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HomeMy WebLinkAbout1986-08-18; Parks & Recreation Commission; MinutesMINUTES Meeting of: Time of Meeting: Date of Meeting: Place of Meeting: PARKS & RECREATION COMMISSION 5:00 p.m. August 18, 1986 City Council Chambers COMMISSIONERS CALL TO ORDER: Chairman Wright called the Meeting to order at 5:03 p.m. ROLL CALL: Present - Chairman Wright, Commissioners Dahlquist, Lawson, Morrison and Popovich. Absent - Commissioners Donovan and Regan. Staff Present: Doug Duncanson, Parks Superintendent Keith Beverly, Administrative Assistant Lynn Chase, Recreation Superintendent A. Introduction of Newly Appointed Commissioner Doug Duncanson introduced Anthony Lawson, the new Parks and Recreation Commissioner. B. Appreciation to John Conti Chairman Wright announced a letter was mailed to former Commissioner Conti expressing the appreciation of the City for his service and a certificate would be presented to him signed by the Mayor. PUBLIC OPEN FORUM: There was no one present wishing to address the Commission during the open forum. APPROVAL OF MINUTES: The Minutes of the meeting held 3uly 21, 1986, were approved as presented. APPROVAL OF AGENDA; The Agenda was approved as printed. Chairman Wright announced Item No. 7C would be an Information item only and not an action item. APPOINT SCRIBE; Commissioner Morrison was appointed Scribe for this Meeting. UNFINISHED BUSINESS: A. Scribe Report Chairman Wright called attention to the Scribe report in the packet. Wright Dahlquist Lawson Morrison Popovich Wright Dahlguist Lawson Morrison Popovich MINUTES PARKS AND RECREATION COMMISSION August 18, 1986 Page 2 COMMISSIONERS UNFINISHED BUSINESS: (continued) B. Coif Course Feasibility Study Chairman Wright introduced the item and Keith Beverly gave the staff report. Mr. Beverly stated the committee meeting was cancelled due to a phone call from ERA stating the meeting of the subcommittee would be better held when they had a base map. The material was not available at the present time. There are some environmental restraints in the study and it was felt the subcommittee would meet within the next week and a half. In answer to query from Commissioner Lawson as to the additional information on the base map, Keith Beverly stated the base map from Rick Engineering had been pieced together and it did not delineate the boundaries adequately. The project team felt the environmentally sensitive lagoon area needed to be addressed. C. Park-In-Lleu Fees Chairman Wright referred to the report contained in the packet. Keith Beverly referred to the market study by Mr. Fuller. There was a discussion at the last meeting about the availability of data for District No. 2. There is a shortage of data base to draw from. One of the Commissioners suggested there was additional data available. However that has not become available at this time. Mr. Beverly stated staff felt the data should be available before the study is completed. Mr. Beverly continued stating there are certain parameters set by staff for use in providing acreage for recreation. This would be undeveloped land, relatively flat, or slopes of less than 10%, and in size of 1/2 acre up to 50 acres. D. Stagecoach Park Slop Stabilization Doug Duncanson stated this was an information item, and staff is writing a change order for the slope stabilization problem. The consultant and staff met with the soils engineer and looked over the possible solutions to the problem, as well as costs. An agenda bill is being written at the present time for a change order to stabilize the slope. The agenda bill will go before Council on August 26, 1986. E. Sammis Properties Parks Agreement Chairman Wright stated there would be a Site Committee report also on this item. He stated an agreement had been entered into with Sammis Properties, they would dedicate upfront ten acres of land. They owe 3.95 acres. Mr. Beverly continued the report, using wall maps to show the 10 acres and the proposed sites. The credit that would be created In the southeast quadrant by this donation of 10 acres would be drawn on by future developers and then paid back to Sammis at that time. MINUTES PARKS AND RECREATION COMMISSION August 18, 1986 Page 3 COMMISSIONERS UNFINISHED BUSINESS: (continued) Mr. Beverly stated one site would be the HPI development. They have promised a 30-acre park site to the City, and he indicated this site on the map. In addition, this ten acres would then make a 4-0-acre park. Another site recommended would be in the lower corner of that quadrant. There Is a rectangular piece of property tied Into the future school site. Another recommendation would be a triangular piece of property next to the school site. Mr. Beverly stated the ten-acre parcel was fairly flat, and the 17-acre parcel has an SDC&E easement and gentle slopes. The grade restrictions need to be checked on these parcels. Staff has suggested the possibility of tying the ten acres in with the existing Alta Mira site. There Is a 12-acre parcel at that site, with 50% in sloping terrain. By adding ten acres to that, there would be a 22-acre site of perhaps 15 acres flat land. Commissioner Morrison inquired when the decision would be made, and Mr. Duncanson stated the decision would be made prior to the occupancy of the first unit of the development. This would be within the next two months. Chairman Wriqht stated the Commission would look at the sites at that time. Commissioner Popovich stated he was only Member of the Commission that made the tour. He stated all three pieces of property were excellent and beautiful property. Chairman Wright inquired about the access to the Alta Mira site, and Commission Popovich said that had been investigated and at the other end of the parcel the slope is gradual. They could arrange for access at that point. Chairman Wright urged the Commissioners to look at the sites as soon as possible. Commission Dahlquist stated she would like some type of a mini-tour set up, to see the sites instead of looking at wall maps. She suggested having this tour prior to the September Meeting, possibly at ^:15 p.m., and moving the Meeting to 6:30 p.m. The Parks and Recreation Commission voted to have a tour of park lands prior to the September Meeting. The tour will start at ^:15 p.m., and the meeting will be held at 6:30 p.m. The Commissioner are to be sent a separate notification of the tour. The places to be viewed would Include the Sammis recommendations, Fuerte, Alga Norte, Stagecoach, and the Amphtheater in Hosp Grove. In answer to Commissioner query, Keith Be^rly explained the projected population for each quadrant has been given to staff. With the contribution of the ten acre parcel by Sammis, the current need for park land in the southeast quadrant would be exceeded at this time. However, at buildout, there would still be a need for park property to serve the additional population. MINUTES PARKS AND RECREATION COMMISSION August 18, 1986 Page COMMISSIONERS UNFINISHED BUSINESS; (continued) Keith Beverly stated Macarlo Canyon will serve the entire City. To coordinate with the Growth Management Program, staff suggested that the quadrants be broken down at the division point of Palomar Airport Road. When the new maps are completed, there will be a clearer picture of the different guadrants. Commission Lawson stated he did not want the people In Alta Mira and Spinnaker Hills to be locked into a park they have no access to, and would have to go to El Camino Real or La Costa Avenue until Poinsettia Lane or Alga Road go through. He felt that should be considered with the timings of the park. NEW BUSINESS: A. Time Lock Gate (Beach Access Christiansen Way) Chairman Wright summarized the history of this beach access, stating the Parks and Recreation Commission turned down the reguest for a time lock gate. In Oune of 1985, the City Council took action on this Item and discussed a time lock gate being placed on that access as a means of trying to balance the problem of noise in the evening and keeping public access to the beach. Council voted unanimously to allow a time lock gate to be put in at the owner's expense. The property owners were given a year from October Zk, 1985, to Install the time lock gate. At this time, no time lock gate has been installed. Keith Beverly stated the owners were to Install a time lock, mechanism with a year review. He referred to letters from citizens complaining about'the situation. Doug Duncanson stated staff has investigated the matter, and the time lock was not Installed as of last week. The gate was locked on one occasion. Apparently people had permission from the Fire Department to lock the gate at that time. Joseph Vigil, 2805 Ocean Street, addressed the Commission, stating he was present to answer questions regarding the beach access and to try to clarify some definitions put . down by the Coastal Commission as to what they meant by permit. He stated the usual permit Is for two years. This one was a different permit and was only for one year. He stated if you have two years, you have two years to commence the work. Mr. Vigil stated there have been numerous delays and he stated no permit had been issued as of January. He stated at this time the time lock could be Installed by October, but there have been delays because of the difficulty in getting the time lock mechanism. He stated this must be a constant contact mechanism, so that at the proper time It will lock the gate. He stated he did not know whether or not this created a safe situation. The gate must have a stopping point to make it work. Mr. Vigil also stated the cost would be approximately $4,000, rather than the $2,000 estimated by the City. He stated he was not complaining about the cost. He referred to the report from the Coastal Commission and stated he was willing to accept this. He stated the time lock will be Installed as soon as possible. MINUTES PARKS AND RECREATION COMMISSION August 18, 1986 Page 5COMMISSIONERS NEW BUSINESS: (continued) Mr. Beverly stated the question was whether the Installation of the time lock was proceeding in a diligent manner. The Parks and Recreation Department has received complaints that there was a chain and lock on the gate. This would be a violation of the permit and the City would be held accountable for that. Chairman Wright stated there should be a motion to state the Commission's position. This could be: No kind of gates or locks on public access ways, or a motion to direct staff to see that this agreement is fulfilled in a timely manner. Until such time, it should be monitored closely to make certain the gate is open and the access is available. Commission Dahlguist stated she felt no beach accesses should be blocked off or barricade at any time. The people who build there dedicate that land before they are able to build. She felt it made no difference whether or not it was a tunnel effect. Also, the people must back down the stairs to get this date open. That is an imposition and dangerous, and she felt the people should not have to do that. She stated her preference for removing the gates. Commissioner Morrison stated the Commission was working under a permit situation, and must follow what the Coastal Commission has laid out. She stated it would be better to have the gate open in the opposite direction, before the time lock was Installed. This would be better than having the citizens back down the steps. Parks and Recreation Commission recommended the gate at Christiansen Way access be open and left open until such time as the time lock mechanism is installed. Staff is to monitor this situation closely to see the work is proceeding in a timely manner. The one-year monitoring time is to start after the installation of the time lock. Commissioner Dahlqulst voted against the motion because she felt no public beach access should be gated at any time. Commission Dahlquist stated the directions to staff should be to monitor this access carefully to make certain it is open at all times, and that the time lock installation is being pursued in a timely manner. Also, the gate should be reversed as a matter of safety. Commissioner Dahlaulst stated she would like to add that to the tour in September. Commissioner Dahlquist stated she has been trying for two years to get signs at the beach access ways. Doug Duncanson stated the only signs that were at that spot were not the wood signs. He stated the wood signs have been fabricated, but due to the lack of staff and an overload of work, they had not been installed as yet. Commissioner Dahlquist made a iwtion to recommend to Council the public beach access ways be posted and all Carlsbad City park sites be posted. Commissioner Popovich seconded the motion. Wright Dahlquist Lawson Morrison Popovich MINUTES PARKS AND RECREATION COMMISSION August 18, 1986 Pace 6 COMMISSIONERS NEW BUSINESS: (continued) Commissioner Lawson questioned the appropriateness of this motion and stated staff could be requested to Implement this directive rather than taking the matter to Council. He did not see the need to send something to Council that is already in motion. Chairman Wright stated the purpose of the motion would be to have Council made aware this is a priority that the Parks and Recreation Commission has been requesting and it has not been accomplished due to the lack of manpower. The public should be made aware of the sites and the access ways. Commissioner Dahlquist commented on the Adams Street access, stating an iron gate has been put across the road and it is double gated. She stated there was no possible way to get down there. Lynn Chase, Recreation Superintendent, stated there were three signs about this being a walk-in access and the gate was installed and padlocked. There Is a key available for that padlock, if anyone needed to open that gate. One entire gate and sign was stolen. Another one has now been fabricated. People were driving across private property and vandalizing the boats. Numerous requests were made by Snug Harbor for the protection of their property and the City's. She stated there Is a walk-in access only at that point, and no one is to drive In. Mrs. Chase added the metal signs have been stolen and they now have acquired spare signs to replace signs as they are stolen. Parks and Recreation Commission voted to recommend to Council that all beach access ways and park land in the City be so designated by the installation of signs. B. Get Ski Tournament Lynn Chase gave the staff report, stating the request could be denied or approved, and recommended to Council for approval. The two dates suggested are September 27- 28, or October 18-19. Mrs. Chase stated six weeks is needed for lead time for publicity. The City would require $500,000 to S1 million Insurance, which is beinq worked on at the present time. Snug Harbor and the City would be Included as insured. The Lagoon would remain open to the public during this two-day period, and the tournament would be from 9:00 a.m. to 5:00 p.m. This would be a two day affair, bringing revenue to the motels and the marina. In answer to a question regarding parking, Mrs. Chase stated there would be private parking on the Snug Harbor property. Some people will not pay the parking fee, and will park on the street. Parks and Recreation Commission accepted the request to allow the Oet Ski Races at Snug Harbor. Wright Dahlquist Lawson Morrison Popovich Wright Dahlquist Lawson Morrison Popovich MINUTES PARKS AND RECREATION COMMISSION August 18, 1986 Page 7COMM|SS|ONERS NEW BUSINESS: (continued) C. California Coastal Clean-Up Week Chairman Wright stated this was an information item. Doug Ouncanson stated the Parks and Recreation Department was coordinating this and asking for volunteers. The volunteers are to meet at Tamarack parking lot and should contact Ken Price. Lynn Chase stated letters are going out to all service organizations, youth groups, Boys and Girls Clubs. Each Member of Council and the Commissions will be sent a letter. D. Hacario Canyon Sports Complex Initiative Chairman Wright read the summary of this information item. Keith Beverly continued the report, stating the initiative had qualified for the November Ballot. This is for a sports complex In Macario Canyon, with construction during the 1987-88 years. This would include five lighted baseball fields, four soccer/football fields, a community center containing a gym, and other recreational amenities. The author of the initiative suggested the development, with a cost of $3,500,000. Staff estimated this development would reguire approximately 25 acres, staff analyzed the situation, and stated the first thing to be considered was the fact there is no access at this time. Staff believes this development (at a cost of $110,000 per acre, for 25 acres) would cost $2,750,000. That figure does not include constuction or the community center, which staff figures would cost $1,500,000. The author suggested $3,500,000, but staff feels $^,250,000 would be a more accurate figure. Staff addressed the issue of access to the site. Rick Engineering performed some cost breakdowns to provide access to the site, and they identified three alternatives. He indicated the three alternative routes: Alternative one off of Cannon Road, with a figure of $1,WO,000 cost. Alternative two off of Faraday Road, with a cost of $2,550,000. Alternative three off of Hidden Valley Road, with a cost of $2,900,000. The highest cost of $7,150,000 was for access number three. Alternative Number one would be $5,650,000 and alternative two would $6,800,000. The initiative does not address the environmental restraints that may confront the development of this park, and with those restraints it could be a lengthy process. Another area of analysis would be the phasing. This would be a 15-year development plan, and the initiative made assumptions of a starting date. The access problem would be the major consideration as well as development of the canyon. MINUTES PARKS AND RECREATION COMMISSION August 18, 1986 Page 8COMMISSIONERS NEW BUSINESS: (continued) There are no utilities stubbed out in the area at the present time. Mr. Beverly stated the recent inventory by Parks and Recreation showed the City exceeded park lands by 25 acres. The inventory of bailfields showed an excess of one ballfield at the present time. With the completion of Staqecoach Park, Calavera and the Safety Center, the City will exceed the number of bailfields by 23. /ctf /on Commissioner Popovic stated he would regret to see Macario Canyon Park /on a piece-meal basis on the needs of one segment of the City's population. There is a study on-going for the feasibility of a golf course in Macario Canyon Park, and once that is completed Commissioner Popovlch stated he would like to see the present Master Plan updated to include developing the park in the manner approved. Commission Morrison stated the initiative sounds nice, but to have these fields and parks by putting a time limit on this without the correct feasibility as far as access and costs would affect the other park, projects In the City in a detrimental manner. She added it takes time to get private industry to work with the City, and since that was the original intent for this park, that would take the entire 15-year period for development. Chairman Wright stated he would hate to see the City notch out a section of Macario Canyon Park and do this park piece-meal. This would take away from the entire park concept. There is no development coining into that area, and he would hate to see that park put ahead of parks being completed in areas of the City where there is development and there are citizens 'living now. Commission Dahlauist left the meeting at 6:26 p.m., during the discussion on Macario Canyon. Chairman Wright stated she asked him to state her opinion that the access to Macario Canyon would have to be built sooner or later, and she felt it should be built sooner. Commissioner Lawson stated he felt if the City were forced into providing access and developing this park prior to the introduction of private enterprise into the park, provisions should be made to cover those costs in the future from the developers who do go in there. He felt that should be addressed by those who support the initiative. Chairman Wright stated there are two ways standards are set as far as bailfields, and that may or may not be consistent with the lifestyle of the people. It has been suggested that schedules be alternated, because part of the year no one uses the ballfields. MINUTES PARKS AND RECREATION COMMISSION August 18, 1986 Page 9COMMISSIONERS NEW BUSINESS: (continued) Chairman Wright continued, stating in the original Iwanaga and Associates report, artificial dates were mentioned. There were no dates included when the Macario Canyon Park Master Plan was adopted. The City is not remiss by not having worked on this park for four years. This has a low priority, with the parks in the areas where people are living at higher priorities. Chairman Wright stated he felt a plan should be developed for the entire Macario Canyon Park area. He stated he would hate to see the park developed in the piece-meal manner. He stated he could not support the initiative. Chairman Wright gave five reasons for not supporting the Initiative as follows: 1. The entire space is landlocked. Proposed Cannon Road and/or a connection to proposed College Road would provide site access. 2. Cannon Road could provide a future important access to the park site. The first phase of development will probably reguire access from College Road. 3. Utility servicing will be expensive for virtually any alternative recreation program. There are none "stubbed out" for Macario Canyon at this time. 4. Roughly 98 acres are effectively available for recreational facilities development If all slopes and hillsides of 20%+ grades are withdrawn from consideration. 5. Selection of public/private facilities development In the canyon will be made not to duplicate, but to maximize facilities and recreational experience not now provided or planned elsewhere in Carlsbad. Chairman Wright stated the Commission had an option at this point to make their feelings known whether the Commission was in favor or against the initiative as suggested. He stated Council would draft an opinion on this initiative tommorrow at Council Meeting, and he would like to have the Commission, through a motion, give their feelings as a formal statement. The Pafks and Recreation Commission has concerns about Macario Canyon Sports Complex Initiative for the following reasons: 1. The entire space Is landlocked. Proposed Cannon Road and/or a connection to proposed College Road would provide site access. 2. Cannon Road could provide a future important access to the park site. The first phase of development will probably reguire access from College Road. 3. Utility servicing will be expensive for virtually any alternative recreation program. There are none "stubbed out" for Macario Canyon at this time. *. Roughly 98 acres are effectively available for recreational facilities development If all slopes and hillsides of 2056+ grades are withdrawn from consideration. 5. Selection of public/private facilities development in the canyon will be made not to duplicate, but to maximize facilities and recreational experience not now provided or planned elsewhere In Carlsbad. Wright Lawson Morrison Popovich MINUTES August 18, PARKS AND RECREATION COMMISSION 1986 Page 10 COMMISSIONERS NEW BUSINESS: (continued) E. San Diego Pops Chairman Wright referred to the flyer contained in the packet. Doug Duncanson invited all the Commissioners to take advantage of this concert, August 31, 1986. There is no admission charge. F. Alga Norte Park Chairman Wright read the summary as contained in the packet. Doug Duncanson continued the report, stating Daon Corporation is re-evaluating all of its unimproved property in the southeast quadrant. This involves the Alga Norte Park site. The current site is south of Carrillo Way, but it has been suggested the park be located slightly to the west. Wall charts were used to illustrate the areas. This is just a preliminary suggestion at this time. It will be studied further and a report will be brought back at a later date. COUNCIL REPORT; There was no council report at this time. SCRIBE REPORT; Commissioner Morrison gave the scribe report. OTHER BUSINESS: Lynn Chase stated the Tennis and Soccer Sub-committee will look at some indoor soccer sites. There is no definite date set at this time, but the Committee will ask Mr. Courtney to have a slide presentation of other sites. Chairman Wright stated the agenda for the next meeting should contain an item regarding the membership of the different sub-committees. This is due for a revision. Chairman Wright stated the 3et Ski Tournament was approved for either the September or the October dates. ADJOURNMENT; By proper motion, the Meeting of August 18, 1986, was adjourned at 7:00 p.m., to ^;15 p.m., on September 15, 1986, for a tour of park lands. The meeting will commence at 6:30 p.m. Respectfully submitted, HARRIETT BABBITT Minutes Clerk HB:tb September 5, 1986 TO: PARKS & RECREATION COMMISSION MEMBERS VIA: DAVID BRADSTREET, PARKS & RECREATION DIRECTOR FROM: LYNN CHASE, RECREATION SUPERINTENDENT INDOOR SOCCER OF CARLSBAD (ISOC) BACKGROUND The Commission granted ISOC a one year trial for an indoor soccer facility at Monroe tennis courts (10/2785 - 10/26/86). ISOC requested approval to expand the field of play which would take over the entire tennis court site. At the July 21st Commission Meeting, staff gave a report, Jim Courtney answered questions, and members of the community voiced opinions about the need for tennis courts and the use/ need for an indoor soccer facility. A petition from tennis players was submitted requesting the Commission retain the courts for playing tennis. Staff was directed to look into finding alternate sites for the ISOC to use, the cost of lighting the high school tennis courts and/or finding more tennis courts. Jim Courtney and staff will meet with the Commission's Special Projects Committee prior to the September meeting to review the request and alternatives. (9/9/86, 4:00 p.m. at Harding Center.) ALTERNATIVES The Commission has several alternatives to consider: 1. Do nothing at this time; the Monroe Court may be used by ISOC for the remainder of the one year trial period, ending 10/25/86. 2. Request ISOC remove their indoor soccer court and return the tennis court to its former condition. 3. Deny ISOC request to expand the facility. 4. Approve ISOC request to expand; direct staff to negotiate/ prepare a use agreement. ATTACHMENT "B" September 5, 1986 INDOOR SOCCER OF CARLSBAD (ISOC) Page Two DISCUSSION Staff met with Jim Courtney to determine the specific require- ments for selecting a site and to review what sites he had checked into. The criteria for site selection are: 1. Paved surface 85 feet wide by 200 feet long 2. Parking for 30 - 50 vehicles maximum 3. Restrooms available for participants/spectators 4. Walled or enclosed area, preferably with 12 foot high fencing 5. Drinking water accessible 6. Night lighting desirable In his search for a site, Jim Courtney has met and discussed needs with the Parks & Recreation Director, Parks Superintendent, Recreation Superintendent, CARA, Redevelopment Manager, and School District personnel. Sites checked out include: 1. Valley Junior High - asphalt tennis courts (6) 2. Cannon Lake Park 3. Stagecoach Park 4. Calavera Park 5. Redevelopment Area 6. Monroe Courts The Recreation Superintendent met with the School District Superintendent, Dr. Bierly, and Business Manager, John Blair, and discussed the availability of Valley Junior High tennis courts for use by ISOC. It was learned that the tennis court area may be used for relocatable school room buildings in the new future; the District will make this decision next January or February 1987. At the June Commission Meeting, discussion included the option of lighting the high school tennis courts as a solution to providing more usable court time for tennis players. Staff looked into the costs and received the following informal quote from Farrendale Tennis Courts of San Diego: To light three courts with six lights: $10,950 To light nine courts with six lights each: $32,850 (i September 5, 1986 INDOOR SOCCER OF CARLSBAD (ISOC) Page THREE DISCUSSION CONTINUED Staff looked into the possibility of using private tennis courts located within housing tracts, including: Alta Mira, Carlsbad Palisades, Forest Park, Meadow Ridge, Rancho Carlsbad, Sea Cliff, Tanglewood, Telescope Pointe, Valley of the Trees. In addition, use of courts was requested from Sea Pointe Tennis Club and La Costa Resort. In all cases, the request for use by the general public during the day time was denied. Staff followed up on our Department request to Carlsbad High School Athletic Department for use of 3 courts during the day, from 11:00 a.m. to 1:00 p.m. Monday through Friday. We have received approval for the courts to be used by the general public every weekday, from 12:00 noon to 1:00 p.m. The request for 11:00 a.m. to 'noon will be finalized by the week of September 8th, CONCLUSIONS The Monroe Courts site meets the criteria needed for placement of the indoor soccer facility; no other city or school owned property is available at this time. The Monroe courts are scheduled from youth classes only, this Fall. A schedule of lessons at other sites is found in the memo provided by Dee Pope, who supervises the tennis program (Attachment "A") Youth classes may be relocated, as needed. The most frequent users of the Monroe courts are adult tennis players who meet for practice and "free play" during the mornings. These same players have stated they occasionally use the high school courts when the Monroe courts have been used for department lessons or closed for court maintenance. As the school has approved one hour of use of three courts, 5 days each week, and the probability of approval for an add- itional hour looks good, the needs of the "Regulars" may be meet. Those tennis players who are in competition are already playing on the high school courts during competition; the 2 courts at Monroe have not been used for competition, per staff's knowledge. If the Monroe courts are used by ISOC and revenue is generated those funds could offset the expense of lighting the high school courts. Lighted courts, in the north part of Carlsbad, would greatly increase the availability of tennis courts. If ISOC is given permission to enter into a Use Agreement, the expansion may occur prior to the new season, starting in January; if the Commission chooses to deny the expansion, then ISOC may wish to request approval to continue for another year. August 15, 1986 TO: KEN PRICE, PRINCIPAL RECREATION SUPERVISOR KJDFROM: DEE POPE, RECREATION SUPERVISORY;?' TENNIS COURTS Following are the items you requested me to investigate and gather information for: 1. I spoke with Dale Mitchell of the Carlsbad High School to find out the status of the applications. A. The four applications submitted for the afterschool use will not be approved. This is due to the use of the courts by the High School Varsity and Junior Varsity Tennis Program. Their season runs from now until November 14, 1986, Boys, and February 20, 1986, until June 1987, Girls. B. Mr. Mitchell spoke with Mr. Cap (729-7661), the High School Tennis Coach, and suggested that I speak with him to work out a possible solution with scheduling classes at the nine courts. C. The fifth application submitted will not be processed ——^ ,|/v until Monday or Tuesday, August 18, or 19, 1986. 0vi '* » Mr. Mitchell needs to speak with the Physical Education ^ x/V/^ teacher to verify the hours the tennis courts will be ^•j ., ''' used during the 11:00 a.m. to 1:00 p.m. period. 2. A. I spoke with Jim Murry in the City Engineering Department. The City doesn't have blue prints for school property because it is approved by the State. B. I then contacted the Carlsbad School District and spoke with Nancy Gillespi in the business office. She provided me with a map of the site. I will be able to pick up the blue print, on Friday, August 15, 1986. 3. Following is a list of private courts in Carlsbad. Most of the Home Owner Associatins or Management companies expressed that the courts are private, only for homeowners: ATTACHMENT "A1 Community Location Alta Mira Paseo Del Norte Carlsbad Palisades El Camino Real & Tamarack Forest Park Forest Park Lane La Costa Townhomes El Camino Real & Alga La Costa Resort El Camino Real Meadow Ridge Alga Road Olympic Resort Hotel Palomar Rd & El Camino Real Rancho Carlsbad El Camino Real Sea Cliff Paseo Del Norte Sea Pointe Tennis Club Cadencia St. Tanglewood Hacienda Telescope Pointe High Ridge Avenue Valley of the Trees Monroe Street -2- Number of Courts Name of Contact 4 courts Rob Donath 1 court Ave. 1 court 2 courts 25 courts Rosy Purpin 2 courts Prisilla Whitting 5 courts Tom Bezie 2 courts Mrs. Snider 2 courts Prisilla Whitting 5 courts Rachell 3 courts Marv Thompson 1 court Rob Donath 1 court Management Co. Telephone # Lindsey Management 438-2601 Unknown Unknown Unknown La Costa Resort 438-9111 Loomas Management 438-4844 Olympic Resort 438-8330 Rancho Carlsbad 438-0333 Property Mgmnt. Assoc. 438-4844 Property Mgmnt. Assoc, 434-4566 Tanglewood 729-3048 Lindsey Management 438-2601 Unknown 4. Following is a listing of classes offered in the fall 1986 brochure: BEGINNING When: Monday & Wednesday, 3:15 to 4:15 p.m. Session Dates: Session I : Sept. 15 to Oct. 20 Session II: Nov. 3 to Dec. 10 (Ex. 10/13) ADVANCED BEGINNING/INTERMEDIATE When: Monday & Wednesday, 4:15 to 5:15 p.m. Session Dates: Session I : Sept. 15 to Oct. 20 (Ex. 10/13) When: Tuesday & Thursday, 3:15 to 4:15 p.m. Session Dates: Session II: Nov. 4 to Dec. 18 (Ex.11/11 & 11/27) Location: Monroe Street Courts BEGINNING When: Monday & Wednesday, 9:00 to 10:00 a.m. Session Dates: Session I : Location: Session II: Laguna Riviera Sept. 15 to Oct. 26 (Ex. 10/13) Nov. 3 to Dec. 10 v -7. -3- 4. Cont. BEGINNING When: Wednesday, 5:30 to 7:30 p.m. Session Dates: Session II: Nov. 5 to Dec. 10 Location: Laguna Riviera ADVANCED BEGINNING When: Monday, 5:30 to 7:30 p.m. Session Dates: Session II: Nov. 3 to Dec. 8 Location: Laguna Riviera ADVANCED BEGINNING When: Monday, 5:30 to 7:30 p.m. Session Dates: Session I: Sept. 15 to Oct. 27 (Ex. 10/13) Location: Laguna Riviera BEGINNING When: Tuesday & Thursday, 3:30 to 4:30 p.m. Session Dates: Session I : Sept. 16 to Oct. 23 Session II: Nov. 4 to Dec. 18 (Ex. 11/11, 11/27) ADVANCED BEGINNING When: Tuesday & Thursday, 4:30 to 5:30 p.m. Session Dates: Session I: Sept. 16 to Oct. 23 Session II: Nov. 4 to Dec. 18 (Ex. 11/11, 11/27) Location: La Costa Canyon BEGINNING When: Tuesday & Thursday, 11:00 to 12:00 noon Session Dates: Session I: Sept. 16 to Oct. 23 Session II: Nov. 4 to Dec. 18 (Ex. 11/11, 11/27) Location: La Costa Canyon INTERMEDIATE & ADVANCED When: Thursday, 9:00 to 11:00 a.m. Session Dates: Session I: Sept. 18 to Oct. 23 Session II: Nov. 6 to Dec. 18 (Ex. 11/27) Location: La Costa Canyon INTERMEDIATE When: Thursday, 5:30 to 7:30 p.m. Session Dates: Session II: Nov. 6 to Dec. 18 (Ex. 11/27) Location: La Costa Canyon BEGINNING When: Thursday, 5:30 to 7:30 p.m. Session Dates: Session I: Sept. 8 to Oct. 23 Location: La Costa Canyon BEGINNING When: Saturday, 8:30 to 10:30 a.m. Session Dates: Session I: Sept. 20 to Oct. 25 Location: La Costa Canyon -4- 4. Cont. ADVANCED BEGINNING When: Saturday, 8:30 to 10:30 a.m. Session Dates: Session II: Nov. 8 to Dec. Location: La Costa Canyon 20 (Ex. 11/29) There are only four youth classes offered at the Monroe Street Courts. The four adult classes that are usually scheduled there have been re-scheduled at the Laguna Riviera Courts. I expect some complaints to that effect. I hope all this information is helpful. Thanks. DP: dm c: Lynn Chase, Recreation Superintendent ('-I CITY OF CARLSBAD - AGENDA BILL AB« £73^ MTG. 8/19/86 DEPT. CA TITLE' BATIQUITOS LAGOON EDUCATIONAL PARK MASTER PLAN PARKS AGREEMENT | -**^ DEPT HD ^ — CITY ATTYV^3 CITY MGR. 3^^ RECOMMENDED ACTION: If the City Council concurs and wishes to approve the Batiquitos Lagoon Educational Park Master Plan Parks Agreement your action is to adopt Resolution No. o UJ OCCL Q. 0. ITEM EXPLANATION The City Council, in approving the tentative maps for Phases I, II and III for the Batiquitos Lagoon Educational Park have conditioned the projects on satisfaction of the master plan zoning requirement that the developer dedicate sufficient park land to bring the quadrant within which the property is located up to the City's minimum standards. The conditions further require that the developer will dedicate this land pursuant to a parks agreement entered into between the City and the developer which must be executed prior to final map approval. Attached is an agreement which we believe carries forward the Council's intentions in that regard. It has been signed by the developer. Under the agreement, Mr. Sammis will dedicate Jben acres of usable park land to the City at a location to be determined by the City Council. This dedication will satisfy the project's obligation of 3.95 acres. The developer has deposited fees for the final map of Phase I. The dedication must occur prior to the final map of Phases II or III or the occupancy of any buildings in the master plan whichever occurs first. Upon dedication, the park fees deposited in connection with the Phase I map will be refunded. The City will collect park-in-lieu fees for 6.05 acres of land in the quadrant from other developers and pass those fees on to Mr. Sammis in reimbursement for the dedication. This is a land based arrangement. If the land costs less than the fee equivalent the developer will profit. If the land costs more than the fees there will be no reimbursement and that will be an expense to be borne by the developer as a condition of the master plan zoning. If necessary the City willcond«nn the property at the developer's expense. The agt^y^^p^ilfefVet the option that the City Council may choose to require Sammis to improve City park land instead of the dedication as necessary to give the City a completed park facility at a cost of not less than $344,530. EXHIBITS Agreement Resolution No. Oz OO ATTACHMENT Q 05 § "?- O UJ < o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 < 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO.8764 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT BETWEEN THE SAMMIS PROPERTIES AND THE CITY OF CARLSBAD FOR THE BATIQUITOS LAGOON EDUCATIONAL PARK MASTER PLAN PARKS AGREEMENT The City Council of the City of Carlsbad, California hereby resolves as follows: 1. That the Mayor is authorized to execute the agreement between the City of Carlsbad and Sammis Properties for the Batiquitos Lagoon Educational Park Master Plan Parks Agreement a copy of which is attached hereto and is incorporated by this reference. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the 19th day of August , 1986 by the following vote, to wit: AYES: Council Members Casler, Lewis, Kulchin and Pettine NOES: None ABSENT: Council Member Chick ATTEST: MARY H. /CASLER, Mayor ALETHA L. RAUTENKRANZ , City Cle*k (IV 3ATIQUITOS LAGOON EDUCATIONAL PARK MASTER PLAN PARKS AGREEMENT This parks agreement is made this -=30 ^" day of , > 1986 between the CITY OF CARLSBAD, ("City") a municipal corporation of the State of California, and SAMMIS PROPERTIES, ("Sammis") a California Corporation who agree as follows: RECITALS A. On October 1, 1985 the City Council adopted Ordinance No. 9778 adopting a master plan for the Batiquitos Lagoon Educational Park (MP-175) (BLEP). Section VII.B 4.b) of that master plan reads as follows: "Park requirements for each planning area, as may be applicable, shall be established in accordance with City Council Ordinance No. 9365 adopted October 18, 1973 and subsequent amendments. [Chapter 20.44 of the Carlsbad Municipal Code]. In lieu of fees, the City may require developer to dedicate land off-site for park purposes. Prior to occupancy of any phase of the development within the master plan, the-applicant and the City shall enter into a parks agreement so that land for park purposes can be dedicated up front to bring the City up to standard for community parks in this district based upon current population levels. "This will be available as a credit against the property's Quimby Act park dedication requirements, and in addition, any excess of dedicated land over the applicant's required amount will be eligible for reimbursement by future developers within this district." This agreement is intended to implement the provisions of that section of the master plan. B. Sammis has requested that City approve a final map for Carlsbad Tract 85-14 for phase I of the BLEP. -1- The tentative map for Carlsbad Tract 85-14 contained a condition which read: "The City Council may require the developer to dedicate land off-site for park purposes. If the City Council so determines prior to occupancy of any of the units in this project the applicant and the City shall enter into a parks agreement as required by the master plan." The Carlsbad City Council on July 8, 1986 approved a final map for Carlsbad Tract 85-14 subject to the condition that before recording of the map Sammis and City shall enter into an agreement for dedication of the park land. C. The park dedication required in this agreement will satisfy the requirements of Chapter 20.44 of the Carlsbad Municipal Code for subdivisions within the BLEP, and implements the provisions of Section 20.44.110 of the Carlsbad Municipal Code which provides an alternative procedure for satisfaction of parks obligations within planned communities through the overall community planning process rather than on a subdivision by subdivision basis. City and Sammis recognize the development of the BLEP will take place over a period of years and intend to arrange for the dedication of park land in advance of actual need in order to insure that the park area of the City in which the BLEP is located will have sufficient park land as required by City standards before the actual need for the land accrues. In addition, Sammis has volunteered, and is obligated as a condition of the master plan, to dedicate 10 acres of usable park land to the City in order to cure the park land deficiency which exists in the southwest quadrant of the City. -2- In order to cure the deficiency in the southwest quadrant of 8.3 acres, Sammis will dedicate to the City approximately 10 acres of usable park land before any buildings within the BLEP may be occupied. Sammis will be reimbursed for the land dedicated in excess of the park obligation for the BLEP. For the purpose of this agreement it is agreed that the park obligation for the BLEP is 3.95 acres of park land. D. In lieu of the obligation to dedicate park land under this agreement Sammis may propose and the City Council may authorize Sammis to improve park land that the City owris to the satisfaction of the City Council. The cost of such improvements shall not be less than the amount of fees Sammis would otherwise be required to pay in lieu of the 3.95 acre park land dedication requirement for the BLEP. NOW, THEREFORE, in consideration of the mutual covenants contained herein an incorporating the recitals set forth above the parties agree as follows: 1. In satisfaction of its master plan obligation to dedicate park land Sammis agrees to acquire and dedicate to the City of Carlsbad approximately 10 acres of land suitable and usable for park and recreational purposes within City of Carlsbad park district 3 (southwest quadrant). The location of and the suitability for park purposes land shall be approved by the City Council pursuant to paragraph 5 prior to the dedication to the City. The dedication shall occur prior to the filing of a final map for Phases II or III of the master plan or the occupancy of any buildings within the BLEP, whichever occurs first. The dedication shall be free and clear of all liens and encumbrances. 2. Park Dedication Credits. (a) The parties agree that the park land dedication requirements for the development of BLEP is not less than 3.95 acres as determined at the time of execution of this agreement. If the requirement for park land dedication increases within the BLEP by either an increase in the acreage per population or an increase in the calculated number of people who will be residing within the master plan area as determined by Chapter 20.44 of the Carlsbad Municipal Code then the park dedication requirement for Sammis shall increase. If changes occur to Chapter 20.44 which would decrease the park land dedication requirements the parties agree that there shall not be a reduction in the master plan park requirement below the 3.95 acre level. (b) Upon dedication of the park land specified in paragraph 1 the amount of the land dedicated shall constitute a credit in favor of Sammis to be held on account by the City to be drawn upon in satisfaction of the park dedication obligations of subdivisions within the BLEP. (c) As a condition of receiving the final map for Carlsbad Tract 85-14 Sammis has entered into an agreement to pay park in lieu fees as required by Carlsbad Municipal Code Chapter 20.44. If, at the time of obtaining the building permits for the residential portion of Carlsbad Tract 85-14, the land which is the subject of this agreement has not yet been dedicated Sammis shall pay the park in lieu fees to the City as required by -4- that agreement. Upon making the dedication improvements satisfying the alternative under paragraph 4, those fees shall be refunded to Sammis without interest. 3. Reimbursement. Sammis shall be reimbursed from park-in-lieu fees collected in the southwest quadrant of the City for the amount of land dedicated which is in excess of the park land dedication requirement for the BLEP as determined pursuant to this agreement and the appropriate provisions of the Carlsbad Municipal Code, eg., 10 acres (dedicated) minus 3.95 acres (obligation) equals 6.05 acres (reimbursable acreage). Reimbursement shall be paid from park-in-lieu fees collected as follows: The City shall collect from subdividers within the southwest quadrant (except for subdividers within BLEP) fees in lieu of park land dedication pursuant to the provisions of Chapter 20.44 of the Carlsbad Municipal Code in effect at the time the fees are collected. The fees collected shall then be paid over to Sammis less a three percent administrative charge which shall be retained by the City to cover the cost of administering this agreement. The amount of the remaining land for which Sammis receives reimbursement shall be reduced in an amount equal to the amount of land which would otherwise have been required to be dedicated for the subdivision paying the fees. The reimbursement shall continue until the balance of the land for which reimbursement is owed is zero acres. If after 15 years, Sammis has not been reimbursed out of park-in-lieu fees collected from the southwest quadrant of the City, the City shall -5- ( then reimburse Sammis from park-in-L ieu fees collected in the remainder of the City. 4. Improvement Alternative. In the discretion of the City Council, the City may, in lieu of the dedication of the park land required by Section 1 of this agreement, require Sammis to improve park land owned by the City as determined by the Parks and Recreation Director and the City Council, and deliver to the City a completed park facility. The cost of such improvements shall not be less than $344,530. 5. Access. The park site dedicated under this agreement, as a condition of acceptance by City Council, shall have reasonable access to a dedicated street or other access acceptable to the City and shall have reasonable access to. sewer and other necessary public utilities and otherwise shall meet City's reasonable criteria for .parks as set forth in City's general plan. The City Council shall determine the adequacy of the access and the geological and geographical suitability of the site for development of active recreational facilities before the land is dedicated to the City. Sammis shall provide any information, studies, surveys or other data necessary to establish the suitability of the site for park purposes. 6. Nature of the Master Plan. City and Sammis acknowledge that the BLEP is part of the City's dynamic changing land use planning process and that the City may change the master plan pursuant to the provisions of the Carlsbad Municipal Code at any time. It is acknowledged by the parties that in the course -6- of the development of the property the park dedication requirement for the Batiquitos Lagoon Educational Park master plan may change. In the event that the parks requirement for the master plan changes it is agreed that the parks obligation for the purposes of this agreement shall not be less than 3.95 acres . 7. Acquisition by Condemnation. If Sammis is unab.le to acquire the land necessary to fulfill its obligations under this agreement City agrees to use its power of eminent domain to acquire the necessary property interest. Sammis shall notify the City of the inability to acquire the land not less than 100 days prior to the time occupancy of the buildings or the final map for Phases II and III of the master plan will be requested. Sammis agrees to bear all expenses, costs, fees and charges including land costs, attorneys, engineers, appraisers, or other professional service fees, and court costs; incurred or charged in connection with the acquisition of the property interests in the preparation and prosecution of the eminent domain proceeding. The City shall assume no responsibility for said amounts. There shall be no charge for City staff time associated with such acquisition. No occupancy shall be granted until the acquisition is .completed. 8. Successors and Assigns. This agreement shall bind and inure to the benefit of the parties, their respective assigns and successors, and the successors owners1 of the property. 9. Attorneys Fees . In the event of any dispute between the parties relating to the terms of the subject matter of this -7- agreement, the parties agree that the prevailing party shall be entitled to reasonable attorneys fees together with all costs and damages as determined by the court regardless of whether the dispute is settled or prosecuted to judgment. 10. Amendments. No change in or addition to this agreement or any part hereof shall be valid unless it is in writing and signed by all the parties hereto. 11. Severability. If any portion of this agreement is held by a court or arbitrator or competent jurisdiction to be invalid, void or unenforceable the remainder of the portions hereof shall remain in full force and effect and shall no way be effected impaired or invalidated. 12. Entire Agreement. This agreement constitutes the entire understanding between the parties with respect to the subject matter hereof, superseding all negotiations, prior discussions, preliminary agreements or understandings written or oral. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first above written. CITY OF CARLSBAD a Municipal Corporation of the State of California MARY H. /CASLER, Mayor ATTEST: ALETHA L. RAUTENKRANZ, City ClerMr* -8- APPROVED AS TO FORM VINCENT F. BIONDO, JR. i ,, City Attorney ' ^ SAMMIS PROPERTIES A California Gi' by; ^1 (Corporation) STATE OF CALIFORNIA COUNTY OF before me. the undersigned, a Notary Public in and for said . personally known to me (or proved to me on (he basis of satisfactory evidence) to be the OU.IUJIJT of the corporation that executed the within Instrument. be the persons who executed the withinknown to me to Instrument on behalf of the corporation therein named, and acknowledged to me that such corporation executed the within instrument pursuant to its by-laws or a resolution of its board of directors. OFC-2058 OFFICIAL SEAL KATPNNA R. PflWV •AN MOO COUNTY bp.jumtt.iw Name (Typed or Primed) -9- August 27, 1986 To: Board Members, Carlsbad Unified School District Superintendent, Carlsbad Unified School District From: Historic Preservation Commission, City of Carlsbad Subject: District Offices, 801 Pine Ave. The Historic Preservation Commission will be recommending to the City council that the buildings that comprise school district offices at 801 Pine Ave. be considered for preservation under terms of the City's Historic Preservation Ordinance. After our commission toured the structures, the decision to recommend preservation was unanimous. We would also like to assure that past school records be included in this act of preservation. We were unable to ascertain whether these records exist, or if they do, what condition they might be in. we feel these records are as valuable as the structures and we would like some information from the school district as to their location and condition. Sincerely, Brian Robertson, Chairman l<5c:David Bradstreet, Director Parks and Recreation, City of Carlsbad ATTACHMENT "D1 CITY OF CARLSBAD HISTORIC PRESERVATION COMMISSION AGENDA DATE: SEPTEMBER 8, 1986 TIME: 5:00 P.M. PLACE: CITY COUNCIL CHAMBERS CALL TO ORDER ROLL CALL BLACKFORD CHRISTIANSEN HOWARD-JONES ROBERTSON SWENSON ITEMS: OLD BUSINESS: 1. CARRILLO RANCH - a. Film b. Grant Application 2. 3309 ROOSEVELT STREET 3. BUDGET 4. PROPOSED SITES INFORMATIONAL 5. Correspondence 6. News Articles ADJOURNMENT ITEM 1A SEPTEMBER 8, 1986 TO: HISTORIC PRESERVATION COMMISSION FROM: REDEVELOPMENT OFFICE CARRILLO RANCH FILM Joe Skymba of the Audio-Visual Services Department will show the film he made of Carrillo Ranch approximately 10 years '• ago while "Tony" Carrillo Delpy was living at the ranch. The film is approximately 20 minutes. /7 PATRICIA A. CRATTY PAC:al v ^ ITEM 1B SEPTEMBER 8, 1986 TO: HISTORIC PRESERVATION COMMISSION FROM: REDEVELOPMENT OFFICE CARRILLO RANCH GRANT APPLICATION Attached is the list of repairs necessary for Carrillo Ranch that was prepared by Roy Blackford after the ranch tour on August 20, 1986. A letter from Tony Mata, Principal Building Inspector, is also attached stating that the structure meets requirements of the Historic Building Code. The next step is to prioritize and cost estimate the items. Staff is arranging to discuss the cost of each item with a local contractor inorder to obtain a realistic estimate. The Commission may wish to discuss priority of repairs by individual structure or by overall need. PATRICIA A. CRATTY PAC:al Attachments 10 12 13n 4 ^^MMMM B • 1 B 8 • -• • ; 7 * 4 -4 1 B B__a« 1 5 *»r J Cr««k A. Retreat - adobe with roll roofing. B. Main House - adobe with tile roofing. C. Wash-House - adobe with tile roofing. D. Cabana and Pool - adobe with tile roofing E. Adobe with wood shake roofing. F. Carriage House - adobe with tile roofing. G. Storage Building - wood frame with roll roofing. H. Tack Shed - wood frame with wood shake roofing. I. Barn - adobe and wood frame with wood shake roofing. J. Barn - wood frame with wood shake roofing K. Adobe .entrance markers. K 27. *• I - (t 20 22 21 23 25 CITY OF CARLSBAD - HISTORIC PRESERVATION COMMISSION SUBJECT: Carrillo Ranch Site Visit - August 20, 1986 List of Conditions that Require Repair, Correction or Removal: (See Site Diagram for example locations) 1. Termite and/or dryrot damage to roof sheathing and/or beams. 2. Masonry site wall settlement. 3. Adobe slurry coat deterioration. 4. Settlement of building wall continuation/site wall. 5. Termite and/or dryrot damage at base of wood wall. 6. House wall settlement. 7. Standing water in basement - from underground seepage. 8. Masonry (adobe) porch column deterioration. 9. Wood porch column settlement. 10. Roll roofing beyond expected life. 11. Interior and exterior slurry coat deterioration and damage from settlement. 12. Termite damage at porch beam. 13. Termite damage at exposed door header. 14. Roof framing connections loose and/or non-existent. 15. Adobe wall deterioration. 16. Roof framing deflection. 17. Foundation settlement. 18. Foundation required. 19. Roof sheathing and framing deterioration. 20. Wood shake roofing beyond life expectancy. 21. Termite damage at door jambs. 22. Support required/slurry coat on wood above door header. 23. Retaining wall failure. 24. Cobble paving deterioration. 25. Total building deterioration - complete removal suggested. 26. Swimming pool wall failure. 27. Adobe deterioration at entrance markers at road. 28. Tile roofing beyond expected life. Comment; There are several occurrences of wall failure that appear to be the result of settlement that should be investigated by a Consulting Engineer. The services of the Engineer should be directed at specific steps necessary to stop further deterioration of the structures and mitigating the City's liability of personal injury. SEPTEMBER 4, 1986 TO: PATTY CRATTY, ADMINISTRATIVE ASSISTANT II FROM: Principal Building Inspector LEO CARRILLO RANCH In reference to the validity of structural value to the buildings at the Leo Carrillo Ranch, the following comments will probably be of some help. Bear in mind that these buildings are of late 1800 or early 1900 design and, therefore, are only acceptable as per the time of their use and types of construction material. Since the innovation of these buildings, they were constructed only to meet the owner's satisfaction and not subject to any codes . If it is the desire of the City of Carlsbad or the Historical Society to preserve these buildings, I would recommend that all precaution be taken to ensure the safety of the public by removing all dry-rotted and termite-infested material which is evident. Any replacement of removed existing structure material should assume the original installation of its time. It would probably be in the best interest to all concerned to engage a structural engineer to evaluate the stability and condition of these buildings and perhaps even run tests and gauge any material that these buildings depend upon for stability. Enclosed is a copy of the Uniform Building Code, Chapter One, Section 104-F. With this in mind and following these guidelines, procedure of this enterprise for public viewing or even public use could enhance the longevity of these buildings for future generations . For any further information, please feel free to call me. TONY/ MAT> TM: hmj Enclosure 104 UNIFORM BUILDING CODE in use or occupancy, shall not exceed the height, number of stories and area permitted for new buildings. Any building plus new additions shall not exceed the height, number of stories and area specified for new buildings. Alterations or repairs to an existing building or structure which are nonstruc- tural and do not adversely affect any structural member or any part of the building or structure having required fire resistance may be made with the same materials of which the building or structure is constructed. EXCEPTION: The installation or replacement of glass shall be as required for new installations. (c) Existing Installations. Buildings in existence at the time of the adoption of this code may have their existing use or occupancy continued, if such use or occupancy was legal at the time of the adoption of this code, provided such continued use is not dangerous to life. Any change in the use or occupancy of any existing building or structure shall comply with the provisions of Sections 307 and 502 of this code. For existing buildings, see Appendix Chapter 1. (d) Maintenance. All buildings and structures, both existing and new, and all parts thereof, shall be maintained in a safe and sanitary condition. All devices or safeguards which are required by this code shall be maintained in conformance with the code edition under which installed. The owner or his designated agent shall be responsible for the maintenance of buildings and structures. To determine compliance with this subsection, the building official may cause any structure to be remspected. (e) Moved Buildings and Temporary Buildings. Buildings or structures moved into or within the jurisdiction shall comply with the provisions of this code for new buildings or structures. Temporary structures such as reviewing stands and other miscellaneous struc- tures, sheds, canopies or fences used for the protection of the public around and in conjunction with construction work may be erected by special permit from the building official for a limited period of time. Such buildings or structures need not comply with the type of construction or fire-resistive time periods required by this code. Temporary buildings or structures shall be completely removed upon the expiration of the time limit stated in the permit. (0 Historic Buildings. Repairs, alterations and additions necessary for the preservation, restoration, rehabilitation or continued use of a building or structure may be made without conformance to all the requirements of this code when authorized by the building official, provided: 1. The building or structure has been designated by official action of the legally constituted authority of this jurisdiction as having special historical or architectural significance. 2. Any unsafe conditions as described in this code are corrected. 3. The restored building or structure will be no more hazardous based on life safety, fire safety and sanitation than the existing building. 26 ITEM 2 SEPTEMBER 8, 1986 TO: HISTORIC PRESERVATION COMMISSION FROM: REDEVELOPMENT OFFICE 3309 ROOSEVELT STREET This item is for continued discussion on the structure at 3309 Roosevelt Street. The owners Mr. and Mrs. Robert Carreon have requested information on the possibility of a rehabilitation loan to repair and expand. If the expansion is not feasible, they may demolish the structure. At Commissions direction, staff has sent a memo to the Community Development Director asking that permits not be issued on this structure until the Commission evaluates the site. PATRICIA A. CRATTY PAC:al Attachment September 4, 1986 TO: COMMUNITY DEVELOPMENT DIRECTOR FROM: Administrative Assistant II/Redevelopment VIA: Community Redevelopment 3309 ROOSEVELT STREET It has come to the attention of the Historic Preservation Commission that the site at 3309 Roosevelt Street could be demolished. This site is on a priority listing for possible designation as a historic site or point of interest. At their meeting on-Monday, September 8, 1986, the Commission will be discussing possibilities for the site. Please assure that no permits are issued for the site prior to action by the Commission. If. you need additional information, please call. / ,1. PATRICIA A. CRATTY PAC:al ITEM 3 SEPTEMBER 8, 1986 TO: HISTORIC PRESERVATION COMMISSION FROM: REDEVELOPMENT OFFICE PROPOSED BUDGET Attached is a copy of the proposed budget for the Commission that will go to City Council on September 16, 1986. . PATRICIA A. CRATTY PAC:al Attachment CITY OF CARLSBAD - AGENDA BILL AB* MTCV 9/16/86 n«T RED TI1\E: APPROVAL OF FY 86-87 OPERATING BUDGET FOR HISTORIC PRESERVATION COMMISSION ANH APPROPRIATION! OF FUNDS DEPT. HD. CITY ATTY CITY MGR. o u oo RECOMMENDED ACTION: If Council concurs your action is to adopt Resolution No. approving the FY 86-87 Operating Budget for Historic Preservation Commission in the amount of $5,400 and authorize the Finance Director to transfer funds from general fund contingency account. ITEM EXPLANATION On April 15, 1986, City Council appointed a five (5) member Historic Preservation Commission to advise Council, its boards and commissions on matters relating to Historic Preservation. The Commission has been meeting regularly and researching various sites. In conjunction with Commission duties, certain expenses are being encountered that cannot appropriately be charged to departmental budgets. These expenses include general office expense, travel, telephone and other related expenses incurred for grant applications and site research. In order to correctly charge these expenses a budget of $5,400 is being requested for the remainder of FY 86-87. Council is requested to approve the Historic Preservation Budget for Fiscal Year 86-87 in the amount of $5,400 and authorize the Finance Director to transfer funds from the contingency account. FISCAL IMPACT The transfer of $5,400 from the general fund contingency account will be necessary to support the recommended budget. This transfer will reduce the contingency account balance to $1,188,840. EXHIBITS 1 - Resolution No, G?; 1 RESOLUTION NO. 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA APPROVING FY 86-87 3 BUDGET FOR HISTORIC PRESERVATION COMMISSION AND APPROVING TRANSFER OF FUNDS. 4 5 WHEREAS, the City Council of the City of Carlsbad, 6 California has considered the need for a budget for the Historic 7 Preservation Commission; and 8 WHEREAS, the City Council of the City of Carlsbad has 9 determined that a budget for FY 86-87 in the- amount of $5,400 10 is necessary for Historic Preservation Commission expenses; and 11 WHEREAS, the City Council may transfer funds from the 12 general fund contingency account to support the recommended 13 budget. 14 NOW, THEREFORE, BE IT RESOLVED by the City Council of the 15 City of Carlsbad, California, as follows: 16 1. That the above recitations are true and correct. 17 2. That a FY 86-87 budget for Historic Preservation Commission in the amount of $5,400 is hereby approved. 18 3. That the Finance Director is hereby authorized to 19 transfer funds in the amount of $5,400 to the Historic Preservation Commission budget as shown on Attachment 20 "A", attached hereto and made a part hereof. 21 //// 22 //// 23 //// 24 //// 25 //// 26 //// 27 //// 28 //// 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad,on the 16th day of September, 1986, by the following vote, to wit: AYES: NOES: ABSTAIN: ABSENT: ATTEST MARY H. CASLER, Mayor ALETHA L. RAUTENKRANZ, City Clerk (SEAL) //// //// //// //// CITY OF CARLSBAD 1986-87 BUDGtT ATTACHMENT A PF.nSOMUEL S MAINTENANCE A OPERATION CAPITAL OUTLAY DEBT SERVICE SUB TOTAL SERVICES PERFORMED FOR OTHER DEPARTMENTS TOTAL BUDHET TOTAL FULL TIME POSITIOMS AnnpTF.n I ESTIMATE -o- -0- -0- -0- -0- 5,400 -0- -0- 5,400 -0-I !. 5,400 T" ' I-o- i -o--o- TO IMPLEMENT THE HISTORIC PRESERVATION ORDINANCE AND INSURE THAT ALL ASPECTS OF THE ORDINANCE ARE FULFILLED. CITY OF CARLSBAD 19 86 -87 NAIMlbNANCL ft OPLRATION ACCt MO 2220 2520 2530 2550 2660 2662 2940 1 1 n ACCOUNT DESCRIPTION TELEPHONE AND COMMUNICATION DUES AND SUBSCRIPTIONS POSTAGE OFFICE SUPPLIES SPECIAL DEPARTMENTAL SUPPLIES BOOKS AND PUBLICATIONS TRAVEL EXPENSE . " TOTAL MAINTENANCE & OPER. ^tRVIC~tS" l=tHKoRW£tJ FT)~Pr OTHER DEPARTMENTS -T^vqir i ADOPTED -0- -0- -0- -0- -0- -0- -0- — -19SSV^-^ FSTIMATF -0- -0- -0- -0- -o- -0- -0- l9^^-^7 ADOPTFO 200 500 500 800 2,000 400 1,000 r~ 5,400 CITY OF CARLSBAD 1986-87 BUDGtl MAIHltNANCk * OPtKATION OR MEETING EXPENSE SEMINARS AND WORKSHOPS FOR COMMISSIONERS STAFF TRAVEL FOR COMMITTEE MEETINGS, RELATED WORKSHOPS AND SEMINARS I -I T 4DOPTED I ADOPTFn VARIOUS VARIOUS -0- -0- 800 200 TOTAL TRAVEL -0-T;I -L *000 ITEM 4 SEPTEMBER 8, 1986 TO: HISTORIC PRESERVATION COMMISSION FROM: REDEVELOPMENT OFFICE PROPOSED SITES Since a public hearing on the six (6) proposed sites could not be held due to legal noticing, the Commission needs to continue this item to their next regular meeting of Monday., October 13, 1986, at 5:00 P.M. Information relative to the sites may be discussed. (- /; PATRICIA A. CRATTY PAC:al A:) ITEM 5 &6 SEPTEMBER 8, 1986 TO: HISTORIC PRESERVATION COMMISSION FROM: REDEVELOPMENT OFFICE INFORMATIONAL ITEMS Attached are copies of correspondence and news articles generated since your last meeting. PATRICIA A. CRATTY PAC:al Attachments August 27, 1986 To: Board Members, Carlsbad Unified School District Superintendent, Carlsbad Unified School District From: Historic Preservation Commission, City of Carlsbad Subject: District Offices, 801 Pine Ave. The Historic Preservation Commission will be recommending to the City Council that the buildings that comprise school district offices at 801 Pine Ave. be considered for preservation under terms of the City's Historic preservation Ordinance. After our commission toured the structures, the decision to recommend preservation was unanimous. We would also like to assure that past school records be included in this act of preservation. We were unable to ascertain whether these records exist, or if they do, what condition they might be in. We feel these records are as valuable as the structures and we would like some information from the school district as to their location and condition. Sincerely, Brian Robertson, Chairman cc: David Bradstreet, Director Parks and Recreation, City of Carlsbad Citp of Cartebab September 4, 1986 For Immediate Release News Release Pat Cratty Redevelopment Agency 438-5593 The City of Carlsbad's Historic Preservation Commission will preview a 20-minute film on the Leo Carillo Ranch at its next regular meeting, scheduled for 5 p.m., Monday, September 8. The commission will meet in the Council Chambers at City Hall, 1200 Elm Avenue. The public is encouraged to attend. The five-member commission is gathering information on historic sites in Carlsbad. As part of that factfinding, the group is researching the Carillo Ranch built in 1936 by the late film star Leo Carillo. The film, "Carillo Ranch", was produced by City photographer Joe Skymba approximately 10 years ago when Carillo's daughter was still living at the ranch. Because many of the current structures at the ranch have since been deteriorated by weather and time, the City is seeking $150,000 to $200,000 in state grant money from the Historic Preservation Office to rehabilitate and maintain the buildings. The City has owned the Carillo Ranch since 1976 when it was dedicated to Carlsbad for parks purposes. -30- ET SAN DIEGO CLIPPING SERVICE THE TRIBUNE AU6 2 9 t U IK- ,^v * Carlsbad council 16Consider inaming; . k . t .^^.*>«*i-=-Ki- - j ••%-*-. -* -;. —*-. _ . .-4Ui • .. - . - ...... . %^- \«-<-fv:iBy Lola; JTribnae SUff 1^ 7; , ^ ,4t| .The Carlsbad^Cfty. Council will heV. &sked in OcWJer* to- name the com-** fmunity's first six historical sitesT. which already have been designated • ;°I '.^ ''•«?.'.Historic • Preservations''Axnmzu ; >f :The» comnuosionowUT discuss . "rite* at its first public hearing Sept 8 Jand, tbea make recommendations. #v 51- The barrio house at 3309 Roosevelt; St was added to consideration at the; last minute Patricia Cratty, admior istrative assistant,: said.its owners'applied' for ^ federal rehabilitaUonvfunds ta add ^second story^uSSl^i . _x-:' A. r.V - ^r- - • ^T^PK*When taatlreqiiestv-was turned, down? Cratty said,: the owners? sak they might tear 'down the old struc' 1,. The group haf been meetinganally for tbepastfew months to Marje Howard-Jooesi chainnan a site >and\ Carlsbad the commission, suggested contact ••fW^S^''-- inr 'Amy Villalobos' ~ ' ~ooseodtHighland... Forum of Hijgmnic lea •^^f^mme "if the Deighborboo4 is interest bouse was built in 1918? b]what was i the ! in **calkd Barrio Carlo^•&1tjj*fJi%$ 'Ng commission will meet <a|"^ sis: pAVm^theyCity^oonnciLchamben 120a.Elm.A7eJ CITY OF CARLSBAD PARKS AND RECREATION COMMISSION COMMITTEE ASSIGNMENTS PARK SITE AND FACILITY PLANNING C. Regan S. Dahlquist J. Conti J. Popovich SCHOOL DISTRICT LIAISON J. Popovich S. Wright C. Regan - Encinitas B. Donovan - San Marcos UPDATE CITY-WIDE DEVELOPMENT PLAN J. Popovich S. Wright M. Morrison SPECIAL PROGRAMS/PROJECTS S. Dahlquist J. Popovich M. Morrison RECREATION/LEISURE SERVICES J. Conti S. Wright S. Dahlquist STREET TREE & SIGNAGE PROGRAM C. Regan B. Donovan BUDGET J. Popovich C. Regan COMMUNITY VOLUNTEER PROGRAM B. Donovan ATTACHMENT Parks & Recreation Commission September 15, 1986 "The Green Sheet" Calavera Hills Park - Plans and specifications have been completed and are presently going through Engineering Department review. Stagecoach Park is approximately 50 percent completed. The slope stabilization issue will be going to City Council on Tuesday, September 16, 1986. Golf Course Feasibility Study - Consultant will be giving prelim- inary report to Commission Sub-Committee in approximately three weeks. Final report will be made to Commission on October 20, 1986. HPI - Master Plan has lost its exemption. Park dedication may be delayed. Senior Center Update - City is awaiting School District appraisal of Administration site property. Capital Projects Division will be coordinating this project. Parks Division staff are working on the landscaping of the Atrium at the Safety Center. Parks, Beach and Access signs have been installed. Tennis Courts at Carlsbad High on Valley Street are being resurfaced, Completion date is set at September 12. California Coastal Clean Up is Saturday, September 20th at Tamarack State Beach Parking Lot at 8:30 a.m. Call Ken Price at 438-5576 if you .would like to volunteer or need further details. Recreation Division hosted a Volleyball Tournament the weekend of September 6th at Oceanside Harbor Beach. This event was co-sponsored by Michelob and 53 teams participated. The annual Bodyboard Contest is scheduled for September 13 and 14 at Pine Street Beach Access below Offshore Surf Shop. For more information, contact Jody Prichard at 438-5533. Agua Hedionda Lagoon patrol program ended its season. This year's program ran extremely well and had a record number of permit sales. 1200 ELM AVENUE B^&KT H TELEPHONE CARLSBAD, CA 92008-1989 mJfWI-AM (619)438-5571 Cttp of Cartebab PARKS & RECREATION DEPARTMENT August 25, 1986 Mr. & Mrs. Vigil 2805 Ocean Street Carlsbad, California 92008 Dear Mr. & Mrs. Vigil: This correspondence is a follow up from the Parks and Recreation Commission meeting of August 18, 1986, specifically the issue of the time lock gate which you are to install. The Parks and Recreation Department respectfully requests you take the necessary actions to finalize the installation of the time lock mechanism onto the gates. In addition, it is requested the bottom gate be altered to open towards the street. (This could be accomplished by cutting approximately three to six inches off the bottom of the gate.) The Parks and Recreation Department asks that the gate alteration and lock installation be completed in a timely manner. Staff from the Parks and Recreation Department will monitor the progress of this project. In addition inquiries will be made with the fencing contractor as to why there have been delays on this gate installation. Thank you for your cooperation with this matter. Respectfully, J '- S^.'~ ~Doug Duncanson Acting Parks & Recreation Director DD:dm c: David Bradstreet, Parks & Recreation Director Parks & Recreation Commission