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HomeMy WebLinkAbout1987-07-20; Parks & Recreation Commission; MinutesMINUTES MEETING OF:DATE OF MEETING:TIME OF MEETING:PLACE OF MEETING: PARKS * RECREATION COMMISSION July 20, 1937 5:00 p.m. City Council Chambers COMMISSIONERS CALL TO ORDER: Vice-Chairman Popovich called the Meetinq to order at 5:06 p.m. ROLL CALL: Present - Commissioners Popovich, Lawson, Reqan and Wright. Absent - Commissioners Dahlquist, Donovan and Morrison. Staff Present: Dave Rradstreet, Director, Parks <4 Recreation Keith Beverly, Management Analyst Lynn Chase, Recreation Superintendent Doug Duncanson, Parks Superintendent Ken Price, Principal Recreation Supervisor PUBLIC OPEN FORUM: There was no one present for the Open Forum. APPROVAL OF MINUTES: The Minutes of the Oune 15, 1987 Meeting were approved as presented. APPROVAL OF AGENDA: The Agenda was approved as presented. APPOINT SCRIBE: Commissioner Lawson was appointed Scribe for this meeting. PRESENTATIONS: Dave Bradstreet reported several donations had been received in the past month. $200 for benches at Calavera Park by the Women's Club. Two checks for $1,000 each from Tim Brown's family for the Triathlon. $1,000 check from Mission Distributing Company for the Triathlon. Mr. Bradstreet stated thank-you letters would be sent to all the contributors. Popovich Lawson Reqan Wright Popovich Lawson Regan Wright X X X X X X X X X X MINUTES Page 3 Duly 20, 1967 COMMISSIONERS C. Recreational Use of Cadencla Park Commissioner Regan gave the report, stating two Members of this Commission, Commissioner Lawson and herself, met with Mr. Bradstsreet, La Costa Youth Organization and a representative from the Cadencia homeowners and worked out an agreement to everyone's mutual satisfaction. The agreement was sent to the members for comments, and the Cadencia homeowners altered the agreement substantially. The acjreement originally stated Cadencia would he available forleague play for boys' T-ball and girls' peewee on evenings any time and Saturdays. The homeowners returned with the comment they felt it was not appropriate to have games on week days or afternoons on Saturday. The only games allowed would be Saturday mornings from 10:00 a.m. to 1:00 p.m. Commissioner Regan stated the agreement has changed since the committee meeting and she felt they should continue with the discussion and see if this was acceptable to this Commission. Dave Bradstreet stated the La Costa Youth Organization stated they would agree with this if something was done to guarantee Steagecoach would be improved to allow two or three games to be played simultaneously. Two or three extra backstops have been ordered for use at Stagecoach. Gary Cox, President of La Costa Youth, stated he had talked with the Board Members, and the time limit is not satisfactory to their organization. The Board was concerned whether Stagecoach Park would be available for their games. Mr. Cox stated this was not in agreement with the allowance for practices to be held at Cadencia, and \ they would like assurance fields would be available at Staaecoach, with practices at Cadencia. This would be for children 12 years and under. Dave Bradstreet felt that was an administrative decision. The field had been limited to 11 years or younger and open for soccer or Softball practice, family picnics and tot lot equipment. As to the time, he thought that was not a problem. The neighbors want nothing before 9:00 a.m. Richard Martin, Past President of La Costa Youth Organization, spoke, stating the development of alternative sites was the important point, with fields offered at Stagecoach. The development of those fields should be prioritized, so Cadencia Park would not have to be used. The agreement was reached based on this promise. However, if nothing else isavailable, then Cadencia should be available for the age groups mentioned. MINUTES Page 5 3uly 20, 19S7 COMMISSIONERS Dave Bradstreet stated this site would need to be studied and meetings held with the neiohborhood to determine their feelings. This would be an important issue to be solved before proceeding with the development of the park. However, he felt this was a qood plan, and ballfields are needed in that quadrant. Mr. Bradstreet stated he was anxious to ao forward with the acguisition of land in the southwest quadrant, but the money is tied up with the Robertson property. With the approval, of this conceptual development of Larwin, that .noney could be released. He recommended that be done, so the City could proceed with the acquisition of the land by Alta Mira. At the same time, a land assessment study could be made for the Larwin site. Parks 4 Recreation Commission accepted the preliminary conceptual plan for Larwin Park development, as presented. Parks & Recreation Commissin requested the money now earmarked for the Robertson property be freed for acquisition of park land in the southwest quadrant. The Commission directed staff to meet with the property owners around Larwin Park before any more funds are expended to get the their concerns with this plan and come back to the Commission with that information. NEW BUSINESS: A. Doint Use Agreement Dave Bradstreet recommended the Commission approve Attachment D, an updated Agreement between the City of Carlsbad and the Encinitas Union School District to include La Costa Heights Elementary School. Parks 4 Recreation Commission approved the Agreement between the City of Carlsbad and the Encinitas Union School District to include La Costa Heights Elementary School. B. Ooint Use Agreement Dave Bradstreet gave the report, explaining the new proposed agreement with the School District, adding staff was not willing to accept additional school acreage to maintain. Popovich Lawson Regan Wright Popovich Lawson Regan Wriqht Popovich Lawson Regan Wright X X X X X X X X X X X X X X X Carlsbad Unified School District 11 Pine Avenue, Carlsbad, California 92OO8 729-9291 "Excellence In Education' July 13, 1987 Dave Bradstreet Parks & Recreation Dept. 1200 Elm Ave Carlsbad, CA 92008 Dear Dave, This past Friday, July 10, 1987, I met with Keith Beverly and Ken Price to discuss the Hope Elementary Field Usage Agreement. In order to clarify the direction in which I'm going, I felt the need to correspond with you. The direction the Board of Education has set, in regards to the Hope Elementary School usage, is that the District maintain Hope field and the City maintain Buena Vista and the upper Valley field. If you are in agreement with this, we should move ahead with the scheduling. The Hope School field will not be ready for use until Sept. 1, 1987. If there is work that needs to be done prior to that such as backstops, soccer goals etc. you can have access by notifying us. My study is more entailed than just the usage, it covers the entire Grounds Department. I'm looking at equipment replacement programs, staff- ing effectivness etc. The bottom line is I'm evaluating all activities not just the part which involves the City. With the information that I've layed out I hope you can see my motives. As the survey and the study comes together I would be happy to share with you the parts that have an effect on our working relationship. If you should have any questions, please give me a call. Sincerely, cc: John Blair ATTACHMENT B July 17, 1987 TO: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR FROM: KEITH BEVERLY, MANAGEMENT ANALYSTJS3 HOPE SCHOOL/JOINT USE AGREEMENT BACKGROUND The construction of Hope Elementary School has recently been completed and will be available for use by September of 1987. This could afford an opportunity for use by the Carlsbad Parks and Recreation Department in order to provide additional activity areas for Recreation programs. The City currently operates under a Joint Use Agreement with the Carlsbad Unified School District in order to provide such areas. The current agreement does not include the use of Hope Elementary School. RECOMMENDATION Present the School Boards offer to include Hope School to the existing use agreement for evaluation and recommendation from the Parks and Recreation Commission. DISCUSSION At the School Board meeting of June 10, 1987 two items were discussed regarding the Parks and Recreation Department. The School Board endorsed the City's application for the 86 Bond Act. Specifically the projects which affect them are: 1. Buena Vista Ballfield (installation of turf and irrigation) 2. Tennis Court Rehabilitation (Valley Jr. High School) The second topic of discussion was to recommend the addition of Hope School to the existing Joint Use Agreement. A stipulation of this inclusion was that the City maintain Buena Vista field on a year-round basis, the five acre upper Valley Jr. High School site and the School District would maintain the Hope School site. Under terms of the existing agreement, the City and School District share the annual maintenance of Buena Vista on a six month basis and they assume year-round maintenance of upper Valley. The five acre upper Valley site consists of 2.3 acres of turfed fields and the remainder is tennis courts for which the 86 Bond funds are being requested. The current agreement allows for equal maintenance responsibilities of play fields based on an acreage basis. Currently the City maintains 10.3 acres and the District maintains 10.3. A breakdown is as follows: July 17, 1987 'Page 2 City Maintained: Magnolia Jefferson Pine Ballfield Pine Soccer field TOTAL 4.6 acres 2.7 acres 2.0 acres 1.0 acres 10.3 acres School District Maintained: Valley Jr. High School Kelly TOTAL Upper 5.0 Lower 2. 5 2.8 10.3 District and City share maintenance of 2.3 acres at Buena Vista, each being responsible for six months of any one year. The proposed terms to include Hope School would render the maintenance responsibilities as follows: City Maintained: Magnolia Jefferson Pine Ballfield Pine Soccer Field Buena Vista Upper Valley Jr. High TOTAL School District Maintained: 4.6 acres 2.7 acres 2.0 acres 1.0 acres 2.3 acres 5.0 acres 17.6 acres Lower Valley Jr. High School Kelly Hope TOTAL SUMMARY/CONCLUSION 2.5 2.8 2.8 8.1 The terms of the proposed agreement, have been evaluated by the Park Superintendent for a maintenance impact (Attachment). According to July 17, 1987 Page 3 the Parks Superintendent, the additional maintenance responsibilities would cost $17,800 per year and require additional staffing. He further recommends that the City be required to maintain only Buena Vista in exchange for inclusion of Hope School to the current agreement. I would propose that we agree to the addition of Hope School under the suggested maintenance agreement until Buena Vista fields are fully developed. At that time, given existing budget constraints, all City scheduled events of the upper Valley field should be discontinued and relocated to Buena Vista. City maintenance of the upper Valley field should be dropped from the maintenance aareement, however, the Valley tennis court maintenance should continue. Under this proposed alternative the maintenance responsibilities would be as follows: Magnolia Jefferson Pine Ballfield Pine Soccer field Buena Vista Valley Tennis Courts TOTAL 4.6 acres 2.7 acres 2.0 acres 1.0 acres 2.3 acres 2.3 acres 14.9 acres School District Lower Valley Upper Valley (field) Kelly Hope TOTAL 2.5 acres 2.5 acres 2.8 acres 2.8 acres 10.1 acres The maintenance impact under this alternative would require an additional $9,500 annually. KB: pa c: Ray Patchett, Acting City Manager July 17, 1987 TO: KEITH BEVERLY, MANAGEMENT ANALYST FROM: DOUG DUNCANSON, PARKS SUPERINTENDENT MAINTENANCE IMPACT OF ADDITIONAL CARLSBAD SCHOOL AREAS The maintenance of the additional school sites at Valley and Buena Vista are estimated to cost $17,800 annually. The additional maintenance would have a definite impact on the overall park maintenance quality, without additional staffing. It is recommended the City only maintain Buena Vista field in exchange for the Hope School field. If the Valley and Buena Vista fields are assigned to the Parks division additional staffing will be required. The attached report breaks down the estimated landscape maintenance costs for Valley and Buena Vista fields. DD:pa Attachment COSTS OF MAINTAINING ADDITIONAL SCHOOL AREAS Valley - 5 Acres 2.5 Acres Turf - Weekly Mowing Water Management Irrigation Repair and Maintenance Fertilization, Aerification, Renovation Materials Equipment Repair and Overhead Personnel Overhead 2.3 Acres Hardsurface - Unimproved Improved (tennis Courts) Overhead and Equipment 2. Buena Vista - 2.5 Acres Weekly Turf Maintenance Water Management Irrigation Repair and Maintenance Fertilization, Aerification, Renovation 5 hrs/wk x 50 wks x $10/hr ,5 hrs/wk x 50 wks x $10/hr ,5 hrs/wk x 50 wks x $10/hr (Labor) 80 hrs/yr x $10/hr estimated total hrs = 380 1 hr/wk x 50 wks x $8/hr 3 hrs/wk x 50 wks x $8/hr 5 hrs/wk x 50 wks x $10/hr .5 hrs/wk x 50 wks x $10/hr .5 hrs/wk x 50 wks x $10/hr (Labor) Materials Equipment Repair & Maintenance Personnel Overhead 40% x 360/hrs 60 hrs/yr x $10/hr TOTAL SUBTOTAL $2,500 250 250 800 1,500 1,500 1,520 • (400) 1,200 $9,520 $2,500 250 250 600 1,500 1,750 1,450 $8,300 $17 ,820 o 4-1 cu en CO 4^ 4-1 t-l— cd 'H «, <u 4J 4-4 O O o 0)• •!—) t-lo o o Z 1-1 4-1 PI CO rH O •H Cd -rl 4-1 -H CO 3 O CO.H M COO01 -H O OO U CU T3 C4-1 C OCX cd T-l O 4-1T3 i—I cdcd cd cu •rl t-lr-H M U •H 4-1 0)u co pi 3 "d T3o c sO -H cd r--co 00 o < J uz ou CIT * OF CARLSBAD — AGENr AB# ( MTG. DEPT.. 3 ISt 1 8/4/87 PLN TITLE- ZONE 5 * LOCAL FACILITIES " MANAGEMENT PLAN (LFMP-5) DEPT. HPJH^L CITY Am^SS CITY MGR?W RECOMMENDED ACTION: cCD 6CO£>o CX cd rHcd3 4-1a 0) 0Coo >~i •Ha>_f*1 4_> "S 4-1cda •H T3 C•rl T3 Ccd rs~f T- 01 01 4-1 01 •£ ^ •aai M 01 4-4 01 ^1 Tdecd M CO•Hencd ,0 0) 'is1 ^4-1 •H O cd CJ _0 J •co•i-j 4Jcd •^Co> oo 01l-i •^Ccd jja) •H>cu The Planning Commission and staff are recommending that the City Council ADOPT the Negative Declaration _issued by the Planning ResolutIon Plan Director and ADOPT Facilities Management No. Zone 5 APPROVING the Local ITEM EXPLANATION Zone 5 is the fourth Local Facilities Management Plan to be scheduled for a public hearing before the City Council. The Planning Commission held a public hearing to consider this Local Facilities Management Plan on July 1, 1987 and following the public hearing recommended moving the plan forward for City Council approval. Zone 5 is located in the center of Carlsbad at the intersection of the City's four quadrants and is comprised exclusively of non- residential land uses including industrial, office and related commercial. Approximately one-fifth of the Zone is currently built out with about 4,000,000 square feet of building area. Approximately 7,800 employees are located in the Zone during the work day. At buildout it is projected there will be 22,000,000 square feet of building area and at least 40,000 employees within Zone 5. Of the eleven public facilities being analyzed in the Local Facilities Managment Plan for Zone 5, the Planning Commission recommended approval of the analysis of six of the facilities without additional comment. The remaining five have some issues associated with the recommendations from the Planning Commission and are discussed in the attached memo to the City Manager dated July 8, 1987. The Planning Commission is recommending approval of these facilities as discussed in the memo. ENVIRONMENTAL REVIEW A Negative Declaration was issued by the Planning Director on June 5, 1987 indicating that the Local Facilities Management Plan for Zone 5 is not anticipated to have any significant adverse Impacts on the environment. FISCAL IMPACT Staff time has already It Is anticipated that monitor this and other implementation of this planning costs. been utilized further staff zone plans on plan, however, in preparation of this plan, time will be necessary to a yearly basis. The should help future fiscal for the City by listing future facilities and their ATTACHMENT C Page Two of Agenda Bill No. °\ I EXHIBITS 1. Memo to City Manager, dated 3uly 8, 1987 2. City Council Resolution No. °i I 3 % 3. Planning Commission Resolution No. 2668 4. Letter from Ronald Rouse of Luce, Forward, Hamilton & Scripps, dated Ouly 1, 1987 5. Letter from Robert Ladwig, Rick Engineering, dated Ouly 1, 1987. 6. Local Facilities Management Plan Zone 5 (Previously d istributed) 3ULY 30, 1987 TO: RAY PATCHETT, ACTING CITY MANAGER FROM: PLANNING DIRECTOR ZONE 5 LOCAL FACILITIES MANAGEMENT PLAN (LFMP-5) The Planning Commission at their meeting of July 1, 1987, recommended approval of the Local Facilities Mangement Plan for Zone 5. A number of the facilities analyzed had certain Issues identified at the Commission meeting, and these issues are discussed below. Library The City's existing, adopted performance standard for Library does not apply in non-residential areas, however, the Planning Commission did recommend that this Zone Plan be submitted to the Library Board to see if they have comments or suggestions on this section. The Library Board reviewed the matter at their last meeting and agreed that the performance standard should not apply to Zone 5. However, they did wish to reserve the right in the future to consider a fee for non-residential use If library use by the non-residential zones increases. Parks Parks in Zone 5 would not be subject to an existing performance standard because the existing standard is based on residential development. However, the Planning Commission and staff are recommending that a local facility management fee for parks be considered for Zone 5 based on the square foot of non-residential building area. This fee would be specifically for the acquisition and improvement of park/recreational facilities within Zone 5. Staff and Commission feel that this proposed fee is justified for a number of reasons. The first is that there is a policy statement in the Parks and Recreation Element (action plan 1.1:5) which indicates that industrial developments could provide recreational facilities for their day use population. Other reasons identified for requiring this type of fee include a statewide survey which lists a number of cities that are already requiring park fees for industrial, office and commercial square footage. Those fees range in value from $.02 to $3.00 per square foot. This survey helps substantiate a current trend of providing recreational facilities within industrial areas. The trend is based on a number of positive factors involving the kinds of uses in Industrial-commercial type areas. These i nclude: Page 2 1) the fact that exercise tends to increase employee productivity; 2) recreational facilities can also act as a selling point for developers of large industrial lots/buildings; 3) industrial areas are usually a good location for lighted ballfields as there are no homes which would be impacted; 4) recreational facilities can reduce the number of traffic trips at peak hours as many employees will remain later to utilize the facilities; 5) they would provide greater recreational safety than current activities, such as jogging or biking on industrial streets. In addition, park and athletic facilities are permitted uses in the City's PI General Plan designation and the P-M Zone which makes up much of Zone 5. Staff was recommending a fee of $.50 per square foot of building space in Zone 5. The fee was derived based upon the idea of developing a sports complex to serve the area. Specifically, a multi-use sports complex was considered which would meet the recreational needs of the industrial population. The following amenities and their estimated costs are listed below: Multi-Use Sports Complex Totals 1. Land - 15 ac at $350,000/ac $5,225,000 2. Development - 15 ac at $115,000/ac 1,725,000 3. Community Center - 15,000 sq ft at $100/sq ft 1,500,000 4. Tennis/Racquetball Facility - 20 at $25,000 ea 500,000 Subtotal $8,975,000 5. Overhead Misc. other 5% 448,750 Total $9,423,750 Rounded to $9,500,000 The proposed fee recommended in the Zone 5 Plan was based upon a projected development potential of approximately 19,000,000 square feet of industrial areas. Therefore, a fee of $.50 per square feet was proposed to cover the estimated $9,500,000 acquisition and development cost itemized above. The Local Facilities Management Plan for Zone 5 identified several alternatives for addressing the need for recreational facilities in this zone. In recommending the establishment of a fee the Planning Commission felt the matter, if approved by the City Council, should then be referred to the Parks and Recreation Commission to review the proposed fee. Based upon a Page 3 more detailed analysis of facility needs, the exact amount of the fee could then be established. The Zone 5 Plan would be amended accordingly once a final decision is made. Circulation Currently all intersections and road segments within Zone 5 or impacted by Zone 5 traffic meet the adopted performance standard. With existing plus committed traffic, however, seven intersections and two road segments are projected to fall below the adopted performance standard. At buildout, nine intersections are projected to fall below the standards unless mitigation beyond that required under the current Circulation Element is installed. The Planning Commission wants to make sure circulation will be closely monitored by staff so if levels of service fall below the standard in the future, the City can act quickly to mitigate the problems or halt development. Fire Zone 5 does not Impact the adopted performance standard because Fire is based upon residential development. However, staff and the Planning Commission are recommending that the City Council approve a new non-residential performance standard for Fire facilities based on three thresholds: 1) a daily work force that exceeds 12,000 people in one area or zone; 2) an area that is beyond a five minute fire response time; and 3) that the Fire Department is unable to provide one thousand gallons per minute of fire flow in ten minutes or less. Zone 5 cannot currently comply with the second and third proposed thresholds. All three thresholds in this zone will be exceeded by early 1989. In accordance, the recommendation is that the schedule for Fire Station No. 5 be accelerated, with the construction to begin in early 1988, with an opening date of early 1989. If the City Council concurs with the proposed new standard, the previously approved Council Resolution adopting the Growth Management Performance Standards will be amended to include the new fire standard. Sewer Collection System The Commission felt that the sewer facilities in Zone 5 meet the required performance standard. In approving sewer, they also verified the staff recommendation that the performance standard should be based on the sewer sub-basin rather than the entire zone. In other words, the failure of one sub-basin would not affect an adequate sub-basin in the same zone. The sub-basin meeting the performance standard could continue to develop. Some of the new recommendations concerning parks and fire did not surface earlier because Zone 5 is really the first non- Page k residential zone plan staff has looked at in detail. The need for the new standards came about as a result of this close analysis. With the changes and comments mentioned above, the Planning Commission is recommending that the City Council approve the Local Facilities Managment Plana for Zone 5. MICHAEL 0. HOLZMILLER M3H:CG:dm July 31, 1987 TO: PARKS AND RECREATION COMMISSION FROM: SITE FACILITY PLANNING COMMITTEE CADENCIA PARK On Thursday, July 30, 1987 the Site Facility Planning Committee met with staff, a representative from the area homeowners and the La Costa Youth Association. The Parks and Recreation Site Facility Planning Committee recommends the Commission adopt the following: 1. The La Costa Youth Organization will schedule their games with Parks and Recreation staffs' help. The league games will be scheduled using: a. Stagecoach Park 2 fields - with each having 3 games using portable backstops = 6 games 1 field - having 1 game (2 more backstops can be purchased if the need is found to be there). b. Fuerte Park - 3 fields c. Levante Park - 2 fields d. Safety Center - 1 possibility e. Alga fields - Alga & Fuerte (2 fields - another possibility) Within a 5 year period we should also have up to 3 fields to use at Alta Mira Sammis Park area. 2. Cadencia Park will not be used for any league games until all other ballfields in the southern section have been scheduled. Then Cadencia may be used only on Saturdays 10:00 a.m. - 2:00 p.m. for league games of Boys T-Ball and Girl's Pee Wee Softball, nine (9) years and younger. There will be no regularly scheduled games other than those scheduled through Parks and Recreation at Cadencia Park. The Cadencia field will be available for non-scheduled practice on a first-come, first-served daily basis. DB:pa ATTACHMENT D July 27, 1987 TO: DAVE BRADSTREET FROM: CONNIE BEARDSLEY SUBJECT: AMPHITHEATRE To confirm our conversation of last week, the Arts Commission has appointed a subcommittee to come up with a recommendation for an amphitheatre - to study site, capacity and type most suitable for the City's needs. The committee will consist of Charlie Grimm, Planning; Patra 7 Straub and Wayne Bischoff, Arts Commissioners. We would like (i representation from Parks and Recreation. Would you please let \ us know the person you would like to have serve on this committee. Additionally, the Historic Site Commission and the Arts7 Commission are interested in developing a plan for Carillo Ranch, r "2. We will need Parks and Recreation representation on that as well. Would you let me know who will serve. Thanks. CSB:a c: Ray Patchett Frank Mannen Cliff Lange Patty Cratty ATTACHMENT F 2692 Glasgow Dr. Carlsbad, CA.92008 Mr. David Bradstreet Director of Parks & Recreation City of Carlsbad 1200 Elm Ave. Carlsbad, CA. 92008 PROPOSAL We, the Board of Directors of the Colony at Calavera Hills Home- owners Association, have received a 2/3 vote of all the home- owners to present the following proposal. We hereby offer to cede our Mini-Park to the City of Carlsbad. The Mini-Park is located on Lot #1 of tract # 76-12 in the City of Carlsbad. It is approximately 100' north of Edinburgh Dr. and runs between Tamarack Ave. and Glasgow Dr. This parcel of land directly abutts the Southerly property line of your new Calavera Hills Park, currently under constrution. We feel this would be especially advantageous to the City at this time, since you are unable to complete the entire Calavera Hills Park, Our Mini-Park with the addition of a few more picnic tables would provide an ideal spot for persons using the new ball diamonds to enjoy a picnic dinner. The parcel is slightly over one acre in size and a little over half of it is landscaped, so if necessary in the future, the usable area could easily be expanded to accommodate additional picnic tables or play area. The only reservation we attach to this offer is, we want it to be maintained in its present passive state to act as a buffer between the noise of the ballfields and the three homeowners along Edinburgh Dr. Sincerely: Robert ,K Hahnel, Pres. Colony at Calavera Hills Homeowners Association cc: City Council, City of Carlsbad ATTACHMENT G THE COLONY AT CALAVERA HILLS HOMEOWNERS ASSOCIATION August 5, 1987 TO: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR FROM: DOUG DUNCANSON, PARKS SUPERINTENDENT,, MINI-PARK ADJACENT TO CALAVERA PARK The Calavera Hills Homeowners Association has offered to the City the Mini-Park of the Colony Tract 76-12. This park is located adjacent to Calavera Hills Community Park on Glasgow Street. I recommend that this park not be accepted by the City, but remain in the possession of the Homeowners Association. There are some advantages and many disadvantages to accepting this park site, they are as follows: ADVANTAGES; 1. Additional land for public park use - 1 acre. 2. Already improved property (small tot lot and picnic facilities). DISADVANTAGES: 1. Additional land to maintain. 2. Additional costs of $10,000/year for maintenance. 3. Limited usage of facility - (small tot lot or picnic area). 4. No parking near the land. 5. Limited access to the site. 6. Potential problems with adjacent homeowners. 7. Accepting this Homeowners park would set a precedent. 8. Area would require fencing to help screen off neighbors. 9. Additional improvements would be required to provide safe access to the site from Calavera Park. 10. Additional liability on property, not designed or approved by Parks and Recreation Department. 11. Repairs required for existing play equipment and drinking fountain. In addition, a condition of development states that the park is to be improved by the developer and maintained by the Homeowners Association. DD:lt August 13, 1987 TO: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR FROM: KEITH BEVERLY, MANAGEMENT ANALYST^ MONTHLY REPORT FOR JULY ADMINISTRATION; Parks staff and Sub Committee Chairman Lawson presented the park inventory for Council approval on August 10, 1987. The Parks and Recreation Commission's recommendation was accepted and approved by Council as follows: 1. Implement new park inventory 2. Use new inventory as a basis to update Parks and Recreation element of the general plan 3. Approve staff's preliminary plans to develop Larwin and remove Robertson acquisition from the CIP. Parks staff will be working with representatives from Planning, Parks and Recreation Commission and property owners from Zone 5 in order to develop guidelines for the implementation of a proposed park fee for industrial/commercial development. Council, on August 4, 1987, referred this issue relevant to approval of Zone 5 of the Growth Management Program back to the Commission for further evaluation. Two new Commissioners have been appointed to the Parks and Recreation Commission. Dr. David Castner and Kim Welshons will be replacing Scott Wright and Cathy Regan. Congratulations to the new Commission members and our sincere appreciation to the outgoing members. Marjorie Morrison will be staying with us as Council has reappointed her for another term. PARKS AND TREE MAINTENANCE; The Parks Superintendent, supervisors and the Park Planner are still in the process of evaluating the takeover of the landscape and irrigation of Stagecoach Park. Staff has spent many hours with the contractor to resolve problems primarily with the irrigation operation. The Parks Division will assume the landscape maintenance responsibilities of the newly acquired Las Palmas Community Development Building. Additional funds may need to be requested from Council in order to stay within the park maintenance operating budget. Aug 13, 1987 David Bradstreet Page Two RECREATION; Staff is gearing up to implement complete recreational programming at Stagecoach Community Park during the first week of September. A great deal of recreational activity is already occurring in the community center/gymnasium. Council action has resulted in year round sailboard use of the Agua Hedionda Lagoon. The segregated mixed use of power and passive vessels on the Agua Hedionda Lagoon has effectively been implemented while mitigating any possible liability concerns. The operation will continue to be monitored by the lagoon enforcement program to insure the safety of its users. SENIOR CITIZENS; Gericos Restaurant is sponsoring a golf tournament on September 19, 1987 to benefit senior programs. Contact Sue Spickard at 434-4127 if you wish to participate in this worthwhile cause. Norris Cochran has recently resigned from the Senior Citizen Commission, We wish to thank him for his years of dedicated service to the senior citizens as well as the Parks and Recreation Department. Theresa Maggio has been appointed as the new Senior Citizen Commissiont BUILDING MAINTENANCE; Staff is continuing with the remodeling of the Parks and Recreation Administration Office while still performing emergency requests by other departments. They are being assisted by park maintenance staff in order to complete remodeling by September 1. KB: It c: Ray Patchett, Acting City Manager