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HomeMy WebLinkAbout1987-10-19; Parks & Recreation Commission; MinutesMINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: PARKS 4 RECREATION COMMISSION October 19, 1987 5:00 p.m. Stagecoach Community Park COMMISSIONERS CALL TO ORDER; Chairperson Donovan called the Meeting to order at 5:0* p.m. ROLL CALL: Present - Commissioners Donovan, Castner, Dahlquist, Lawson, Morrison, Popovlch and Welshons. Absent - None. Staff Present: Dave Bradstreet, Director, Parks A Recreation Keith Beverly, Management Analyst Ken Price, Principal Recreation Supervisor PUBLIC OPEN FORUM: There were no requests to speak on a non-agenda item. APPROVAL OF MINUTES: The Minutes of the September 21, 1987, Meeting were approved as amended on page ^ to show the motion as Sammis Company purchasing ten acres and the City purchasing twenty acres. APPROVAL OF AGENDA; Chairperson Donovan requested Item C under New Business be considered first on the Agenda. By consensus, the Commission agreed to this change. APPOINT SCRIBE: Commissioner Dahlquist was appointed Scribe for this meeting. NEW BUSINESS; C. Artwork/Park at Carlsbad Boulevard and Ocean Street Connie Beardsley, Manager of the Cultural Arts Program, distributed inserts that were a part of the Carlsbad Oournal newspaper, telling about the temporary art display. Ms. Beardsley referred to the drawing in the Carlsbad Arts News showing the art project designed by Andrea Blum, and explained where the art work will be and how Ocean Street will be closed off where it intersected with Carlsbad Boulevard. This is not a park—but a sculpture, and the maintenance will be by Redevelopment. Donovan Castner Dahlquist Lawson Morrison Popovich Welshons MINUTES Page 2 October 19. 1987 COMMISSIONERS In response to Commission query regarding graffiti, Ms. Beardsley repiied the area would be well- lighted. Mr. Bradstreet stated his Department could be of help in recommending paint that would withstand graffiti. Ms. Beardsiey commented on the planned sculpture at Stagecoach Park, which is to be in the playground area of the Park near the ruins. UNFINISHED BUSINESS; A. Scribe Report Chairperson Donovan called attention to the reply to the Scribe Report, contained in the packet. B. Status of Indoor Soccer/Monroe Street Tennis Courts Chairperson Donovan read the five items staff was directed to investigate and update for the Commission. 1. C.U. S.D. current plans for the high school site expansion as it relates to the Monroe Street tennis courts. 2. The cost to rehabilitate the two northern tennis courts at Monroe Street. 3. Tennis court rehabilitation at Valley Jr. High School and agreement for hours of use. 4. Current status of I.S.O.C. 5. Petition from tennis players. Dave Bradstreet referred to the memorandum dated October 14, 1987, from Keith Beverly, answering the above questions, as follows: 1. The High School expansion would result In the existing tennis courts being converted into a parking lot, within approximately three years. 2. The cost to rehabilitate the two northern courts at Monroe Street would be $6,000, if to top quality playing surface, and $4,000 to basic playable surface. 3. The cost to rehabilitate the Or. High School courts, would be $15,000, and the hours of public use would be limited to before/after school and weekends. MINUTES Page 3 COMMISSIONERS UNFINISHED BUSINESS: (Continued) 4. Mr. Courtney would like to continue to use the courts for Indoor soccer, and would start the program in January or February. Chairperson Donovan stated the papers received were not those for a non-profit organization, but Just incorporation papers from the State of California. 5. The petition received from the tennis players requested the two courts be rehabilitated, and this to be done by the indoor soccer group. W. R. Beverly, 4605 La Portalada, distributed pictures of the two tennis courts the tennis players want rehabilitated. In answer to Commission query, Dave Bradstreet reiterated Council had denied the request to expand the indoor soccer courts, and had directed staff to search for a permanent location for the Indoor soccer. Mr. Bradstreet stated staff was in favor of the indoor soccer staying on the two courts on a short-term basis, and for the long-term solution incorporate them into the next park. The two courts turned over to indoor soccer were half- finished as far as re-surfacing, when the decision was made to allow Indoor soccer there, and the money ear-marked for that work was returned to the General Fund. Commissioner Castner stated he would like to see an agreement signed by the indoor soccer people and the City, stating exactly what the terms of the agreement are to be, and with tight controls. 3im Courtney addressed the Commission, stating he originally purchased professional equipment. However, due to politics on election day, this expansion was shut down. The equipment was on the ground for five months, as the expanded use was to Include adults, which would provide revenue for the children's program. When an opportunity arose to sell the equipment, Mr. Courtney sold it to pay off the bank loan. Mr. Courtney stated this is a good program and should stay on the two courts. Those courts are asphalt and not concrete as the two southern courts. In answer to Commission query regarding the non- profit status, Mr. Courtney stated Mr. McCann had prepared those papers. He further stated there had never been a request for a written agreement between the indoor soccer people and the City. MINUTES Page 19, 19R7 COMMISSIONERS UNFINISHED BUSINESS: (Continued) Dave Bradstreet stated if the Commission desired an agreement with all users of City property, staff will comply. Chairperson Donovan stated she would like a copy of the non-profit papers filed by the indoor soccer group. Mr. Courtney explained there had been a problem as far as finding a name that had not already been used. He added this is a non-profit organization, and again Mrs. Donovan asked to see those papers. Chairperson Donovan opened the public discussion at 5:54 p.m. Mark Rifkin, 2521 Via Naranja, representing 70 tennis players, stated he prepared the petitions presented to the Commission. Mr. Rifkin stated the two courts need to be rehabilitated, as Carlsbad is short on tennis courts. Prior to the soccer activity, those courts were being re-done. However, they were never striped and the indoor soccer people moved onto the courts. In answer to query, Mr. Rifkin stated his group plays tennis five days a week, and always plays doubles. Mary Haggerty, 3105 Blenkarne Drive, stated she felt the courts should be used for tennis. Erin Strause, 3291 Highland Drive, stated there was a children's program on one of the Monroe courts, and inquired why the equipment was never set up on the courts given to the indoor soccer program. Chairperson Donovan closed the public input period at 6:04 p.m. Commissioner Welshons stated the agreement seemed to be non-existent at the time the equipment was sold by Mr. Courtney. Also, the non-profit status of the soccer program seemed to be a grey area. She stated she would like to see the tennis players back on the courts. Commissioner Popovich stated he would like to see the soccer program continued, as it is a very worthwhile program. Similarly, he would like to see the tennis players have enough courts. Commissioner Popovich suggested a committee of this Commission could possibly examine all locations and find a permanent location for speed soccer and return the tennis courts to use. Commissioner Lawson agreed with Commissioner Popovich as far as wanting the soccer program to continue. He suggested Dave Bradstreet work up an actual use agreement, with the soccer program to start in January, If they are not in operation by February, then the courts should be rehabilitated for tennis. MINUTES Page 5 19. 1987 COMMISSIONERS UNFINISHED BUSINESS: (Continued) Commissioner Lawson stated the agreement should clarify the operators' name; the time; incorporation; when the soccer would start; minimum yearly use of the facility; number of months to be used, and length of agreement. If the courts are not used, it should then be open to the public. The agreement should state the extent of repairs and by whom (perhaps bonded for), and if the operators leave, the source of the funds. Commissioner Castner stated he would like the Indoor soccer to continue, but not under the present conditions. He also agreed there should be a contract. He would like the soccer to be placed in the first park available; rehabilitate the courts and return them to tennis in the meantime. Commissioner Morrison stated the only way Indoor soccer can continue is to use the area they were given. Tennis hours will be increased with the addition of the lighted courts, and these courts will probably be closed within three years. She stated she would like to pursue the Idea of getting other courts to replace these courts when the high school Is remodeled. Commissioner Morrison also felt the indoor soccer program should be placed in the first park available on a permanent basis. She would like a use agreement. Commissioner Oahlquist agreed with Commissioner Morrison and added there was a proven successful soccer program, and she questioned why a contract would be required for indoor soccer only. Chairperson Donovan stated the consensus of the Commission was that indoor soccer was a worthwhile program, with the problem being to consolidate tennis and indoor soccer into a small area. Parks 4 Recreation Commission directed staff to prepare a use agreement with the operators of the indoor soccer program; said agreement to be completed within 30 days and signed by both parties. If such agreement is not reached, the courts will be rehabilitated to the original tennis use. Commissioner Castner stated he opposed the motion as he felt the Indoor soccer program had ample time to make a success of this and the courts had Just been idle. Commissioner Welshons voted "no" on the previous motion as she felt Mr. Courtney abandoned the verbal agreement since he could not expand his program. She felt this was a private enterprise and the courts should be restored to tennis use. Donovan Castner Dahlquist Lawson Morrison Popovich Welshons MINUTES Page 6 October 19, 1987 COMMISSIONERS UNFINISHED BUSINESS: (Continued) Parks 4 Recreation Commission requested indoor soccer be included in the consideration of all City needs at the first park site on line, and to include all the amenities. Chairperson Donovan strongly recommended that any groups using City property where there is no use agreement should have such an agreement signed immediately. C. Cost of Securing Restroom Facilities During, Night Time Hours Dave Bradstreet gave the report on this item, stating to have employees close the restroom facilities would cost $7,000 a year, not including the cost for opening the facilities in the morning. A time lock would cost $2,000 per door, or a total of $*,000, for Laguna Riviera, which was the only facility staff was recommending. Discussion disclosed there was no regular staff available early in the mornings and late at night to open and close the facilities. Parks 4 Recreation Commission directed staff to attach a time lock mechanism to the two bathrooms at Laguna Riviera Park. Commissioner Lawson opposed the motion as he felt alternative uses would do as well. Commissioner Popovich voted "no" as he would like staff to explore having a person unlock and lock the doors. He felt there will be vandalism with the time locks. Staff was directed to keep a record of the repair work required on the time lock during the next six months and place this item on the agenda at the end of that time. NEW BUSINESS: A. Request from HPI for Park Credits Chairperson Donovan referred to the letter from D. L. Clemens, Vice President of HPI Development Company, regarding park credits, which was included in the packet. Donovan Castner Dahlquist Lawson Morrison Popovich Welshons Donovan Castner Dahlquist Lawson Morrison Popovich Welshons X X X X X X X X X X X X X X MINUTES Page 7 October 19, 1987 COMMISSIONERS NEW BUSINESS: (Continued) Dave Bradstreet referred to his memorandum included in the packet as page 28, and the discussion following that. He stated this Commission should only consider the request for park land credits for the corridor adjacent to the north shore of Batiquitos Lagoon. He stated staff recommendation was to deny this request. Larry Clemmens, Hunt Properties, 7707 El Camino Real, addressed the Commission, stating HPI felt they should receive credit for the special use area they plan on the northern shore of Batiquitos Lagoon as a passive area. Chairperson Donovan read parts of a letter to HP! from Chris De Cerbo, regarding the sports complex planned by HPI. This letter stated that complex did not qualify as a park or special use area. Parks 4 Recreation Commission denied the request of HPI for park credit and requested they fulfill the requirements of the Growth Management Plan. Commissioners Dahlqulst and Popovich were opposed to the motion as they felt HPI should have credit for the trail system, but not for the club system. Chairperson Donovan stated any time Commissioners are going to abstain from voting on any item, they are to inform the Chairperson prior to discussion of the item and not take part in any discussion. B. Proposal from Cadencia Park Area Homeowners Dave Bradstreet gave the report on this item, stating Andy Anderson had requested a re-evaluation of the plans for Cadencia Park due to a Life Flight helicopter having to land there recently. Mr. Bradstreet stated the equipment has been ordered and is ready to be installed in the Park. The equipment to be installed would not impede the landing of any helicopter. Chairperson Donovan had talked with several people and all had stated the equipment planned for the Park would not Impede any landing of a helicopter. The Fire Department stated the Life Flight can use any open space and does not need a lot of room. Parks & Recreation Commission voted to continue at speed on the installation of equipment at Cadencia Park. ® Donovan Castner Dahlquist Lawson Morrison Popovich Welshons Donovan Castner Dahlquist Lawson Morrison Popovich Welshons X X X X X X X X X X X X X X MINUTES Page 8 October 19, 1987 COMMISSIONERS NEW BUSINESS: (Continued) Dave Bradstreet is to write Mr. Anderson a letter and inform him of the Commission decision. C. Artwork/Park at Carlsbad Boulevard and Ocean Street This item was taken up out of order. (See page 1) D. S.M.U.S.D./City Maintenance Agreement for La Costa Meadows School Site Keith Beverly gave the report on this item, using a map to delineate the areas San Marcos wants to maintain and the areas Carlsbad will continue to maintain. Chairperson Donovan asked for clarification on "City-owned land" only in the agreement. Parks & Recreation Commission accepted the changes to the agreement between San Marcos School District and the City of Carlsbad as outlined in the memorandum dated October 13, 1987, changing Section 12. E. Commission Chairperson Meeting with Council Member Larson Chairperson Donovan gave the report on this item, referring to the report contained in the packet. She stated some members felt they should be receiving the Minutes of all Commission and Council Meetings. F. Parks and Recreation Commission Liaison to the Senior Citizen Commission Chairperson Donovan requested discussing appointinig a liaison to the Senior Citizen Commission to improve awareness and communications with that Commission. After a discussion, the consensus of the Commission was to have Sue Spickard give this Commission an update on activities in which the Parks 4 Recreation Commission is involved. COMMITTEE REPORTS; A. Zone 5 - Park Fee - Donovan Chairperson Donovan reported the surveys have come in from the City survey and the Industrial survey. At buildout, the industrial zones will be impacting the City facilities by W.OOO people. They are trying to arrive at a plan to build the facilities needed or pay a fee per foot built in the industrial area. Donovan Castner Dahlquist Lawson Morrison Popovich Welshons MINUTES Page 9 October 19, 1937 COMMISSIONERS B. C.A.R.A. - Sradstreet Dave Bradstreet reported 3im Courtney is the President of C.A.R.A., and they are working together for the guod of all facilities. 3Im Courtney addressed the Commission, stating C.A.R.A. has problems because of the large number of children In the soccer program and the lack of fields, but they are trying to keep everyone working together. DIRECTOR'S REPORT: Dave Bradstreet stated he met with the Calavera Hills Homeowners Association regarding lights at Calavera Hills. Staff is working on that. AGENDA ITEMS FOR NOVEMBER PARKS & RECREATION COMMISSION MEETING: Update on Sammis/Alta Mira Consideration of making items Information rather than Action Update on improvement of the right-of-way to the lagoon found three months ago Improvement of the public right-of-way closed because of Hoover Street Lot on La Costa across from the school Larwin update SCRIBE REPORT: Commissioner Dahlquist gave the Scribe Report. ADJOURNMENT: By proper motion, the Meeting of October 19, 1987, was adjourned at 8:20 p.m. Respspectfully submitted, Harriett Babbitt Minutes Clerk PECEiVEDo October 22, 1987 TO: DAVID BRADSTREET Parks & Recreation Director FROM: Mayor Bud Lewis COMMENTS ON SUMMARY REPORT ON OCTOBER 19, 1987 MEETING 1. INDOOR SOCCER/MONROE ST. TENNIS COURTS In addition to the Start up Date for the program, I feel a time frame must be established. We must also have some public use of this area. 2. SECURING RESTROOM FACILITIES DURING NIGHT TIME HOURS I agree with the Commission action on this item. 3. HPI PARK CREDIT REQUEST I concur with the Commission motion on this item. 4. REQUEST FROM CADENCIA PARK AREA HOMEOWNERS I concur with the Commission action on this item. 5. S.M.U.S.D./CITY MAINTENANCE AGREEMENT FOR LA COSTA MEADOWS SCHOOL SITE I concur with the Commission motion on this item. I, and the Council Members, appreciate the time and effort that the members of the Park and Recreation Commission members put forth for our community; our thanks! . AUDE A. "BUD" LEWIS Mayor November 10, 1987 TO: PARKS & RECREATION COMMISSION FROM: KEITH BEVERLY, MANAGEMENT ANALYST C.I.P. AGENDA ITEM Attached are the matrices of the Preliminary Executive Summary for (87-88) C.I.P. park projects as well as projected C.I.P. projects through 1997+. The additional matrix will show anticipated maintenance and operation cost through 1997+. The current C.I.P. budget was adopted at the October 27, 1987 Council meeting. Please be advised that the attached matrices may have some fundamental changes primarily to the year in which allocation may occur. At the time of agenda distribution the final C.I.P. publication was still at print. Staff will be available to answer any questions you may have prior to or during Commission meeting of November 16, 1987. Jim Elliott, the Finance Director will update the Commission and address any questions or concerns you may have. 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Under this item, Sue Spickard, the Senior Citizen Coordinator will address current developments and activities within the Senior Division. John Cahill, the Municipal Projects Manager will address the development process regarding the Pine Street Senior Citizen Center. KB: pa ATTACHMENT C November 12, 1987 TO: DAVID BRADSTREET, PARKS & RECREATION DIRECTOR FROM: Sue Schultz Spickard, Senior Citizen Coordinator UPDATE ON SENIOR DIVISION PROGRAMS The purpose of this memo is to provide information to the Parks and Recreation Commission on the status of the Senior programs provided by the City. Congregate Nutrition Program A hot nutritious meal is provided Monday through Friday to 115 persons 60 years of age or older. These meals are prepared in Vista and transported to the Carlsbad Senior Center. Since July 1, 1987, we have served 9,183 meals. Home Delivered Meals The Home Delivered Meals program is designed to serve indi- viduals 60 years of age or older who cannot shop or prepare meals on their own and have no family or friends who can provide for them. The Home Delivered Meals program serves 30 seniors in Carlsbad. Monday through Friday a hot nutri- tious meal is delivered by volunteers to the Home Meals participants. The participants also receive a sandwich daily, and a frozen meal is delivered on Friday for the persons weekend meal. Since the beginning of this fiscal year we have delivered 3,059 Home meals. Transportation The Senior program operates one van which is utilized to pick up our meals from Vista and to provide limited transportation for Seniors. Daily, Seniors are transported to and from the Nutrition program. In the afternoon the van is utilized to transport seniors for shopping, banking, errands and to Doctors appointments. 1,986 Seniors have been transported by the Senior Van since July, 1987. Health Screening A variety of Health Screenings (stroke, glaucoma, skin cancer, etc.) are scheduled at the Senior Center throughout the year. Blood pressure checking is offered bi-weekly. Assistance Programs Legal Aide is provided bi-weekly through the Senior Citizens Legal Services of North County. Update on Senior Division Program Page Two Tax assistance is provided through the Franchise Tax Board trained volunteers for Income Tax and Homeowners/Renters assistance. Insurance counseling is available weekly. Recreation Programs The Senior program schedules a variety of recreational oppor- tunities on a regular basis. Dances and Trips are two of the most popular activities. The Crafti Grafters, Drama Workshop, the Weekend Lunch Bunch and the Carlsbad Anglers are the newest, most popular groups developed by the Senior program. The Senior Center schedules a variety of other activities through- out the year. However, none of our programs could succeed without the assistance of dedicated volunteers. Since July of this year we have documented over 3,146 volunteer hours in the Nutrition and Home Delivered Meals programs. I hope this will provide the Parks and Recreation Commissioners with an overview of the Senior program. I look forward to meeting with them at their meeting Monday (11-16-87) to further discuss the Senior program, and to provide an update on the developments of the Senior Center. bt October 21, 1987 to: Members Parks & Recreation From: James A. Smith Subject: Senior Citizen Commission City of CarIsbad/S.C.A. Agreement During my term on the Board of Directors of the Carlsbad Senior Citizens Association The attached proposal was presented and approved by the Board. A series of meetings uas held with Asst. City Manager Frank Mannen and staff plus two working sessions with council to arrive at compatible arrangements to; 1. Establish a Senior Citizen Commission 2. Rewrite the working agreement between Carlsbad and the Senior Citizens Assoc. The attached ordinance of the City of Carlsbad establishing a commission is self-explanatory. The second resolution passed by Council pertains to the new working agreement between City and SCA. I'm submitting these documents to you at this time in view of the discussion relating to subject during the last Parks & Recreation Commission meeting . I was personally involved from original proposals through adoption by the Council. If you feel I can be of additional assistance contact me at ^38-7629. \truly — JAS/js jjjfll §8" A . Smith PROPOSAL TO CARLSBAD CITY COUNCIL Adopt a resolution, to replace the current Carlsbad Senior Citizens Association and Board of" Directors with a five member Commission and Department for Senior Citizens Affairs. Terms of Commissioners would include the following appointments• Two Commissioners for three year terms, two Commissioners for two year terms and one Commissioner for one year term. Subsequent appointments should be for a three-year term. Resignations prior to term expiration may be filled with a new appointee for the bal- ance of the term. There will no compensation for Commissioners. Commissioners shall elect their own chairman. A Vice Chairman should also be elected to chair meetings in the abscence of the Chairman. A Chairman should be chosen each year, however, a Chair- man may serve more than one successive term. Meeting times will be selected by the Commission members, however, at least one meeting shall be held per month, The Commission for Senior Citizen Affairs shall have the administra- tive authority to operate, supervise, develop and maintain facili- ties and programs provided for Senior Citizens, subject to approval of the City Council. The Commission shall further have the power to adopt necessary rules and regulations subject to the approval of the City Council. The Commission for Senior Citizens Affairs may receive donations, gifts, legacies, grants and endowments made to the city for use in the development and operation of its varied programs. This includes capital improvements of facilities to be used by Senior Citizens. The City Council shall establish a fund to be known as the "Senior Citizens Fund". All proceeds earned in the- various programs, dona- tions, gifts, legacies, etc, shall be deposited in this fund and all expenditures will be made from this fund. All funds not ex- pended within the fiscal year shall remain and accumulate in the fund. The nutrition program is funded by the Area Agency on Ageing and administered by a Nutrition Site Manager. Funds from AAA should be deposited in a separate "Nutrition Account". The Commission for Senior Citizens Affairs shall submit a budget for required funds to the City Manager prior to June 1 for review and submission to the City Council on or before June 30 of each year. We trust that this proposal will meet with your approval and that initial discussions regarding procedure may begin at an early date. July 1 begins a new fiscal period and would be an excellent target date for this proposal to become operational* CAHLSBAD SENIOR CITIZENS ASSOCIATION CITY OF CARLSBAD — AGENDA BILL AB# MTQ.7/2/85 P & R TITLE: ESTABLISHMENT OF A SENIOR CITIZEN COMMISSION DEPT. HD. CITY ATTY CITY MQR. o _J o RECOMMENDED ACTION: Introduce Ordinance No. approving the establishment of Chapter '<. of the Carlsbad Municipal code, titled "Senior Citizen Commission" whic provides for the appointment of a five member Senior Citizen Commissior It is further recommended to adopt Resolution No. amending the agreement between the City and Carlsbad Senior Citizen Association to provide programs and activities for the seniors of Carlsbad. ITEM EXPLANATION: At their meeting on May 14, 1985 the City Council directed staff to prepare the necessary documents to establish a Senior Citizen Commission. The Commission, as proposed, would: 1. Consist of five private citizens appointed by the Mayor for three-year terms. 2. Make recommendations to the City Council on the special needs and concerns of the Senior population. This includes the creation, operation, maintenance, management, and control of the Senior programs, activities and facilities. 3. Allow the Senior Citizen Coordinator to serve as an ex-officio member of the Commission. In addition, the agreement between the City and the CSCA must be amended to allow for the creation of a Commission. CSCA has also requested that the agreement be changed to read that all the members of CSCA in good standing will receive the newsletter. FISCAL IMPACT None EXHIBITS: 1. Ordinance No. 2. Resolution No. , with amendment attached. Q CDif) . o uj <O u. ^ ? >b-o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 ORDINANCE NO. 5 15 i 16 i 17 18 || 19 !i 20 21 22 23 24 25 26 27 28 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AMENDING TITLE 2, OF THE CARLSBAD MUNICIPAL CODE BY THE ADDITION OF CHAPTER 2.38 TO ESTABLISH A SENIOR CITIZEN COMMISSION. The City Council of the City of Carlsbad, California does ordain as follows: SECTION 1: That Title 2 of the Carlsbad Municipal Code is amended by the addition of Chapter 2.38 to read as follows: "Chapter 2.38 Senior Citizen Commission Sections: 2.38.010 Created. 2.38.020 Membership. 2.38.030 Meetings. 2.38.040 Functions. 2.38.050 Funds - Disposition of money. 2.38.060 Powers delegated to Commission to be advisory. 2.38.010 Created. A Senior Citizen Commission of the City is created. 2.38.020 Membership. The Senior Citizen Commission shall consist of five members who shall be residents and registered voters of the City. All Commission members will be appointed by the Mayor with the approval of the City Council. Of the Commission members first appointed, two shall be for a term of three years, two shall be for a term of two years, and one shall be for a term of one year. All subsequent Commission members shall be appointed for a term of three years. No member of the Commission shall serve more than two consecutive terms. When a member is appointed to fill an unexpired term, that term shall not be considered one of his or her two consecutive terms unless the unexpired term exceeds eighteen months. A Commission member shall serve until reappointed or the member's successor has been appointed and is qualified. If a vacancy occurs other than by the expiration of a term the vacancy shall be filled in the same manner as an original appointment to the Commission. The Senior Citizen Coordinator shall be an ex officio member of the Commission. The ex officio member shall not be entitled to vote on any matter before the Commission. 2.38.030 Meetings. The Senior Citizen Commission shall meet at such time or times as the Commission may establish by rule, provided that a regular meeting shall be held at least once each month. The majority of the appointed members shall CITY ATTORNEY CITY OF CARLSBAD1200 ELM AVENUECARLSBAD, CALIFORNIA 920081 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 constitute a quorum for the purpose of transacting the business of the Commission. The Commission shall elect a chairperson and shall establish rules and procedures necessary for the conduct of its business. 2.38.'040 Functions. It is the responsibility of the Senior Citizen Commission to make recommendations to the City Council and to advise the City Council on the special needs and concerns of senior citizens, including the creation, operation, maintenance, management and control of senior citizen programs, activities, and facilities. 2.38.050 Funds - Disposition of money. The Senior Citizen Commission is authorized to and may receive donations, gifts, legacies, endowments or bequests made to the City or to the Commission for or on behalf of the City. All donations, gifts, legacies, endowments or bequests so received by the Commission shall be turned over to the City Treasurer and shall be kept in a special fund to be designated as the Senior Citizen's Fund. All monies in the fund shall be used for promotion, supervision, and operation of senior citizen programs. No monies in the fund shall be spent without prior Council authorization. 2.38.060 Powers delegated to commission to be advisory. Nothing in this chapter shall be construed as restricting or curtailing any of the powers of the City Council, or as a delegation to the Senior Citizen Commission of any of the authority or discretionary powers vested and imposed by law in the City Council. The City Council declares that the public interest, convenience and welfare require the appointment of a Senior Citizen Commission to act in a purely advisory capacity to the City Council for the purposes enumerated. Any power herein delegated to the Commission to adopt rules and regulations shall not be construed as a delegation of legislative authority but purely a delegation of administrative authority. EFFECTIVE DATE: This ordinance shall be effective thirty days after its adoption, and City Clerk shall certify to the adoption of this ordinance and cause it to be published at least once in the Carlsbad Journal within fifteen days after its adoption. • • • • • • • • • • • • 1 Q m < °*O LU < 0 1 2 3 4 5 6 7 8 9 10 11 12 13 15 16 17 18 ! 19 20 21 22 23 24 25 26 27 28 INTRODUCED, PASSED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California held on the day of , 1985 by the following vote to wit AYES: NOES: ABSENT: APPROVED AS TO FORM AND LEGALITY VINCENT F. BIONDO, JR., City Attorney MARY H. CASHER, Mayor ATTEST: ALETHA L. RAUTENKRANZ, City Clerk 3. 1 RESOLUTION NO. 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF.CARLSBAD, AMENDING AN AGREEMENT BETWEEN 3 .THE CITY OF CARLSBAD AND THE SENIOR CITIZENS ASSOCIATION TO PROVIDE PROGRAMS AND ACTIVI- 4 TIES FOR THE SENIORS OF CARLSBAD. 5 6 The City Council of the City of Carlsbad, California, does hereby resolve as follows: 8 1. That certain agreement between the City of Carlsbad and the Senior Citizens Association to provide programs and activities for the seniors of Carlsbad is hereby amended and on file in the 11 City Clerk's office. 12 2. That the mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. I5 PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the day of , 1985, by the following vote, to wit: 18 AYES: 19 NOES: 20 ABSENT: 21 22 MARY H. CASLER, Mayor23 ATTEST:24 25 | ALETHA L. RAUTENKRANZ, City Clerk 26 | (SEAL) 27 28 AMENDMENT TO THE AGREEMENT TO PROVIDE PROGRAMS AND ACTIVITIES FOR THE SENIORS OF CARLSBAD BETWEEN THE CITY OF CARLSBAD AND THE CARLSBAD SENIOR CITIZEN ASSOCIATION THIS AMENDMENT is made this day of , 1985 between the CITY OF CARLSBAD, a municipal corporation of the State of California, hereinafter referred to as CITY, and the CARLSBAD SENIOR CITIZEN ASSOCIATION, a non-profit organization of the State of California, hereinafter referred to as CSCA. WITNESSETH: WHEREAS, the City and CSCA entered into an agreement dated June 6, 1985, to provide programs and activities for the Seniors of Carlsbad; and WHEREAS, the City and CSCA wish to amend their agreement to provide programs and activities for the Seniors of Carlsbad. NOW, THEREFORE, BE IT RESOLVED, the parties agree to the amendments as follows: 1. CSCA Programs Section IE shall now read: "E. Newsletter - Monthly publication and distributed to all CSCA members in good standing" 6. Parks & Recreation Commission Section 6 shall now read: "6. Senior Citizen Commission The City Council will appoint a Senior Citizen Commission as an advisory body to make recom- mendations to the City Council on the special needs and concerns of the Senior population." IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first above written. CITY OF CARLSBAD, a municipal Corporation of the State of California By MAYOR ATTEST: City Clerk By APPROVED AS TO FORM: Vincent F. Biondo, Jr., City Attorney By DANIEL S. HENTSCHKE, Assistant City Attorney CARLSBAD SENIOR CITIZENS ASSOCIATION, INC., a California Corporation CHAIRPERSON CITY OF CARLSBAD — AGENDA TJTJLE SENIOR CITIZEN AGREEMENT g0.Q_ < RECOMMENDED ACTION: City Council adopt Resolution No. foi4 approving the agreement between the City and the Carlsbad Senior Citizen Association (CSCA) to provide programs and activities for the seniors of Carlsbad. ITEM EXPLANATION On April 23, the City Council directed staff to prepare an agreement between the City and CSCA specifically spelling out the responsibilities and rights of each party. Staff met with representatives from CSCA to develop an agreement. Highlights of the agreement are: 1. CSCA will continue to coordinate the van transportation, mobile meals, bingo, the newsletter, and the Home Health Aid. All other programs will be the responsibility of the City. 2. City will establish a Senior Citizen Division under the direction of the Parks and Recreation Department. The City will hire a Senior Citizen Coordinator who will report directly to the Parks and Recreation Director. 3. City and CSCA will use a portion of Harding Community Center for Senior activities. In the southern section of the Center building and the Auditorium, priorities for use will be City, CSCA, and Others. In the Recreation Hall, priorities for use will be CSCA, City, and Others. Both City and CSCA will share the northern half of the Center building. 4. One member of the Board of Directors from CSCA will be appointed to the Parks and Recreation Commission. The appointment will be made when the next vacancy occurs in August of 1985. 5. The $37,000± per year will no longer be paid to CSCA by the City. In addition, the CSCA will not be charged $150 per week to operate their bingo game at Harding Community Center, but will pay for the cost of the facility attendant. CSCA is further requesting that the City pay one-half the salary for the two bus drivers. FISCAL IMPACT Operation Costs $79,300 Building Maintenance Costs 19.000 $98,300 EXHIBITS A. Resolution No. B. Agreement C. Proposed Budget 8 ^ RESOLUTION NO. 8014 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND THE SENIOR CITIZENS ASSOCIATION 4 TO PROVIDE PROGRAMS AND ACTIVITIES FOR THE SENIORS OF CARLSBAD 5 g The City Council of the City of Carlsbad, California, does hereby 7 resolve as follows: 3 1. That certain agreement between the City of Carlsbad and the 9 Senior Citizens Association to provide programs and activities for the 10 seniors of Carlsbad is hereby approved and on file in the City Clerk's 11 office. 12 2. That the mayor of the City of Carlsbad is hereby authorized 13 and directed to execute said agreement for and on behalf of the City of 14 Carlsbad. 15 PASSED, APPROVED AND ADOPTED at a regular meeting of the City 16 Council of the City of Carlsbad, California, held on the 14th day 17 of May , 1985, by the following vote, to wit: 18 AYES: Council Members easier, Lewis, Kulchin, Chick and Pettine 19 I NOES: None 20 ABSENT: None 21 .1 / 22 /*-U«^L^y- V - ^-*-~ 23 MARY H. jZASLER, Mayor 24 25 ATTEST: 26 27 . ALETHA L. RAUTENKRANZ, City C?erk 28 (SEAL) —. AGREEMENT AN AGREEMENT BETWEEN THE CITY OF CARLSBAD, CALIFORNIA AND THE CARLSBAD SENIOR CITIZENS ASSOCIATION TO PROVIDE PROGRAMS AND ACTIVITES FOR THE SENIORS OF CARLSBAD THIS AGREEMENT is entered into by and between the City of Carlsbad, California, a municipal corporation, hereinafter called "City" and Carlsbad Senior Citizens Association, Inc., a California corporation, hereinafter called "CSCA". WITNESSETH WHEREAS, the City and CSCA wish to provide social and recreational services to the Carlsbad Senior Citizens; and The City owns a certain building located at 3096 Harding and is known as Harding Community Center. This certain building is currently used for City park and recreational purposes, and by the CSCA to provide senior services; and WHEREAS, use of certain portions of Harding Community Center by the City and CSCA will benefit the oublic health and welfare and enhance the parks and recreation programs of the City for the benefit of the general public and the Carlsbad Senior Citizens; and WHEREAS, the City will now be responsible for providing a portion of the senior programs for the residents of Carlsbad; THEREFORE, it is agreed as follows: 1. CSCA PROGRAMS CSCA agrees to provide the following programs with the assistance of City. A. Nutrition Program - This program is completely financed by the Area Agency on Aging (AAA). Funding pays for a Nutrition Manager, a Kitchen Supervisor, and an Assistant Supervisor. -1- B. Van Transportation - CSCA will continue to operate the existing van service; however, the City of Carlsbad and CSCA each pay half of drivers' salary. This will cost each agency $3,900. Maintenance will be paid for by theCity, but reimbursed by grant funds from AAA. C. Mobile Meals - This program is completely paid for by CSCA through donations and the collection of fees. CSCA delivers two (2) meals per day to approximately 30 - 35 Seniors. This also includes the Tele-Care program which is a telephone monitoring service for Seniors that are confined in their homes. D. Bingo - The profits from bingo will be used to finance programs and activities of the CSCA. E. Newslettter - Monthly publication and distributed to all CSCA members. F. Home Health Aid - This nrogram is funded by AAA and offers the services of homemakers and maintenance people to help the Seniors in their homes. 2. CITY PROGRAMS The City will coordinate the following orograms with the advise and volunteer assistance of CSCA: A. Rlood Pressure Clinic B. Health Screening Programs C. Insurance Counseling D. Legal Counseling E. Health Equipment Support F. Utility Shut-Off Program G. Home Housing of the Elderly H. Homemakers Assistance Program -2- I. Tax Consultant J. Painting K. Exercise L. Spanish M. Golden Age Club N. Social Bingo 0. Card Games P. Shuffleboard Q. Neighborhood Watch R. Distribute informational brochures for Costa Real Municipal Water District and others. S. Develop new Programs 3. FINANCIAL RESPONSIBILITIES The City will pay for the programs and activities provided by the City (except for a portion of the salary of the van drivers.). CSCA will pay for the programs and activities directed by CSCA. The City will no longer contract with CSCA to provide Senior Services. This means the City will no longer pay the $37,000+ to CSCA. When CSCA uses the auditorium at Harding Community Center for bingo, they shall pay the costs for the Facility Attendant. 4. PERSONNEL The City will establish a Senior Citizen Division under the direction of Parks and Recreation Department. The City will hire a Senior Citizen Coordinator to direct the programs offered by the City. CSCA will no longer employee an Executive Director but will hire staff and/or utilize volunteers for the coordination of the Nutrition Program, Mobile Meals, Newsletter, and Van Trasnportation. -3- 5. FACIUTIES CSCA and the City will both utilize the northern section of Center Building at Harding Community Center. This is designated as "Attachment A". The City reserves the right to schedule activities at Harding Community Center. Priorities for use of the auditorium and the southern section of the Center building will be 1) City; 2) use by CSCA; 3) Others. Scheduling for the Recreation Hall will be developed in conjunction with CSCA. Priorities for use of the Recreation Hall will be 1) CSCA; 2) City; 3) Others. In addition, CSCA will be allowed to remodel the kitchen in the Recreation Hall. Plans must be approved by the City. CSCA or City will acquire grant funding to finance the remodel; however, City may pay a portion of the remodel costs. 6. PARKS AND RECREATION COMMISSION The City Council will appoint one member from the Board of Directors of CSCA to serve on the Parks and Recreation Commission. The first appointment will be when the next vacancy occurs in August of 1985. 7. BUSINESS USE CSCA shall not allow any business or commercial venture to use those portions of the Harding Community Center reserved for the use of the CSCA. 8. PUBLIC USE Ail activities conducted by the CSCA at the Harding Community Center shall be are open to the members of CSCA and to the general public. 9. FEES CSCA may charge a fee to persons participating in CSCA activities conducted at the Harding Community Center. The amount of such fees shall reasonably relate to the cost of the CSCA for conducting such activity and shall be approved in advance by the Parks and Recreation Director or his designee. 10. COMPLIANCE Association agrees to comply with all applicable laws and will not erect any sign or install any fixture without the prior written consent of the City. 11. ASSIGNMENT CSCA shall not assign or otherwise transfer its rights and privileges arising from this agreement. 12. REPAIRS AND MAINTENANCE City shall make all required repairs to Harding Community Center. During the term of this agreement CSCA shall care for and maintain in a clean, safe condition those portions of the Recreation Hall when used for the nutrition program and contents and appurtenances thereto which the CSCA occupies at its own expense to the satisfaction of the City. 13. ALTERATIONS CSCA shall make no alterations to Harding Community Center or the Harding Community Center property without prior consent of the City. U. UTILITIES The utilities, including water, shall be paid for by the City. The CSCA will, however, pay for their own telephone service. 15. SERVICES In order to provide funds for the operation of the CSCA's programs, the CSCA may establish civic and other services at Harding Community Center provided that the operation of such services does not significantly interfere with the provision of social and recreational services and programs. Services should be developed in cooperation with the Senior Citizen Coordinator. -5- ) 7- 16. RENTAL For use of Harding Community Center as described herein during the term, the CSCA shaii pay to the City the sum of $1.00 annuaiiy due and payabie on the date of execution of this agreement by the City and annuaiiy on the anniversary date of the agreement, uniess the agreement is otherwise terminated. 17. HOLD HARMLESS CSCA agrees to hoid City totaiiy harmless for all coats, expenses, claims and liability arising out of CSCA's use of the Harding Community Center. To substantiate CSCA'S ability to comply with this provision, CSCA shall maintain a policy of liability and property insurance with limits of $1,000,000.00 and naming the City as an additional insured and shall carry a policy of worker's compensation insurance covering any and all of the CSCA's employees. The CSCA shall also provide adequate insurance to cover any injury occurring to a volunteer providing service to the CSCA and arising out of the provision of that service. The insurance policies are subject to approval by the City. The CSCA shall be responsible for ensuring that the Harding Community Center is maintained in a safe condition and shall immediately inform the City of any condition which may render the building or any portion of the property unsafe. 18. TERMINATION OF AGREEMENT This agreement shall take effect and the term shall commence upon the date of execution by the City and shall be automatically extended for successive one year periods, provided that Assocation has fully complied with the terms and conditions of the agreement and unless sixty days notice of termination is given by the City Council or CSCA. Notwithstanding, anything to the contrary in this paragraph either party may terminate this agreement at any time by giving ninety (90) days prior notice to the other. -6- D r 19. PRIOR AGREEMENTS The prior agreement .between the City and the Association dated January 17, 1984, entitled Agreement with the CSCA for the Use of Harding Community Center is superseded by this agreement and shall be of no further force or effect. 20. KEYS Association shall provide the Parks and Recreation Director with two sets of keys to all locks installed by the CSCA on the premises, except keys for any safe or safety box. 21. If CSCA does not have adequate funding or supervision for any of the programs listed in Paragraph 1, the City could take over the coordination of the program(s). EXECUTED this day of , 1985, by the parties as follows: ATTEST: ALETHA L. RAUTENKRANZ, City Clerk CITY OF CARLSBAD, California, a municipal corporation By: WRY CASLER, Mayor CARLSBAD SENIOR CITIZENS ASSOCIATION, INC., a California corporation By: CHAIRPERSON APPROVED AS TO FORM: VINCENT F. BIONDO, 3R., City Attorney By: DANIEL S. HENTSCHKE, Assistant City Attorney -7- X1 at D CO A CO OII eCD o H- It X W NJ•*_*• CO Ort 3" i-l CO Ort , Q. CO n CO eCOn COn NJ n U) n T^<= O i o»^^ r> r> /o PROPOSED BUDGET SENIOR CITIZEN DIVISION FT 85-86 Personnel _ Costs Senior Citizen Coordinator $26,000 Clerk-Typist II 13,300 Part-time salaries 10,900 Fringe Benefits 11,200 $61,400 *Maintenance/Operations Vehicle Maintennace $ 2,000 Custodial Services 3,000 Telephone and Communications 2,400 Auto Allowance 600 Office Equipment Maintenance 500 Professional Services 1,000 Dues and Subscriptions 200 Printing and Binding 500 Office Supplies 1,500 Special Department Supplies 500 Books and Publications 200 Travel and Meetings 500 $12,900 *Does not include the estimated $19,000 costs to operate Harding Community Center. Capital Outlay Typewriters (2) $ 2,000 Copier (1) 2,500 Desk (1) 500 $ 5,000 GRAND TOTAL $79,300 MBF:kaw 5/9/85 November 10, 1987 TO: PARKS AND RECREATION COMMISSION FROM: KEITH BEVERLY, MANAGEMENT ANALYST INDOOR SOCCER USE AGREEMENT Attached is a copy of the proposed Use Agreement for Indoor Soccer. In addition to basic agreement clauses, it also addresses your concerns relating to: Start Update for Program Non-Profit Status Duration of Agreement for Use of Site Site Restoration Upon Termination Amount of Site Use Per Year Default Clause This agreement is currently being reviewed by the City Attorney's office. It is anticipated his review will be completed by Commission meeting date. Attached agreement is for your review. Additional suggestions may need to be incorporated prior to Council approval. As presented, the Department and Mr. Courtney are in accord with the terms of the agreement. KB: pa ATTACHMENT D •AGREEMENT FOR USE OF MONROE COURTS BETWEEN THE CITY OF CARLSBAD AND SPEED SOCCER OF CARLSBAD THIS AGREEMENT made and entered into this day of , 1987 by and between the City of Carlsbad, hereinafter referred to as "City", and the local non-profit organization, SPEED SOCCER OF CALIFORNIA, INC. dba SPEED SOCCER OF CARLSBAD, hereinafter referred to as "SSOC". WITNESSETH WHEREAS, the City desires to provide an opportunity for the general public to play speed soccer; and WHEREAS, SSOC was formed for the specific task of providing a speed soccer program; and WHEREAS, the City and SSOC desire to cooperate with each other to allow use of a city facility by those parties interested in instructional and competitive speed soccer; NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. ADMINISTRATION. This agreement shall be administered on behalf of the City by the Parks and Recreation Director, or his designated representative. 2. USE OF FACILITY. The City shall make available to SSOC on a non-exclusive use basis the two (2) northerly courts at the Monroe Tennis Courts for the purpose of conducting a Speed Soccer Program. SSOC start-up date shall be December 15, 1987 with the youth league season beginning in January, 1988 and end in June, 1988; the adult program shall start-up in July, 1988 and end in December, 1988; the second and third year seasonal use shall follow the same dates, unless SSOC notifies the City, in writing, of a change in use dates. At no time shall this facility be void of play for a period of more than sixty (60) consecutive days nor a total of ninety (90) days in a one year period. SSOC shall not use or permit the use of the Premises other than described above. Noncompliance by SSOC with this provision is grounds for termination of this Agreement by the City. Where SSOC is or should be reasonable in doubt as to the propriety of any particular use, SSOC may request, and will not be in breach or default if it abides by, the written determination of the City that such use is or is not permitted. Application for use by other groups shall be made on the City's facility use application and submitted to the Parks and Recreation Department for approval by the City and SSOC. 3. TERM OF AGREEMENT. The term of this Agreement is one year, commencing on the day first written above, and terminating upon the expiration of 365 days, unless cancelled in writing by either party with ninety (90) days advance notification. SSOC shall have the option to extend this Agreement upon expiration thereof for two (2) additional one-year period(s) upon the same terms and conditions as stated herein. The option(s) may be executed by SSOC by giving written notice of exercise to City at least ninety (90) days in advance of the normal expiration of this Agreement or of any succeeding extension thereof. 4. TERMINATION. This agreement shall terminate immediately, without written notice, if SSOC is unable to provide the City with proof of non-profit status issued by the Internal Revenue Service and/or Franchise Tax Board prior to December 15, 1987. This agreement shall terminate after the three year period, without written notice; it may be terminated, with written notice as specified above, if the City finds a more suitable site on City-owned property for use by SSOC, or if the City and Carlsbad Unified School District agree to remove the Monroe courts for other use of the land by the City or School District. Upon termination, SSOC and all persons claiming by, through, or under SSOC, shall immediately remove all their property from the facility, within 15 calendar days after effective date. 5. PERMANENT ALTERATIONS. The city agrees to allow SSOC to make the following permanent alterations to the site and agrees that SSOC shall not be required to reverse these alterations upon termination: A. The north side fencing may be removed and the east and west side fencing extended up to the existing retaining wall and fence of the Swim complex; the added fencing shall be of the same material and height as the existing tennis court fencing unless otherwise approved in writing by the City; B. The existing strip of turf, between the northerly tennis courts fence and the Swim Complex fencing may be permanently removed and replaced with asphalt; 3 is; 6. TEMPORARY ALTERATIONS. The City agrees that SSOC may make the following temporary alterations to the site with the agreement that SSOC will return the site to the conditions as specified below: A. SSOC court walls, bleachers, and other related equipment may be anchored to the court surface; B. SSOC may attach SSOC-owned netting to the top rail of the Swim Complex south fence as well as to the fence of the two (2) southerly tennis courts to keep soccer balls out of the property to the north and south; C. SSOC agrees to reimburse the City for the cost of repairs to the City's fencing should any damage occur as a result of attachment of SSOC equipment. D. SSOC agrees, upon termination, to properly fill and patch, to the City's satisfaction, the holes or other blemishes that occur in the northerly tennis court surfaces because of the installation of SSOC equipment or that may occur as the result of use of the facility by SSOC during the terms of this agreement. E. The City and SSOC agree that the present conditions of the two (2) northerly tennis courts are described as follows: asphalt courts with four (4) tennis net posts removed and stored by Parks Division to be reinstalled by SSOC to the satisfaction of the City. SSOC shall deposit $500 with the City upon execution of this agreement to insure the facility is re-conditioned to the satisfaction of the City whereupon the deposit is refundable. The City declares that the two (2) northerly tennis courts presently need to be re-surfaced and striped for tennis play and that SSOC shall not be required to resurface these courts for tennis play upon termination of this agreement. 7. ADVANCED APPROVAL REQUIREMENT. SSOC shall obtain written approval, in advance, for any other alterations and for any additional changes in the appearance of the facility including, but not limited to signs and portable restrooms. 8. ASSIGNABILITY AND SUB-LEASE. SSOC Shall not assign its rights or duties nor sub-lease the facility under this agreement or any interest in the same. 9. SECURITY AND MAINTENANCE. SSOC agrees to take good care of the Premises and of all improvements, alterations, fixtures, and appurtenances thereon and to give prompt notice to the City of any damage to same. In addition, SSOC agrees to make all repairs in and about the Premises that may be necessary to preserve them in good order and condition. Said repairs, if any, shall be made in a good and professional manner, and at least equal to the original condition of the repaired items in respect to quality. SSOC shall promptly pay the expenses of such repairs, and the City shall not be required to make any improvements, repairs, or alterations of any nature whatsoever. 10. COMPLIANCE WITH LAW. SSOC shall, at its sole cost and expense, comply and secure compliance with all ordinances, statutes, laws, regulations and requirements of all local, state and federal authorities now in effect, or which may hereafter become effective pertaining to the Premises, or the operations conducted thereon, and shall pay before delinquency all taxes, assessments and fees assessed or levied upon SSOC or the Premises by reason of any buildings, structures, machines, appliance or other improvements of any nature whatsoever, erected, installed, or maintained by SSOC or by reason of the business or other activities of SSOC upon or in connection with the Premises. The final judgement of any court of competent jurisdiction or the admission of SSOC in any action or proceeding against them whether the City be a party thereto or not, that SSOC has violated any such ordinance, law, statute, regulation or requirement in the use of the Premises, shall be conclusive of that fact as between City and SSOC. 11. COSTS. Except as expressly provided in this agreement, SSOC shall be responsible for all costs relating to conducting the speed soccer program including, but not limited to program costs, liability insurance, security, and facility maintenance. 12. REVENUE. SSOC shall have the right to charge and collect fees, dues and other revenue from the operation of the facility. Such revenue shall belong to SSOC and shall be used to operate and maintain the Premises and to defray the cost of equipment repair and replacement. The levy of an admission charge to attend events sponsored by the SSOC is subject to approval of the City. Upon written request of the City and with appropriate notice, SSOC agrees to make available to the City financial statements of the organization. 13. EMPLOYEES AND AGENTS. For the purposes of this agreement, all persons employed in the performance of services and functions for SSOC shall be deemed to be an employee or volunteer in the services of SSOC and not the City of Carlsbad. The City shall not be responsible for compensation or indemnity to any SSOC employee for injury or sickness or wages arising out of his/her service with SSOC. 14. DILIGENT OPERATION. The business shall be operated in a diligent and creditable manner. SSOC shall not sell, direct the sale of, consume or permit consumption in the assigned area or elsewhere on said Premises, of alcoholic beverage as that term is defined in the Alcoholic Beverage Control Act. SSOC shall commit no nuisance or direct or permit the commission of a nuisance upon said Premises by any person under its control, and SSOC shall promptly correct any unsatisfactory condition of which SSOC is notified by the City. 15. HOLD AND SAVE HARMLESS. The City, its agents, officers and employees shall not be, nor be held liable for any claims, liabilities, penalties, fines or for any damages to the goods, properties or effects of SSOC or any of SSOC's representatives, agents, employees, guests, licensees, invitees, patrons or clientele, or of any other persons whatsoever, or for personal injuries to, or deaths of them, or any of them, whether caused by or resulting from any acts or omissions of SSOC in or about the facility, or by or from any act of omission of any person or by or from any defect in any part of the premises or from any other cause or reason whatsoever. SSOC further agrees to hold and save free and harmless, the City and its authorized agents, officers, and employees against any of the foregoing liabilities, and to pay any and all costs and expenses, including but not limited to court costs and reasonable attorney's fees, incurred by the City on account of any such liability. To effectuate this clause, and as an additional requirement and not to relieve SSOC of the obligations imposed hereunder, on or before the effective date of this agreement, SSOC shall deliver to the City a certificate of bodily injury and property damage including theft or vandalism, liability insurance issued by a company licensed to transact such business in the State of California, reciting that SSOC has the liability insurance as required in Paragraph 16 below, and that the policy has endorsed or otherwise covers the contractual liability imposed by this agreement. 16. INSURANCE. SSOC agrees to take out and maintain at its own expense public liability insurance with an insurance carrier satisfactory to the City, naming the City as additionally insured, to protect against the liabilities mentioned in Paragraph 15, and for damages on account of bodily injury, 8 including death resulting therefrom, suffered or alleged to be suffered by any person or persons whatsoever resulting directly or indirectly by or from any act or activities of SSOC or any person acting for SSOC, under SSOC's control or direction, and also to protect against loss from liability for damages to or theft or vandalism of any property of any person caused directly or indirectly by or from acts or activities of any person acting for SSOC or under SSOC's control or direction. Such insurance shall be maintained in full force and effect during the entire term of this agreement in an amount of not less than One Million Dollars ($1,000,000), combined single limit, for each occurrence. A copy of said certificate of insurance shall be sent to the office of the Risk Manager of the City. SSOC agrees "that this agreement shall terminate, at the option of City, upon the effective date of the cancellation, termination or suspension of any or all of the insurance policies heretofore mentioned, without written notice to SSOC, unless before such effective date SSOC has acquired other insurance, which, in the determination of the City, adequately replaces the cancelled insurance. 17. NOTICE. Any notice or notices required or permitted to be given in this agreement may be personally served on the other party by the party giving such notice, or may be served by certified mail, return receipt requested. Until written notice or change of address is given, mailed notices may be addressed to the parties at the following addresses: CITY: SSOC: City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008-1989 James A. Courtney 4914 Avila Avenue Carlsbad, CA 92008 18. ENTIRETY. The entirety of the agreement between the parties is set forth herein. IN WITNESS THEREOF, the parties hereto have executed this agreement on the date first above written. SPEED SOCCER OF CARLSBAD CITY OF CARLSBAD BY: JAMES A. COURTNEY BY: CLAUDE LEWIS, Mayor Date:Date: ATTEST: ALETHA L. RAUTENKRANZ, City Clerk VINCENT F. BIONDO, Jr. City Attorney 11/10/87 10 November 10, 1987 TO: PARKS AND RECREATION COMMISSION FROM: KEITH BEVERLY, MANAGEMENT ANALYST LEVANTE OPEN SPACE AND LOT 290 Attached are the minutes of April 20, 1987 Commission Agenda meeting (9A), during which this subject was last discussed. Since that time, the Levante site and Lot 290 have been viewed by the Director and City Manager in reference to Commission concerns. Ralph Anderson, the Utilities Maintenance Director has recently been assigned the duties associated with property management. He is currently investigating options for the Levante Open Space Lot, With regards to Lot 290, Scott Dupree, general counsel for Contin- ental American properties has advised staff they may still be interested in pursuing acquisition thereof. Timing has played a critical part in the pursuance of this issue due to their current site development and the city's implementation of the growth manage- ment program. A further decision on their part may depend on the outcome of Zone 6 of the Local Facilities Management Plan. KB:hlj r ATTACHMENT E Discussion of Specific Property Dedicated for Park Purposes (INFORMATICS7) (Attachment E) A Commissioner has requested to discuss the future of specific lots listed in the City's property management index that have been dedicated for park purposes and/or open space. B. Financial Status of the 1986 Triathlon (INFORMATION) (Attachment F) A Commissioner has requested information concerning the financial impact of the 1986 Carlsbad Triathlon. Staff has prepared a report. .C. Parkland Assessment (ACTION) (Attachment G) Staff is requesting to work with a Commission Committee to analyze and review: A. Current Parkland Inventory B. Hosp Grove Classification C. Larwin D. Robertson Property -fj(\ " > rf**^D. Installation of Lights at Holiday Park -J&lA ~L rr>*" (ACTION) «»- A Commissioner has requested discussion concerning the installation of lighting ammenties at Holiday Park. E. Recommended Ordinance Changes Regarding Recreational Use of the Agua Hedionda Lagoon (ACTION) (Attachment H) Staff will present a verbal report on proposed ordinance changes being recommended for the Agua Hedionda Lagoon. Changes include a use fee increase. F. Bingo (INFORMATION) (Attachment I) The Board of Trustees of the Carlsbad Unified School District has approved the request of the Carlsbad High School Lancer Booster Club for use of Carlsbad High School facilities for the purpose of holding Bingo games. z_ MINUTES PARKS AND RECREATION COMMISSION April 20, 1997 Page * COMMISSIONERS UNFINISHED BUSINESS: (continued) Keith Beverly stated this mould he matching funds with the City, and the money goes Into restoration of jll the buildings. The money will be spread as far as It will go for stabilization of all of the buildings. Patty Cratty, Redevelopment and Historic Preservation Commission, assured this Commission the funds «ill be used for preservation and they will not change any structures or move any buildings. NEW BUSINESS; A. Discussion of Specific Property Dedicated for Park Purposes Chairperson Donovan stated this was an information Item and she had asked for this to be placed on the agenda due to her concern over the land the City owns across Levante Street from the new school opening in May. Ali of this Information is on page 21 In the packet and Chairperson Donovan stated she had some questions about the properties listed on the Sell/Trade classification. She asked Mr. Bradstreet to explain Fuerte Park and Hosp Grove being In that category. Mr. Bradstreet replied this was presented In 1932 as part of the element. The property was not adaptable to the park element as recommended to the Commission. This list now needs to be updated. Cannon Lake Park is on hold and Fuerte Park is a parcel that was owned by the City, steep and rocky, and not deemed to be developable for park purposes. The San Marcos School District graded that area and now part of It has been made Into a park. Larwin Park was accepted by the City a number of years ago and this is being looked at again as far as possible use at the present time. Occidental Park was recommended to not be accepted, and money was requested instead. Hosp Grove had no recreation use as far as active, It was recommended that parcel be sold or traded. The San Marcos Creek was part of the trade for Alga Norte. The Levante Canyon lot was to be kept as open space. The City Council said If anyone wanted to purchase, to go ahead and sell. The Alta Mlra parcel was not useable for park purposes. There Is a need for park land In that quadrant, and It Is hoped Sammis will provide additional land in that area. Commissioner Regan stated the lot on Levante will become an attractive nuisance. The high school will open in Hay with 600 students, and there will be 800 students eventually Just across the street from this lot. This would be a very attractive area for the students to migrate to, and she encouraged the City to actively work on selling this piece of property. Dave Bradstreet stated they would proceed to either sell, trade or exchange that lot. PROPERTY MANAGEMENT INDEX - ALPHABETS LOCATION APN.S 10/9, Elm Avenue Elm Avenue Eljn Avenue Elm Avenue Elm Avenue Elm Avenue Elm Avenue ELn Avenue Elm Avenue Eureka Place Eureka Place 3215 Eureka Place 3237 Eureka Place Glasgow Drive Gloria Lane Harding Street Harding Street Harding Street Harding Street Highland Drive Hillside Drive Hillside Drive Hosp Grove Hosp Grove Games Drive Oames Drive Oanis Way Jeanne Place Jefferson Street Defferson Street Knowles 4 Pio Pico La Costa Avenue La Costa Avenue La Costa Avenue La Golondrina Laguna Drive Laguna Drive Laguna Drive Lake Calavera Linmar Lane Macario Canyon Macario Canyon Macario Canyon Macario Canyon Macario Canyon 156-190-51 156-190-56 156-220-19 156-220-21 167-090-41 167-090-44 167-090-48 167-090-49 167-250-26(2) 205-111-17 205-111-24 205-111-26 205-111-27(4) 167-101-07 207-130-30 203-352-12 203-353-05 203-353-06 203-353-07 156-051-21 207-240-48 207-271-08 156-340-15 156-080-13 207-130-23 207-130-29 167-240-24 207-130-42 156-301-01 156-301-02 156-164-60 223-120-33 223-120-35 223-350-50 215-541-22 155-200-08 156-164-52 156-164-53 168-040-02 206-041-07 212-010-05 212-010-07 212-010-11 212-010-12 212-010-13 RPN'S 100023 100025 100027 100028 100037 100038 100039 100040 100051 100077 100078 100079 100030 100145 100090 100068 100069 100070 100071 100007 100098 100102 100147 100010 100088 100089 100050 100093 100033 100034 100017 1001 37 100139 100139 100133 100006 100014 100015 100061 100086 100112 100113 100114 100115 100116 USE Parking Lot/Fire Station Land East of Library Elm Avenue Slopes Elm Avenue Slopes Larwin Park Larwin Park Larwin Park Larwin Park Elm Reservoir Part of Holiday Park Part of Holiday Park Kruger House Part of Holiday Park Calavera Hills Park Blocker Strip Community Center Community Center Community Center Community Center Blocker Strip Blocker Strip Blocker Strip Open Space Open Space Blocker Strio Blocker Strip Blocker Strip Blocker Strip Hosp Easement Hosp Easement Right of Way Levante Open Space Levante Open Space Levante Open Space Blocker Strip Maxon Brown Park Lot Lot Water Blocker Strip Macario Park Macario Park Macario Park Macario Park Macario Park PROPERTY NANAGEHENT INDEX - ALPHABETICAL - 3 - 10/36 LOCATION Macario Canyon Macario Canyon Maezel Lane Manzano Drive Marron Road Marron Road Mimosa Drive Mission Avenue Mission Estancia Mission Estancia Mission Estancia Mission Estancia Mission Estancia Mission Estancia Monroe Street Monroe Street 3401 Monroe Street Monroe/Donna - Alley Neb Una Drive Oak Street Oak Street Orion Way Pajama Drive Palm Avenue Park & Kelly 7621 Paseo Del Norte Paseo Del Norte Paseo Del Norte Pio Pico Pio Pico Pio Pico Poinsettia Lane Pueblo Street Pueblo Street Rancho Santa Fe Road Refugio Roosevelt Street Roosevelt Street Roosevelt Street Roosevelt Street San Marcos Canyon Sevil la Sierra Morena Skyline Road State Street APN'S 212-030-06 212-030-15 205-080-48 210-113-23 156-080-10 156-080-11 215-513-25 160-550-01 223-060-40 223-060-41 223-060-42 223-060-43 223-060-45 223-060-46 156-280-22 156-280-23 205-140-27 205-151-03 207-300-36 204-010-05 204-010-06 209-050-26 149-070-47 204-193-01 207-241-02 211-060-08 216-140-39 214-300-09 156-180-33 156-180-41 156-230-53 214-353-08 223-180-08 223-380-25 223-050-66 207-240-47 203-304-02 203-304-03 203-304-04 203-304-05 223-050-43 207-240-49 167-270-51 207-100-44 203-054-29 RPN'S 100117 100118 100076 100108 100009 100009 100131 100035 1001 36 100157 100158 100159 100151 100160 100032 100031 100081 100083 100103 100072 100073 100146 100001 100074 100100 100111 100120 100144 100019 100021 100029 100121 100140 100141 100149 100097 100154 100153 100152 100150 100135 100099 100054 100087 100148 USE Macario Park Macario Park Rlocker Strip Blocker Strip Open Space Trail - Hosp Open Space Trail - Hosp Blocker Strip San Luis Rey Warehouse Stagecoach Park Stagecoach Park Stagecoach Park Stagecoach Park Stagecoach Park Stagecoach Park Open Space Trail - Hosp Open Space Trail - Hosp Swimming Pool Blocker Strip Blocker Strip City Yard City Yard Safety Center Mesa Drive Reservoir Continuation School Laguna Riviera Park Car Country Park Altamira Open Space Open Space Park's Maintenance Yard Oak Park Pio Pico Park Abondon Park Site La Costa Canyon Park La Costa Canyon Park Fire Station #6 Blocker Split Roosevelt Street Parking Lot Roosevelt Street Parking Lot Roosevelt Street Parking Lot Roosevelt Street Parking Lot San Marcos Canyon Open Space '-C Blocker Split Blocker Split Skyline Reservoir Alley Continental American Properties Ltd. February 6, 1986 Mr. Keith Beverly Parks and Recreation Department City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008-1989 RE: Lot 290, Sea Point Tennis Club At La Costa Dear Keith: It was a pleasure speaking with you yesterday regarding the Quit Claim of the City's interest in Lot 290. As I mentioned to you, Far West Savings and Loan Association (the owner of Sea Point condominiums) is in escrow to purchase Lot 290 from Daon Corporation. A requirement to closing that escrow is obtaining a release of the City's easement over Lot 290 as well as obtaining approval from the City of a four unit condominium project on that lot. Once Far West is in a position to close purchase of the land from Daon, escrow will contact you request- ing that you deliver to escrow the Quit Claim Deed from the City. The Quit Claim Deed would then be recorded only upon closing of that escrow and payment to the City of $87,500. I estimate that escrow may close anywhere from 3 to 6 months from now. For your information the escrow officer and escrow number are as follows: Ms. Connie Perna Ticor Title Insurance 925 "B" Street Post Office Box 1150 San Diego, CA 92112 Escrow No. J-1115543 619 - 239-6081 ConAm's involvement in this transaction is that we are the developer of Sea Point for Far West and, as such, have agreed to handle matters such as the acquisition of Lot 290. 1764 San Diego Ave. • San Diego, CA 92110 • (619) 297-6771 Mr. Keith Beverly February 6, 1986 Page 2 I appreciate your cooperation and look forward to concluding this transaction. If you should have any questions, please don't hesitate to give me a call. Sincerely, CONTINENTAL AMERICAN PROPERTIES, LTD. E. scovt Dupree General Counsel ESD/dmd:4-70 cc: Far West Savings and Loan Association Ms. Connie Perna 1200 ELM AVENUE , (I ^ ^ H TELEPHONE CARLSBAD, CA 92008-1989 MfrgJ / dM (619) 434-2824 0f PARKS & RECREATION DEPARTMENT November 6, 1987 Roger Andersen Sainmis Properties 2650 Camino Del Rio North #100 San Diego, California 92108 SAMMIS/CITY PARK AGREEMENT Since your last correspondence with the City, where you informed us that you have attempted, in good faith, to purchase the Sherman parcel for your park land requirements as outlined in the City/Sammis Park Agreement, the following actions have been taken: 1. The Parks and Recreation Commission have re-substantiated their intent to have the City/Sammis purchase the Sherman parcel for community park land in the SW quadrant. 2. It has been determined that there is a 37 acre community park land deficit in the Southwest quadrant. 3. The Planning Commission on November 12, will make a General Plan Consistency Determination for 15-30 acres of community park land. (Location map attached). 4. City staff is presently reviewing the Sammis/City park agreement, obtaining preliminary title reports, soils information, and are preparing RFPs for appraisals. Our next step is to review all of the above, meet with Sammis representatives to work out a joint acquisition process for acreage that Sammis is to acquire in addition to the land the City desires for the community park. It is estimated this process may take 90-120 days. If you have any questions, please call me at your convenience. Sincerely, DAVID BRADSTREET Director DB:lt Attachment November 10, 1987 TO: PARKS AND RECREATION COMMISSION FROM: KEITH BEVERLY, MANAGEMENT ANALYST SAMMIS/ALTAMIRA The attached will update you regarding staffs current involvement with parkland acquisiton in the S.W. Quadrant. The following is a brief synopsis. Planning and Parks staff are working to amend Land Use and Park and Recreation Elements to reflect current park development program Engineering staff are pursuing condemnation agreement with Sammis Capital projects are pursuing Title Reports, soils invest- igations, and preparing RFP's for land appraisal. KB:hlj ATTACHMENT F October 2, 1987 TO: CITY MANAGER DECEIVED O^T 0 6198? FROM: Assistant City Manager SOUTHWEST QUADRANT PARK ACQUISITION A meeting was held yesterday at 2:00 p.m. at Las Pa I mas to discuss acquisition of park land. In attendance at the meeting were the Attorney, City Engineer, Parks and Recreation Director, Utilities/Maintenance Director, Municipal Projects Manager and the Senior Management Analyst from Parks and Recreation. Background and progress of acquiring park acreage in the southwest quadrant was reviewed. As a result of the review, a strategy has been developed for the acquisition of park land in accordance with the recommendations of the Parks and Recreation Commission. As a result of the meeting the following actions will be taken: Lloyd Hubbs will review the conditions of the Sammis Project and contact Sammis regarding their willingness to enter into a condemnation agreement to acquire 10 acres. Mike Holzmiller and Dave Bradstreet will work together to prepare amendments to the Land Use and Park and Recreation Elements of the General Plan to reflect the proposed park development program recommend by the Commission. John Cahill will obtain a preliminary title report on the property to be proposed to be acquired, have a preliminary soils investigation done on the property and prepare RFPs for appraisers. The next action will be to review the above mentioned materials and if the property appears to be desirable for acquisition, to meet with Sammis representatives to work out a joint acquisition process for the acreage that Sammis is required to obtain and for the additional acreage desired to be obtained by the Parks and Recreation Commission. ——i /pRANK MANNEN saf cc: City Attorney City Engineer i Parks & Recreation Director Utilities/Maintenance Director Municipal Projects Manager 1200 ELM AVENUE . ff ^S? • TELEPHONE CARLSBAD, CA 92008-1989 •yjW AM (619)434-2824 (Ettg of & RECREATION DEPARTMENT November 6, 1987 Roger Andersen Sammis Properties 2650 Camino Del Rio North #100 San Diego, California 92108 SAMMIS/CITY PARK AGREEMENT Since your last correspondence with the City, where you informed us that you have attempted, in good faith, to purchase the Sherman parcel for your park land requirements as outlined in the City/Sammis Park Agreement, the following actions have been taken: 1. The Parks and Recreation Commission have re-substantiated their intent to have the City/Sammis purchase the Sherman parcel for community park land in the SW quadrant. 2. It has been determined that there is a 37 acre community park land deficit in the Southwest quadrant. 3. The Planning Commission on November 12, will make a General Plan Consistency Determination for 15-30 acres of community park land. (Location map attached). 4. City staff is presently reviewing the Sammis/City park agreement, obtaining preliminary title reports, soils information, and are preparing RFPs for appraisals. Our next step is to review all of the above, meet with Sammis representatives to work out a joint acquisition process for acreage that Sammis is to acquire in addition to the land the City desires for the community park. It is estimated this process may take 90-120 days. If you have any questions, please call me at your convenience. Sincerely, DAVID KRADSTREET Director DB:lt Attachment PARK EXHIBIT Alta Mira Park APPROXIMATE PARK LOCATION APPLICATION SUBMITTAL DATE JUNE 29. 1987 STAFF REPORT DATE: NOVEMBER "4, 1987 TO: PLANNING COMMISSION FROM: PLANNING DEPARTMENT SUBJECT: PCD/GPC 87-5/PCD/GPC 87-6 - General Plan Consistency Determination for Utilities and Maintenance Projects and for Alta Mira Park.* I. RECOMMENDATION That the Planning Commission find by minute motion that Utilities and Maintenance Project Numbers 13, 14, 15, the Fox's Landing Pump Station Upgrade, and the Alta Mira Park site are consistent with the General Plan. II.BACKGROUND Section 65401 of the California Government Code requires that a General Plan Consistency Determination be made for major public works projects. III.PROJECT DESCRIPTION The following maintenance projects have been proposed or undertaken by the Utilities and Maintenance Department per the 1986-87 work program: PROJECT NUMBER PROJECT DESCRIPTION 13 Street Overlay Program Two inches of asphalt concrete will be overlaid on top of existing, high usage streets. The majority of the streets are older; it has been five to seven years since they were last resurfaced. 14 Curbs, Gutters, & Sidewalks Replacement Program This project is part of the City's ongoing maintenance program to replace old or damaged curbs, gutters, and sidewalks throughout the City. Most of the affected areas are located downtown. PCD/GPC 87-5 Page 2 Slurry Seal Program Instead of asphalt, slurry seal is used to resurface streets in less highly traveled areas. Slurry seal is a mixture of oil and fine rock which prolongs the life of a street from three to five years. no number Fox's Landing Pump Station Upgrade The upgrade of the Fox's Landing Pump Station, located on the north side of Agua Hedionda Lagoon, has been anticipated for several years. The original design for the pump station included all of the hookups necessary to add a third pump in the future. no number The— relocation- of— a— 15- to- 30 acre~community""park~ east* of Paseo del Norte,*> North of Camino de las Ondos, and just east .of^the Alta- Mira, project^. *" IV.DISCUSSION General Plan Consistency The public improvements/maintenance projects listed above will be consistent with the goals and objectives of the General Plan. The following excerpts from the various elements of the General Plan support the consistency: 1. circulation Element a. Primary functions (page 1) - "Move vehicles and pedestrian traffic in a safe and efficient manner;" periodic maintenance of City streets is a necessary component of this goal. b.Policy C.3..1. (page 3) - "Operational efficiencies improved by using modernof streets should be design standards and latest available technology c. d. Policy C.3.4. (page 3) - "Adequate sidewalks should be provided as required by the City's public improvement ordinance . . ." Maintenance of sidewalks is also implied by this policy. Policy D.2.7. safety.M (page 6) - "Provide adequate street November 4, 1987 PCD/GPC 87-5 Page 3 e. Public Facilities Policy D.10.1. (page 9) - "... the City should regularly review and update their respective master plans for the expansion of local public facilities." The Fox's Landing Pump Station has been reviewed and determined to need improvements. 2. Public Facilities Element a. Goal - "To provide a comprehensive public services and facilities and public building program for the citizens of the City of Carlsbad now and in the future so as to ensure that all necessary public facilities will be available ..." 3. Public Safety Element a. Objectives (page 5) - "... increase public safety by reducing the effects of various types of hazards." Such hazards could include disrepair of public improvements.« Parks & Recreation Element (Page 9)-* The- City should not, accept- land dedication under its discretionary authority unless the property is for community park land purposes. (Page 9). Community park sites shall be- provided-by the private sector through land dedication prior to the break down of land into smaller residential developments or through purchase by the City. GPA 64(G) Text Amendment 1982: Community- parks-, are leisure facilities of 20 to 50 acres specifically designed to serve the broader recreational needs of several neighborhoods. They are best located near major arterials and when possible, near junior and senior high schools. Additionally, they are intended to provide diversified activity, both active and passive to meet the needs of the populations surrounding them. The land use map indicates specific locations for Stagecoach Park and Alga Norte Community Park. The other community park locations indicated on the map are approximate and are intended as a planning tool. Based on projections of population and community needs, a community park site should be located in the general vicinity shown. These park sites are anticipated to be dedicated and developed in conjunction with surrounding development. November 10, 1987 TO: PARKS AND RECREATION COMMISSION FROM: KEITH BEVERLY, MANAGEMENT ANALYST LARWIN COMMUNITY PARK At the August 11, 1987 City Council Meeting, Council endorsed a preliminary development plan for Larwin Community Park. In so doing they re-affirmed 18.3 acres of community park acreage by adopting the current parks inventory as presented to them. On October 27, 1987, Council adopted the CIP Budget which earmarks $2,530,000 in 1991-92 for development of Larwin Community Park. (Refer to Attachment A). Staff has been directed to proceed with the initial development process involved with environmental assessment, community input, staff analysis and Commission review. KB:hlj ATTACHMENT G November 10, 1987 TO: PARKS AND RECREATION COMMISSION FROM: KEITH BEVERLY, MANAGEMENT ANALYST AGUA HEDIONDA LAGOON UPDATE Attached for your information is a staff report indicating an excellent improvement in both use attendance and operational effectiveness of the revised traffic patterns and use regulations institued in August 1987 at Agua Hedionda Lagoon. An additional item of discussion will update the status of the public access sites to Agua Hedionda Lagoon. The attached staff report regarding access sites will be accompanied with a slide presentation showing Hoover Street, Cove and the new Park Drive access points. Attachment KB: pa Attachment H October 28, 1987 TO: RAY PATCHETT, CITY MANAGER FROM: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR STATUS REPORT ON AGUA HEDIONDA LAGOON NEW REGULATIONS Last August during the review of the Agua Hedionda Lagoon use and traffic patterns, the City Council requested that staff update them in October regarding the new policies and procedures. The following is submitted for your information. The changes are considered an excellent improvement in the operation of the lagoon. Staff reports that the traffic safety has improved, there has been an increase in passive users, and we have received many favorable comments. Snug Harbor Marina Operators have expressed their satisfaction with the changes in procedures and traffic patterns. The number of permits issued to boardsails has more than doubled as shown below. In December, a report for 1987 calendar year will be prepared showing this year's permits and revenue compared with previous years. Approximately $1,200 has been spent, to date, to install new buoys to mark the boat corridors. Signs have been ordered to show the new regulations adopted by the Council on October 20, 1987. These signs will be installed in approximately 45 days. 1987 LAGOON PERMITS STATUS POWERBOATS BOARDSAILS JETSKIS Permits sold 7/15 10/15 7/15 10/15 7/15 10/15 RESIDENT 54 135 17 44 10 30 NON-RESIDENT 76 162 16_ 50_ 5 18 Total 130 297 33 94 15 48 GRAND TOTAL TO DATE 427 127 63 DB:lt c: Frank Mannen, Assistant City Manager Vince Biondo, City Attorney Ron Ball, Assistant City Attorney OCTOBER 27, 1987 TO: BOB JOHNSON, ENGINEERING DEPARTMENT VIA: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR FROM: LYNN CHASE, RECREATION SUPERINTENDENT HOOVER STREET PUBLIC ACCESS The Hoover Street Public Access was temporarily closed by this Department during the development adjacent to the site. Now that the street has been paved, we need to address two concerns and we'd appreciate your help. Can you let us know the following: 1. When will the street be accepted by the City and ready for use by the public? 2. What conditions/restrictions and/or parking regulations will be established on this street? Carl Pope informs me he has already talked to you and requested your help. He indicated we have the opportunity to make a recommendation on this matter. Parks and Recreation staff recommends that the following regulations be considered: 1. Parallel parking be allowed only on the west side of the street; 2. No parking be allowed on the east side of the street and the cul de sac; 3. The parallel parking be designated as a maximum of 2 hour from 8:00 am and 5:00 pm on a year round basis. The Hoover street Public Access will remain posted for walk-in traffic to the lagoon; passive vessels may be launched from that access and motorized vessels will be prohibited from using the access for launching. Carl has provided the attachment that shows the street is presently 28 feet wide, has approximately 174 feet of sidewalk on the west. The cul de sac and the east side of the street are bordered by asphalt curbing. Please advise Carl Pope or me as to any action needed by us to implement these parking regulations and when to re-open the public access. Thanks, in advance. Attachment c: Carl Pope PL 5 + //. 2 7 __EN TURN-AROUND . .'—33L-F OP 6 "Pl/C 5. SLfBDIVtS/ON __ . C.O. N^ 26.9'. FL 2O^ ^32 7 7 CoHsTiA M " UP._ TUR N -A ROUND 5~+36.77, 53"-5 \ \» v rn CO CO Uloa) •o•o Ouoj <n5r< m oo.« T) S,o O> Hm \l 1 i I o m a m^ m in POrn 0 O O o> m (A NOVEMBER 10, 1987 TO: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR FROM: LYNN CHASE, RECREATION SUPERINTENDENT STATUS REPORT TO COMMISSION ON AHL PUBLIC ACCESSES At the October J.9, 1987 Parks and Recreation Commission meeting, staff was asked to provide a status report on the public accesses at Agua Hedionda Lagoon. This memo will update the Commission on the actions to date and future actions relative to each of the three sites; pictures will be displayed at the November meeting. HOOVER STREET PUBLIC ACCESS: STATUS - CLOSED D^LU^W .: weti,? \~\U»<H. The development and improvements at Hoover Street access are still in progress; the developer has not called for "final inspection" by the City. The access will remain closed until the City accepts the improvements; unofficially, the public can and does park on the newly paved street. The department has recommended the Traffic Commission designate no parking in the cul-de-sac and the south side of the street; further, it was recommended the parking on the north side be limited to 2 hours, year round between 8:00 am to 5:00 pm. COVE DRIVE PUBLIC ACCESS: STATUS - CLOSED The public access remains closed as the access across the rocks is a "moderate hazard". The Risk Manager has requested a copy of the original documents that required the public access; the Planning Department has forwarded the files to the department and the information is presently under review. Cove Point Homeowner's Association requested the City permanently close this access. Staff is continuing to work with other City staff on how to improve the access. The Association representative, Bill Laughlin and the Superintendent are in contact frequently to discuss the Association's concerns and the City's actions. PARK DRIVE PUBLIC ACCESS: STATUS - UNIMPROVED/IN USE The access has been rough-graded and drain pipe installed, by someone (contractor unknown at this time). The proposed improvements are incomplete; the access has not opened for use, however, the public continues to gain access to the lagoon across the adjacent unfenced private property. If additional information is available by the Commission meeting, staff will provide a verbal update. c: Carl Pope, Aquatic Supervisor November 10, 1987 TO: PARKS AND RECREATION COMMISSION FROM: KEITH BEVERLY, MANAGEMENT ANALYST CITIZEN COMMISSIONS/COMMITTEE'S This issue was addressed by Chairperson Donovan at the last Commission meeting and was recently presented to Council by Councilman Larson. The purpose of the Agenda Bill was to develop ideas on how to improve the effectiveness of Commissions in Carlsbad. A memo from the City Manager's office has recommended to implement a number of suggestions immediately. Please feel free to advise staff on ways in which our Commission can become increasingly effective to benefit the City as a whole. KB: pa ATTACHMENT I o CITY OF CARLSBAD — AGENDA BILL AR« 9.?<DcK MTG Jl-J-fr DEPT. Council TITLE: CITIZEN COMMISSIONS /COMMITTEES DEPT. HD. CITY ATTY CITY MGR. RECOMMENDED ACTION: Review the list of suggestions to improve the effectiveness of commissions in Carlsbad and direct staff to take the appropriate actions. ITEM EXPLANATION; On August 18, 1987, the City Council endorsed a program whereby Council Member Larson would host a meeting of the chairpersons of all standing citizen commissions and committees to develop ideas on how to improve the effectiveness of commissions in Carlsbad. Council Member Larson held that meeting on September 24, 1987. In general, the chairpersons in attendance had no major complaints. The suggestions which were generated at this meeting primarily seek to refine the current system. One of the most frequently voiced suggestions was for the Council to make known its expectations of commissions and provide commissions with the City's broad goals and specific policies. Attached for your review is a list of citizen commissions and committees and their purposes as summarized from their respective establishing resolutions, ordinances and municipal codes. EXHIBITS; 1. 2. List of suggestions generated at the September 24, meeting of chairpersons. 1987 List of standing commissions/committees and their respective purposes. 8 EXHIBIT 1 QUESTION: What ideas do you have on improving the internal function of commissions? GOALS/PURPOSE: (5) Review the function and purpose of the commission (4) Update the commissioners' handbook (1) Commissioners should exchange basic philosophies regarding the commission's goals and programs (0) Having a large, specific goal or task brings the commission closer together as a team (e.g. Senior Citizen Center) MEETINGS: (3) Commissioners should have a clear definition of their role (2) Legal assistance should be made available during the meeting; perhaps having the attorney on call (1) Chairperson should exert strong leadership (1) More participation from all members (1) Commissioners should make sure to do their homework (1) Public embarrassment is out, positive PR is in (0) Hold periodic meetings for commissions which meet on call INFORMATION: (2) Increase communication between the commissions and staff (2) Provide new commissioners with an orientation of City resources and organization (0) Have a complete information circle by exchanging the minutes for the City Council, Commissions and Ad Hoc committees (0) Use staff to bridge the information gap between com- missions INTERPERSONAL SKILLS: (3) Have more informal interaction (e.g. site tours) (1) Interact on a social level (e.g. dinner) (0) Hold a workshop as "individuals" not as "commissioners" ( ) Denotes the number of participants who felt this suggestion was among the top six. 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(This list was the product of a meeting which Council Member Larson held with the chairpersons of various commissions.) Council generally agreed with the suggestions and felt staff could implement a number of them immediately. Therefore, please begin to do the following: 1) Include the minutes of City Council meetings in your commission agendas. 2) Provide your commission with more feedback on Council decisions when applicable. 3) Include the summaries of other commission meetings when pertinent. 4) Refer to the southern portion of Carlsbad as "South Carlsbad", NOT LA COSTA. I have directed R/AG to update the commissioners' handbook. Attached is the entire list of suggestions for your review. I encourage you to discuss it with your commissioners. Following through on these ideas will ultimately make your job easier and improve the benefit the City receives from its many commissions and committees. RAY PATCHETT attachments c: City Council November 10, 1987 TO: PARKS AND RECREATION COMMISSION FROM: KEITH BEVERLY, MANAGEMENT ANALYST FARADAY AVENUE ALIGNMENT Rick Engineering, representing Carlsbad Research Center; and Parks staff have requested this item be presented to the Commission. As part of development within the industrial zone, a feasible extension of Faraday Avenue to Cannon Road has been required as a condition of approval. Preceding the actual construction of Faraday Avenue, the Developer must construct the offsite sewer through Macario Park to the South Agua Hedionda sewer trunk. Since sewer facilities are historically located beneath roadways, a proposed road alignment is paramount to sewer construction as well as, in this instance advanced park planning. Presented for your review are verticle and horizontal alignment proposals for Faraday Avenue through Macario Park. Staff is in concurrence with the proposed alignment. KB: pa ATTACHMENT J PLANNING CONSULTANTS AND CIVIL ENGINEERSRICK ENGINEERING COMPANY 365 SO. RANCHO SANTA FE ROAD • SUITE 100 SAN MARCOS. CALIFORNIA 92069 • 619/744-4800 November 9, 1987 Mr. Keith Beverly CITY OF CARLSBAD Parks and Recreation Department 1200 Elm Avenue Carlsbad, California 92008 RE: FARADAY AVENUE ALIGNMENT THROUGH MACARIO PARK RICK ENGINEERING JOB NO. 10323-A Dear Keith: Per our discussion the other day, the developer of the Carlsbad Research Center is required to come up with a feasible extension of Faraday Avenue to Cannon Road as a Condition of Approval for the final map for Phase V. The developer must also construct the offsite sewer through Macario Park which must connect with the South Agua Hedionda sewer trunk. We have provided a vertical and horizontal alignment proposal for Faraday Avenue to Lloyd Hubbs and Dave Bradstreet for their review. They have agreed in concept to the proposal, and Dave Bradstreet stated that he would like to put this before the Parks Commission as an information item. We would like to emphasize that the developer is not required to do any final design for Faraday at this time. We want only to obtain concurrence with this alignment so we may proceed with the design of the offsite sewer. Enclosed are 7 exhibits of two sheets each, which illustrate this alignment superimposed onto the last conceptual development plan that was prepared for the Park. Also enclosed is a copy of the Condition of Approval which refers to a feasible extension of Faraday Avenue. Mr. Dave Bradstreet November 9, 1987 Page Two We ask that this be placed on the November 16, 1987, Parks Commission agenda. If you have any questions, please call. Sincerely, CK:sjs.002 Enclosures cc: THE ROLL COMPANY Attention: Mr. Walter Mountford Mr. Tony German THE CITY OF CARLSBAD Attention: Mr. Dave Bradstreet RICK ENGINEERING COMPANY Attention: Mr. Robert C. Ladwig 2 3 4 5 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 7) Prior to issuance of building permits for Lots 92 through 109, Faraday Avenue shall be connected westerly to an improved, publicly maintained road (Cannon Road). Prior to improvement plan approval of this Phase, a feasible extension of Faraday Avenue to Cannon Road shall be provided. Other options for an additional access to go through could be submitted for approval by the City Engineer and the Planning Director. 38) The developer shall install street lights along all public and ! private street frontages in conformance with City of Carlsbad ' Standards. 39) The developer shall install street trees at the equivalent/ of 40-foot intervals along all public street frontages in conformance with City of Carlsbad Standards. The trees shall be of a variety selected from the approved Street Tree List. 40) The developer shall install sidewalks along all public street frontages in conformance with City of Carlsbad Standards prior to occupancy of any buildings. 41) The developer shall install a wheelchair ramp at the public street corner abutting the subdivision in conformance with City of Carlsbad Standards prior to occupancy of any buildings. 42) The developer shall comply with all the rules, regulations and design requirements of the respective sewer and water agencies regarding services to the project. 43) Should the developer decide to final map and develop phases out of numerical sequence with the approved phasing as shown on the tentative map all conditions required of the preceding phases shall be completed unless otherwise approved by the City Engineer and the Planning Director. 44) All concrete terrace drains shall be maintained by the homeowner's association (if on commonly owned property) or the individual property owner's (if on an individually owned lot). An appropriately worded statement clearly identifying the responsibility shall be placed in the CCfcR's. 45) The Subdivider shall provide separate sewer, water, gas, and electric services with meters to each of the units. 46) Irrigation systems to accommodate future reclaimed water shall be designed consistent with Title 17 of the California State Administrative Code. Offsite future reclaimed water distribution systems should be anticipated by the installation of adequately sized sleeves at crossing points to minimize street excavation. V/// C RESO NO. 2508 -8- \ MACARIO CANYON PARK Proposed Alignment ^,^-\. vr^ --" ^ ,/~" ;-B*aV J*^-*^^ - Development Plan per Iwanaga" Assoc. 11-4-87 Proposed Alignment / DEVELOPMENT PLAN m m MACARIO CANYON PARK A KtLtlVbU CITY OF CARLSBAD COUNCIL POLICY STATEMENT GENERAL SUBJECT: ASSESSMENT DISTRICT FINANCING OF PUBLIC IMPROVEMENTS SPECIFIC SUBJECT: POLICY FOR USE OF UU POLICY NO: 38 PAGE 1 OF DATE ISSUED: 10-13-87 EFFECTIVE DATE: 10-13-87 CANCELLATION DATE: SUPERSEDES DATE: THE MELLO-ROOS COMMUNITY FACILITIES ACT OF 1982 COPIES TO: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File BACKGROUND: The City Council has adopted a Growth Management Program which con- templates the construction of a large number of various public facil- ities in the coming years. The City Council recognizes that the Mello-Roos Community Facilities Act of 1982 provides a flexible tool which may be useful in providing financing for the construction of public facilities in conjunction with development. The City Council anticipates that from time to time they will receive requests from property owners of major planned developments to use the Mello-Roos legislation for the construction of public facilities. PURPOSE: To establish a policy which will permit the use of the Mello-Roos Community Facilities Act to assist in providing needed public facilities. To provide a procedure for processing applications for Community Facility District financing and to provide a staff committee to review such applications and to consider initiating Districts for Council consideration where appropriate. This policy is primarily intended to apply to Community Facility Districts proposed for property which is predominantly undeveloped and where the City elects to use public financing for appropriate public improvements. POLICY: The City may allow the financing of public improvements or ser- vices under the provisions of this policy where the public faci- lities or services represent, in the City's opinion, a significant public benefit. "E GENERAL SPECIFIC CITY OF CARLSBAD COUNCIL POLICY STATEMENT SUBJECT: ASSESSMENT DISTRICT FINANCING OF PUBLIC IMPROVEMENTS : SUBJECT: POLICY FOR USE OF THE MELLO-ROOS COMM1 FACILITIES ACT OF 1 PAGE 2 OF 5 POLICY NO: 38 DATE ISSUED: 10-13-87 EFFECTIVE DATE: 10-13-87 CANCELLATION DATE: SUPERSEDES DATE: JNITY 382 COPIES TO: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File Facilities which may be considered shall be public facilities of general benefit such as administrative facilities, libraries, fire stations, parks, schools, major drainage facilities, arterial highways, major bridges and freeway interchanges. For all Districts the City shall select the special tax consultant, bond counsel, and, if required, the financial consultant. The design engineer and the underwriter will also be selected by the City but in consultation with proponents of the District. Where Districts are initiated by property owners,a sum sufficient to pay all fees and costs for the proposed Community Facilities District shall be deposited with the City by the proponents of the district prior to award of any contract. The proponents shall also be required to deposit with City a sum sufficient to cover all City costs incurred in connection with review of a proposed district including staff review, legal review, adminis- tration, plan checking, investigation, City Council review and inspection. These sums will be retained by City to the degree used if the district is not successfully completed or if such costs are not recovered by City from the district. Where the district is successfully completed deposits may be credited against taxes or reimbursed by the district under the terms of a prior agreement. If the City Council determines it is necessary, a financial feasi- bility/market absorption study may be required prior to initiation of a District. Where such a study is required the city will select and retain the consultant with funds deposited by project proponents. It is expected that the project property value to- debt ratio should 4:1 after the installation of the improvements to be financed. A project may be approved with a ratio between 4:1 and a minimum of 3:1 if the ratio is recommended by both bond counsel and the underwriter and if the City Council finds the reduced ratio to be within parameters acceptable to them. The value of the property proposed to be taxed shall be determined CITY OF CARLSBAD COUNCIL POLICY STATEMENT EFFECTIVE DATE: 10-13-87 GENERAL SUBJECT: ASSESSMENT DISTRICT FINANCING OF PUBLIC IMPROVEMENTS SUPERSEDES DATE: SPECIFIC SUBJECT: POLICY FOR USE OF POLICY NO: 38 PAGE 3 OF 5 DATE ISSUED: 10-13-87 CANCELLATION DATE: THE MELLO-ROOS COMMUNITY FACILITIES ACT OF 1982 COPIES TO: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File by an M.A.I, appraisal, performed by an appraiser selected by the city. 6. Property owners for all Districts will be required to provide for full and complete disclosure of any Community Facilities District or 'Assessment District financing applicable to the property to prospective purchasers. The disclosure should include at a minimum the following: a. The maximum tax on the property; b. The duration of the tax; c. A list of the specific facilities the tax is for; and d. The tax formula used in easily understood terms. If the tax formula is such that a list of known payments for each year can be computed, a complete list of payments for the term of the bond shall be made for each parcel. 7. The City or a consultant selected by the City will determine the taxing formula. The prime emphasis in this determination will be fairness to the future property owner who will be paying the taxes over years. Although this policy does not fix the method of determining the formula, strong consideration should be given to (a) a fixed annual amount or (b) a fixed amount increased annually by a small percentage. PROCEDURE: 1. Proponents desiring to form a Mello-Roos district shall submit a petition requesting the institution of proceedings for the establishment of a Community Facilities District which shall do all of the following: GENERAL SPECIFIC CITY OF CARLSBAD COUNCIL POLICY STATEMENT SUBJECT: ASSESSMENT DISTRICT FINANCING OF PUBLIC IMPROVEMENTS SUBJECT: POLICY FOR USE OF THE MELLO-ROOS COMMl FACILITIES ACT OF 1< PAGE 4 OF 5 POLICY NO: 38 DATE ISSUED: 10-13-87 EFFECTIVE DATE: 10-13-87 CANCELLATION DATE: SUPERSEDES DATE: JNITY 382 COPIES TO: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File a. Request the City Council to institute proceedings to establish a Mello-Roos Community Facilities District. b. Describe the boundaries of the territory proposed for inclusion in the District. c. State the types of facilities to be financed by the District. d. Provide a detailed financial alternative analysis exploring alternative funding options and demonstrating the advantages which make a Mello-Roos Community Facilities District the most desirable financing mechanism for the proposed improvements. e. Be signed by not less than ten (10%) percent of the registered voters residing within the proposed District or by owners of not less than ten (10%) percent of the land area within the proposed District. It is the intention of the City Council that proponents of a District have an early opportunity to have the proposal reviewed by City staff for compliance with this policy. In that regard, the City Council hereby directs the creation of the Project Review Committee. The Committee shall consist of the City Manager, City Attorney, Community Development Director, Finance Director, Planning Director, City Engineer, and City Assessment Engineer. The Committee shall meet on request with proponents of a district to review a project to determine whether or not the requirements of this policy have been satisfied. Committee review shall take place prior to the presentation of a Community Facilities District project to the City Council. Whenever any such project is presented to the Council it shall be accompanied by a report containing the findings and recommendations of the Committee made in regard to such project. The Committee may require the proponents to furnish any additional information necessary to the evaluation of the proposed District. CITY OF CARLSBAD COUNCIL POLICY STATEMENT GENERAL SUBJECT: ASSESSMENT DISTRICT FINANCING OF PUBLIC IMPROVEMENTS SPECIFIC SUBJECT: POLICY FOR USE OF PAGE 5 OF 5 POLICY NO: 38 DATE ISSUED: 10-13-87 EFFECTIVE DATE: 10-13-87 CANCELLATION DATE: SUPERSEDES DATE: THE MELLO-ROOS COMMUNITY FACILITIES ACT OF 1982 COPIES TO: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File Upon review of the proposed Community Facilities District and after considering the report of the Committee, the City Council shall determine whether or not to approve proceeding with the formation of the District. It is the policy of the City Council of the City of Carlsbad to limit projects to the criteria set forth in this policy. The City Council reserves to itself the authority to approve or disapprove any proposed Community Facil- ities District based upon the evidence received at the hearings held by the City Council. Any exceptions to the criteria of this policy will be approved only upon an express finding by the City Council that the project is so affected with a public interest that the City should assist in providing tax-free financing for the improvement in order to satisfy a public need. If the City Council approves proceeding with the formation of the District, City staff and the proponents shall proceed in accordance with State law and the requirements of this policy. Where there are multiple proponents of a proposed District they shall designate a spokesman authorized to act for the proponents in their dealings with the City. The spokesman shall be respon- sible for collecting any fees for deposit with the City, providing any necessary information to the City, and for communicating as necessary back to the proponents. November 10, 1987 TO: PARKS AND RECREATION COMMISSION FROM: KEITH BEVERLY, MANAGEMENT ANALYST CARRILLO RANCH - HISTORIC PRESERVATION GRANT As you will recall, the redevelopment office in cooperation with the Historic Commission applied for and has received a $90,000 Historic Preservation Grant from the State Department of Parks and Recreation. The grant monies are to be applied to the structure stabilization of buildings located at the Carrillo Ranch. The attached R.F.P. solicites preparation of plans and specifications of construction documents for structure stabilization as well as a historic structures report of the existing buildings on site. KB: pa ATTACHMENT L REQUEST FOR PROPOSAL CITY OF CARLSBAD Architectural Plans and Specifications with Historic structures Report for Leo Carrillo Ranch PROPOSALS DUE BY 4:00 P.M., FRIDAY, NOVEMBER 20, 1987 PRE-SUBMITTAL MEETING at 1:30 P.M., Thursday, November 12, 1987, at the Ranch - Call Redevelopment Department (619) 434- 2811 for directions. Project Contact: Patricia Cratty Redevelopment Office 2965 Roosevelt Street Suite B Carlsbad, CA 92008 HOUSING AND REDEVELOPMENT H^S^TH REDEVELOPMENT OFFICE 2965 Roosevelt Street Suite B Carlsbad. CA 92008 (619) 434-2811 (Ettg of Car Is bail REQUEST FOR PROPOSAL RE: CARRILLO RANCH STABILIZATION The City of Carlsbad invites your proposal to provide architectural plans and specifications for stabilization of the Carrillo Ranch structures. The City has received a Historic Preservation Grant from the State Department of Parks and Recreation for the proposed work. It is the city's intent to preserve the Ranch as a historic structure maintaining as much of the original fabric as possible. Because funds are limited, only stabilization of the existing structures will be done at this time. Carrillo Ranch is an adobe ranch house with accessory wood and adobe structures built in the mid 30's by the late actor Leo Carrillo. The Ranch consists of a one story adobe house; which is actually three separate buildings connected under one tile roof and divided by two arched breezeways; barn, storage buildings, carriage house, retreat, wash house, cabana and pool. The ranch house design and material used are typical of Mexican Ranches constructed in the early 1800's. The site is one of the oldest settlements in Carlsbad and has been designated a local historic landmark. Plans and specifications should be prepared by a licensed architect with at least two (2) years experience in the sensitive preservation of historic properties according to The Secretary of the Interior's Standards for Historic Preservation Projects (Attachment 1). §104(F) of the Uniform Building Code will apply. The State Historic Building Code shall prevail when circumstances are not addressed in the UBC or when there is a conflict. Selection will be based on the architects experience with historic preservation projects with special consideration given to those experienced with adobe structures. REQUEST FOR PROPOSAL CARRILLO RANCH STABILIZATION PAGE 2 Scope of work will include: 1. Preparation of plans and specifications for construction documents. Architectural plans and specifications will be reviewed and approved by the state Historic Preservation Architect prior to bidding the project. All work must meet the Secretary of interior's Standards for Historic Preservation Projects. 2. Preparation of a Historic Structures Report. This report will provide a clear description of the structures architectural history including original appearance, changes that have been made, current condition and the proposed stabilization plans. Attachment 2 is the recommended format for a Historic Structures Report. It is requested that your proposal be submitted to the Carlsbad Housing and Redevelopment Office, 2965 Roosevelt Street, Suite B; Carlsbad, CA 92008 by 4:00 P.M. on November 20, 1987. A pre-submittal meeting will be held at the site on November 12, 1987, at 1:30 P.M. Call the Redevelopment Office at (619) 434-2811 for directions to the Ranch. If there are any questions about this Request for Proposal, please call the Redevelopment Office at the above listed number. PAC:ec Enclosure November 10, 1987 TO: PARKS AND RECREATION COMMISSION FROM: KEITH BEVERLY, MANAGEMENT ANALYST DECEMBER PARKS AND RECREATION COMMISSION MEETING Due to the anticipated Holiday rush, vacations, etc., Commission members may wish to consider the second Monday of the month (December 14, 1987) for the next Commission meeting. In preparation for the annual Commission Christmas Dinner normally held immediately following the December meeting, you may wish to reschedule the December 21, meeting to a more convienient time. KB: pa \\scc ATTACHMENT M November 12, 1987 TO: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR FROM: KEITH BEVERLY,MANAGEMENT ANALYST MONTHLY REPORT FOR OCTOBER ADMINISTRATION; The Sub-Committee for Zone 5 park mitigation measures presented their findings to the Parks and Recreation Commission at a special meeting held November 2, 1987. The Commission has recommended a 40£ per sq ft fee be applied to industrial development within Zone 5 in order to provide recreational facilities to meet the industrial populations needs. The Commission has also recommended to pursue negotiations with Zone 5 representatives in order to provide up front development of recreation facilities within Macario Canyon or county/lease land. This item is anticipated to come before City Council on November 24. City staff met to discuss and develop a strategy for the acquisition of park land in the Alta Mira area. Many issues are currently being addressed such as land appraisals, title reports, environmental assessment, park and recreation and land use element revisions. PARKS DIVISION; Staff members assisted in the clean up of Hosp Grove on November 7. Approximately 75 community volunteers participated in removing 8-10 tons of debris from the Grove. Staff is requesting assistance from the California Conservation Corps for future clean up of the Grove area. The Division has recently accepted the maintenance responsibilities associated with the new medians on Alga, Melrose and Rancho Santa Fe Road. RECREATION; The Special Events section held a Halloween Carnival on Friday, October 30 at Stagecoach Community Park. Approximately 1,200 people attended. The carnival consisted of 15 game booths, a costume contest and a haunted house. The carnival was a huge success, and we look forward to holding another next year. Results from the revised policies and procedures implemented at Agua Hedionda Lagoon last August indicate an increased operational effectiveness and a substantial increase in both active and passive user participation. SENIOR CITIZENS; The Architectural Review Committee is continuing to meet every other week to refine development plans for the Senior Citizens Center facility. The Committee consists of School District representatives, Senior Commission members and City staff from Municipal Projects and the Senior Coordinator. KB: It