CAUL; 0ra§ent - Chairman wrloht, Comnlailonen Coot I, OaMqulit. Donovan, Morrijon, Pooovlch and Regan. Absent - Staff Present: Oave Bradstreet. Director of Parks and Recreation Keltn Beverly, Vnirwtrative Aasiatanc Lynn ChaM, Recreation Superlnten4«nc PUBLIC OPCM There •«• no on* preaent •IsMng to addree* the during tne public open foruai. APPROVAL Of MINUTES t Th« Minutes of th« ta>«4 meeting of fai« K, 1984, «ere aoprowed as corrected. CeMlssloner Oanlguist requested a change on page 5, «nere It statedt "there inould not be- any restrict lone out on the course". She) stated sne> nad laid "any more restrict lone". »PP*QVAL Of ACENOAi wrlgnt stated there would be an edditian to tn Aosnd« under CaMitte* deports, a report fro» the Golf Course) Study Cowelttee. He seated under Additional Business, Itoa A would be the acceptance of a 5500 donation. CoMisslener Contl requested an Its* under Additional Business, Additional Landseaplng-Cl Puerto aarfc. Tho Aejond* •«•owed as aeended. APPOINT SCTISIi CoMisslanor Conti ew appointed Serioo for this Hooting. UHTIM1SICD BUS PCM i A. Scribe *t Chairman wrlgnt called attention to the Scribe report In the packet. »rlght Contl Donovan Wright Contl 0* ,. jn Morrison POPOV ich EXHIBIT 2 MINUTES «HO RECRCAriON COMMISSION 21, COMMISSIONERS 'JNflNISMEO 8USINCSS; (continued) 9. "<r« Requirements . Southwest Quadrant Dave 3radstr*et, Oiraetor of Parks and Recreation, the staff report on this Item. He stated Commission direction was to work with Sammls to acquire land tome •here In th» Southwest quadrant. In addition, the Commission wanted additional Information regarding the funding. *r. flradstreet referred to the CIP Booklet, Including tn* report foe all the Parks and City projects. He stated It would bo reviewed by Council and the public for final adoption tommorrow evening. He referred to th* outline report, Attachment B tn the packet, th* Sawmls requirements for fees or land. Information on population, acres required, and th* current land Inventory. The Semis project would not offset the deficit In the number of perk acre* In th* quadrant, but Sammis way 4edicate «or* than they ar* required. Mr. Bradstrsot stated h* had given th* Commission Information on th* budget with two casts, on* with the City Growth Management Plan, and on* with th* Citizens' Initiative. If th* CltUens' Initiative Is passed, there will b* a different Mount as far as eoney avails*!* for th* acquisition of park land for development. Mr. Bradstreet stated h* was going forward with th* Commission's direction to work with Saswis Properties to acquire land somewhere In the Southwest quadrant adjacent to th* HPI Development. If this Is not possible, then land would b* sought adjacent to the proposed school site. He added negotiations had not started a* yet. Mr. aradstreet stated h* would meet tomworrow with 3on Srigos of Sammis Properties. One* h* ««ots with Mr. Brigge, and ha* an alternative, h* would Ilk* tn* Sit* Commltte* to review th* findings and mast* a rep*rt at th* next vesting. Chairman *rloht stated by consensus of th* Commission, Mr. 8radstrs*t is to contlnu* th* negotiation* with Sammis protect l*B* Ch*irswM "riant stated tn* Sit* Consitt** would consist of Co*jsissi*A*(t Meoen, OeMquist and Popowicn. C. Ino»*r Soee«r/Monro* Street Tennis Court* Lynn Ch***« KeereatiM Supsrlntensent, gev* th* staff res*ct» referring to h*r msm*r«ifl<a* in th* peekst. Sn* reiterated th* reeoBmendstlon* contain** th*r*ln and gev* th* dismission and It *es dwteralned th* sooosr s*a*s<i had ended at th* present tun, and adults ar* uslnf th* courts «t th* preeont tt*». However, they ar* net suits* U for thet us*. Mr. Courtney stated th* season would begin again In January. H* stated there would o* 2* ohUdr*n involved In leagu* play on th* courts fro* February on. MINUTES PARKS \NO RECREATION COMMISSION July 21, 1986 Page COMMISSIONERS UNFINISHED BUSIKSS; (cont inued) In ara«er ta Commission query, Mrs. Chase stated a Use Agreement takes time. If the soccer court is to be expanded, this should be done before the end of the year, and It would be necessary to start work on the agreement before 1C is expanded. However, Che -or* would need to be done in November. In the meantime, the tennis courts remain open. There are to be no tennis classes this fall. They will be rescheduled to Laguna Riviera and La Costa Canyon. • Commissioner Qahlqulst commented about the six tennis courts at Valley 3r. High and asked why they had not been Improved. At the present tine there are no nets and the courts are not usable. Mrs. Chase said the nine courts at the) High School are better courts. Commissioner Oahlquist continued, stating, this could be an option. She would like to have Parks and Recreation cheek on those courts at Valley Jr.High and see •hat could be done with them. Chairman Wright reiterated the history of the I tarn, stating the Commission had agreed to allow the Indoor soccer group one year as a trial period on two courts.-^— Two courts were to be used for tennis. This one-year trial period will be up October 26, 1996. One option Is to sell the City the Indoor soccer facility and let the City run it. Another option Is to have the soccer people lease the tennis courts and expand the program. Ramona Flnnlla, <t«1) Trieste Drive, addressed the Commission as a member of the Board of the Indoor Soccer Club; a member of the Board of CARA and a tennis player. Ms. Flnnlla stated the site of the soccer courts does limit the) play on those courts, and as a tennis player she hated to lose the courts. It Is difficult to find a court to play tennis and It Is expensive to play at on* of the private clubs. She expressed the hope that the City and the Parks and Recreation Department would provide mare tennis courts. Ms. Flnnlla mentioned the courts to be built at Calavera Hills Park and Macarlo Canyon, and felt that tennis courts at those sites would be very welcome. Sh« stated there should be more lessons at Laguna Riviera at night. There Is an alien problem In that park and the restrooM are used by them and they sleep on the benches. This Is,not a good place for children to be at night. MS. Flnnlla suggested there be more supervision there with lessons given there. She concluded her remarks, stating Carlsbad needs to provide both types of courts, both soccer and tennis courts for the residents and the tourists. Glenda Hasselo, 39* Oonna Drive, representing Trl-Clty Tennis Patron, addressed the Commission stating they sponsor many youth tennis program* In North County. She told of the tournaments sponsored by this group and stated she hated to see any courts lost to the people of the community. Mrs. Hasselo stated she would answer any questions about the youth groups. In answer to Commission quiry regarding number of Carlsbad children In this program, she stated there would be the approximately 25% in the present tournament. MINUTES V40 RECREATION COMMISSION 1946 Page COMMISSIONERS UNFINISH£0 BUSINESS; ( c ont Inued ) Tie nan* on the speaking slip was Frank Clark, however ^r. Clark was not present and Mr. Molone spoke In his glace. He stated he lived In Oceans Ide, and stated he *«s not against soccer, out felt there was a need to exist with them. He stated he was a tennis player and felt It would take at least 550,000 to bull 4 the type of soccer facility needed. He wondered why the soccer people wanted to MM the tennis court, when they could hijlld a building on public property and not push the tennis players out of their courts. Hark RlfVln, 2)21 via Naranja, used a wall chart to show tennis court needs. Indicating the City of Carlsbad Is deficient In the number of courts needed for the population. He stated a good ratio would he on* court fir every 2,000 people. This would *ean Carlsbad would need twenty -five courts, but only seventeen are available. This Includes the courts now being used by the Indoor Soccer group. If two additional courts were removed, this would only Increase the deficit as far as tennis courts. Mr. RlfVln stated the two courts at Monroe had been resurfaced and were In good condition. He had an additional list of names totalling 1M, who have signed petitions. He stated there were many tennis players her* tonight. They, would all Ilk* to continue playing tennis as many tines as possible each week and do need all the courts. 3ames Courtney, *9H Avlla, addressed the Commission stating that he does like tennis and has a son that plays tennis. He stated he had been asking for ballflelds and tennis courts, as well as active recreational areas. Mr. Courtney stated the tennis courts had fallen into disrepair at the time the request was mad* to use the* for Indoor soccer. They had a trial period of on* year, with a portion of the sit* turned over to the*) to build a demonstration court. Mr. Courtney stated It would not b* too involved to repair th* courts no* being used *s soccer courts. Mr. Courtney stated h* would Ilk* Council to build new tennis courts. H* requested this Commission adopt staff recommendation and let th* Indoor soccer proceed with a facility for youth and adults. In answer to Commission autstlon, Mr. Courtney stated they needed to us* th* Monroe courts because they itid not have money to purchase a site or pave any area. Th* money they did hav* was used to buy equipment for th* Indoor Soccer Program. Mr. Courtney stated th* Valley courts would present a problem as far as parking. H* also added th* soccer people took a survey to determine the number of tennis players displaced, and there were courts available for the tennis players. He stated the Indoor Soccer Program would maximize that facility and serve mare cltUens. MINUTES PARKS V40 RECREATION COMMISSION 3uly 21,-Page 5 COMMISSIONERS UNFINISHED BUSINESS: (cont trued) *rmour, J255 Honroe, spoke to the Commission, stating there are 15 to 20 regular tennis slayers that alay 7 days a weak, year round, tf the tennis courts are t*en a*ay, those oeoole would be forced to go to theValley 3r. High courts. There are oeople looking for tennis courts all the time. H« felt Indoor soccer anrt tennis could not exist Hack to back, as the Indoor soccer Is extremely noisy. Mr. Armour felt a more appropriatesite for soccer should be Investigated. Carol Anderson, 29M) State Street, a member of the Oo»nto«m Merchants, agreed there Is a need for more tennis courts. She stated the tourists are coming Into CarlsbadIn large nuntoers and bringing a lot of dollars to the area. She did not went any courts to disappear. To* Folks, <t«« C ami no Del Parqut, addressed the Commission as a new resident and a tennis player. He stated there •ere not meny night courts unless you belong to a private club. Commission Regan Inquired about the possibility of lighting the nine High School courts and staff explained there was no tine frame for that Improvement. Mr. Bradstreet stated he would look Into the possibility of « grant for that lighting. Mext year this would be In the CIP program. Commissioner Dahlqulst Inquired about My lighting on Laguna Riviera Courts and Mr. Sradstreet recommended that not be done. Vandalism outweighs any possible benefit. Commissioner Oahlquist continued, stating the) possibility of the) six courts at the Valley 3r. High would be a help for the tennis players. The Indoor soccer has been successful and she felt the City should find mare areas for tennis courts. Commissioner Donovan stated she did nee feel the decision should bo based on economy, as long as it displaces alargo number of peoplo. She stated there Is a segment of less-than-sonior-cltUen ago group that needs to have recreational facilities available. She stated she was definitely in favor of keeping the tennis courts and Improving thorn. Another spot should bo found for Mr. Courtney's Indoor Soccer Program. Commission discussion determined the Commissioners were in favor of continuing the Indoor Soccer Program, but feel there should bo more work done toward finding another spot more appropriate for the Indoor soeoor. The Commissioners felt they could not make a decision for the School District. There should bo more negotiations to provide more tennis courts as wall as another spot for the Indoor soccer. MINUTES PfRKS WO RECREATION COMMISSION 21, 1996 Page 6 COMMISSIONERS UNFINISHED BUSINESS; (continued) Chairman Wrlqht stated there were elqht soe«*en on this Item, and he felt the Issue had not been defined. He summarized the comments, stating thert was a grouo of retirees or senior citizens mentioned four times. Tourism •as mentioned by four different people, and the reluctance to lose tennis courts was mentioned five times. He stated the petitions should be looked at carefully. There are nine very good courts within walking distance of these two courts'at Monroe. Chairman Wright stated the tennis and Indoor soccnr are not compatible and he stated the following options: 1). To continue this status quo until October at which tin* the one-year trial period ends. 2). Table any action until October and study and request more Input to Look for alternatives. )). Approve ISOC's request to expand their facility to use the four courts at Monroe. *»). Oeny the request. Commissioner Morrison asked whether Mr. Bradstreet would work with Mr. Courtney to determine the possibility of the Valley 3r. High courts or other options. Mr. Bradstreet stated that would be proper direction fro* the Commission. The Indoor soccer Is very popular but not popular with tennis players. Chairman Wright stated there is a grass area next to the swimming pool that could possibly be used for soccer. Commissioner Morrison stated the Special Projects Committee would like to work on that. Parks and Recreation Commission tabled the decision on the Indoor Soccer/Monroe Street Tennis Court situation until the>~ September Meetlnq, with the) provision the Special Projects Committee and staff work together to find alternative sites for tennis, and possibly the Indoor Soccer Program using available City property. 0. Historic Preservation Commission Request/Calavera mill community far* Otve Bradstreet, Director of Parks and Recreation, gave the staff report, stating the Historical Society wished to save some treee and the cistern site In Calavera Hills Park as shown on the map on the. well. RSI looked at relocating the amenities, and said this could not be done. The Historical Society agreed to place a plaque In the building to note the site. Brian Robertson, Historic Preservation Commission, addressed the Commission stating if the perk were to be redesigned, perhaps the grading could be changed to save the site. Dave Bradstreet reiterated the perk is not going to be redesigned. They are Just going to use alternative methods of grading to save money. All the amenities are to remain In the Park, per Council direction. RSI Is looking at drains and less rock removal to help save money. Mr. Bradstreet emphasized there will be no redesign of the Park. It will Just be a different method of grading. Wright Contl Dahlquist Oonovan Morrison PopovIch Regan JULY 11, 1986 TO: PARKS AND" RECREATION COMMISSION VIA: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR FROM: LYNN CHASE, RECREATION SUPERINTENDENT INDOOR SOCCER OF CARLSBAD PROPOSAL BACKGROUND Commission approved the request of Indoor Soccer of Carlsbad (ISOC) to convert a tennis court at Monroe Courts to an indoor soccer facility on a one year trial basis, from 10/27/85 - 10/26/86) SEE ATTACHMENT-'"A" ISOC submitted a proposal on 5/12/86 to: 1. expand the court to accommodate adult player needs; to use the entire four tennis court site. 2. have the City take over the court and equipment, run the soccer program, and to reimburse ISOC for their investment of $50,000 approximately 3. OR to lease the entire Monroe Courts site to ISOC so that ISOC may operate the facility/conduct the programs as a private enterprise. SEE ATTACHMENT "BHO " ISOC provided fiscal information regarding: 1. investment in court furnishings/equipment 2. expansion of facility estimates 3. projected revenue/expenditures', with/without lights 4. proposed cost to the City to "buy out" ISOC SEE ATTACHMENT "C" RECOMMENDATIONS Staff's recommendations are: 1. Agree, in,concept, to convert Monroe Courts site to an indoor soccer facility, instead of tennis courts. 2. Direct staff to negotiate and draft a Use Agreement between the City and ISOC. 3. Require ISOC to provide liability insurance naming the City as additionally insured for an amount to be specified by the City. If no liability insurance is available, ISOC must no longer use the site, effective immediately; EXHIBIT 3 when ISOC provides the liability insurance the use of the courts continues, as agreed, for the INDOOR SOCCER OF CARLSBAD PROPOSAL July 11, 1986 Page 2 remainder of the one year trial period. 4. Use of the two remaining tennis courts will continue until such time as the courts are no longer useable or available for use. 5. City will perform minimal maintenance and will defer or cancel plans for site improvements. FISCAL IMPACT The City stands to gain financially from a Use Agreement with ISOC: 1. Annual net profit presently = $2,000 2. Projected revenue from ISOC, first year = $3,000 - $10,000 SEE ATTACHMENT "D-l" DISCUSSION Staff looked at many concerns, including: 1. Site analysis, present use by tennis and soccer groups 2. Loss of tennis facility and alternatives 3. Benefits of acquiring indoor soccer facility 4. Benefits of Use Agreement for private enterprise (3-5 years) SEE ATTACHMENT "D-2" SUMMARY Expanding the indoor soccer court provides a new recreation opportunity for youth and adults, at no cost to the taxpayers. The City will lose four, old-but-usable, tennis courts and gain the opportunity to generate revenue that could be used to acquire, develop, improve other facilities, ie. lighting the nine high school tennis courts. Staff recommends approving ISOC request to expand the court and recommends entering into a three to five year Use Agreement that includes escalating revenue to the City, each year. LC:me MINUTES Page 3 October 2%. 1985 COMMISSIONERS F. Indoor Soccer Facility at the Monroe Street Tennis courts Chairman Wrloht explained the Commission was concerned about the possibility of this projectmaking "money" and 3im Courtney hart been invited to this meeting to explain this request. 31m Courtney, representing the Indoor Soccer of Carlsbad referred to a letter written to the Commission. He described plans for the soccer facility and stated that at the end of a year's trial, if the facility had not been successful, they would then replace the equipment to return the space to a tennis court. Mr. Courtney said the courts are in bid condition at the present tine, and are being re-surfaced. At this paint, there was a discussion about the courts being re- surfaced If this request was to be granted. Mr. Bradstreet stated tnere was a misunderstanding, and the re-surfacing would be halted. Mr. Courtney assured the Commission any money taken in by the soccer facility would be used to keep the program going and allow the sponsors to stop contributing out-of-pocket to those expenses. In discussion, it was pointed out these courts are the last to be used, due to the noise and condition of the courts. Mr. Courtney explained they noped to Instill some neighborhood oride in the soccer court, which would help keep the area free of debris. He felt this would be an important facility for the younq people as well as adults. Parks a Recreation Commission approved the request of the Indoor Soccer of Carlsbad to convert a court for a vear trial oasis. C. Maeario Canyon Park Development Proposal Chairman Wright stated this was now an information Item and,not an action Item. 31m Courtney read from a nandout he had distributed to tne Commissioners, statinq there is a deficiency of nine nail fields at tne present time. Tne ones tnat are coming on line will oe practice fields only, as they cannot oe skinned infields. He used •all maps to snow tne conceptual plan for Macarlo Canyon Park which has never been formally adopted. Cannon Road is oelnq constructed at tne present time, and Mr. Courtney stated he did not wish to cnanoe tne olan, out as ted tne City to aesltjn tne oarx and olan for oallfields. He explalnea tne oarkinq olan and ol.cnIc areas. In answer to Query. ne stated CAR* was asking trie Cltv to fund tnis oroiect. and was not volunteerino to comoiete tne oroieet Itself. Cent I Oahlquist Donovan Morrison Pooovich Regan 73 & t-'f* SfUCCg.** /_-/ /=• P.O. BOX 2117 - CARLSBAD, CA 92003 Hay 5, 1986 Lynn Chase . "" OP-/**-I Parks & Recreation Dept. RECEIVED MAY 1 21986 Carlsbad, CA 92008 Dear Ms. Chase: In December, 1984, I proposed that the City of Carlsbad, convert the Monroe St. Tennis Courts to a "Speed Soccer" Court. (INDOOR SOCCER) and attempted to show that it would be a valuable asset to the City. However, at that time, the Commission was unsure about the feasibility of such a facility and 'shelved1 it. In November of 1985, I requested a smaller area in which to build a small demonstration court funded entirely with private funds. This was approved and the Soccer Court was erected. INDOOR SOCCER OF CARLSBAD (ISOC) purchased an Indoor Soccer System from the defunct 'LAS VEGAS AMERICANS' and a portion of the court is presently set up and in use at the Monroe St. site. Unfortunatly, it is inadequate in length for adult play. however, The "INDOOR SOCCER" court was an instant successl Of course with success comes problems! i.e.: 1. Demand for use of the Court. (Who decides, City or Club) 2. Size of the Court is too small. (Reduced team size.) . 3. Supervision & maintenance of operation. • ' We have demonstrated both the tremendous demand and the economic feasibility of a regulation INDOOR SOCCER COURT. The facility will be in use year around and will be the envy of all of North County. Not only fullfilling a public recreation need, but making a profit while doing sol We are asking you to accept the following proposals; 1. Allow INDOOR SOCCER OF CARLSBAD (ISOC) to expand the court immediately, by removeing the center fence and extending the SOCCER COURT another ninty (90) feet into the existing tennis courts. This would eliminate the two (2) remaining tennis courts, but the very small number of players currently using these courts could be accomodated at the nine tennis courts at the corner of Valley & Basswood St. This would also leave a small area at the end of the SOCCER COURT for teams to warm up while awaiting their turn on the court. 2. The City of Carlsbad would take over the facility and reimburse I.S.O.C. for the cost of the system,(see attached cost breakdown) or, The City would lease the land to I.S.O.C. who would then run the facility as a private enterprise. Attached please find a schedule of estimated expenses, and revenues, and costs involved for the City to take over and operate the facility. Thank you very much for your help and consideration in this matter. Sincerely you^s, James A. Courtney, Prep. P.O. BOX 2117 - CARLSBAD, CA 92008 Lynn Chase Parks & Recreation City of Carlsbad This list of revenues & expenses are only an estimate, and would vary accordingly if operated by the City of Carlsbad, or if operated as a Private Enterprise. I.3.O.C. has invested approximately Forty Thousand Dollars ($40,000.) to date and would expend about Eight/Ten Thousand ($8/10,000.) more to expand the court to regulation size. Therefore the City could take over the court completely finished at a cost of approximately Fifty Thousand Dollars ($50,000.). It would allow additional use of the facility if it were lighted, however this would cost approximately Twenty-five Thousand Dollars ($25,000.) more. At any rate the City would receive a very attractive (and profitable) facility on a 'turn key' basis. The projected costs and expenses to operate the facility annually are: ITEM LOW (No Lights) HIGH (With Lights) 1. Labor $35,000. $40,000. 2. Insurance 8,500. 10,000. 3. Uniforms (Shirts) 2,500. 4,200. 4. Referees 10,000. 15,600. 5. Debt (Amortized 5 yrs) 12,480. 16,200. 6. Maintenance & Utilities 2,400. 6,000. TOTALS $70,880. $92,000. Primary Revenue would accrue from player fees, (Forty dollars each) and would vary depending on the number of teams (games) scheduled. v.'ithout lighting the facility you could schedule eight (6) games each Saturday, eight (8) games each Sunday and two games each week night, (10), for a total of twenty-six games per week. Each team would consist of ten (10) players, so each game would be twenty (20) players. Therfore; 26 Games, times 20 players, times $40., equals $20,800.00. If you play 10 week seasons, you could have five sessions at a total revenue of $104,000. If you play an 8 week, season, you could have six sessions at a total revenue of $124,800. If the facility were lighted, you could play an additions: 16 games per week resulting in additional revenue of $12,800 per session. This would be an annual increase of $64,000. or $76,800. Lighting the facility would be a good investment. Either way (lighted or unlighted) the facility is a profit maker! Annual revenue Annual exoenses Profit Unlighted $104,000.00 $70,800.00 $33,200.00 Lighted 168,000.00 92,000.00 76,000.00 Even if revenue is 33% lower, the facility will break even and provide = much needed public facility. Tr.ank you for .vour consideration. ,<.<O S -'"*--•"- '^'^ti^-iJan.es A. Courtney, Pres. / «" ATTACHMENT "C' INDOOR SOCCER OF CARLSBAD REPORT ..- FISCAL IMPACT DETAILS Instructional Class Revenue, Monroe Courts (Supervisor Dee Pope) 216 students generate annual profit =» $ 2,000 Monroe Tennis Courts Expenditures (Superintendent Doug Duncanson) Average Annual Cost Per Court » $500 x 2 courts » $ 1,000 Court Clean-up: 3 hr/wk - 156 hr/yr @ $5.50/hr = $1,014 Labor Supplies: squeege, broom, hose, trash containers & liners, nets, tie downis, signs. * $ 150 Materials Administrative Costs including vehicle » $ 250 Overhead .Total Annual Maintenance Cost * $1,414 USE AGREEMENT POTENTIAL REVENUE - ANNUAL ISOC Proposed Gross Revenue (unlighted) » $104,000 If 3% of gross revenue (1st yr) » $104,000 x .03 = $ 3,120 If 10% of gross revenue * $104,000 x .10 = $10,400 ATTACHMENT INDOOR SOCCER OF CARLSBAD REPORT SITE ANALYSIS The City acquired the four old tennis courts from the School District prior to construction of the Swim Complex in 1981. Two courts are asphalt surface and in poor condition; these courts are the location of the ISOC field during the one-year trial. Two southerly courts are concrete» were resurfaced by the Recreation Division approximately eight years ago. The court fencing replacement funds were requested by Parks Division for FY 86-87 Budget. The southerly tennis courts use is: A. City conducted lessons Youth, after-school; M & W, 3:30 - 5:30 p.m. Adults, evening (Summer), M & W, 5:30 - 7:30 p.m. B. Non-Scheduled - free play use by unidentifed adult males/females and couples, day-time hours, year-round. C. High School-classes/team practice. Two courts have been used for "overflow" of students when all nine high school courts are in use for PE classes (seasonal only) or during'. tennis team seasonal need. A chronology of the Indoor soccer of Carlsbad development and use is documented. See Attachment "E" Staff has observed heavy use of the soccer facility from mid- February through May 31. The facility is used at the present time for "pick-up games" by adults; no fee is charged at this time according tq Jim Courtney, ISOC President. A copy of the ISOC schedule was provided by ISOC and is attached to show the first season's use. See Attachment "T" ATTACHMENT "D-2" INDOOR SOCCER OF CARLSBAD REPORT CONTINUED. LOSS OF TENNIS FACIL'ITY & ALTERNATIVES 1. The greatest impact to the community will be the loss of 2-4 playable tennis courts in the north-west quadrant of the city. The loss will be felt by those adults who drop in for free-play. No staff is present at the courts, so these users remain unidentified. The public can be notified of alternate sites by posted notice, press releases, and personal contact by assigning pool staff to the task. These tennis players will be directed to the High School courts, Laguna Riviera courts and La Costa Canyon courts and in the future, Stagecoach courts. Calavera Park courts, in the future, will be the choice for play in North Carlsbad. The Department has prepared a written request to the High School to approve making three of the nine school courts available 'during school hours for two hours, mornings, Monday through Friday, for use by the Department four hours per week and for use. by the general public six hours per week. 2. Instructional classes for adults presently offered at Monroe courts may be relocated to other courts including Laguna Riviera and La Costa Canyon Parks. This move would reduce drop-in, free-play, at those two sites. If the School District approves the request for court use during school, relocation to other courts is unnecessary. Youth classes now at Monroe, after-school hours, may be relocated to the. High School courts except during the school's competitive tennis season. Lessons for youth will not be scheduled at the High School during the heavy use season; staff will continue to look for alternative sites including private neighborhood association facilities and/or local commercial accommodations. 3. .Staff has no recommendation for the High School overflow use groups. ATTACHMENT "D-2" continued INDOOR SOCCER OF CARLSBAD REPORT CONTINUED BENEFITS' - INDOORVSOCCER FACILITY Staff is aware of the growing popularity of soccer and recommends the installation of a permanent facility. An indoor soccer facility offers several advantages over a typical outdoor field including: 1. Cost to perform weekly maintenance is less (artificial turf versus growing turf). 2. Enclosed field of play preferred by novice and experienced players; will provide new opportunity for youth and adults. 3. Permanent field installation on City site identifies Carlsbad as a leader in providing soccer fields in North County; closest indoor soccer field is at Encinitas YMCA. BENEFITS - USE AGREEMENT 1. Staff recommends a Use Agreement as the method preferred for acquiring and operating an indoor soccer facility for the following reasons: A. Capital to Build & Operate Private enterprise can be responsible for the up-front dollars to buy, install, or expand facility; the City has no plans to include such a facility in the Capital Improvement Program. B. City doe's not presently budget for staff to schedule, maintain, and operate a facility of this type and intense use. While the Recreation Division could include staff and funding in FY 87-88 budget request, the private enterprise can accomplish the same ends quicker and probably at less cost. C. The City stands to gain considerable revenue from a Use Agreement at no cost; £ +**•&», t**) 2. Use Agreement. .Recommendations A. Duration Recommendation: Minimum three years, maximum five years with both cancellation/renewal clauses. If the facility proves to be unprofitable to ISOC, Jim Courtney plans to offer the service to the community using volunteers. 3. City Participation: No City funds be expended to install and maintain or operate facility. ATTACHMENT "-" CHRONOLOGY - INDOOR SOCCER OF CARLSBAD (ISOC) 10/21/85 1/86 2/86 2/15 - 5/31/86 6/8/86 Commission approved ISOC requests to convert Monroe Tennis Court to soccer for a year trial basis. ISOC was proceeding with design, plans and specifications for field when opportunity was presented to purchase all equipment from a defunct team in Las Vegas for an approximate cost of $30,000. Community volunteers recruited by Courtney helped to install the field at an approximate cost of $5,000. Games played Saturdays with youth teams practicing during week. High School kids had 3-4 games 6/9/86 - Present Youth no longer using site; adults using site for pick up games weekly; facility too small for adults; in use as best facility available in North County.