HomeMy WebLinkAbout1987-01-14; Parks & Recreation Commission; MinutesMINUTES
Mfct inc] of: LIBRARY BOARD Of TRUSTEES
flme rjf Mi'i-tlnq: 3:00 p.m.
Date of Meeting: January 1<», 1917
Place of Meetlna: La Costa Branch Library
TRUSTEES
CALL m ORDER:
President Martin called the meeting to order at 3:07 p.m.
ROLL CALL:
Present - President Martin, Trustees Cooper,
Falkenstein and Trigas.
Absent - Trustee Grosse.
Also Present were:
Clifford Lanqe, Library Director
Geoff Armour, Assistant Library Director
Reinler Vanderschroeff, Senior Management Analyst
Nancy Osherg, President, Friends of the Library
Margaret Brownley, Representative, Serra Advisory Board
Frank Mannen, Assistant City Manager
APPROVAL OF MINUTES:
The Minutes of the Meeting held December 17, 1986, were
approved as presented.
COMMITTEE REPORTS:
a. Building and Grounds
Director Lange reported there had been a meeting with the
developers of the shopping center on El Camlno Real
between Alga Road and Dove. He had a drawing of the
proposed library building and proposed entrance on Dove.
This building would sit high on the hill and would be very
visible from El Camlno Real. The library would be one
story high, containing 58,000 square feet of floor space.
The City would hire an architect and design to their own
specifications, and the developers would build the
building. The developers felt that this would* result in
quite a savings to the City. There would be 350 parking
spaces for the library building with 29 more spaces
shared. There would also be additional parking in the
center itself. Director Lange stated this Is the only
proposal that has been received up to the present time.
There will be some cost estimates and alternatives to
present to Council.
Director Lange distributed copies of the layout for the
mezzanine of the main library. Council will be asked for
S'5,000 to buy shelving to implement this plan.
b. Budget
This will be discussed later In the meeting.
c. Personnel
Trustee Falkenstein had no report at this time.
d. Youth
Trustee Grosse was not present.
Martin
Cooper
F alkenstetn
Trlgas
MINUTES
LIBRARY BOAKD <> FRUSItES
3anuar>1987 Page 2
TRUSTEES
OLD BUSINESS:
a. Library Computer System Update:
Mi.'itiu lo Assistant City Manager recommending library's
withdrawal from computer system shared with Oceanslde.
Director Lanqe stated he had written an agenda bill to
present on January 27, requesting the Library withdrawal
from the shared computer system with Oceanslde. He stated
he had talked with Helen Nelson, Oceanslde, and she had
some comments to make. She felt this was a step backward
for Carlsbad. Director Lange stated he replied that he
felt the situation had changed as far as Carlsbad was
concerned. There still would be the ability to query each
other with the separate systems. Secondly, she stated she
felt the requirements for personnel were underestimated.
However, Director Lanqe stated the City computer staff
would be able to serve as a backup.
Director Lanqe stated there was some possibility of going
to a different vendor. Hewlett Packard will be considered
also.
b. Revised Aqenda for Library Board/City Council 3oint
Meeting, January 27, 1987
Director Lanqe called attention to the revised agenda for
the Library Board/City Council Joint Meeting, January 27,
1987. He stated the City Manager had reviewed this
proposed agenda and had approved.
It was mentioned that perhaps under Item b. of the third
item which would be the Library Master Plan progress
report, the subject of other projects cutttnq Into the
financing available for the proposed library could be
discussed.
Frank Mannen stated guestlons to be asked will be: Is the
City able to operate the library, and will the General
Fund be able to handle that expenditure. He felt It would
be appropriate for the Board Members to express their
needs and concerns about the financing of the proposed
1 Ibrary.
Director Lange stated Chairman Martin would Introduce the
Board Members and make a general statement, and then the
proposed aqenda would be followed.
Chairman Martin felt 3b. should include the concern about
Hosp Grove purchase and its possible effect on the
proposed library. He asked how this could be handled.
The question was asked could this appear In the minutes as
an Issue of concern. It was decided to discuss this on
today's aqenda under Item 6.
MINUTES
LIBRARY BOARD OK TRUSTEES
danuarv 1987 Page 3
TRUSTEES
NLW BUSINESS:
a. 1937-68 Library Operating Budget and Capital Budget
Director Lange referred to the revised copy of the Budget
which was distributed to Board Members prior to the
meeting, and stated a few changes had been made In
rewording of the goals and objectives and adjustment in
the dollar figures. Reinler Vanderschrocff explained the
budget summary matrix showing the General Fund and Special
Funds and grand totals with percentage of Increase.
Director Lange explained there were more CLSA Funds last
year, as those funds had accumulated In different accounts
The money was all put In one account last year. He stated
the Inflationary cost of books was approximately 10%.
F r jnk Manner) suggested the circulation per capita (per
employee) might be a good statistic to present to Council,
this would indicate the Library is doing more business and
more work with the existing staff. Mr. Mannen asked If
there was a charge made for reference service, and
Director Lange stated there was none unless It was an
online search. That is only charged on a cost recovery
basis. The Library does not Involve Itself In research
work per se; they merely point the public In the right
direction.
The increase In circulation is a figure to be given to
Council, with 14% during November and December. Roughly,
there has been a 50% Increase In the circulation since
1981. It was stated without automation this would not be
possible with the same number of employees.
Chairman Martin complimented staff on the Budget Summary
Matrix, stating It was an excellent piece of work.
Library Board of Trustees accepted the 1987-38 Budget as
presented.
b. 1986-87 Public Library Fund Allocation to California
Public Libraries Memo from California State Librarian
and List of Libraries with Allocations.
Director Lange stated this was for the Board's
Information. With Carlsbad's population Increase,
Director Lange said the allocation for next year would be
close to 545,000.
Martin
Cooper
Kalkensteln
Irlgas
MINUTES
LIBRARY BOARD OK (RUSTLES
January 1987 Page
TRUSTEES
NLW BUSINESS: (continued)
c. Library Services and Construction Act, Title II
f unds:
Memo and draft article from the State Library Indicating
there will be no general invitation to apply for Title II
funds In FY 1987.
Director Lange stated this was an Information Item, and he
wanted to emphasize the chances of obtaining any money,
other than locally, for a library building would be
extremely slim.
OTHER;
The Library Board of Trustees expressed concern about
tlie impact the purchase of Hosp Grove might have on the
financing of a new library.
The Library Board expressed concern over the possibility
of financing the purchase of Hosp Grove by using the $3.1
million Capital Fund and a $2.9 million Sewer Fund. The
repayment would be a heavy payment with little money left
for other projects. The Board expressed concern this
purchase could endanger the financing for the new library
building as proposed.
LIBRARY DIRECTOR'S REPORT;
Director Lange called attention to the Capital Improvement
project funding reauest and explained the projected cost
for the south Carlsbad library.
Library Board of Trustees endorsed the Capital Improvement
Project for 1987-88 to 1991-1993 funding reguest as
presented.
Library Board of Trustees voted approval of the five
selected library sites.
FRIENDS OF THE LIBRARY;
President Osberg of the Friends of the Library reported
Ray Bradbury will be at the Cultural Arts Center on
January 28, 1987, to autograph purchased copies of his
book. She thanked Trustee Cooper for his work on the
storage of the books for the Book Fair. Mrs. Osberg
reported the Friends of the Library are working on a grant
proposal to enlarge their art collection through the Arts
Commission. The Friends of the Library are working on a
by-law revision at the present time. Ihe newsletter
Spirit of Love will be going out the week of January 20,
and the deadline for information or articles Is January
15.
GENEALOGICAL SOCIETY;
Bee McWllllams had no report to make at this time.
Martin
Cooper
Falkensteln
Trigas
Martin
Cooper
Falkensteln
Trigas
Martin
Cooper
Falkensteln
Trigas
MINUTES
LIBRARY BOARD Of TRUSTLtS
January !<*, 1987 Page 5
TRUSTEES
SF.RRA ADVISORY ROARO:
Margaret Brownley reported the Board has not met since
December jnd will not meet until the day after the next
l_lhrjr> Board Meeting. Mrs. Brownley had a four-hour
conference with the consultant for the survey. She stated
this will he helpful to the Advisory Board and the
Administrative Council. The purpose Is to help the
Advisory Board Members be more Informed about their entire
operation and the entire library system. She stated It
really would not be a survey, but would be an Information
project, which Is a better title.
ADJOURNMENT:
By proper motion, the Meeting of January 1**, 1987, was
adjourned at <*:28 p.m. The next meeting will be February
18, 1987, at the La Costa Branch Library.
Respectfully submitted,
Harriett Babbitt
Minutes Clerk
HB:tb
March 6, 1987
TO: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR
FROM: KEITH BEVERLY, MANAGEMENT ANALYST
MONTHLY REPORT FOR FEBRUARY
ADMINISTRATION;
THE BALLFIELD ANALYSIS was accepted as presented to the Parks and
Recreation Commission. CARA representatives, Commission sub-
committee and Staff are in accord with the number of available
fields, activity uses and ballfield standards.
HOLIDAY PARK HORSESHOE STORAGE AND MAINTENANCE FACILITY received
support from the Parks and Recreation Commission. Plans for
construction are currently underway.
NEW COMMISSION OFFICERS have been selected. Barbara Donovan will
be the new Chairperson and James Popovich was selected as Vice-
Chairperson.
CALAVERA HILLS COMMUNITY PARK PHASE I is officially underway.
Groundbreaking ceremonies were held February 21. Grading of the
park site has begun for this new park site in the northeast quadrant
of the City.
STAGECOACH PARK community center/gymnasium is nearing completion
and the landscape and irrigation is currently being installed.
Dedication ceremonies for the highly awaited park facility is
scheduled for May 30.
THE GOLF COURSE FEASIBILITY STUDY was accepted unanimously by the
City Council as meeting the requirements of the RFP. The study
will be included for consideration in the revised Macario Canyon
Master Plan this coming year.
PARKS AND TREE MAINTENANCE;
BUENA VISTA BALLFIELDS are currently being developed. The site has
been graded and back stops, fencing and bases are being installed.
SAFETY CENTER BALL FIELD will be ready for play shortly. Parks
crews have accepted maintenance of the ballfield portion of the
site in order to accommodate request for the rapidly approaching
baseball season.
Parks Crews are also SKINNING INFIELDS at JEFFERSON SCHOOL and the
HIGH SCHOOL in order to increase ballfield availability for league
play.
Mar 6, 1987
David Bradstreet
Page Two
RECREATION;
CAPITAL BANK AND ECONOMY INNS of Carlsbad have both joined the
Parks and Recreation Department team. These firms have agreed
to co-sponsor the new daytripper membership club beginning in
May.
THE JR. HIGH VALENTINE DANCE presented by the special events
section, hosted 255 students. Prizes were donated by DOMINOES
PIZZA and the HOUSE OF FROZEN YOGURT. Music for the event was
provided by the Incidentals.
YOUTH BASKETBALL provided recreational play for over 150 youngsters
in grades 3-8.
SAN DIEGO COUNTY'S SENIOR SOFTBALL LEAGUE has begun its 5th season
as 15 countywide teams enter the new league. Supervised by the
Recreation Department, three teams from the countywide organization
are from Carlsbad.
INDUSTRIAL RECREATION for businesses in Carlsbad will be a key
thrust this year. A recent meeting with business recreation
coordinators yielded a wealth of information regarding their
recreation needs, facilities, shift workers, and the programs we
offer. Target sites for programs are the Safety Center Field and
Stagecoach Community Park.
AQUATICS;
Ongoing recreation activities continued at the SWIM COMPLEX with
masters and lap swim programs, scuba classes and North County
Aquatics group swim. Two (2) "LEARN TO SWIM" adult classes began
February 9 and 19, despite rather cool evening air temperature.
CARLSBAD HIGH SCHOOL SWIM TEAM began practices in February and a
U.S.S. swim meet was held on the 7th and 8th with over 1,000
"splashes" from 800 participants.
Total monthly attendance 4,494/total revenue $3,824.
BUILDING MAINTENANCE
Due to STAFF VACANCIES, all Building Maintenance work order requests,
except for Emergencies (HVAC, plumbing and Risk Management) are
currently on hold for the next 30 days. Mike Peterson, Maintenance
Worker I has transferred to the Building Department. Ken Olds,
Building Maintenance Carpenter will be leaving the City of Carlsbad
for the position of Building Maintenance Supervisor for Santee
Unified School District.
6, 1987
David Bradstreet
Page Three
SENIOR CITIZENS
Senior Citizens Division on March 1, 1987 excepted the responsibility
for administering a NUTRITION AND MOBILE MEALS program previously
provided by the Area Agency on Aging. In preparation for this take
over, Staff coordinated 2,070 Noon lunches and 720 mobile meals during
the month of February.
February New Events and Assistance Programs
0 Line Dancing - 39 participants
0 Ballroom Dance/26 Sign-ups
0 Creative Drama Workshop/13 Sign-ups
0 Presidents Day Dance/115 participants
0 Blood Pressure Check-ups/80 participants
0 Tax Preparation/186 participants
15 VOLUNTEERS staffed distribution tables at Plaza Camino Real to
provide information regarding the Senior Programs. Over 3,000 pieces
of information literature were distributed.
CARLSBAD ANGLERS went surf fishing at Carlsbad State Beach on
February 25. No big fish were caught, but lots of big fish stories
were told. 25 attended.
c: Frank Aleshire, City Manager
Ray Patchett, Assistant City Manager