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HomeMy WebLinkAbout1987-01-14; Parks & Recreation Commission; MinutesMINUTES Mfct inc] of: LIBRARY BOARD Of TRUSTEES flme rjf Mi'i-tlnq: 3:00 p.m. Date of Meeting: January 1<», 1917 Place of Meetlna: La Costa Branch Library TRUSTEES CALL m ORDER: President Martin called the meeting to order at 3:07 p.m. ROLL CALL: Present - President Martin, Trustees Cooper, Falkenstein and Trigas. Absent - Trustee Grosse. Also Present were: Clifford Lanqe, Library Director Geoff Armour, Assistant Library Director Reinler Vanderschroeff, Senior Management Analyst Nancy Osherg, President, Friends of the Library Margaret Brownley, Representative, Serra Advisory Board Frank Mannen, Assistant City Manager APPROVAL OF MINUTES: The Minutes of the Meeting held December 17, 1986, were approved as presented. COMMITTEE REPORTS: a. Building and Grounds Director Lange reported there had been a meeting with the developers of the shopping center on El Camlno Real between Alga Road and Dove. He had a drawing of the proposed library building and proposed entrance on Dove. This building would sit high on the hill and would be very visible from El Camlno Real. The library would be one story high, containing 58,000 square feet of floor space. The City would hire an architect and design to their own specifications, and the developers would build the building. The developers felt that this would* result in quite a savings to the City. There would be 350 parking spaces for the library building with 29 more spaces shared. There would also be additional parking in the center itself. Director Lange stated this Is the only proposal that has been received up to the present time. There will be some cost estimates and alternatives to present to Council. Director Lange distributed copies of the layout for the mezzanine of the main library. Council will be asked for S'5,000 to buy shelving to implement this plan. b. Budget This will be discussed later In the meeting. c. Personnel Trustee Falkenstein had no report at this time. d. Youth Trustee Grosse was not present. Martin Cooper F alkenstetn Trlgas MINUTES LIBRARY BOAKD <> FRUSItES 3anuar>1987 Page 2 TRUSTEES OLD BUSINESS: a. Library Computer System Update: Mi.'itiu lo Assistant City Manager recommending library's withdrawal from computer system shared with Oceanslde. Director Lanqe stated he had written an agenda bill to present on January 27, requesting the Library withdrawal from the shared computer system with Oceanslde. He stated he had talked with Helen Nelson, Oceanslde, and she had some comments to make. She felt this was a step backward for Carlsbad. Director Lange stated he replied that he felt the situation had changed as far as Carlsbad was concerned. There still would be the ability to query each other with the separate systems. Secondly, she stated she felt the requirements for personnel were underestimated. However, Director Lanqe stated the City computer staff would be able to serve as a backup. Director Lanqe stated there was some possibility of going to a different vendor. Hewlett Packard will be considered also. b. Revised Aqenda for Library Board/City Council 3oint Meeting, January 27, 1987 Director Lanqe called attention to the revised agenda for the Library Board/City Council Joint Meeting, January 27, 1987. He stated the City Manager had reviewed this proposed agenda and had approved. It was mentioned that perhaps under Item b. of the third item which would be the Library Master Plan progress report, the subject of other projects cutttnq Into the financing available for the proposed library could be discussed. Frank Mannen stated guestlons to be asked will be: Is the City able to operate the library, and will the General Fund be able to handle that expenditure. He felt It would be appropriate for the Board Members to express their needs and concerns about the financing of the proposed 1 Ibrary. Director Lange stated Chairman Martin would Introduce the Board Members and make a general statement, and then the proposed aqenda would be followed. Chairman Martin felt 3b. should include the concern about Hosp Grove purchase and its possible effect on the proposed library. He asked how this could be handled. The question was asked could this appear In the minutes as an Issue of concern. It was decided to discuss this on today's aqenda under Item 6. MINUTES LIBRARY BOARD OK TRUSTEES danuarv 1987 Page 3 TRUSTEES NLW BUSINESS: a. 1937-68 Library Operating Budget and Capital Budget Director Lange referred to the revised copy of the Budget which was distributed to Board Members prior to the meeting, and stated a few changes had been made In rewording of the goals and objectives and adjustment in the dollar figures. Reinler Vanderschrocff explained the budget summary matrix showing the General Fund and Special Funds and grand totals with percentage of Increase. Director Lange explained there were more CLSA Funds last year, as those funds had accumulated In different accounts The money was all put In one account last year. He stated the Inflationary cost of books was approximately 10%. F r jnk Manner) suggested the circulation per capita (per employee) might be a good statistic to present to Council, this would indicate the Library is doing more business and more work with the existing staff. Mr. Mannen asked If there was a charge made for reference service, and Director Lange stated there was none unless It was an online search. That is only charged on a cost recovery basis. The Library does not Involve Itself In research work per se; they merely point the public In the right direction. The increase In circulation is a figure to be given to Council, with 14% during November and December. Roughly, there has been a 50% Increase In the circulation since 1981. It was stated without automation this would not be possible with the same number of employees. Chairman Martin complimented staff on the Budget Summary Matrix, stating It was an excellent piece of work. Library Board of Trustees accepted the 1987-38 Budget as presented. b. 1986-87 Public Library Fund Allocation to California Public Libraries Memo from California State Librarian and List of Libraries with Allocations. Director Lange stated this was for the Board's Information. With Carlsbad's population Increase, Director Lange said the allocation for next year would be close to 545,000. Martin Cooper Kalkensteln Irlgas MINUTES LIBRARY BOARD OK (RUSTLES January 1987 Page TRUSTEES NLW BUSINESS: (continued) c. Library Services and Construction Act, Title II f unds: Memo and draft article from the State Library Indicating there will be no general invitation to apply for Title II funds In FY 1987. Director Lange stated this was an Information Item, and he wanted to emphasize the chances of obtaining any money, other than locally, for a library building would be extremely slim. OTHER; The Library Board of Trustees expressed concern about tlie impact the purchase of Hosp Grove might have on the financing of a new library. The Library Board expressed concern over the possibility of financing the purchase of Hosp Grove by using the $3.1 million Capital Fund and a $2.9 million Sewer Fund. The repayment would be a heavy payment with little money left for other projects. The Board expressed concern this purchase could endanger the financing for the new library building as proposed. LIBRARY DIRECTOR'S REPORT; Director Lange called attention to the Capital Improvement project funding reauest and explained the projected cost for the south Carlsbad library. Library Board of Trustees endorsed the Capital Improvement Project for 1987-88 to 1991-1993 funding reguest as presented. Library Board of Trustees voted approval of the five selected library sites. FRIENDS OF THE LIBRARY; President Osberg of the Friends of the Library reported Ray Bradbury will be at the Cultural Arts Center on January 28, 1987, to autograph purchased copies of his book. She thanked Trustee Cooper for his work on the storage of the books for the Book Fair. Mrs. Osberg reported the Friends of the Library are working on a grant proposal to enlarge their art collection through the Arts Commission. The Friends of the Library are working on a by-law revision at the present time. Ihe newsletter Spirit of Love will be going out the week of January 20, and the deadline for information or articles Is January 15. GENEALOGICAL SOCIETY; Bee McWllllams had no report to make at this time. Martin Cooper Falkensteln Trigas Martin Cooper Falkensteln Trigas Martin Cooper Falkensteln Trigas MINUTES LIBRARY BOARD Of TRUSTLtS January !<*, 1987 Page 5 TRUSTEES SF.RRA ADVISORY ROARO: Margaret Brownley reported the Board has not met since December jnd will not meet until the day after the next l_lhrjr> Board Meeting. Mrs. Brownley had a four-hour conference with the consultant for the survey. She stated this will he helpful to the Advisory Board and the Administrative Council. The purpose Is to help the Advisory Board Members be more Informed about their entire operation and the entire library system. She stated It really would not be a survey, but would be an Information project, which Is a better title. ADJOURNMENT: By proper motion, the Meeting of January 1**, 1987, was adjourned at <*:28 p.m. The next meeting will be February 18, 1987, at the La Costa Branch Library. Respectfully submitted, Harriett Babbitt Minutes Clerk HB:tb March 6, 1987 TO: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR FROM: KEITH BEVERLY, MANAGEMENT ANALYST MONTHLY REPORT FOR FEBRUARY ADMINISTRATION; THE BALLFIELD ANALYSIS was accepted as presented to the Parks and Recreation Commission. CARA representatives, Commission sub- committee and Staff are in accord with the number of available fields, activity uses and ballfield standards. HOLIDAY PARK HORSESHOE STORAGE AND MAINTENANCE FACILITY received support from the Parks and Recreation Commission. Plans for construction are currently underway. NEW COMMISSION OFFICERS have been selected. Barbara Donovan will be the new Chairperson and James Popovich was selected as Vice- Chairperson. CALAVERA HILLS COMMUNITY PARK PHASE I is officially underway. Groundbreaking ceremonies were held February 21. Grading of the park site has begun for this new park site in the northeast quadrant of the City. STAGECOACH PARK community center/gymnasium is nearing completion and the landscape and irrigation is currently being installed. Dedication ceremonies for the highly awaited park facility is scheduled for May 30. THE GOLF COURSE FEASIBILITY STUDY was accepted unanimously by the City Council as meeting the requirements of the RFP. The study will be included for consideration in the revised Macario Canyon Master Plan this coming year. PARKS AND TREE MAINTENANCE; BUENA VISTA BALLFIELDS are currently being developed. The site has been graded and back stops, fencing and bases are being installed. SAFETY CENTER BALL FIELD will be ready for play shortly. Parks crews have accepted maintenance of the ballfield portion of the site in order to accommodate request for the rapidly approaching baseball season. Parks Crews are also SKINNING INFIELDS at JEFFERSON SCHOOL and the HIGH SCHOOL in order to increase ballfield availability for league play. Mar 6, 1987 David Bradstreet Page Two RECREATION; CAPITAL BANK AND ECONOMY INNS of Carlsbad have both joined the Parks and Recreation Department team. These firms have agreed to co-sponsor the new daytripper membership club beginning in May. THE JR. HIGH VALENTINE DANCE presented by the special events section, hosted 255 students. Prizes were donated by DOMINOES PIZZA and the HOUSE OF FROZEN YOGURT. Music for the event was provided by the Incidentals. YOUTH BASKETBALL provided recreational play for over 150 youngsters in grades 3-8. SAN DIEGO COUNTY'S SENIOR SOFTBALL LEAGUE has begun its 5th season as 15 countywide teams enter the new league. Supervised by the Recreation Department, three teams from the countywide organization are from Carlsbad. INDUSTRIAL RECREATION for businesses in Carlsbad will be a key thrust this year. A recent meeting with business recreation coordinators yielded a wealth of information regarding their recreation needs, facilities, shift workers, and the programs we offer. Target sites for programs are the Safety Center Field and Stagecoach Community Park. AQUATICS; Ongoing recreation activities continued at the SWIM COMPLEX with masters and lap swim programs, scuba classes and North County Aquatics group swim. Two (2) "LEARN TO SWIM" adult classes began February 9 and 19, despite rather cool evening air temperature. CARLSBAD HIGH SCHOOL SWIM TEAM began practices in February and a U.S.S. swim meet was held on the 7th and 8th with over 1,000 "splashes" from 800 participants. Total monthly attendance 4,494/total revenue $3,824. BUILDING MAINTENANCE Due to STAFF VACANCIES, all Building Maintenance work order requests, except for Emergencies (HVAC, plumbing and Risk Management) are currently on hold for the next 30 days. Mike Peterson, Maintenance Worker I has transferred to the Building Department. Ken Olds, Building Maintenance Carpenter will be leaving the City of Carlsbad for the position of Building Maintenance Supervisor for Santee Unified School District. 6, 1987 David Bradstreet Page Three SENIOR CITIZENS Senior Citizens Division on March 1, 1987 excepted the responsibility for administering a NUTRITION AND MOBILE MEALS program previously provided by the Area Agency on Aging. In preparation for this take over, Staff coordinated 2,070 Noon lunches and 720 mobile meals during the month of February. February New Events and Assistance Programs 0 Line Dancing - 39 participants 0 Ballroom Dance/26 Sign-ups 0 Creative Drama Workshop/13 Sign-ups 0 Presidents Day Dance/115 participants 0 Blood Pressure Check-ups/80 participants 0 Tax Preparation/186 participants 15 VOLUNTEERS staffed distribution tables at Plaza Camino Real to provide information regarding the Senior Programs. Over 3,000 pieces of information literature were distributed. CARLSBAD ANGLERS went surf fishing at Carlsbad State Beach on February 25. No big fish were caught, but lots of big fish stories were told. 25 attended. c: Frank Aleshire, City Manager Ray Patchett, Assistant City Manager