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HomeMy WebLinkAbout1987-09-21; Parks & Recreation Commission; MinutesMINUTES MEETING OF: DATE OF MEETING: TIME. OF MEETING: PLACE OF MEETING: PARKS 4 RECREATION COMMISSION September 21, 1987 5:00 p.m. Citv Council Chambers COMMISSIONERS CALL TO ORDER: Chairperson Donovan called the Meeting to order at 5:00 p.m. ROLL CALL: Present - Commissioners Donovan, Dahlquist, Lawson, Popovich and Welshons. Commissioner Morrison arrived at 5:09 p.m. Absent - Commissioner Castner. Staff Present: Dave Bradstreet, Director, Parks 4 Recreation Keith Beverly, Management Analyst Doug Duncanson, Parks Superintendent Lynn Chase, Recreation Superintendent PUBLIC OPEN FORUM: There were no reguests to speak on a non-agenda item. APPROVAL OF MINUTES: The Minutes of the August 17, 1987, Meeting were approved as presented. The Minutes of the July 20, 1987, Meeting were approved by a unanimous vote of the two Commissioners present at that meeting, Commissioners Lawson and Popovich. APPROVAL OF AGENDA: The Agenda was approved as presented. APPOINT SCRIBE: Commissioner Lawson was appointed Scribe for this meeting. PRESENTATION: Southern California Development Company donated $2,672 for a Scoreboard at Stagecoach Park. Dave Bradstreet presented the check to Chairperson Donovan and stated a thank-you letter would be written to Southern California Development Company. UNFINISHED BUSINESS: A. Scribe Report Chairperson Donovan commented the minority opinion did not appear on the votes on the last Scribe Report, and she requested that be shown. Donovan Dahlquist Lawson Popovich Welshons MINUTES Page 2 Seotember21. 1987 COMMISSIONERS UNFINISHED BUSINESS: (Continued) B. Location of Future Commission Meetings Chairperson Donovan stated she would like to discuss the meeting locations further, although the consensus of the Commission at the last meeting was to have the meetings in the Council Chambers. She felt the matter should be discussed with more Commissioners present. Commissioner Dahlquist made a motion to not stay at City Council Chambers for all Parks 4 Recreation Meetings. Chairperson Donovan seconded the motion. Commission discussion followed, with all Commissioners except Commissioner Morrison stating they felt the meetings should be held in other locations to give the local residents a chance to visit the meetings and become more aware of the Parks & Recreation Commission and their scope of work. Commissioner Morrison disagreed, stating she felt it would provide more stability to hold the meetings at City Hall. She felt more people would attend, knowing the meetings would always be in the same location. Commissioner Lawson asked why this item was on the Agenda as Unfinished Business, as by consensus of the Commission at the last meeting, it was agreed to leave the meetings at City Council Chambers, with the sub-committees to hold meetings locally where the issues happened to be. Chairperson Donovan explained any Member of the Commission may have an item placed back on the Agenda, if they desire to discuss that item more thoroughly. Commissioner Dahlquist suggested every other meeting be held elsewhere on a trial basis of perhaps four months. Parks 4 Recreation Commission voted to hold every other meeting away from City Hall on a four-month trial basis, with the October meeting to be at Stagecoach Park; November, City Hall; December, Harding Street; and the January meeting at City Hall, at which time the meeting schedule will be reviewed and re-evaluated. Commissioner Morrison voted against this motion, as she felt there should be the stability of Commission meetings being in one certain place. Donovan Dahlquist Lawson Morrison Popovich Welshons X X X X X X - MINUTES r 10 Page 3 September 21. 1987 COMMISSIONERS UNFINISHED BUSINESS: (Continued) C. Sammis Park Land Acquisition Dave Bradstreet gave the staff report as contained In the packet, referring to all the material supplied to the Commissioners. Mr. Bradstreet gave the background on the negotiations for parkland acquisition within the southwest quadrant, stating the City had inquired about purchasing ten acres of land adjacent to the 12 acres they own at the Alta Mira site. Sammis Company had also attempted to buy ten acres in that area. At this time, the owner stated the land is in escrow and not for sale. Neither Sammis nor the City has been able to ascertain there is actually an escrow in existence. Mr. Bradstreet stated that he would like re- affirmation from the Commission that they want staff to continue to negotiate to purchase this parcel, including the eminent domain process to condemn the land. Mr. Anderson, of Sammis Company, in answer to Commission query, stated Sammis Company had been unable to find any legitimate escrow on the property and had received no cooperation from the owner. Dave Bradstreet stated the money to acquire ten acres of the Sherman property is in the CIP, with acquisition slated for this fiscal year. However, with the price being quoted, the City does not have enough money to buy the entire 20-acre parcel. Parks St Recreation Commission directed staff to proceed with the Alta Mira/Sammis Park Acquisition and recommended to the City Council that the eminent domain process begin immediately. The Commission also requested staff investigate the possibility of purchasing the entire 30-acre parcel. NEW BUSINESS: A. "Recreation is for Everyone" The Commission watched a video presentation by the California Parks and Recreation Society. Commissioner Lawson asked staff to check whether this video could be made available through the public access television station. B. Capital Improvement Projects Dave Bradstreet referred to the CIP Budget for Parks & Recreation Departments as contained in the packet. He added the City had noted it must be careful not to over-build facilities that it cannot maintain, due to a shortage of funds for operating costs. Donovan Dahlquist Lawson Morrison Popovich Welshons MINUTES Page September 1937 COMMISSIONERS NEW BUSINESS; (Continued) Dave Bradstreet reported Calavera Hills Park, Phase II was to go out to bid after the City receives the land this coming Tuesday. In answer to Commission query regarding the additional 22.5 acres in the southeast quadrant, Dave Bradstreet stated at buildout this additional acreage would be needed, and this was added to the Alga Norte site. Commissioner Lawson noted this was in Zone 10 and should be identified as such. Commissioner Dahlquist wanted to make certain the Cannon Lake Park was not listed as a passive park forever--with wording added to say it Is passive at this time. There was never a vote by the Commission to designate this area active or passive, but she would like the option to build tennis courts, etc., in that area. C. Indoor Soccer Dave Bradstreet stated the status of the Indoor Soccer facility at Monroe Strreet had been requested to appear on the Agenda. He stated Council had denied the Indoor Soccer request to expand to the four courts at Monroe Street, but had Indicated they could remain on the two courts. Staff was directed to search for another suitable location for the Indoor Soccer facility. Mr. Bradstreet stated he and Mr. Courtney had exhausted every possible avenue trying to find such a site. Mr. Bradstreet stated the short-term plan was for Mr. Courtney to stay on the site and expand to the north 10 to 15 feet. It might be possible to have an acceptable site at the Alta Mira park site. A petition was received with over 50 names requesting the tennis courts used by indoor soccer be restored to usable condition for tennis. Mr. Bradstreet stated the High School has put plans for a new school on hold and will rehabilitate the present area, with plans to use the area where the four courts are located as a parking lot. 3im Courtney, 49H Avila, addressed the Commission, stating he had sold the original equipment and paid off the bank loan. He would now start again to have the soccer teams play starting in January. Chairperson Donovan stated she would like to see the documents giving the soccer people non-profit status. In answer to Commission query, Mr. Courtney explained he had recommended to Council he would take over the tennis courts on a private basis, and with the profit made from those courts, the other courts would be lighted. This was based on his being given the use of all four courts, which Council denied. MINUTES Page 5 1987 COMMISSIONERS NEW BUSINESS: (Continued) Commissioner Morrison made a motion to allow the Indoor Soccer to continue to use the two tennis courts with the 12 - 15 foot expansion. The motion died for lack of a second. Dave Bradstreet stated the indoor soccer was to remain on the courts until it was determined it was not successful. He stated they had been looking for a site where a regulation court could be placed, since this court was not regulation size. Commissioner Lawson stated there were too many unknowns at this time, too many guestions and concerns. He made a motion to return this item to staff to gather more Information as to the true potential of the facility and work with the School District on an agreement for use of the Valley Tennis Courts, and the cost to return the two tennis courts to usable condition. Chairperson Donovan seconded the motion. The motion was later withdrawn, with the consent of the second. Commissioner Dahlguist stated she would like to see the Valley Tennis Courts refurbished immediately. Dave Bradstreet confirmed with his staff that it would cost approximately $7,000 per court to put the two tennis courts back into usable condition. The tennis players do play on the high school courts at the present time. He stated the agreement is for the public to play when the high school is not using the courts. However, Valley Or. High has no agreement with the City with regard to when the public is allowed on their courts. The comment was made the soccer people were to restore the courts to their former condition. Lynn Chase stated this consisted of removing the nets and fencing they had installed and filling in the post holes. The courts were In deplorable condition at the time the indoor soccer people took them over. B. R. Beverly, 4605 La Portalada, addressed the Commission, stating they had been told at Valley Or. High that they were not allowed on those courts when school was in session. If this is true, he felt it would be impractical to re-surface those courts. Mr. Beverly further stated the courts at Monroe had been resurfaced when the soccer people took them over. Doug Duncanson stated the two courts taken over by the soccer people were never striped and were not re-surfaced. Mary Hagerty stated the courts at Valley Or. High are unsafe to play on at the present time. MINUTES Page 6 September 21, 1987 COMMISSIONERS NEW BUSINESS: (Continued) William Gardner, 3*50 Woodland Way, stated the majority of the signers of the petition were from the Four-Set Tennis Group, which is mostly retired persons who play at the high school courts three mornings a week. Mr. Gardner stated he felt the indoor soccer people had been given adequate time for their program and asked for the two courts to be resurfaced for tennis play. Mr. Courtney stated he could not believe the Commission wanted to throw out the indoor soccer. He said he had an agreement for the use of those two courts. Mr. Courtney stated he was withdrawing his request for indoor soccer play at this time. Commission recommendation was to contact Mr. Courtney to confirm whether or not the request for indoor soccer was withdrawn. The Commission directed staff to pursue the re- surfacing of the tennis courts at Valley Or. High as quickly as possible; also try to reach an agreement with the School District with regard to the use of those courts when not being used by the school. Staff was also directed to look into the cost of restoring the two courts used by indoor soccer. Commission comment was to have staff contact Mr. Courtney and convey to him this Commission's encouragement for initiating the indoor soccer program again this winter. Chairperson Donovan read the petition asking for the return of the two tennis courts used by indoor soccer into the record, and the original is on file in the Parks & Recreation Department. This will be placed on the next agenda for discussion. D. Committee Assignments The following changes were made in Committee Assignments: Park Site and Facility Planning - Dahlquist, Popovich, Lawson and Welshons. Update City-Wide Development Plan - Popovich, Morrison, Lawson and Welshons. Budget - Popovich, Lawson and Welshons. MINUTES Page 7 September 21, 1987 COMMISSIONERS NEW BUSINESS: (Continued) School District Liaison - Lawson - Encinitas: Donovan - San Marcos; Morrison - Carlsbad. Special Programs/Projects - Dahlqulst, Popovich and Morrison. Street Tree & Signage Program - Donovan, Lawson and Dahlquist. E. Locking Restroom Facilities at Laquna Riviera Park Comissloner Dahlquist requested the securing of the restroom facilities at Laguna Riviera Park during night time hours, due to vandalism and also in the interest of safety. She reported there was a great deal of damage done to those restrooms, and she would like a time lock or some other system for locking them at night. Staff indicated they would investigate the cost of a time lock and also look into the possibility of hiring a part-time person and report at the next meeting. COMMITTEE REPORTS: A. Arts Commission (Morrison) Commissioner Morrison reported on the Arts Commission meeting, stating they have now changed their meeting time to 11:00 a.m., and she cannot attend at that time. Commissioner Popovich continued the report, stating he attended the last meeting of the Arts Commission, and he told of the temporary art display to be held during November at Stagecoach Park, Holiday Park and the Library. He also told of the proposed children's project to be under the direction of Christine Oatman, with the display of cardboard houses at Stagecoach Park November 21 and 22. Chairperson Donovan stated she would ask Commissioner Castner to represent the Commission at the Arts Commission meetings. If he cannot attend, Commissioner Welshons will be the alternate. B. Zone 5 Parks Committee (Donovan) Chairperson Donovan reported the committee is waiting for the return of the surveys taken by SANDAG and the developers. This is on the needs of recreational facilities in Zone 5, with the question being whether this will apply only to Zone 5, or be City-wide. DIRECTOR'S REPORT; Dave Bradstreet reported Calavera Hills Park is approximately five weeks behind schedule, because of the ballfield light Installation. December Is the target date. (3) MINUTES Page 8 September 21, 1987 COMMISSIONERS AGENDA ITEMS FOR OCTOBER PARKS AND RECREATION COMMISSION MEETING: Tennis Petition Tennis Court Rehabilitation Ocean Street Park Site The Commission would like a representative from the Arts Commission to address this Commission, and bring renderings of the Ocean Street site. The October meeting of the Parks & Recreation Commission will be at Stagecoach Park, October 21, 1987, at 5:00 p.m. SCRIBE REPORT: Commissioner Lawson gave the Scribe Report. ADJOURNMENT: By proper motion, the September 21, 1987, meeting of Parks A Recreation Commission was adjourned at 8:07 p.m. Respectfully submitted^--''""1 ''LtfW Harriett Babbitt Minutes Clerk October 14, 1987 TO: PARKS AND RECREATION COMMISSION •VIA: DAVID BRADSTREET, PARKS AND RECREATION FROM: KEITH BEVERLY, MANAGEMENT MONROE AND VALLEY JR. HIGH SCHOOL TENNIS COURTS At the September Commission meeting, a number of questions were raised regarding tennis facilities. Listed below are the questions and answers to your concerns. 1. Q: How do C.U.S.D. plans for the High School expansion affect the existing tennis courts at Monroe St. A: One of several scenarios for the High School expansion would result in the existing tennis courts being converted into a parking lot. As part of that scenario, the school district would try to acquire existing agricultural land between the High School and Valley Jr. High School. Several facilities would be developed on that site, including the replacement of the tennis courts. If, in fact, this scenario is recommended, the actual occurance would not be for another 3 years. 2. Q: What is the cost to rehabilitate the two northern courts at Monroe St. A: Improve courts to top quality playing surface (proper filling of cracks, professional repair and resurfacing) 7 $6,000*- "too '.jWKP Improve courts to basic playable surface - *->t-*s***>tt $4,000-*" 3. Q: What is the current status of Indoor Soccer of Carlsbad. A: Mr. Courtney, President of Indoor Soccer of Carlsbad, has reconsidered his position regarding the withdrawal of I.S.O.C.'s request to use the Monroe St. site for soccer. Several members of the organization have urged for continuance of the indoor soccer program. Mr. Courtney would like to continue league play in January at the Monroe site. A copy of I.S.O.C.'s pro-fii status is attached for your reference. 4. Q: What does the petition received at the September Commission meeting address. A: 45 people signed a petition respectfully requesting the Parks and Recreation Department to rehabilitate the two tennis courts that had been used for indoor soccer. The petition further stated indoor soccer should restore courts to the condition prior to their occupancy. ATTACHMENT B October 14, 1987 Parks & Recreation Commission Page Two 5. Q: Explain 1986 Park Bond funding for tennis court rehabilitation. A. The total request for 86 Park Bond funding for tennis rehabilitation is $84,000, 10% of funds are available in advance for the preparation of plans and specifications. The remainder of funds are available upon completion. A breakdown of funding request was submitted as follows: (1) Monroe St. resurfacing (2) $ 4,000 (2) Valley Jr. H.S. rehabilitation (6) $20,000 (3) Lighting at Basswood and Valley (9) $60,000 Total $84,000 6. Q: Investigate cost to rehabilitate Jr. H.S. Tennis Courts. Discuss Use Agreement between City and School District. A: Cost to rehabilitate Jr. H.S. Tennis Courts (6) $15,000 The hours of public use of the Jr. H.S. Tennis Courts would be limited to before/after school and weekends only. The Jr. H.S. currently uses the facility for a multitude of uses during school hours (i.e., basketball, volleyball, tennis), It has been recommended by the School District that resurfacing of those courts also include line patterns for basketball use which currently exist. Cost of additional use patterns (6) $ 2,000 Hardware and tennis nets (6) $ 1,OOP Total $18,000 KB: It c: Doug Duncanson, Parks Superintendent State California *_3; OFFICE OF THE SECRETARY OF STATE CORPORATION DIVISION I, MARCH 1JONG kU, Secretary of State of tiie State of California, hereby certify:f j That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this JAN 1 2 1987 -mta "** Secretary of Stall; It- SEC/STATE FORM CE-IO7 1396396 ARTICLES OP INCORPORATION -- t- .• . t— I 1 — - . in C-.c cfi'ice rf :. •-• 5 c- •• - cf Stcr'e o; (he £ I ..1:0 ol C:i'--- .. .-.a SPEED SOCEER OF CALIFORNIA, INC. J^ \ 2 1987 I. NAME i'llARCH FGMG EU. Cacr:t;r/.r ,;-- The name of the corporation is SPEED SOCCER OF CALIFORNIA, INC. II. PURPOSE The purpose of the corporation is to engage in any lawful act or activity for which a corporation may be organized under the General Corporation Law of California other than the banking business, the trust company business or the practice of a profession permitted to be incorporated by the California Corporations Code. III. INITIAL DIRECTORS The names and addresses of the persons appointed to act as initial directors are: NAME ADDRESS James A. Courtney 4914 Avila Avenue Carlsbad, CA 92008 Mike Pfankuch 4132 Debra Circle Oceanside, CA 92056 Ramona Finnila 4615 Trieste Carlsbad, CA 92008 IV. AGENT FOR SERVICE OF PROCESS The name and address in this State of the corporation's initial agent for service of process is: James A. Courtney, 4914 Avila Avenue, Carlsbad, California, 92008. V. STOCK The corporation is authorized to issue only one class of shares, having a total number of 10,000 shares. VI. NUMBER OF SHAREHOLDERS The corporation's issued shares shall be held of record by not more than twenty persons. This corporation is a close corporation. VII. NO PREFERENCES, PRIVILEGES, RESTRICTION No distinction shall exist between the shares of the corporation or the holders thereof. EXECUTION IN WITNESS WHEREOF, the undersigned, who are the above-named initial directors of the corporation have executed these Articles of Incorporation on the dates hereinbelow listed. Date ames A. Courtney Directo Date: Mike Pfanfca^h Director/ / Date Ftemona Pinnila Director STATE OF CALIFORNIA COUNTY OF SAN DIEGO On this 5th day of January 1987 , in the year^^PRPfe, before me, the undersigned, a Notary Public in and for said state, personally appeared James A. Courtney personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument, and acknowledged to me that he executed it. WITNESS my hand and official seal. Notary Public 'in/and( fjbr said State ,-; - . CFTlCIAL SEAL if- ' '\ L JOAN KAY V1;., •:.' flOTA.". . .. v. _ C'.lfORNI \t., i' P'- • • O: ^ ::>' - SA.J u;^~o Cd'jrn Y l.!y C-niMiicsijii C::pirJ3 A^yjt 21, 1987 STATE OF CALIFORNIA COUNTY OF SAN DIEGO On this 5th. day of January 1987 in the year before me, the undersigned, a Notary Public in and for said State, personally appeared Mike Pfankuch personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument, and acknowledged to me that she executed it. WITNESS my hand and official seal. Notar-y Public in a^id vor said State OFFICIAL SEAL L. JOAN KAY r.-:)Lic — CALIFORNIA: • . or, ICE IN SAM DISCO COUNTY My C3r.:ni!:±n E/piros Airuit 21, 1987 1987 STATE OF CALIFORNIA COUNTY OF SAN DIEGO iyo/ On this 5itn. day of January , in the year $W?, before me, the undersigned, a Notary Public in and for said State, personally appeared Ramona Finnila personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument, and acknowledged to me that he executed it. WITNESS my hand and official seal. a ^Notary~~Pubri<c in forOsaid State OFFICIAL SEAL L. JOAN KAY tf NOTARY M..:..:C - CAt-lfORNIA __. SAH DI1GO COMITY i»y Commission Expires August 21,1937 \(*) RECEIVED SEP 2 M987 September 14, 1987 Mr. David Bradstreet, Director Department o-f Parks S< Recreation City o-f Carl sbad C a r 1 s b a d , C a . 92008 D e a r Mr. Br a d s t r e e t ! W e , t h e i..i n d e r s i q n e d t e n n i B p 1 a y e r B w h o c u r r e n 1 1 y p 1 a y o n t h e l"i i q h s c h o o 1 a n d M o n r o e S t r e e t. c o u r t s , r e s p e c t f u 1 1 y r e q u e s I: that the Department of Parks and Recreation rehabilitate the two tennis courts on Monroe Street that had been used 'for indoor soccer. Many of- us remember your testimony before the City Council that funds were available to restore th» two courts for tennis use at such time as they were abandoned by the Indoor Soccer Group. Additionally, shouldn't the Indoor Soccer Group restore the courts to the condition they were in when they took over (usable tennis courts) as they agreed to do when given permission to use the facility? We anxiously await your response. Please address any communications to Mark J. Rifkin, 2521 Via Naranja, Carlsbad, Ca. 92008. Name -^ J / ~ - September 14, 1987 Mr., D a v :i. d B r a d s t r e e t , Dire c t o r Department, of Parks & Recreation C i t y o •(• C a r 1 Hi b a d Carlsbad, Ca. 92008 D e a r Mr. B r a d s t r e e t : We, the undersigned tennis players who currently play on the h i g h s c: h a o 1 a n d M o n r o e S t r e e t c: o u r t ss , r e? B p e c t f u 1 1 y r e q u e s t. that the Department o-f Parks and Recreation rehabilitate the two tennis courts on Monroe Street that, had been used for indoor soccer. Many of us re? member your testimony before the City Council that funds were available to restore the two courts for tennis use at. such time as they were abandoned by the Indoor Soccer Group. Additionally, shouldn't the Indoor Soccer Group restore the courts to the condition they were in when they took over (usable tennis courts) as they agreed to do when given permission to use the facility? We anxiously await your response. Please address any communications to Mark J. Rifkin, 2521 Via Naranja, Carlsbad, Ca. 92008. Name & Address ' . .^- "^ ^-fr ^' &. J±S. ..„. _^-jffr j ^H.-,* September 14, 1987 Mr ,. Da v i d Br ad st r set , D i r ec t or Department of Parks & Recreati C i t. y o f C a r 1 s ta a d C a r • 1Bbad, C a. 92008 Dear Mr, Bradstreet: on We, the undersigned tennis players who currently play on the h i g h s c h o o 1 a n d M on r o e S t r e e t c o u r t s , r e s p e c t. -f u 1 1 y r e q u e s t that the Department of Parks* and Recreation rehabilitate the two tennis courts on Monroe Street that had been used for indoor soccer. Many of us remember your testimony before the City Council that, funds; were available to restore the two courts for tennis use at such time as they were abandoned by the Indoor Soccer Group, Additionally, shouldn't the Indoor Soccer Group restore the courts to the? condition they were in when they took over <usable tennis courts) as they agreed to do when given permission to use the -facility? We anxiously await your response. Please address any communications to Mark J. Rifkin, 2521 Via Naranja, Carlsbad, Ca. 92008. IM a m e 8< A d d r e s s B e p t. e m b e r .14, 19 8 7 M r „ D a v i d B r a d s t r us e t, Dire c t o r Department, of Parks & Recreation C :i t y o f C a r 1 s b a d Carlsbad, Ca. 92008 Dear Mr. Bradstreets We,, the undersigned tennis players who currently play on the h i g h s c I") o o 1 a n d II o n i"1 o e S t r e? e t c o u r t s , r e s p e c t f u 1 .1 y r e q u e s t t h a t. t h e D e p a r t. m e n t o f P a r k s a n d R e c r e a t i o n r e h a ta i 1 i t a t e t h e two tennis courts an Monroe Street that had been used for indoor soccer. Many of us remember your testimony before the City Council that funds were available to restore the two courts for tennis use at such time as they were? abandoned by the Indoor Soccer Group. Additionally, shouldn't the Indoor Soccer Group restore the courts to the condition they were in when they took over (usable tennis courts) as they agreed to do when given permission to use the facility? We anxiously await your response. Please address any communications to Mark J. Rifkin, 2521 Via Naranja, Carlsbad, Ca. 920063. N a m e ?< A d d r e s s B. T. A. /fr r^? PJ-fr A^ rrotsj ro^t ** /?- S" o> S ~~~ TO 67. S erp 71 &?j P6T/ T70AS To OF TV/ e TO TO October 14, 1987 TO: PARKS AND RECREATION COMMISSION VIA: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR FROM: KEITH BEVERLY, MANAGEMENT ANALYST Listed below is the fiscal impact of securing the restroom facilities of local parks during night time hours. Staff has considered alternatives for securing facilities in order to reduce vandalism. The following alternatives are presented for your consideration: 1. Part-time personnel to manually secure restrooms at all parks on a daily basis. 1 person - 2hrs/day @ $5.00/hr = $10.00/day x 365 days/yr = $3,650/yr Vehcile expense (repair, gas, replacement cost) 30 mi/day @ 30$ /mi = $9.00/day x 365 day/yr= $3,285/yr $6,935.00/Per yr. 2. Time lock mechanism to automatically secure restrooms at all parks . Restroom locations: a. Magee (2) $2,000 per door = $4,000 b. Holiday (4) $2,000 per door = $8,000 c. Laguna Riviera (2) $2,000 per door = $4,000 d. Levante (2) $2,000 per door = $4,000 e. La Costa Canyon (2) $2,000 per door = $4,000 Total $24,000 * Stagecoach and Calavera Hills Community Park would be secured by facility attendant. ** Vandalism to time lock mechanisms should be minimal, based on design. KB: It c: Doug Duncanson, Parks Superintendent ATTACHMENT "C1 HPI DEVELOPMENT CO. October 9, 1987 Mr. David Bradstreet Director of Parks and Recreation City of Carlsbad 2075 Las Palmas Carlsbad, CA 92009 Re: The Pacific Rim Country Club & Resort - Park Acreage Allocations Dear Dave: You will recall our past discussions regarding Hunt Property's (HPI) park land contributions as a part of the Pacific Rim Country Club and Resort Master Plan. HPI's park contribution comments fall into three categories: (1) Community Park; (2) 'Special Resourse' area; (3) 'Special Use' areas. 1. Community Parks During the processing of the Zone 19 Local Facilities Management Plan, there have been numerous attempts to resolve the Zone 19 park requirement. However, to date, City staff has been unable to conclusively direct HPI with: a) the amount of Zone 19 acreage required; b) the desired location of parks within the Southwest Quadrant; c) justification of when the park acreage in the Southwest Quadrant is deficit within the guidelines; and d) if a deficit occurs and is satisfied by HPI on behalf of others, whether reimbursements will be made. Problem HPI, as the majority landowner of Zone 19, has proposed to dedicate to the City, "up-front", 21 acres as provided by Quimby Act formula (based upon 2836 D.U.). Additionally, HPI will dedicate 3.25 acres to compensate for other property owners within the Zone. The total HPI park dedication is proposed to be 24.25 acres. It is expected that HPI will be reimbursed by the other Zone 19 owners as they develop (using park-in-lieu fees). It was recently brought to our attention by the Planning Department that it would also be necessary to advance an additional 5.75 acres to mitigate an expected future Quadrant park deficiency. Therefore, HPI's total "up-front" acreage contribution would be 30 acres. Inasmuch as HPI's real Quimby Act requirement is only 21 acres, an excess of 9 acres would be contributed by the unqualified speculation of a park deficiency years in the future. HPI's current 24.25 acre contribution would result in 7707 El Camino Real • Carlsbad, California.92008 • 619/436-0907 • Telecopier 619/436-6839 (53) ATTACHMENT Mr. David Bradstreet October 9, 1987 Page Two an immediate plus (+) 19.25 acre surplus in the Southwest Quadrant. According to the Growth Management Guideline, until a deficiency threshhold is reached, development is permitted. If a deficit of park acreage is determined, no development may proceed until the deficiency is corrected. All previous zone plans (Zones 1-6) followed the guideline of providing park acreage at deficiency ... not in-advance of deficiency. The Zone 19 Local Facilities Plan estimates that potentially a deficit could occur in approximately 1995 if no other park acreage is contributed or purchased in the Southwest Quadrant in the meantime. Solution As Pacific Rim population will not be produced for years, and with HPI's 24.3 acre Zone 19 contribution "up-front", HPI proposes the following park acreage schedule (see sketch attached): Year Contributor Acres Reimbursement 1987 HPI 21.0 acres No 1987 HPI 3.25 acres Yes * 1995 HPI 5.75 acres Yes - * If the Southwest Quadrant is deficit park acreage, HPI will dedicate subject to reimbursement. You will note on the attached sketch that in addition to the 24.25 acres park, HPI has included an area adjacent to the park for churches and a day care center. Also, a 5.75 acre parcel will be held in reserve for park dedication if a deficiency should occur. If a deficiency does not occur the 5.75 acre parcel will be released to HPI and assume the original Master Plan designation of "residential". This method allows for: (a) a safeguarded City position; (b) equity to HPI's park contribution; and (c) land contribution to be made when the deficit actually occurs. The premature dedication of park land will result in unnecessary operational expense and an overage of park acreage without population support. 2. Special Resources Batiquitos Lagoon Dedication. Batiquitos Lagoon is a significant "special resource" to both the City of Carlsbad and the region. HPI has offered to dedicate to the State of California approximately 377 acres upon receiving California Coastal Commission approval of the Mr. David Bradstreet October 9, 1987 Page Three Pacific Rim Master Plan and Phase I Tentative Map. This significant contribution has a tremendous open space impact on Carlsbad and must be considered in the City's evaluation of the Master Plan's Park/Open Space equation. 3. 'Special Use* Areas lagoon Trail. To compliment the Pacific Rim Master Plan's "active" community park dedication, HPI has proposed a 16 acre strip along the HPI North Shore of the Batiquitos Lagoon (outside the wetland boundary) to provide a "passive" oriented pedestrian nature trail improved to "all weather" conditions with picnic areas, interpretive/observation points, and trail-head parking for vehicles and bicycles. This additional amenity will be fully open, available to the public and maintained by HPI. The public provision has all the characteristics of the General Plan's definition of "special use" within the Park's element. It is a use that will be widely used by the public and thoroughly enjoyed by the citizenry interested in passive recreation. Of special note is the unique circumstances of the Pacific Rim project. The entire theme of Pacific Rim tends to center on active recreation (i.e. golf; tennis; swimming; community park play fields); yet the Batiquitos Lagoon is a significant "passive" resource within the Pacific Rim Master Plan. The lagoon, in its restored condition will certainly attract many Carlsbad residents who will enjoy the natural environment of the serene nature trail and picnic areas. Without question, 'passive' uses are as important as 'active1 parks in order to properly balance the entire community's needs. The 16 acre nature trail area is well qualified as a "special use" area and HPI should be given appropriate park credit for its provision. Sports Center. The Pacific Rim Sports Center is a tremendous athletic amenity that will be available to the citizens of Carlsbad. The Pacific Rim Master Plan has provided for the construction of: - 50 meter swimming pool - Diving pool - 12 tennis courts - Health spa These sports facilities are all open to the public membership and provide important athletic contributions to the Southwest Quadrant of Carlsbad. Although a membership fee must be charged to maintain the facilities, the public will definitely benefit from their availability. In this time of fiscal austerity at the City, it would seem prudent to encourage private sector sponsored athletic facilities (maintained by public membership fees) in order to assist Mr. David Bradstreet October 9, 1987 Page Four the City with "active" park facilities. "Special use" park credit would definitely be an incentive for developers to provide more amenities such as the Pacific Rim Sports Center. The Pacific Rim Sports Center appears to meet the intent and definitions of the General Plan's Park Element ~ "Special Use" designation and should be given the appropriate park credit. In summary, the Pacific Rim Country Club and Resort has strived to plan a quality, mixed-use Master Plan, that considers not only the potential new residents of Pacific Rim, but also the Carlsbad community. Recognition must be given for a diversity of recreational needs in our Master Plan to provide for both the "active" and "passive" park uses. HPI has met the park standards by providing 21 acres for community park use, but has also enhanced the public's park provisions by including a 16 acre nature trail and a sports center. These 'extra' amenities being made available to the public should be considered as "special use" areas and as such, receive parks credit. If the "special use" designation is approved within the Pacific Rim Master Plan, the discussion regarding the deferred 5.75 acres to be held in reservation may be moot. However, if the "special use" provision is not activated, consideration of an initial 24.25 acre park contribution with a 5.75 acre reservation being held until 1995 to compensate for any potential deficit would be a fair and equitable method for HPI, while providing assurances to the City. Dave, I appreciate your time in evaluating this matter and scheduling this matter to be heard before your Parks and Recreation Commission on October 19, 1987. If I can answer any questions or provide supplemental information, please call. Sincerely, Hunt rtpperties, Inc. D.L. Clemens Vice President DLC/pro 71cdb.l08 Attachment cc: Mr. Marty Orenyak Mr. Charlie Grimm Natural Slopes& Vegetation (to be preserved) Legend Entry Treatment Wall/Fencing PA Scenic Point View Orientation CAPE Key Map Exhibit V-33 October 8, 1987 TO: PARKS AND RECREATION COMMISSION FROM: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR PACIFIC RIM (HPI) REQUEST FOR PARK CREDITS Background Pacific Rim (HPI) is requesting that the Parks and Recreation Commission recommend: 1. HPI receive park land credits for a 100 ft wide (16 Ac) corridor adjacent to the north shore of Batiquitos Lagoon. 2. HPI receive park land credits for their commercial sports complex. F—ff^- hn gnnrantTa^d grnwfh mflnmjMirtMrit- A pp f o^a_1 g__hy their front ^eommttrdH^r-pdik (tedii-at*ea^(21 ± Ac) . Recommendation Deny HPI ' s request. SW Quadrant Park Land Assessment Acres 0 Total quadrant demand based on existing and committed development 37 0 Anticipated on line park land Sammis/Alta Mira 32 (quadrant less Zone 19) Deficit 5 0 Zone 19 Requirement (HPI and other developers) 24 0 HPI Requirement (within Zone 19) 21 Zone 19 Deficit 3 0 Quadrant demand today + Zone 19 requirement 61 0 On line park land (HPI + Sammis/Alta Mira) 53 Total quadrant deficiency 8 Oct 8, 1987 Parks & Recreation Commission Page Two Discussion The HPI development will be required to dedicate up front 21 acres of community park land as part of Quimby and the Growth Management program requirements. HPI representatives have stated they will meet their 21 acre park land obligation. However, they are also requesting to receive additional park land credits for other recreational amenities within their development as well: 0 100 foot wide (16 Ac) buffer zone adjacent to Batiquitos Lagoon 0 Commercial recreation complex Based on existing and committed development; in the SW quadrant, not counting Zone 19 impacts; there is a 37 acre deficiency today. Staff is presently working towards correcting 32 acres of the park land deficiency by acquiring land adjacent to the existing Alta Mira site. That still leaves a 5 acre deficit. The total park land requirement based on existing and future needs (including Zone 19 impacts), is 61 acres. Counting the Sammis/Alta Mira (32 acres) as well as HPI's community park dedication (21 acres), totaling 53 acres, that still leaves a total deficit of 8 acres. If the Sammis/Alta Mira park land acquisition is accomplished in a timely matter, it is recommended that HPI makes up the 8 acre deficit as well as master planning and developing of at least 15 acres of their park land dedication. The additional 8 acres fronted by HPI and the up front phase development would be paid back by reimbursement agreements. HPI is concerned that if the Sammis/Alta Mira acquisition fails the burden of correcting all of the SW quadrant community park land deficiencies will be placed on them. Comments Staff's position on the HPI request for additional park land credits and assurances of development approvals, when there may be a park land deficiency, is that is should be denied. Under the conditions of the Growth Management program developers are required to assure adequacy of public facilities prior to any development approvals. Developers who request approvals for their respective projects must make assurances that Zone and quadrant park land deficiencies are taken care of up front as well as any park land impacts created by their own plans. Developers are encouraged to incorporate other recreational amenities in their projects, with the knowledge that no additional parks credits will be given. DB:lt Ray Patchett, City Manager Marty Orenyak, Community Services Director Frank Mannen, Assistant City Manager Vince Biondo, City Attorney Mike Holzmiller, Planning Director Gary Wayne, Planning 7251 Carpa Court Carlsbad, CA 92009 10 September 1987 Mr. David Bradstreet Director, Parks and Recreation City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 Dear David: Last night Cadencia Park was used as a landing zone for a Life Flight helicopter to evacuate a young child under emergency conditions to Children's Hospital. As you probably know, in the past the park has been used several times for Life Flight operations. Certainly the ready access to Cadencia Park for these emergency situations has facilitated the treatment and evacuation of seriously injured citizens and may have played a life saving role in some cases. The reason for this letter is I am now painfully aware that in all our recent discussions about the use of Cadencia Park none of us recalled that the park had been used for helicopter evacuations. Because of this critical role the park has played, I believe we should re-examine an ancillary aspect of the use agreement for Cadencia Park - the installation of various park equipment and planting of trees. Obviously putting these things in an already restricted area would further add to the complexity of helicopter evacuation operations and possibly eliminate the location as an available landing site. Therefore, in consideration of the proximate recreation and picnic facilities at La Costa Canyon Park and Stagecoach, I recommend that the overall interests, safety, and welfare of the citizens of La Costa would be served best by not installing anymore equipment or planting any trees in Cadencia Park. This proposal is supported by the Cadencia Park area homeowners. I look forward to hearing your thoughts on this very important matter and would be happy to discuss it further with you and members of the Parks and Recreation Commission, as appropriate. You may reach me by telephone during the day at 725 4271. Sincerely, L. H. ANDERSON ATTACHMENT E fell 3|»a£5* »* M *£k!« ? S-1 » 2! i O- 2£^r? •s. if|S-*sSii*«•* e» OS rt.'a# f»«HlN81 S i * 3*~ 22 2 A •»• » ° •SEf... w 0-3 M.O --; £*s** .CO CO • O ^.eo «• -t « -Sg-^ SS'S'S'- ." ew 5£-8."a« *-ss. ^l'5-.Eloi^,»''S' g-i.2-0 3 =••„?•« O DdB fli —a> Q. ESS »'s3 sr 2.0O-co2. » £ if 3 ms S.« , era s S«»~ TJ ? =•.= = "o"|- ^tt§»»- r-5 ? 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COn ca £•- 1.1SIS li ii ili-l--tin- Ji. n irii O (D Q) Q. 5"0 ATTACHMENT F October 13, 1987 TO: DAVID BRADSTREET, PARKS AND RECREATION DIRECTJ FROM: DOUG DUNCANSON, PARKS SUPERINTENDENT SAN MARCOS UNIFIED SCHOOL DISTRICT AGREEMENT The San Marcos Unified School District Administration staff has contacted the City of Carlsbad regarding: A change to the City/School District Agreement. The San Marcos School District requests the City no longer perform maintenance duties around the La Costa Meadows School. The reason cited by the district was they feel their existing staff could perform the duties, thereby eliminating a $14,000 cost to them. The elimination of maintenance duties by the Parks and Recreation Staff will require a change to Section 12 of the current San Marcos School District/City of Carlsbad Agreement, The existing Agreement, Section 12 reads as follows: "12. The City agrees to maintain the school's multi-use turfed areas and other landscaped areas around the school buildings. This excludes sweeping or landscape maintenance in the school parking lot. City maintenance will include mowing, edging, pruning, trimming, ferti- lizing and irrigation repair. The City will not provide replacement of irrigation supplies or trash pick-up. The District will provide trash containers and bins. Any materials for turf or landscape renovation will be supplied by the District. The District will be billed bi-annually. The cost of maintenance will not exceed $14,000 in the first year. Each year during the month of June, the District and City shall mutually agree on the cost of maintenance for the next fiscal year, The current costs for turfed areas will be 8C per square foot for turfed areas and 11C per square foot for the landscaped areas. The amount is: a. Turfed areas - 8C per square foot x 76,000 square feet = $ 6,080 b. Landscaped areas - 11* per square foot x 71,000 square feet = $ 7,810 TOTAL $13,890 „ ATTACHMENT G Oct 13, 1987 Dave Bradstreet Page Two The changes to Section 12 are proposed to be as follows: "12. The San Marcos Unified School District agrees to maintain the following areas: a. The landscaped areas around and adjacent to school buildings. b. The school parking lot and street frontage along Fuerte Street. c. The slope banks extending from the hardcourt areas to the field areas. d. The slope bank along Corintia Street, from the chain link fence extending down the bank, to the north. The City of Carlsbad agrees to maintain the following areas: a. The land owned by the City of Carlsbad known as Fuerte Park. b. The multi-use turf area that is part of La Costa Meadows. c. The slope bank extending down to the west from the multi-use turf area. Irrigation repair will be the responsibility of the agency owning the lines. There will be no compensation from one agency to the other for costs associated with maintenance or repair pursuant to this agreement." The approval of the changes to Section 12 will have the following effects on the Parks and Recreation Department: a. More time and manpower to provide maintenance duties at other new sites, b. Elimination of scheduling problems while providing maintenance around school buildings, c. Elimination of $14,000 revenue for City of Carlsbad. I recommend the City incorporate the suggested changes into the "Agreement for Maintenance and Use of the La Costa Meadows School Site, between the City of Carlsbad and the San Marcos Unified School District." DD:lt Attachments c: Keith Beverly, Management Analyst O 1 ' RESOLUTION NO. 7240 2 ' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AMD THE SAN MARCOS . UNIFIED SCHOOL DISTRICT FOR JOINT USE OF FUERTE 4 PARK AND LA COSTA MEADOWS SCHOOL AND AUTHORIZING K THE MAYOR TO EXECUTE SAID AGREEMENT.o The City Council of the City of Carlsbad, California, does hereby 7 resolve as follows: o 1. ' That certain agreement between the City of Carlsbad and the San 9 Marcos Unified School District for joint use of Fuerte Park and La Costa Meadows School, a copy of which is attached hereto marked Exhibit "2" ' and made a part hereof, is hereby approved. 12 1 2. That the Mayor of the City of Carlsbad is hereby authorized i 1 and directed to execute said agreement for and on behalf of the City oii 14 ,| Carlsbad. 15 .PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on rhe 7th day oi 17 June , 1983, by the following vote, to wit: 1 (%AYES: Council Members Casler, Lewis, Kulchin, Chick and Frescott 19 NOES: None 20 ABSENT: None 21 22 MARY H- CASLER, Mayor 23 ATTEST: 24 .Jt-25 5g6 : .' ALET-HA L. RAUTENKRANZ, City Clerk 27 . (SEAL) 20 AGREEMENT FOR MAINTENANCE AND USE OF LA COSTA MEADOWS SCHOOL SITE, BETWEEN THE CITY OF CARLSBAD AND THE SAN MARCOS UNIFIED SCHOOL DISTRICT. THIS AGREEMENT is made and entered into this day of , by and between the City of Carlsbad, a municipal corporation, hereinafter referred to as the "City," and the San Marcos Unified School Distict, San Diego County, State of California, hereinafter referred to as the "District." WITNESSETH; WHEREAS, in order to promote and provide for the health and general welfare of the people of Carlsbad, and to cultivate the development of good citizenship by an adequate program of community recreation, the parties hereto desire to enter into an agreement for a community recreation program at the La Costa Meadows School site within the City; and WHEREAS, the City has heretofore created and established a Park and Recreation Department and has developed and established a park and recreation program for the City of Carlsbad; and WHEREAS, the operation of community recreation programs on a school district site with school facilities, through the City Park and Recreation Department, when said site or facilities are not in use by the District, will promote the health and welfare of the community and will contribute to the attainment of the general recreation objectives for children and adults within the community; and WHEREAS, cities and school districts are authorized by Chapter 10 of Part 7, Division 1, Title 1 of the Education Code of the State of California to organize, promote, and conduct a program of community recreatio.n and to operate a comr,unijty_jr.ecremation center within and without their :erritorial limits; and EXHIBIT 2 1 WHEREAS, it is also provided by said Chapter 10 of Part'7, Division 1, Title 1 of the Education Code that the foregoing entities may cooperate with each other to carry out these purposes, and to that end may enter into agreements with each other and may do all things necessary or convenient to aid and cooperate in carrying out such purposes; and WHEREAS, the District owns the La Costa Meadows School Site and desires that the City shall have the use of said site for community recreational purposes; WHEREAS, the City owns Fuerte Park and desires that the District shall have the use of said site for athletic and recreational purposes; NOW, THEREFORE, THE CITY AND THE DISTRICT agree as follows: 1. The District shall provide at no cost to the City for outdoor recreational activities the use of the athletic field areas at the La Costa Meadows School site on an after school and holiday/weekend basis. Restroom facilities shall be provided when adequate supervision by a school district employee can be provided.. 2. The City of Carlsbad, through its Park and Recreation Department, agrees to conduct and operate on said school site and on such facilities and equipment a supervised or unsupervised recreation program. The City agrees to supply all field scheduling of said program. The school and park sites are described in Attachment "A", attached hereto and made a part hereof.• 3. The City, and/or recognized recreation organizations, shall be responsible for the planning and organization of the recreation program at the school site. Each entity shall be responsible for the acts of its employees, or any event, thing accident or occurrence that should occur during the operation of said program and which is within the scope of control of said City organization and their employees. 4. The City shall provide at no cost to the District the non-exclusive use of Fuerte Park during the hours of 8:00 A.M. to 3:00 P.M., during the school year. The District shall be responsible for the acts of its employees, or any event, thing, accident or occurrence that should occur during the operation of the school program at the park site. 5. For the purpose of coordinating the activities herein contemplated, the City hereby appoints its Parks and Recreation Director, or his/her designee, as the representative of the City. The Parks and Recreation Director shall be the responsible manager of the recreational program, and shall coordinate all aspects of this program with the District, its governing Board, and the Park and Recreation Commission of the City. 6. The School District hereby appoints the Superintendent, or his/her designee, as the representative of the District and shall coordinate all aspects of the program with the City. 7. City shall be allowed to use the athletic field areas for its -recreational programs on weekends, school holidays and after normal school hours. However, the District shall have priority in the use of the school site, or any part thereof, or any facility or equipment thereon for District purposes if it notifies the City in writing at least two weeks in advance of the intended use of the site. During normal school hours, District shall have exclusive use of the school site. The District may reserve the park site for exclusive use if it notifies ^he City in writing at least two weeks in advance. 8. For all purposes of this agreement, all persons employed in the performance of services and functions for said City shall be deemed City employees and no City employee shall be cons-idered as an employee of the District or under the jurisdiction of the District, nor shall such City employees have any District pension, civil service, or other status while an employee of the City. 9. For all purposes of this agreement, all persons employed in the performance of services and functions for said District shall be deemed District employees and no District employee shall be considered as an employee of the City under the jurisdiction of the City nor shall such District employees have any City pension, civil service, or other status while an employee of the District. 10. It is further covenanted and agreed, except as otherwise provided, neither party shall be responsible to the other party for the cost of their program. The City covenants and agrees to bear all costs that it should incur in respect to the operation of any recreation program, including the cost of service of its employees and incidental costs in connection therewith. District covenants and agrees to bear all costs that should incur in respect to the operation of any school activity. 11. The recreation program conducted by the City shall be open to all students residing in the District and to all residents of Carlsbad, but such participation shall be subject to any rules and regulations adopted by the Park and Recreation Department of the City and School District. ^-»"-i H'-r ' --. i/ti'^12. The City agrees to maintain the school's multi-use turfed areas and other landscaped areas around the school buildings. This excludes sweeping or landscape maintenance in the school parking lot. City maintenance will include mowing, edging, pruning, trimming, fertilizing and irrigation repair. The City will not provide replacement of irrigation supplies ort trash pick-up. The District will provide trash containers and bins. Any materials for turf or landscape renovation will be supplied by the. District. The District will be billed bi- annually. The cost of maintenance will not exceed $14,000 in the first year. Each year during the month of June, the District and City shall mutually agree on the cost of maintenance for the next fiscal year. r- The current costs for turfed areas will be 8£ per square foot for turfed areas and 11^ per square foot for the landscaped areas. The amount is: a. Turfed areas - 8£ per square foot • X 76,000 square feet = $ 6,080 b. Landscaped areas - 1 1jzf per square foot X 71,000 square feet = $ 7,810 TOTAL $13,890 13. The City shall provide and pay for all water and<=r /T*? electrical utilities necessary to maintain the park site. The District shall pay for all water and electrical utilities necessary to maintain the school grounds. Separate meters will be provided as indicated in the construction design in order to determine the proportionate costs of water and electrical utilities for the park and school site. 14. City and District, at their respective expense, shall comply with and observe and secure compliance and observation with all the requirements of the Carlsbad Municipal Code and all municipal, County, State and Federal ordinances, codes, statutes, and regulations now in force or which may hereafter be in fact applicable to the park or school grounds and equipment. 15. Insofar as it is legally authorized and pursuant to Government Code Section 895-4, the District shall hold free and harmless the City, members of the City Council, boards or commissions, its employees, officers and agents, while acting as such, from all claims, loss, damages, costs, expenses or liability which may arise by reason of .liability imposed by law because of injury to property or injury to or death of persons, received or suffered by reason of any defective or dangerous condition of any ground, site, building, equipment, play areas, recreation facilities or other improvement located on the premises owned or maintained by District, or participation in any •«. activity carried out or sponsored by the District under Paragraph 7 hereof. 5 Insofar as it is legally authorized, City shall hold free and harmless District, members of the governing board, its employees, officers and agents, while acting as such, from all claims, loss, damages, costs, expenses or liability which may arise by reason of liability imposed by law because of injury to property or injury to or death of persons, received or suffered by reason of operation of the community recreational program upon said premises, by reasons of its development of the athletic fields on the property and, further, the City shall be responsible for any and all damages to property caused as a direct result of any recreational activity being conducted on said premises by the City. 16'. District agrees to take out and maintain at its expense public self-insurance program to protect against District's liabilities mentioned in paragraph 15, and for damages on account of bodily injury, including death resulting therefrom, suffered or alleged to be suffered by any person or persons whatsoever resulting directly or indirectly from any act or activities of District or any person acting for District or under District's control or direction, and also to protect against loss from liability for damages to any property of any person caused directly or indirectly by or from acts or activities of any person acting for District or under District's control or direction. Such insurance shall be maintained in full force and effect during the entire term of this agreement in amount of not less than one million dollars ($1,000,000) for * each occurrence. City agrees to take out and maintain at its expense a self- insurance program to protect against City's liabilities mentioned in paragraph 15 and for damages on account of bodily injury, including death resulting therefrom, suffered or alleged to be suffered by any person or persons whatsoever resulting directly or indirectly- from any act or activities of City or any person acting for City or under City's control or direction, and 6 fo /O also to protect against loss from liability to damages to any property of any person caused directly or indirectly by or from acts or activities of any persons acting for City or under City's control or direction. Such insurance shall be maintained in full force and effect during the entire term of this agreement in amount of not less than one million dollars ($1,000,000) for each occurrence. 17. Except as hereinafter provided, this agreement shall terminate after a one year period and will be automatically renewed on a year to year basis until such time as the City or District notifies the other party with 90 days' prior written notice that a termination is desired as hereinafter provided. IN WITNESS WHEREOF, the parties have executed this agreement on the day and year written above. ATTEST: ALETHA L. RAUTENKRANZ, City Clerk 7 CITY OF CARLSBAD, A Municipal Corporation of the State of California MARY H./CASLER, Mayor ATTEST: SAN MARCOS UNIFIED SCHOOL DISTRICT Clerk, Board of Trustees President, Board of Trustees APPRO $£l£ VI, ' Daniel '3. rl£VitschJ*e, Assistant VINCENT F. BIOMDO, JR. APPROVED AS TO FORM: SCHOOL DISTRICT COUNSEL 1200 ELM AVENUE CARLSBAD, CA 92008-1989 V^feW JjfM <6i9) 436-5:99 Crty Council Office €itp of Cartebab October 3, 1987 Dear Commission Member: As a former Planning Commissioner and Parks and Recreation Commissioner, I am familiar with the work and pressures of commissions. As a Council Member, I want to ensure the City is receiving the maximum benefit possible from all standing committees, commissions, boards and authorities. In August, the City Council endorsed a program whereby I would host a meeting of all chairpersons to brainstorm ideas on how the City Council and commissions can work together to improve the function of commissions in Carlsbad. I held that meeting last week. Participants were asked two questions: • What ideas do you have on improving the internal function of commissions? • What suggestions do you have for improving communication between the commissions and the City Council? The responses are attached. I hope that you take the time to discuss these items with your fellow commissioners. The City Council will review the list of suggestions and will direct staff to take the appropriate actions. Our current system of standing commissions is working well for the City of Carlsbad. With just a little extra effort, to which the City Council is committed, we can make it even better. For your reference, I have also enclosed brief mission statements for all standing commissions. The City Council will elaborate on these at a later date. SON Counl Member Encl. c: Council Members ATTACHMENT H QUESTION What suggestions do you have for improving communication between the commissions and the City Council? RESPONSES GOALS/PURPOSE o Council should make known its expectations of commissions. It should provide commissions with the City's broad goals and specific policies. (9) o If a commission is unsure of its direction, it should appear directly before the City Council. INFORMATION o More feedback on City Council decisions. (4) o Minutes of City Council meetings should be distributed to all commissions. (2) o Monthly reports of commission meetings should be shared. o Summary of commission meetings presented at City Council meeting to allow for live interaction. o More direct communication with the City Council, o Use commissions for input; take advantage of their expertise. o Council members should make it clear they are open to advice from all committees and commissions. o Information presented to City Council is not always the same as presented and transmitted from commission. (3) o What is the most effective way to communicate between the City Council and commissions? INTERPERSONAL SKILLS o Hold workshops with the City Council and commissions. (2) o Hold annual brainstorming sessions to improve the function of commissions in Carlsbad. OTHER o Broadcast the City Council meetings live, not delayed. o City Council members should attend one meeting per year of each of the commissions. (3) o Call the southern portion of Carlsbad "South Carlsbad" (not La Costa). 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Dahlquist October 14, 1987 TO: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR FROM: KEITH BEVERLY, MANAGEMENT MONTHLY REPORT FOR SEPTEMBER/OCTOBER 1987 ADMINISTRATION; Staff has met with the Planning and Engineering Department, Municipal Projects, City Attorney and City Manager's Office regarding park land acquisition in the Southwest quadrant. Still the subject of acquisition, the site adjacent to Alta Mira is under going title search, environmental assessment and formal appraisal. The Zone 5 subcommittee is gaining progress towards providing recreational facilities to meet the needs of the industrial population generated from development within that zone. With surveys completed by both the industrial community and City staff, a need has been determined, and facilities are being considered. This issue is anticipated to come before the Parks and Recreation Commission shortly, for a recommendation to the City Council. Phase I development of Calavera Hills Community Park has been completed and is currently undergoing a 90 day maintenance period to establish the landscape. With Phase I dedication anticipated for January 1988, Phase II development will begin shortly thereafter. Plans and specifications for Phase II are curently being reviewed. PARKS AND TREE MAINTENANCE; Holiday and Stagecoach Community Parks are the sites for exhibition of several art sculptures. Parks staff have worked with the Cultural Arts Manager, Commission and the artist themselves in order to erect the sculptures for public display. An official tour of the sculptures by the Arts Commission and Arts Associates will begin at 1:00 p.m., October 18 at Holiday Park and end with a reception at Stagecoach Park at 3:30 p.m. Additional sculptures are located at City Hall and the Library. RECREATION; The Sports Division of the Recreation Department has a total of 190 league teams involved in competitive play for a total participation of 3,000 individuals per week. SEPTEMBER 17, 1987 I'mi TO: MAYOR LEWIS COUNCIL MEMBER KULCHIN COUNCIL MEMBER LARSON COUNCIL MEMBER MAMAUX COUNCIL MEMBER PETTINE FROM: Library Director SUMMARY REPORT OF ACTION ITEMS FROM 9/17/87 LIBRARY BOARD MEETING 1. Library Board appointed Dick Martin and Milt Cooper to the Library Planning Committee. 2. Library Board discussed the library building 20th anniversary plans and Friends of the Library 30th anniversary plans. 3. Library Board also discussed agenda item dealing with the City of Carlsbad CIP. CLIFFORD E. LAN6E PAB c: City Manager Assistant City Manager Department Heads H ' 3 H & — /•> •£ V*J O 0 vn 0 -b<» Li_ I_n C: oo 0 ON Cannon .Itf? Ar.V7.a- r^ <_ , X ON O O i 1 ; , ON vr. 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PIn1 M Nl f Ln po PIpi enn oi Gre 50en o 13re > 1 50 r> O M0 Zo <p]•a zo rt•a oC 50 K-1 >-<01rt H- O3 Cn cn Z Z 03PI E PI E! G O O O X3 fC C C C D01 01 01 PI O(X D. 0. 0. C. . . . rt •g-g^Q g P* P* P< P* '"Oco cn cn cnrt rt rt rt •"^ *^ i^ ^ tO o n n nrt rt rt rt D M4>- LO hO i— (/) S_^ •— ' 1— •* '^— ' r-3 1 1 1 1 "^.OJ>- LO N) LO C NJ H- O ^O ^»»'•'• a CO "J 00 -F> • *vJ Ln LO 0 November 20, 1986 TO: MIKE HOLZMILLER, PLANNING DIRECTOR FROM: David Bradstreet, Parks and Recreation PARK MASTER PLANNING Background In planning for the Parks and Recreation facilities throughout the City, I believe it is imperative that we delineate the location of our future Community Parks today. Recommendation That the Planning Department designate in the City's general plan, and/or in the Growth Management Plan or in some appropriate manner, the sites as outlined in this report and delineated on the attached as the future Community Parks site. Discussion Based on the outcome of the November 4, 1986 election, it is my understanding that the population figures by quadrant are viable numbers. Using the current and buildout population numbers; as outlined in the Growth Management Reports on page 33, I can now determine the park land deficit or surplus by quadrant for todays population and at buildout. This information will enable staff to master plan the number of acres needed at buildout and will enable us to make recommendations on where the park land should be located based on population and service ratio. Analysis Data Population 1986 Buildout NW Quadrant 25,039 -^ 39,479 NE Quadrant 5,607 20,843 SW Quadrant 5,416 31,775 SE Quadrant 16,128 42,817 TOTAL 52,190 134,914 Mike Holzmiller Nov. 20, 1986 Page Two Park acreage deficit or surplus at buildout based on 3 AC/1000 population COM and SUA combined. Quadrant NW NE SW SE Dev Standard Exist TOTAL 119 62 95 128 404 81 30 16 5_6_ 183 Undevel Owned 34.4 35 57 56 182.4 Dev and Undevel 115.6 65 73 112 365.6 DEF/SOIR [ -3.4 ] +3 [-22 ] [-16 ] [-38.4 ] Based on the above matrix, we can now determine that there will be a deficit at buildout based on our adopted park standards of 3.0 AC/1000 in all but the NE quadrant. Staff now can determine the amount of park land required to meet the standard and make recommendations on where the park land should be dedicated or purchased. Recommended location and acquisition method for Combined Community and SUA 3.0 AC/1000 at buildout. Re com Quad Deficit Location NW [ 3.4 ] Pine Elem School SW [22 ] Alta Mira SE [16 Conclusion ] Alga Norte Amount of Acres 10 22 16 Acquisition Purchase - P.I.L. Dedication Purchase - P.I.L. Dedication -P.I.L. It is recommended that the Planning Department designate on the City's general plan and/or in the Growth Management Program, the sites as outlined above for future Community Parks (refer to attachment). This designation will insure that the appropriate park land will be available for park purposes as the City grows toward buildout. DB:lt Attachment c: Ray Patchett, Assistant City Manager Vince Biondo, City Attorney Phil Carter, Senior Management Analyst Mark Steyaert, Park Planner SEPTEMBER 16. 1988 HOSP (WOVE y HOLIDAY < I ^_ CALAVERA HILLS LAGUNA RIVEBIA MIR A O i ALGA NORTE AVE POIHSETTIALN LA COSTA CANYONB COST* COMMUNITY PARKS B EXISTING A FUTURE A SPECIAL USE AREA O STAGECOACH it of Garish -32- IB CITY OF CARLSBAD FACILITY STANDARDS Activity Youth Softball/Baseball Adult Softball Youth Soccer Adult Soccer * Youth Football * Adult Football ** Tennis Lighted Baseball Fields NRPA - 19S3 National Park and Open Space Standards and Guidelines. 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HILLS PHASE I CAL. HILLS PHASE I CAL. HILLS PHASE II SAFETY CENTER , HOPE ELEMENTARY NO. *CHS LOWER - STANDARD EXISTING & POTENTIAL MAY REQUIRE FEE AND LIMITED AVAILABILITY FUTURE 10/86 15 13 12 11 10 9 8 7 6 5 3 2 1 :\DULT SOFTBALL STANDARD = 1 FIELD PER 6,000 POPULATION BASED ON POPULATION OF 52,000 I///////////A////////I *FUERTE LEVANTE CHS LOWER *CHASE *CHASE *CHASE PINE CALAVERA HILLS PHASE I CALAVERA HILLS PHASE I CALAVERA HILLS PHASE II SAFETY CENTER STAGECOACH STAGECOACH STAGECOACH NO.STANDARD EXISTING *CHASE FIELD - LIMITED TO WOMEN'S & *FUERTE SENIOR SOFTBALL FUTURE 10/86 YOUTH SOCCER 20 19 18 17 16 15 13 12 11 10 9 8 7 6 5 3 2 1 STANDARD = 1 FIELD PER 4,000 POPULATION BASED ON POPULATION OF 52,000 *VALLEY LOWER **CHS FOOTBALL **CHS LOWER ***OEFFERSON ***PINE ELEMENTARY MAGNOLIA MAGNOLIA 3EFFERSON KELLY VALLEY UPPER LEVANTE LEVANTE FUERTE FUERTE PINE ELEMENTARY BUENA VISTA HOPE ELEMENTARY CALAVERA HILLS PHASE II STAGECOACH STAGECOACH NO.STANDARD * VALLEY LOWER ** CHS LOWER/ CHS FOOTBALL *** JEFFERSON/PINE ELEMENTARY EXISTING FUTURE RESTRICTED AVAILABILITY LIMITED AVAILABILITY/FEE REQUIRED MINOR UPGRADES REQUIRED 10/86 TENNIS COilR* STANDARD = 1 COURT PER 2,000 POPULATION BASED ON POPULATION OF 52,000 26 I RACQUET CLUB 25 1//////////I I//////////I I//////////I 23 I//////////I I//////////I 22 1//////////I I//////////I 21 I//////////I I//////////I 20 I//////////I I//////////I 19 I//////////I I//////////I 18 I//////////I I//////////I 17 I//////////I 16 1//////////I I//////////I 15 I//////////1 I//////////I I//////////! 13 I//////////I I//////////I 12 I//////////I I//////////! 11 I//////////I I//////////I 10 I//////////I I//////////I 9 I//////////I I//////////I 8 I//////////I 1//////////I I//////////I 6 I//////////I I//////////I 5 I//////////I I//////////I 4 I//////////I 3 I//////////I I//////////I 2 I//////////I 1 I//////////I I//////////! - I MONROE (S) I I MONROE (S) I I CHS I I CHS I I CHS I I CHS I I CHS I I CHS I I CHS I I CHS I I CHS I I LAG. RIVIERA* I | LAG. RIVIERA* I I LA COSTA CANYON* | I LA COSTA CANYON* I I I I I I CALAVERA HILLS PHASE II | CALAVERA HILLS PHASE II | MONROE (N) MONROE (N) STAGECOACH* STAGECOACH* STAGECOACH* STAGECOACH* I RACQUET CLUB I IC'BAD PALISADES I I OLYMPIC RESORT I I OLYMPIC RESORT I I OLYMPIC RESORT I I OLYMPIC RESORT I I OLYMPIC RESORT I IVAL. OF THE TREES I I TELESCOPE PT. I I TANGLEWOOD I I TANGLEWOOD I I TANGLEWOOD I I SEA CLIFF I I SEA CLIFF IIRANCHO C'BAD IIRANCHO C'BAD I I MEADOW RIDGE I | MEADOW RIDGE I |L.C. TOWNHOMES I IL.C. TOWNHOMES I | FOREST PARK IIALTA MIRA IIALTA MIRA IIALTA MIRA IIALTA MIRA I NLKbIANUAKU + = Lighted 10/3^ (S) = South (N) = KUltNllAL & hUlUKL North K'KlVAlt LUUK 1 5 NO. of FIELDS/COURTS m o i (0 en I w ooom nix x H I 3 iz z > CD O 3) oo O -ncH C 3Jm <(•••*,oc m Zzmo O 3) Om 3) ooz O) H 33 Co-j O Z CD > COmo Oz CDm3) 3!m Oc 31m D •Tl O 3) cnto OOO TJ O TJc oz ooo ooo 0»ooo Mo§ Mo§o ooo m 15 13 12 11 10 9 8 7 6 5 3 2 1 ADULT STANDARD = 1 FIELD PER 6,000 POPULATION BASED ON POPULATION OF 52,000 **CHS FOOTBALL 3EFFERSON ***VALLEY LOWER FUERTE *CHS LOWER MAGNOLIA MAGNOLIA BUENA VISTA CALAVERA HILLS PHASE II STAGECOACH STAGECOACH NO.STANDARD EXISTING & POTENTIAL *CHS LOWER - LIMITED AVAILABILITY/MAY REQUIRE FEE **CHS FOOTBALL - LIMITED AVAILABILITY/FEE REQUIRED ***VALLEY LOWER - RESTRICTED AVAILABILITY FUTURE 10/86 OUTH FOOTBAU 15 n 13 12 11 10 9 NO. STANDARD = 1 FIELD PER 20,000 POPULATION BASED ON POPULATION OF 52,000 STANDARD EXISTING & POTENTIAL 8 7 6 5 3 2 1 | **CHS FOOTBALL I I////////////////////I I FUERTE I////////////////////I I I////////////////////I I *CHS LOWER I////////////////////I I I////////////////////I I VALLEY LOWER I////////////////////I I ' BUENA VISTA STAGECOACH STAGECOACH CALAVERA HILLS PHASE II - FUTURE *CHS LOWER - PRIMARILY USED FOR PRACTICE AND IS AVAILABLE FOR GAMES **CHS FOOTBALL - LIMITED AVAILABILITY/FEE REQUIRED 10/86 15 ADULT FOOTFALL STANDARD = 1 FIELD PER 20,000 POPULATION BASED ON POPULATION OF 52,OOO 13 12 11 10 9 8 7 6 5 3 2 1 NO. I////////////////////I I////////////////////I I////////////////////I I////////////////////I I////////////////////I I////////////////////I STANDARD **V ALLEY LOWER *CHS FOOTBALL FUERTE *CHS LOWER EXISTING & POTENTIAL STAGECOACH STAGECOACH CALAVERA HILLS PHASE II FUTURE *CHS LOWER - LIMITED AVAILABILITY AND FEE REQUIRED *CHS FOOTBALL - LIMITED AVAILABILITY AND FEE REQUIRED **VALLEY LOWER - RESTRICTED AVAILABILITY 10/86 D B A F I CITY OF CARLSBAD FIELD/COURT INVENTORY Current Carlsbad Population: 52,190 Carlsbad Buildout Population: 134,914 * Field Inventory is based on a multi-use concept ** Private tennis courts have not been included in calculations *** The established standards will be reviewed and if necessary, revised each year **** Existing fields/courts includes potential sites also Draft Document 12/8/86 S.W. QUAD. Existing Pop. - 5,416 Buildout Pop. - 31,775 Activity 1986 Existing Known Buildout Standard Needs Fields/Courts Future Needs Totals 29 Additional Need At Buildout Youth Adult Youth Adult Youth Adult Softball Softball Soccer Soccer Football Football 1/4000 1/6000 1/4000 1/6000 1/20000 1/20000 1. 1 1. 1 1 1 5 5 0 0 0 0 0 0 0 0 0 0 0 0 8 5 8 5 1. 1. 5 5 [8 [5 [8 [5 [1. [1. j ] ] ] 5] 5] [29 ] Tennis 1/2000 16 [16 ] S.E. QUAD. Activity Existing Pop. - 16,128 Buildout Pop. - 42,817 1986 Existing Known Buildout Standard Needs Fields/Courts Future Needs Additional Need At Buildout Youth Adult Youth Adult Youth Adult Softball Softball Soccer Soccer Football Football 1/4000 1/6000 1/4000 1/6000 1/20000 1/20000 4 3 4 3 1 1 3 2 4 1 1 1 3 3 2 2 2 2 11 7 11 7 2 2 [5 ] [2 ] [5 ] [4 ] [0 ] [0 ] Totals 16 12 14 40 [16 ] Tennis 1/2000 1.4 21 [ 5 ] N. W. QUAD. Existing Pop. - 25,039 Buildout Pop. - 39,479 Activity Youth Softball Adult Softball Youth Soccer Adult Soccer Youth Football Adult Football 1986 Existing Known Buildout Standard Needs Fields/Courts Future Needs Additional Need At Buildout 1/4000 1/6000 1/4000 1/6000 1/20000 1/20000 6 4 6 4 1 1 5 5 11 6 3 3 2 0 1 1 1 0 10 6. 10 6. 2 2 5 5 [ [1 [0 [0 [0 [0 .3] .5] ] ] ] ] Totals 22 33 37 T4.5] Tennis 1/2000 12.5 13 20 [5 N. E. QUAD. Activity Youth Softball Adult Softball Youth Soccer Adult Soccer Youth Football Adult Football Standard Existing Pop. - 5,607 Buildout Pop. - 20,843 1986 Existing Known Needs Fields/Courts Future Additional Buildout Need At Needs Buildout 1/4000 1/6000 1/4000 1/6000 1/20000 1/20000 1. 1 1. 1 1 1 5 5 0 0 0 0 0 0 5 4 2 1 1 1 5 3. 5 3. 1 1 5 5 [0 [0 [3 [2. [0 [0 ] ] ] 5] ] ] Totals 14 19 [5.5] Tennis 1/2000 10.5 [8.5]