HomeMy WebLinkAbout1987-10-19; Parks & Recreation Commission; MinutesMINUTES
MEETING OF:
DATE OF MEETING:
TIME OF MEETING:
PLACE OF MEETING:
PARKS 4 RECREATION COMMISSION
October 19, 1987
5:00 p.m.
Stagecoach Community Park COMMISSIONERS
CALL TO ORDER;
Chairperson Donovan called the Meeting to order
at 5:0* p.m.
ROLL CALL:
Present - Commissioners Donovan, Castner, Dahlquist, Lawson,
Morrison, Popovlch and Welshons.
Absent - None.
Staff Present:
Dave Bradstreet, Director, Parks A Recreation
Keith Beverly, Management Analyst
Ken Price, Principal Recreation Supervisor
PUBLIC OPEN FORUM:
There were no requests to speak on a non-agenda
item.
APPROVAL OF MINUTES:
The Minutes of the September 21, 1987, Meeting were
approved as amended on page ^ to show the motion as
Sammis Company purchasing ten acres and the City
purchasing twenty acres.
APPROVAL OF AGENDA;
Chairperson Donovan requested Item C under New
Business be considered first on the Agenda. By
consensus, the Commission agreed to this change.
APPOINT SCRIBE:
Commissioner Dahlquist was appointed Scribe for this
meeting.
NEW BUSINESS;
C. Artwork/Park at Carlsbad Boulevard and Ocean
Street
Connie Beardsley, Manager of the Cultural Arts
Program, distributed inserts that were a part of
the Carlsbad Oournal newspaper, telling about the
temporary art display.
Ms. Beardsley referred to the drawing in the
Carlsbad Arts News showing the art project designed
by Andrea Blum, and explained where the art work
will be and how Ocean Street will be closed off
where it intersected with Carlsbad Boulevard.
This is not a park—but a sculpture, and the
maintenance will be by Redevelopment.
Donovan
Castner
Dahlquist
Lawson
Morrison
Popovich
Welshons
MINUTES
Page 2
October 19. 1987 COMMISSIONERS
In response to Commission query regarding graffiti,
Ms. Beardsley repiied the area would be well-
lighted. Mr. Bradstreet stated his Department
could be of help in recommending paint that would
withstand graffiti.
Ms. Beardsiey commented on the planned sculpture
at Stagecoach Park, which is to be in the
playground area of the Park near the ruins.
UNFINISHED BUSINESS;
A. Scribe Report
Chairperson Donovan called attention to the reply
to the Scribe Report, contained in the packet.
B. Status of Indoor Soccer/Monroe Street Tennis
Courts
Chairperson Donovan read the five items staff was
directed to investigate and update for the
Commission.
1. C.U. S.D. current plans for the high school
site expansion as it relates to the Monroe
Street tennis courts.
2. The cost to rehabilitate the two northern
tennis courts at Monroe Street.
3. Tennis court rehabilitation at Valley Jr. High
School and agreement for hours of use.
4. Current status of I.S.O.C.
5. Petition from tennis players.
Dave Bradstreet referred to the memorandum dated
October 14, 1987, from Keith Beverly, answering
the above questions, as follows:
1. The High School expansion would result In the
existing tennis courts being converted into a
parking lot, within approximately three
years.
2. The cost to rehabilitate the two northern
courts at Monroe Street would be $6,000, if to
top quality playing surface, and $4,000 to
basic playable surface.
3. The cost to rehabilitate the Or. High School
courts, would be $15,000, and the hours of
public use would be limited to before/after
school and weekends.
MINUTES
Page 3
COMMISSIONERS
UNFINISHED BUSINESS: (Continued)
4. Mr. Courtney would like to continue to use
the courts for Indoor soccer, and would start
the program in January or February.
Chairperson Donovan stated the papers received were
not those for a non-profit organization, but Just
incorporation papers from the State of California.
5. The petition received from the tennis players
requested the two courts be rehabilitated, and
this to be done by the indoor soccer group.
W. R. Beverly, 4605 La Portalada, distributed
pictures of the two tennis courts the tennis
players want rehabilitated.
In answer to Commission query, Dave Bradstreet
reiterated Council had denied the request to expand
the indoor soccer courts, and had directed staff to
search for a permanent location for the Indoor
soccer. Mr. Bradstreet stated staff was in favor
of the indoor soccer staying on the two courts on a
short-term basis, and for the long-term solution
incorporate them into the next park. The two
courts turned over to indoor soccer were half-
finished as far as re-surfacing, when the decision
was made to allow Indoor soccer there, and the
money ear-marked for that work was returned to the
General Fund.
Commissioner Castner stated he would like to see an
agreement signed by the indoor soccer people and
the City, stating exactly what the terms of the
agreement are to be, and with tight controls.
3im Courtney addressed the Commission, stating he
originally purchased professional equipment.
However, due to politics on election day, this
expansion was shut down. The equipment was on the
ground for five months, as the expanded use was to
Include adults, which would provide revenue for the
children's program. When an opportunity arose to
sell the equipment, Mr. Courtney sold it to pay off
the bank loan.
Mr. Courtney stated this is a good program and
should stay on the two courts. Those courts are
asphalt and not concrete as the two southern
courts.
In answer to Commission query regarding the non-
profit status, Mr. Courtney stated Mr. McCann had
prepared those papers. He further stated there had
never been a request for a written agreement
between the indoor soccer people and the City.
MINUTES
Page
19, 19R7 COMMISSIONERS
UNFINISHED BUSINESS: (Continued)
Dave Bradstreet stated if the Commission desired an
agreement with all users of City property, staff will
comply.
Chairperson Donovan stated she would like a copy of
the non-profit papers filed by the indoor soccer
group. Mr. Courtney explained there had been a
problem as far as finding a name that had not already
been used. He added this is a non-profit
organization, and again Mrs. Donovan asked to see
those papers.
Chairperson Donovan opened the public discussion at
5:54 p.m.
Mark Rifkin, 2521 Via Naranja, representing 70 tennis
players, stated he prepared the petitions presented
to the Commission. Mr. Rifkin stated the two courts
need to be rehabilitated, as Carlsbad is short on
tennis courts. Prior to the soccer activity, those
courts were being re-done. However, they were never
striped and the indoor soccer people moved onto the
courts.
In answer to query, Mr. Rifkin stated his group plays
tennis five days a week, and always plays doubles.
Mary Haggerty, 3105 Blenkarne Drive, stated she felt
the courts should be used for tennis.
Erin Strause, 3291 Highland Drive, stated there was a
children's program on one of the Monroe courts, and
inquired why the equipment was never set up on the
courts given to the indoor soccer program.
Chairperson Donovan closed the public input period at
6:04 p.m.
Commissioner Welshons stated the agreement seemed to
be non-existent at the time the equipment was sold by
Mr. Courtney. Also, the non-profit status of the
soccer program seemed to be a grey area. She stated
she would like to see the tennis players back on the
courts.
Commissioner Popovich stated he would like to see the
soccer program continued, as it is a very worthwhile
program. Similarly, he would like to see the tennis
players have enough courts. Commissioner Popovich
suggested a committee of this Commission could
possibly examine all locations and find a permanent
location for speed soccer and return the tennis
courts to use.
Commissioner Lawson agreed with Commissioner Popovich
as far as wanting the soccer program to continue. He
suggested Dave Bradstreet work up an actual use
agreement, with the soccer program to start in
January, If they are not in operation by February,
then the courts should be rehabilitated for tennis.
MINUTES
Page 5
19. 1987 COMMISSIONERS
UNFINISHED BUSINESS: (Continued)
Commissioner Lawson stated the agreement should
clarify the operators' name; the time;
incorporation; when the soccer would start; minimum
yearly use of the facility; number of months to be
used, and length of agreement. If the courts are
not used, it should then be open to the public.
The agreement should state the extent of repairs and
by whom (perhaps bonded for), and if the operators
leave, the source of the funds.
Commissioner Castner stated he would like the
Indoor soccer to continue, but not under the
present conditions. He also agreed there should be
a contract. He would like the soccer to be placed
in the first park available; rehabilitate the
courts and return them to tennis in the meantime.
Commissioner Morrison stated the only way Indoor
soccer can continue is to use the area they were
given. Tennis hours will be increased with the
addition of the lighted courts, and these courts
will probably be closed within three years. She
stated she would like to pursue the Idea of getting
other courts to replace these courts when the high
school Is remodeled. Commissioner Morrison also
felt the indoor soccer program should be placed in
the first park available on a permanent basis. She
would like a use agreement.
Commissioner Oahlquist agreed with Commissioner
Morrison and added there was a proven successful
soccer program, and she questioned why a contract
would be required for indoor soccer only.
Chairperson Donovan stated the consensus of the
Commission was that indoor soccer was a worthwhile
program, with the problem being to consolidate
tennis and indoor soccer into a small area.
Parks 4 Recreation Commission directed staff to
prepare a use agreement with the operators of the
indoor soccer program; said agreement to be
completed within 30 days and signed by both
parties. If such agreement is not reached, the
courts will be rehabilitated to the original tennis
use.
Commissioner Castner stated he opposed the motion
as he felt the Indoor soccer program had ample time
to make a success of this and the courts had Just
been idle.
Commissioner Welshons voted "no" on the previous
motion as she felt Mr. Courtney abandoned the
verbal agreement since he could not expand his
program. She felt this was a private enterprise
and the courts should be restored to tennis use.
Donovan
Castner
Dahlquist
Lawson
Morrison
Popovich
Welshons
MINUTES
Page 6
October 19, 1987 COMMISSIONERS
UNFINISHED BUSINESS: (Continued)
Parks 4 Recreation Commission requested indoor
soccer be included in the consideration of all City
needs at the first park site on line, and to include
all the amenities.
Chairperson Donovan strongly recommended that any
groups using City property where there is no use
agreement should have such an agreement signed
immediately.
C. Cost of Securing Restroom Facilities During,
Night Time Hours
Dave Bradstreet gave the report on this item,
stating to have employees close the restroom
facilities would cost $7,000 a year, not including
the cost for opening the facilities in the morning.
A time lock would cost $2,000 per door, or a total
of $*,000, for Laguna Riviera, which was the only
facility staff was recommending.
Discussion disclosed there was no regular staff
available early in the mornings and late at night
to open and close the facilities.
Parks 4 Recreation Commission directed staff to
attach a time lock mechanism to the two bathrooms
at Laguna Riviera Park.
Commissioner Lawson opposed the motion as he felt
alternative uses would do as well.
Commissioner Popovich voted "no" as he would like
staff to explore having a person unlock and lock
the doors. He felt there will be vandalism with
the time locks.
Staff was directed to keep a record of the repair
work required on the time lock during the next six
months and place this item on the agenda at the end
of that time.
NEW BUSINESS:
A. Request from HPI for Park Credits
Chairperson Donovan referred to the letter from D.
L. Clemens, Vice President of HPI Development
Company, regarding park credits, which was included
in the packet.
Donovan
Castner
Dahlquist
Lawson
Morrison
Popovich
Welshons
Donovan
Castner
Dahlquist
Lawson
Morrison
Popovich
Welshons
X
X
X
X
X
X
X
X
X
X
X
X
X
X
MINUTES
Page 7
October 19, 1987 COMMISSIONERS
NEW BUSINESS: (Continued)
Dave Bradstreet referred to his memorandum included
in the packet as page 28, and the discussion
following that. He stated this Commission should
only consider the request for park land credits for
the corridor adjacent to the north shore of
Batiquitos Lagoon. He stated staff recommendation
was to deny this request.
Larry Clemmens, Hunt Properties, 7707 El Camino Real,
addressed the Commission, stating HPI felt they
should receive credit for the special use area they
plan on the northern shore of Batiquitos Lagoon as a
passive area.
Chairperson Donovan read parts of a letter to HP!
from Chris De Cerbo, regarding the sports complex
planned by HPI. This letter stated that complex did
not qualify as a park or special use area.
Parks 4 Recreation Commission denied the request of
HPI for park credit and requested they fulfill the
requirements of the Growth Management Plan.
Commissioners Dahlqulst and Popovich were opposed
to the motion as they felt HPI should have credit
for the trail system, but not for the club system.
Chairperson Donovan stated any time Commissioners
are going to abstain from voting on any item, they
are to inform the Chairperson prior to discussion
of the item and not take part in any discussion.
B. Proposal from Cadencia Park Area Homeowners
Dave Bradstreet gave the report on this item,
stating Andy Anderson had requested a re-evaluation
of the plans for Cadencia Park due to a Life Flight
helicopter having to land there recently. Mr.
Bradstreet stated the equipment has been ordered
and is ready to be installed in the Park. The
equipment to be installed would not impede the
landing of any helicopter.
Chairperson Donovan had talked with several people
and all had stated the equipment planned for the
Park would not Impede any landing of a helicopter.
The Fire Department stated the Life Flight can use
any open space and does not need a lot of room.
Parks & Recreation Commission voted to continue at
speed on the installation of equipment at Cadencia
Park.
®
Donovan
Castner
Dahlquist
Lawson
Morrison
Popovich
Welshons
Donovan
Castner
Dahlquist
Lawson
Morrison
Popovich
Welshons
X
X
X
X
X
X
X
X
X
X
X
X
X
X
MINUTES
Page 8
October 19, 1987 COMMISSIONERS
NEW BUSINESS: (Continued)
Dave Bradstreet is to write Mr. Anderson a letter
and inform him of the Commission decision.
C. Artwork/Park at Carlsbad Boulevard and Ocean
Street
This item was taken up out of order. (See page 1)
D. S.M.U.S.D./City Maintenance Agreement for La
Costa Meadows School Site
Keith Beverly gave the report on this item, using a
map to delineate the areas San Marcos wants to
maintain and the areas Carlsbad will continue to
maintain.
Chairperson Donovan asked for clarification on
"City-owned land" only in the agreement.
Parks & Recreation Commission accepted the changes
to the agreement between San Marcos School District
and the City of Carlsbad as outlined in the
memorandum dated October 13, 1987, changing Section
12.
E. Commission Chairperson Meeting with Council
Member Larson
Chairperson Donovan gave the report on this item,
referring to the report contained in the packet.
She stated some members felt they should be
receiving the Minutes of all Commission and Council
Meetings.
F. Parks and Recreation Commission Liaison to the
Senior Citizen Commission
Chairperson Donovan requested discussing
appointinig a liaison to the Senior Citizen
Commission to improve awareness and communications
with that Commission. After a discussion, the
consensus of the Commission was to have Sue
Spickard give this Commission an update on
activities in which the Parks 4 Recreation
Commission is involved.
COMMITTEE REPORTS;
A. Zone 5 - Park Fee - Donovan
Chairperson Donovan reported the surveys have come
in from the City survey and the Industrial survey.
At buildout, the industrial zones will be impacting
the City facilities by W.OOO people. They are
trying to arrive at a plan to build the facilities
needed or pay a fee per foot built in the
industrial area.
Donovan
Castner
Dahlquist
Lawson
Morrison
Popovich
Welshons
MINUTES
Page 9
October 19, 1937 COMMISSIONERS
B. C.A.R.A. - Sradstreet
Dave Bradstreet reported 3im Courtney is the
President of C.A.R.A., and they are working
together for the guod of all facilities.
3Im Courtney addressed the Commission, stating
C.A.R.A. has problems because of the large number
of children In the soccer program and the lack of
fields, but they are trying to keep everyone
working together.
DIRECTOR'S REPORT:
Dave Bradstreet stated he met with the Calavera
Hills Homeowners Association regarding lights at
Calavera Hills. Staff is working on that.
AGENDA ITEMS FOR NOVEMBER PARKS & RECREATION
COMMISSION MEETING:
Update on Sammis/Alta Mira
Consideration of making items Information rather
than Action
Update on improvement of the right-of-way to the
lagoon found three months ago
Improvement of the public right-of-way closed
because of Hoover Street
Lot on La Costa across from the school
Larwin update
SCRIBE REPORT:
Commissioner Dahlquist gave the Scribe Report.
ADJOURNMENT:
By proper motion, the Meeting of October 19, 1987,
was adjourned at 8:20 p.m.
Respspectfully submitted,
Harriett Babbitt
Minutes Clerk
PECEiVEDo
October 22, 1987
TO: DAVID BRADSTREET
Parks & Recreation Director
FROM: Mayor Bud Lewis
COMMENTS ON SUMMARY REPORT ON OCTOBER 19, 1987 MEETING
1. INDOOR SOCCER/MONROE ST. TENNIS COURTS
In addition to the Start up Date for the program,
I feel a time frame must be established. We must
also have some public use of this area.
2. SECURING RESTROOM FACILITIES DURING NIGHT TIME HOURS
I agree with the Commission action on this item.
3. HPI PARK CREDIT REQUEST
I concur with the Commission motion on this item.
4. REQUEST FROM CADENCIA PARK AREA HOMEOWNERS
I concur with the Commission action on this item.
5. S.M.U.S.D./CITY MAINTENANCE AGREEMENT FOR LA COSTA
MEADOWS SCHOOL SITE
I concur with the Commission motion on this item.
I, and the Council Members, appreciate the time and effort
that the members of the Park and Recreation Commission
members put forth for our community; our thanks!
.
AUDE A. "BUD" LEWIS
Mayor
November 10, 1987
TO: PARKS & RECREATION COMMISSION
FROM: KEITH BEVERLY, MANAGEMENT ANALYST
C.I.P. AGENDA ITEM
Attached are the matrices of the Preliminary Executive Summary
for (87-88) C.I.P. park projects as well as projected C.I.P.
projects through 1997+. The additional matrix will show
anticipated maintenance and operation cost through 1997+.
The current C.I.P. budget was adopted at the October 27, 1987
Council meeting. Please be advised that the attached matrices
may have some fundamental changes primarily to the year in which
allocation may occur.
At the time of agenda distribution the final C.I.P. publication
was still at print. Staff will be available to answer any
questions you may have prior to or during Commission meeting
of November 16, 1987.
Jim Elliott, the Finance Director will update the Commission and
address any questions or concerns you may have.
KB: pa
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November 10, 1987
TO: PARKS AND RECREATION COMMISSION
FROM: KEITH BEVERLY, MANAGEMENT ANALYST
SENIOR CITIZEN UPDATE AGENDA ITEM
Jim Smith, a former member of the Board of Directors of the
Senior Citizen Association has assembled an informational
packet to familiarize those Commissioner's who may not be
familiar with or who wish to update themselves concerning
the affiliation between the Senior Association and the
City.
Under this item, Sue Spickard, the Senior Citizen Coordinator
will address current developments and activities within the
Senior Division.
John Cahill, the Municipal Projects Manager will address the
development process regarding the Pine Street Senior Citizen
Center.
KB: pa
ATTACHMENT C
November 12, 1987
TO: DAVID BRADSTREET, PARKS & RECREATION DIRECTOR
FROM: Sue Schultz Spickard, Senior Citizen Coordinator
UPDATE ON SENIOR DIVISION PROGRAMS
The purpose of this memo is to provide information to the
Parks and Recreation Commission on the status of the Senior
programs provided by the City.
Congregate Nutrition Program
A hot nutritious meal is provided Monday through Friday to
115 persons 60 years of age or older. These meals are
prepared in Vista and transported to the Carlsbad Senior
Center. Since July 1, 1987, we have served 9,183 meals.
Home Delivered Meals
The Home Delivered Meals program is designed to serve indi-
viduals 60 years of age or older who cannot shop or prepare
meals on their own and have no family or friends who can
provide for them. The Home Delivered Meals program serves
30 seniors in Carlsbad. Monday through Friday a hot nutri-
tious meal is delivered by volunteers to the Home Meals
participants. The participants also receive a sandwich
daily, and a frozen meal is delivered on Friday for the
persons weekend meal. Since the beginning of this fiscal
year we have delivered 3,059 Home meals.
Transportation
The Senior program operates one van which is utilized to pick
up our meals from Vista and to provide limited transportation
for Seniors. Daily, Seniors are transported to and from the
Nutrition program. In the afternoon the van is utilized to
transport seniors for shopping, banking, errands and to
Doctors appointments. 1,986 Seniors have been transported
by the Senior Van since July, 1987.
Health Screening
A variety of Health Screenings (stroke, glaucoma, skin cancer,
etc.) are scheduled at the Senior Center throughout the year.
Blood pressure checking is offered bi-weekly.
Assistance Programs
Legal Aide is provided bi-weekly through the Senior Citizens
Legal Services of North County.
Update on Senior Division Program
Page Two
Tax assistance is provided through the Franchise Tax Board
trained volunteers for Income Tax and Homeowners/Renters
assistance.
Insurance counseling is available weekly.
Recreation Programs
The Senior program schedules a variety of recreational oppor-
tunities on a regular basis. Dances and Trips are two of the
most popular activities. The Crafti Grafters, Drama Workshop,
the Weekend Lunch Bunch and the Carlsbad Anglers are the newest,
most popular groups developed by the Senior program.
The Senior Center schedules a variety of other activities through-
out the year. However, none of our programs could succeed without
the assistance of dedicated volunteers. Since July of this year
we have documented over 3,146 volunteer hours in the Nutrition
and Home Delivered Meals programs.
I hope this will provide the Parks and Recreation Commissioners
with an overview of the Senior program. I look forward to meeting
with them at their meeting Monday (11-16-87) to further discuss
the Senior program, and to provide an update on the developments
of the Senior Center.
bt
October 21, 1987
to: Members Parks & Recreation
From: James A. Smith
Subject: Senior Citizen Commission
City of CarIsbad/S.C.A. Agreement
During my term on the Board of Directors of the
Carlsbad Senior Citizens Association The attached
proposal was presented and approved by the Board.
A series of meetings uas held with Asst. City
Manager Frank Mannen and staff plus two working
sessions with council to arrive at compatible
arrangements to;
1. Establish a Senior Citizen Commission
2. Rewrite the working agreement between
Carlsbad and the Senior Citizens Assoc.
The attached ordinance of the City of Carlsbad
establishing a commission is self-explanatory.
The second resolution passed by Council pertains
to the new working agreement between City and SCA.
I'm submitting these documents to you at this
time in view of the discussion relating to subject
during the last Parks & Recreation Commission
meeting .
I was personally involved from original proposals
through adoption by the Council. If you feel I
can be of additional assistance contact me at
^38-7629.
\truly
—
JAS/js jjjfll §8" A . Smith
PROPOSAL TO CARLSBAD CITY COUNCIL
Adopt a resolution, to replace the current Carlsbad Senior Citizens
Association and Board of" Directors with a five member Commission
and Department for Senior Citizens Affairs.
Terms of Commissioners would include the following appointments•
Two Commissioners for three year terms, two Commissioners for
two year terms and one Commissioner for one year term. Subsequent
appointments should be for a three-year term. Resignations prior
to term expiration may be filled with a new appointee for the bal-
ance of the term.
There will no compensation for Commissioners.
Commissioners shall elect their own chairman. A Vice Chairman
should also be elected to chair meetings in the abscence of the
Chairman. A Chairman should be chosen each year, however, a Chair-
man may serve more than one successive term.
Meeting times will be selected by the Commission members, however,
at least one meeting shall be held per month,
The Commission for Senior Citizen Affairs shall have the administra-
tive authority to operate, supervise, develop and maintain facili-
ties and programs provided for Senior Citizens, subject to approval
of the City Council. The Commission shall further have the power
to adopt necessary rules and regulations subject to the approval of
the City Council.
The Commission for Senior Citizens Affairs may receive donations,
gifts, legacies, grants and endowments made to the city for use in
the development and operation of its varied programs. This includes
capital improvements of facilities to be used by Senior Citizens.
The City Council shall establish a fund to be known as the "Senior
Citizens Fund". All proceeds earned in the- various programs, dona-
tions, gifts, legacies, etc, shall be deposited in this fund and
all expenditures will be made from this fund. All funds not ex-
pended within the fiscal year shall remain and accumulate in the
fund. The nutrition program is funded by the Area Agency on Ageing
and administered by a Nutrition Site Manager. Funds from AAA should
be deposited in a separate "Nutrition Account".
The Commission for Senior Citizens Affairs shall submit a budget
for required funds to the City Manager prior to June 1 for review
and submission to the City Council on or before June 30 of each year.
We trust that this proposal will meet with your approval and that
initial discussions regarding procedure may begin at an early date.
July 1 begins a new fiscal period and would be an excellent target
date for this proposal to become operational*
CAHLSBAD SENIOR CITIZENS ASSOCIATION
CITY OF CARLSBAD — AGENDA BILL
AB#
MTQ.7/2/85
P & R
TITLE:
ESTABLISHMENT OF A SENIOR CITIZEN
COMMISSION
DEPT. HD.
CITY ATTY
CITY MQR.
o
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RECOMMENDED ACTION:
Introduce Ordinance No. approving the establishment of Chapter '<.
of the Carlsbad Municipal code, titled "Senior Citizen Commission" whic
provides for the appointment of a five member Senior Citizen Commissior
It is further recommended to adopt Resolution No. amending the
agreement between the City and Carlsbad Senior Citizen Association to
provide programs and activities for the seniors of Carlsbad.
ITEM EXPLANATION:
At their meeting on May 14, 1985 the City Council directed staff to
prepare the necessary documents to establish a Senior Citizen
Commission. The Commission, as proposed, would:
1. Consist of five private citizens appointed by
the Mayor for three-year terms.
2. Make recommendations to the City Council on the
special needs and concerns of the Senior population.
This includes the creation, operation, maintenance,
management, and control of the Senior programs,
activities and facilities.
3. Allow the Senior Citizen Coordinator to serve as an
ex-officio member of the Commission.
In addition, the agreement between the City and the CSCA must be
amended to allow for the creation of a Commission. CSCA has also
requested that the agreement be changed to read that all the members
of CSCA in good standing will receive the newsletter.
FISCAL IMPACT
None
EXHIBITS:
1. Ordinance No.
2. Resolution No. , with amendment attached.
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ORDINANCE NO.
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AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA AMENDING TITLE 2, OF THE
CARLSBAD MUNICIPAL CODE BY THE ADDITION OF
CHAPTER 2.38 TO ESTABLISH A SENIOR CITIZEN
COMMISSION.
The City Council of the City of Carlsbad, California
does ordain as follows:
SECTION 1: That Title 2 of the Carlsbad Municipal Code
is amended by the addition of Chapter 2.38 to read as follows:
"Chapter 2.38
Senior Citizen Commission
Sections:
2.38.010 Created.
2.38.020 Membership.
2.38.030 Meetings.
2.38.040 Functions.
2.38.050 Funds - Disposition of money.
2.38.060 Powers delegated to Commission to be advisory.
2.38.010 Created. A Senior Citizen Commission of the
City is created.
2.38.020 Membership. The Senior Citizen Commission
shall consist of five members who shall be residents and
registered voters of the City. All Commission members will be
appointed by the Mayor with the approval of the City Council. Of
the Commission members first appointed, two shall be for a term
of three years, two shall be for a term of two years, and one
shall be for a term of one year. All subsequent Commission
members shall be appointed for a term of three years. No member
of the Commission shall serve more than two consecutive terms.
When a member is appointed to fill an unexpired term, that term
shall not be considered one of his or her two consecutive terms
unless the unexpired term exceeds eighteen months. A Commission
member shall serve until reappointed or the member's successor
has been appointed and is qualified. If a vacancy occurs other
than by the expiration of a term the vacancy shall be filled in
the same manner as an original appointment to the Commission.
The Senior Citizen Coordinator shall be an ex officio member of
the Commission. The ex officio member shall not be entitled to
vote on any matter before the Commission.
2.38.030 Meetings. The Senior Citizen Commission
shall meet at such time or times as the Commission may establish
by rule, provided that a regular meeting shall be held at least
once each month. The majority of the appointed members shall
CITY ATTORNEY CITY OF CARLSBAD1200 ELM AVENUECARLSBAD, CALIFORNIA 920081
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constitute a quorum for the purpose of transacting the business
of the Commission. The Commission shall elect a chairperson and
shall establish rules and procedures necessary for the conduct of
its business.
2.38.'040 Functions. It is the responsibility of the
Senior Citizen Commission to make recommendations to the City
Council and to advise the City Council on the special needs and
concerns of senior citizens, including the creation, operation,
maintenance, management and control of senior citizen programs,
activities, and facilities.
2.38.050 Funds - Disposition of money. The Senior
Citizen Commission is authorized to and may receive donations,
gifts, legacies, endowments or bequests made to the City or to
the Commission for or on behalf of the City. All donations,
gifts, legacies, endowments or bequests so received by the
Commission shall be turned over to the City Treasurer and shall
be kept in a special fund to be designated as the Senior
Citizen's Fund. All monies in the fund shall be used for
promotion, supervision, and operation of senior citizen programs.
No monies in the fund shall be spent without prior Council
authorization.
2.38.060 Powers delegated to commission to be advisory.
Nothing in this chapter shall be construed as restricting or
curtailing any of the powers of the City Council, or as a
delegation to the Senior Citizen Commission of any of the
authority or discretionary powers vested and imposed by law in
the City Council. The City Council declares that the public
interest, convenience and welfare require the appointment of a
Senior Citizen Commission to act in a purely advisory capacity to
the City Council for the purposes enumerated. Any power herein
delegated to the Commission to adopt rules and regulations shall
not be construed as a delegation of legislative authority but
purely a delegation of administrative authority.
EFFECTIVE DATE: This ordinance shall be effective
thirty days after its adoption, and City Clerk shall certify to
the adoption of this ordinance and cause it to be published at
least once in the Carlsbad Journal within fifteen days after its
adoption.
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INTRODUCED, PASSED AND ADOPTED at a regular meeting of
the City Council of the City of Carlsbad, California held on the
day of , 1985 by the following vote to wit
AYES:
NOES:
ABSENT:
APPROVED AS TO FORM AND LEGALITY
VINCENT F. BIONDO, JR., City Attorney
MARY H. CASHER, Mayor
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk
3.
1 RESOLUTION NO.
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF.CARLSBAD, AMENDING AN AGREEMENT BETWEEN
3 .THE CITY OF CARLSBAD AND THE SENIOR CITIZENS
ASSOCIATION TO PROVIDE PROGRAMS AND ACTIVI-
4 TIES FOR THE SENIORS OF CARLSBAD.
5
6 The City Council of the City of Carlsbad, California, does
hereby resolve as follows:
8 1. That certain agreement between the City of Carlsbad and
the Senior Citizens Association to provide programs and activities
for the seniors of Carlsbad is hereby amended and on file in the
11 City Clerk's office.
12 2. That the mayor of the City of Carlsbad is hereby
authorized and directed to execute said agreement for and on behalf
of the City of Carlsbad.
I5 PASSED, APPROVED AND ADOPTED at a regular meeting of the
City Council of the City of Carlsbad, California, held on the
day of , 1985, by the following vote, to wit:
18 AYES:
19 NOES:
20 ABSENT:
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MARY H. CASLER, Mayor23
ATTEST:24
25 | ALETHA L. RAUTENKRANZ, City Clerk
26 | (SEAL)
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AMENDMENT TO THE AGREEMENT TO PROVIDE PROGRAMS
AND ACTIVITIES FOR THE SENIORS OF CARLSBAD BETWEEN
THE CITY OF CARLSBAD AND THE CARLSBAD SENIOR CITIZEN ASSOCIATION
THIS AMENDMENT is made this day of , 1985
between the CITY OF CARLSBAD, a municipal corporation of the State
of California, hereinafter referred to as CITY, and the CARLSBAD
SENIOR CITIZEN ASSOCIATION, a non-profit organization of the State
of California, hereinafter referred to as CSCA.
WITNESSETH:
WHEREAS, the City and CSCA entered into an agreement dated
June 6, 1985, to provide programs and activities for the Seniors of
Carlsbad; and
WHEREAS, the City and CSCA wish to amend their agreement to
provide programs and activities for the Seniors of Carlsbad.
NOW, THEREFORE, BE IT RESOLVED, the parties agree to the
amendments as follows:
1. CSCA Programs
Section IE shall now read:
"E. Newsletter - Monthly publication and
distributed to all CSCA members in good
standing"
6. Parks & Recreation Commission
Section 6 shall now read:
"6. Senior Citizen Commission
The City Council will appoint a Senior Citizen
Commission as an advisory body to make recom-
mendations to the City Council on the special
needs and concerns of the Senior population."
IN WITNESS WHEREOF, the parties hereto have executed this
agreement on the day and year first above written.
CITY OF CARLSBAD, a municipal
Corporation of the State of
California
By
MAYOR
ATTEST:
City Clerk
By
APPROVED AS TO FORM:
Vincent F. Biondo, Jr., City Attorney
By
DANIEL S. HENTSCHKE, Assistant
City Attorney
CARLSBAD SENIOR CITIZENS
ASSOCIATION, INC., a California
Corporation
CHAIRPERSON
CITY OF CARLSBAD — AGENDA
TJTJLE
SENIOR CITIZEN AGREEMENT
g0.Q_
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RECOMMENDED ACTION:
City Council adopt Resolution No. foi4 approving the agreement between the
City and the Carlsbad Senior Citizen Association (CSCA) to provide programs
and activities for the seniors of Carlsbad.
ITEM EXPLANATION
On April 23, the City Council directed staff to prepare an agreement between the
City and CSCA specifically spelling out the responsibilities and rights of each
party. Staff met with representatives from CSCA to develop an agreement.
Highlights of the agreement are:
1. CSCA will continue to coordinate the van transportation, mobile meals,
bingo, the newsletter, and the Home Health Aid. All other programs
will be the responsibility of the City.
2. City will establish a Senior Citizen Division under the direction of
the Parks and Recreation Department. The City will hire a Senior
Citizen Coordinator who will report directly to the Parks and Recreation
Director.
3. City and CSCA will use a portion of Harding Community Center for
Senior activities. In the southern section of the Center building
and the Auditorium, priorities for use will be City, CSCA, and Others.
In the Recreation Hall, priorities for use will be CSCA, City, and Others.
Both City and CSCA will share the northern half of the Center building.
4. One member of the Board of Directors from CSCA will be appointed to
the Parks and Recreation Commission. The appointment will be made
when the next vacancy occurs in August of 1985.
5. The $37,000± per year will no longer be paid to CSCA by the City.
In addition, the CSCA will not be charged $150 per week to operate
their bingo game at Harding Community Center, but will pay for the cost
of the facility attendant. CSCA is further requesting that the City
pay one-half the salary for the two bus drivers.
FISCAL IMPACT
Operation Costs $79,300
Building Maintenance Costs 19.000
$98,300
EXHIBITS
A. Resolution No.
B. Agreement
C. Proposed Budget
8
^ RESOLUTION NO. 8014
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, APPROVING AN AGREEMENT BETWEEN THE CITY
OF CARLSBAD AND THE SENIOR CITIZENS ASSOCIATION
4 TO PROVIDE PROGRAMS AND ACTIVITIES FOR THE SENIORS
OF CARLSBAD
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g The City Council of the City of Carlsbad, California, does hereby
7 resolve as follows:
3 1. That certain agreement between the City of Carlsbad and the
9 Senior Citizens Association to provide programs and activities for the
10 seniors of Carlsbad is hereby approved and on file in the City Clerk's
11 office.
12 2. That the mayor of the City of Carlsbad is hereby authorized
13 and directed to execute said agreement for and on behalf of the City of
14 Carlsbad.
15 PASSED, APPROVED AND ADOPTED at a regular meeting of the City
16 Council of the City of Carlsbad, California, held on the 14th day
17 of May , 1985, by the following vote, to wit:
18 AYES: Council Members easier, Lewis, Kulchin, Chick and Pettine
19 I NOES: None
20 ABSENT: None
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/*-U«^L^y- V - ^-*-~
23 MARY H. jZASLER, Mayor
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25 ATTEST:
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ALETHA L. RAUTENKRANZ, City C?erk
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(SEAL) —.
AGREEMENT
AN AGREEMENT BETWEEN THE CITY OF CARLSBAD,
CALIFORNIA AND THE CARLSBAD SENIOR
CITIZENS ASSOCIATION TO PROVIDE PROGRAMS
AND ACTIVITES FOR THE SENIORS OF CARLSBAD
THIS AGREEMENT is entered into by and between the City of Carlsbad,
California, a municipal corporation, hereinafter called "City" and Carlsbad
Senior Citizens Association, Inc., a California corporation, hereinafter called
"CSCA".
WITNESSETH
WHEREAS, the City and CSCA wish to provide social and recreational services
to the Carlsbad Senior Citizens; and
The City owns a certain building located at 3096 Harding and is known as
Harding Community Center. This certain building is currently used for City park
and recreational purposes, and by the CSCA to provide senior services; and
WHEREAS, use of certain portions of Harding Community Center by the City
and CSCA will benefit the oublic health and welfare and enhance the parks and
recreation programs of the City for the benefit of the general public and the
Carlsbad Senior Citizens; and
WHEREAS, the City will now be responsible for providing a portion of the
senior programs for the residents of Carlsbad;
THEREFORE, it is agreed as follows:
1. CSCA PROGRAMS
CSCA agrees to provide the following programs with the assistance of City.
A. Nutrition Program - This program is completely financed by the Area
Agency on Aging (AAA). Funding pays for a Nutrition Manager, a Kitchen
Supervisor, and an Assistant Supervisor.
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B. Van Transportation - CSCA will continue to operate the existing van
service; however, the City of Carlsbad and CSCA each pay half of
drivers' salary. This will cost each agency $3,900. Maintenance will
be paid for by theCity, but reimbursed by grant funds from AAA.
C. Mobile Meals - This program is completely paid for by CSCA through
donations and the collection of fees. CSCA delivers two (2) meals per
day to approximately 30 - 35 Seniors. This also includes the Tele-Care
program which is a telephone monitoring service for Seniors that are
confined in their homes.
D. Bingo - The profits from bingo will be used to finance programs and
activities of the CSCA.
E. Newslettter - Monthly publication and distributed to all CSCA members.
F. Home Health Aid - This nrogram is funded by AAA and offers the services
of homemakers and maintenance people to help the Seniors in their
homes.
2. CITY PROGRAMS
The City will coordinate the following orograms with the advise and
volunteer assistance of CSCA:
A. Rlood Pressure Clinic
B. Health Screening Programs
C. Insurance Counseling
D. Legal Counseling
E. Health Equipment Support
F. Utility Shut-Off Program
G. Home Housing of the Elderly
H. Homemakers Assistance Program
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I. Tax Consultant
J. Painting
K. Exercise
L. Spanish
M. Golden Age Club
N. Social Bingo
0. Card Games
P. Shuffleboard
Q. Neighborhood Watch
R. Distribute informational brochures for Costa Real Municipal Water
District and others.
S. Develop new Programs
3. FINANCIAL RESPONSIBILITIES
The City will pay for the programs and activities provided by the City
(except for a portion of the salary of the van drivers.). CSCA will pay for the
programs and activities directed by CSCA. The City will no longer contract with
CSCA to provide Senior Services. This means the City will no longer pay the
$37,000+ to CSCA. When CSCA uses the auditorium at Harding Community Center
for bingo, they shall pay the costs for the Facility Attendant.
4. PERSONNEL
The City will establish a Senior Citizen Division under the direction of
Parks and Recreation Department. The City will hire a Senior Citizen
Coordinator to direct the programs offered by the City. CSCA will no longer
employee an Executive Director but will hire staff and/or utilize volunteers for
the coordination of the Nutrition Program, Mobile Meals, Newsletter, and Van
Trasnportation.
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5. FACIUTIES
CSCA and the City will both utilize the northern section of Center Building
at Harding Community Center. This is designated as "Attachment A". The City
reserves the right to schedule activities at Harding Community Center.
Priorities for use of the auditorium and the southern section of the Center
building will be 1) City; 2) use by CSCA; 3) Others. Scheduling for the
Recreation Hall will be developed in conjunction with CSCA. Priorities for use
of the Recreation Hall will be 1) CSCA; 2) City; 3) Others. In addition, CSCA
will be allowed to remodel the kitchen in the Recreation Hall. Plans must be
approved by the City. CSCA or City will acquire grant funding to finance the
remodel; however, City may pay a portion of the remodel costs.
6. PARKS AND RECREATION COMMISSION
The City Council will appoint one member from the Board of Directors of
CSCA to serve on the Parks and Recreation Commission. The first appointment
will be when the next vacancy occurs in August of 1985.
7. BUSINESS USE
CSCA shall not allow any business or commercial venture to use those
portions of the Harding Community Center reserved for the use of the CSCA.
8. PUBLIC USE
Ail activities conducted by the CSCA at the Harding Community Center shall
be are open to the members of CSCA and to the general public.
9. FEES
CSCA may charge a fee to persons participating in CSCA activities conducted
at the Harding Community Center. The amount of such fees shall reasonably
relate to the cost of the CSCA for conducting such activity and shall be
approved in advance by the Parks and Recreation Director or his designee.
10. COMPLIANCE
Association agrees to comply with all applicable laws and will not erect
any sign or install any fixture without the prior written consent of the City.
11. ASSIGNMENT
CSCA shall not assign or otherwise transfer its rights and privileges
arising from this agreement.
12. REPAIRS AND MAINTENANCE
City shall make all required repairs to Harding Community Center.
During the term of this agreement CSCA shall care for and maintain in a
clean, safe condition those portions of the Recreation Hall when used for the
nutrition program and contents and appurtenances thereto which the CSCA occupies
at its own expense to the satisfaction of the City.
13. ALTERATIONS
CSCA shall make no alterations to Harding Community Center or the Harding
Community Center property without prior consent of the City.
U. UTILITIES
The utilities, including water, shall be paid for by the City. The CSCA
will, however, pay for their own telephone service.
15. SERVICES
In order to provide funds for the operation of the CSCA's programs, the
CSCA may establish civic and other services at Harding Community Center provided
that the operation of such services does not significantly interfere with the
provision of social and recreational services and programs. Services should be
developed in cooperation with the Senior Citizen Coordinator.
-5-
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16. RENTAL
For use of Harding Community Center as described herein during the term,
the CSCA shaii pay to the City the sum of $1.00 annuaiiy due and payabie on the
date of execution of this agreement by the City and annuaiiy on the anniversary
date of the agreement, uniess the agreement is otherwise terminated.
17. HOLD HARMLESS
CSCA agrees to hoid City totaiiy harmless for all coats, expenses, claims
and liability arising out of CSCA's use of the Harding Community Center. To
substantiate CSCA'S ability to comply with this provision, CSCA shall maintain a
policy of liability and property insurance with limits of $1,000,000.00 and
naming the City as an additional insured and shall carry a policy of worker's
compensation insurance covering any and all of the CSCA's employees. The CSCA
shall also provide adequate insurance to cover any injury occurring to a
volunteer providing service to the CSCA and arising out of the provision of that
service. The insurance policies are subject to approval by the City. The CSCA
shall be responsible for ensuring that the Harding Community Center is
maintained in a safe condition and shall immediately inform the City of any
condition which may render the building or any portion of the property unsafe.
18. TERMINATION OF AGREEMENT
This agreement shall take effect and the term shall commence upon the date
of execution by the City and shall be automatically extended for successive one
year periods, provided that Assocation has fully complied with the terms and
conditions of the agreement and unless sixty days notice of termination is given
by the City Council or CSCA. Notwithstanding, anything to the contrary in this
paragraph either party may terminate this agreement at any time by giving ninety
(90) days prior notice to the other.
-6-
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19. PRIOR AGREEMENTS
The prior agreement .between the City and the Association dated January 17,
1984, entitled Agreement with the CSCA for the Use of Harding Community Center
is superseded by this agreement and shall be of no further force or effect.
20. KEYS
Association shall provide the Parks and Recreation Director with two sets
of keys to all locks installed by the CSCA on the premises, except keys for any
safe or safety box.
21. If CSCA does not have adequate funding or supervision for any of the
programs listed in Paragraph 1, the City could take over the coordination of the
program(s).
EXECUTED this day of , 1985, by the parties as
follows:
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk
CITY OF CARLSBAD, California, a municipal
corporation
By:
WRY CASLER, Mayor
CARLSBAD SENIOR CITIZENS ASSOCIATION,
INC., a California corporation
By:
CHAIRPERSON
APPROVED AS TO FORM:
VINCENT F. BIONDO, 3R., City Attorney
By:
DANIEL S. HENTSCHKE, Assistant
City Attorney
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PROPOSED BUDGET
SENIOR CITIZEN DIVISION
FT 85-86
Personnel _ Costs
Senior Citizen Coordinator $26,000
Clerk-Typist II 13,300
Part-time salaries 10,900
Fringe Benefits 11,200
$61,400
*Maintenance/Operations
Vehicle Maintennace $ 2,000
Custodial Services 3,000
Telephone and Communications 2,400
Auto Allowance 600
Office Equipment Maintenance 500
Professional Services 1,000
Dues and Subscriptions 200
Printing and Binding 500
Office Supplies 1,500
Special Department Supplies 500
Books and Publications 200
Travel and Meetings 500
$12,900
*Does not include the estimated $19,000 costs
to operate Harding Community Center.
Capital Outlay
Typewriters (2) $ 2,000
Copier (1) 2,500
Desk (1) 500
$ 5,000
GRAND TOTAL $79,300
MBF:kaw
5/9/85
November 10, 1987
TO: PARKS AND RECREATION COMMISSION
FROM: KEITH BEVERLY, MANAGEMENT ANALYST
INDOOR SOCCER USE AGREEMENT
Attached is a copy of the proposed Use Agreement for Indoor
Soccer. In addition to basic agreement clauses, it also
addresses your concerns relating to:
Start Update for Program
Non-Profit Status
Duration of Agreement for Use of Site
Site Restoration Upon Termination
Amount of Site Use Per Year
Default Clause
This agreement is currently being reviewed by the City Attorney's
office. It is anticipated his review will be completed by
Commission meeting date. Attached agreement is for your review.
Additional suggestions may need to be incorporated prior to Council
approval.
As presented, the Department and Mr. Courtney are in accord with
the terms of the agreement.
KB: pa
ATTACHMENT D
•AGREEMENT FOR USE OF MONROE COURTS
BETWEEN THE CITY OF CARLSBAD AND SPEED SOCCER OF CARLSBAD
THIS AGREEMENT made and entered into this day of
, 1987 by and between the City of Carlsbad, hereinafter
referred to as "City", and the local non-profit organization,
SPEED SOCCER OF CALIFORNIA, INC. dba SPEED SOCCER OF CARLSBAD,
hereinafter referred to as "SSOC".
WITNESSETH
WHEREAS, the City desires to provide an opportunity for the
general public to play speed soccer; and
WHEREAS, SSOC was formed for the specific task of providing
a speed soccer program; and
WHEREAS, the City and SSOC desire to cooperate with each
other to allow use of a city facility by those parties
interested in instructional and competitive speed soccer;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. ADMINISTRATION. This agreement shall be administered
on behalf of the City by the Parks and Recreation Director, or
his designated representative.
2. USE OF FACILITY. The City shall make available to
SSOC on a non-exclusive use basis the two (2) northerly courts at
the Monroe Tennis Courts for the purpose of conducting a Speed
Soccer Program. SSOC start-up date shall be December 15, 1987
with the youth league season beginning in January, 1988 and end
in June, 1988; the adult program shall start-up in July, 1988
and end in December, 1988; the second and third year seasonal
use shall follow the same dates, unless SSOC notifies the City,
in writing, of a change in use dates. At no time shall this
facility be void of play for a period of more than sixty (60)
consecutive days nor a total of ninety (90) days in a one year
period.
SSOC shall not use or permit the use of the Premises other
than described above. Noncompliance by SSOC with this provision
is grounds for termination of this Agreement by the City. Where
SSOC is or should be reasonable in doubt as to the propriety of
any particular use, SSOC may request, and will not be in breach
or default if it abides by, the written determination of the City
that such use is or is not permitted.
Application for use by other groups shall be made on the
City's facility use application and submitted to the Parks and
Recreation Department for approval by the City and SSOC.
3. TERM OF AGREEMENT. The term of this Agreement is one year,
commencing on the day first written above, and terminating upon
the expiration of 365 days, unless cancelled in writing by either
party with ninety (90) days advance notification. SSOC shall
have the option to extend this Agreement upon expiration thereof
for two (2) additional one-year period(s) upon the same terms and
conditions as stated herein. The option(s) may be executed by
SSOC by giving written notice of exercise to City at least ninety
(90) days in advance of the normal expiration of this Agreement
or of any succeeding extension thereof.
4. TERMINATION. This agreement shall terminate immediately,
without written notice, if SSOC is unable to provide the City
with proof of non-profit status issued by the Internal Revenue
Service and/or Franchise Tax Board prior to December 15, 1987.
This agreement shall terminate after the three year period,
without written notice; it may be terminated, with written
notice as specified above, if the City finds a more suitable site
on City-owned property for use by SSOC, or if the City and
Carlsbad Unified School District agree to remove the Monroe
courts for other use of the land by the City or School District.
Upon termination, SSOC and all persons claiming by, through,
or under SSOC, shall immediately remove all their property from
the facility, within 15 calendar days after effective date.
5. PERMANENT ALTERATIONS. The city agrees to allow SSOC to
make the following permanent alterations to the site and agrees
that SSOC shall not be required to reverse these alterations upon
termination:
A. The north side fencing may be removed and the east and
west side fencing extended up to the existing retaining
wall and fence of the Swim complex; the added fencing
shall be of the same material and height as the
existing tennis court fencing unless otherwise approved
in writing by the City;
B. The existing strip of turf, between the northerly tennis
courts fence and the Swim Complex fencing may be
permanently removed and replaced with asphalt;
3
is;
6. TEMPORARY ALTERATIONS. The City agrees that SSOC may make
the following temporary alterations to the site with the
agreement that SSOC will return the site to the conditions as
specified below:
A. SSOC court walls, bleachers, and other related
equipment may be anchored to the court surface;
B. SSOC may attach SSOC-owned netting to the top rail of
the Swim Complex south fence as well as to the fence of
the two (2) southerly tennis courts to keep soccer
balls out of the property to the north and south;
C. SSOC agrees to reimburse the City for the cost of
repairs to the City's fencing should any damage occur
as a result of attachment of SSOC equipment.
D. SSOC agrees, upon termination, to properly fill and
patch, to the City's satisfaction, the holes or other
blemishes that occur in the northerly tennis court
surfaces because of the installation of SSOC equipment
or that may occur as the result of use of the facility
by SSOC during the terms of this agreement.
E. The City and SSOC agree that the present conditions of
the two (2) northerly tennis courts are described as
follows: asphalt courts with four (4) tennis net posts
removed and stored by Parks Division to be reinstalled
by SSOC to the satisfaction of the City. SSOC shall
deposit $500 with the City upon execution of this
agreement to insure the facility is re-conditioned to
the satisfaction of the City whereupon the deposit is
refundable.
The City declares that the two (2) northerly tennis
courts presently need to be re-surfaced and striped for
tennis play and that SSOC shall not be required to
resurface these courts for tennis play upon termination
of this agreement.
7. ADVANCED APPROVAL REQUIREMENT. SSOC shall obtain written
approval, in advance, for any other alterations and for any
additional changes in the appearance of the facility including,
but not limited to signs and portable restrooms.
8. ASSIGNABILITY AND SUB-LEASE. SSOC Shall not assign its
rights or duties nor sub-lease the facility under this agreement
or any interest in the same.
9. SECURITY AND MAINTENANCE. SSOC agrees to take good care of
the Premises and of all improvements, alterations, fixtures, and
appurtenances thereon and to give prompt notice to the City of
any damage to same. In addition, SSOC agrees to make all repairs
in and about the Premises that may be necessary to preserve them
in good order and condition. Said repairs, if any, shall be made
in a good and professional manner, and at least equal to the
original condition of the repaired items in respect to quality.
SSOC shall promptly pay the expenses of such repairs, and the
City shall not be required to make any improvements, repairs, or
alterations of any nature whatsoever.
10. COMPLIANCE WITH LAW. SSOC shall, at its sole cost and
expense, comply and secure compliance with all ordinances,
statutes, laws, regulations and requirements of all local, state
and federal authorities now in effect, or which may hereafter
become effective pertaining to the Premises, or the operations
conducted thereon, and shall pay before delinquency all taxes,
assessments and fees assessed or levied upon SSOC or the Premises
by reason of any buildings, structures, machines, appliance or
other improvements of any nature whatsoever, erected, installed,
or maintained by SSOC or by reason of the business or other
activities of SSOC upon or in connection with the Premises. The
final judgement of any court of competent jurisdiction or the
admission of SSOC in any action or proceeding against them
whether the City be a party thereto or not, that SSOC has
violated any such ordinance, law, statute, regulation or
requirement in the use of the Premises, shall be conclusive of
that fact as between City and SSOC.
11. COSTS. Except as expressly provided in this agreement,
SSOC shall be responsible for all costs relating to conducting
the speed soccer program including, but not limited to program
costs, liability insurance, security, and facility maintenance.
12. REVENUE. SSOC shall have the right to charge and collect
fees, dues and other revenue from the operation of the facility.
Such revenue shall belong to SSOC and shall be used to operate
and maintain the Premises and to defray the cost of equipment
repair and replacement. The levy of an admission charge to
attend events sponsored by the SSOC is subject to approval of
the City. Upon written request of the City and with appropriate
notice, SSOC agrees to make available to the City financial
statements of the organization.
13. EMPLOYEES AND AGENTS. For the purposes of this agreement,
all persons employed in the performance of services and functions
for SSOC shall be deemed to be an employee or volunteer in the
services of SSOC and not the City of Carlsbad. The City shall
not be responsible for compensation or indemnity to any SSOC
employee for injury or sickness or wages arising out of his/her
service with SSOC.
14. DILIGENT OPERATION. The business shall be operated in a
diligent and creditable manner. SSOC shall not sell, direct the
sale of, consume or permit consumption in the assigned area or
elsewhere on said Premises, of alcoholic beverage as that term is
defined in the Alcoholic Beverage Control Act. SSOC shall commit
no nuisance or direct or permit the commission of a nuisance upon
said Premises by any person under its control, and SSOC shall
promptly correct any unsatisfactory condition of which SSOC is
notified by the City.
15. HOLD AND SAVE HARMLESS. The City, its agents, officers
and employees shall not be, nor be held liable for any claims,
liabilities, penalties, fines or for any damages to the goods,
properties or effects of SSOC or any of SSOC's representatives,
agents, employees, guests, licensees, invitees, patrons or
clientele, or of any other persons whatsoever, or for personal
injuries to, or deaths of them, or any of them, whether caused by
or resulting from any acts or omissions of SSOC in or about the
facility, or by or from any act of omission of any person or by
or from any defect in any part of the premises or from any other
cause or reason whatsoever.
SSOC further agrees to hold and save free and harmless, the
City and its authorized agents, officers, and employees against
any of the foregoing liabilities, and to pay any and all costs
and expenses, including but not limited to court costs and
reasonable attorney's fees, incurred by the City on account of
any such liability.
To effectuate this clause, and as an additional requirement
and not to relieve SSOC of the obligations imposed hereunder, on
or before the effective date of this agreement, SSOC shall
deliver to the City a certificate of bodily injury and property
damage including theft or vandalism, liability insurance issued
by a company licensed to transact such business in the State of
California, reciting that SSOC has the liability insurance as
required in Paragraph 16 below, and that the policy has endorsed
or otherwise covers the contractual liability imposed by this
agreement.
16. INSURANCE. SSOC agrees to take out and maintain at its
own expense public liability insurance with an insurance carrier
satisfactory to the City, naming the City as additionally
insured, to protect against the liabilities mentioned in
Paragraph 15, and for damages on account of bodily injury,
8
including death resulting therefrom, suffered or alleged to be
suffered by any person or persons whatsoever resulting directly
or indirectly by or from any act or activities of SSOC or any
person acting for SSOC, under SSOC's control or direction, and
also to protect against loss from liability for damages to or
theft or vandalism of any property of any person caused directly
or indirectly by or from acts or activities of any person acting
for SSOC or under SSOC's control or direction. Such insurance
shall be maintained in full force and effect during the entire
term of this agreement in an amount of not less than One Million
Dollars ($1,000,000), combined single limit, for each occurrence.
A copy of said certificate of insurance shall be sent to the
office of the Risk Manager of the City. SSOC agrees "that this
agreement shall terminate, at the option of City, upon the
effective date of the cancellation, termination or suspension of
any or all of the insurance policies heretofore mentioned,
without written notice to SSOC, unless before such effective date
SSOC has acquired other insurance, which, in the determination of
the City, adequately replaces the cancelled insurance.
17. NOTICE. Any notice or notices required or permitted to be
given in this agreement may be personally served on the other
party by the party giving such notice, or may be served by
certified mail, return receipt requested. Until written notice
or change of address is given, mailed notices may be addressed to
the parties at the following addresses:
CITY:
SSOC:
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008-1989
James A. Courtney
4914 Avila Avenue
Carlsbad, CA 92008
18. ENTIRETY. The entirety of the agreement between the
parties is set forth herein.
IN WITNESS THEREOF, the parties hereto have executed this
agreement on the date first above written.
SPEED SOCCER OF CARLSBAD CITY OF CARLSBAD
BY:
JAMES A. COURTNEY
BY:
CLAUDE LEWIS, Mayor
Date:Date:
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk VINCENT F. BIONDO, Jr.
City Attorney
11/10/87
10
November 10, 1987
TO: PARKS AND RECREATION COMMISSION
FROM: KEITH BEVERLY, MANAGEMENT ANALYST
LEVANTE OPEN SPACE AND LOT 290
Attached are the minutes of April 20, 1987 Commission Agenda
meeting (9A), during which this subject was last discussed.
Since that time, the Levante site and Lot 290 have been viewed
by the Director and City Manager in reference to Commission
concerns.
Ralph Anderson, the Utilities Maintenance Director has recently
been assigned the duties associated with property management.
He is currently investigating options for the Levante Open Space Lot,
With regards to Lot 290, Scott Dupree, general counsel for Contin-
ental American properties has advised staff they may still be
interested in pursuing acquisition thereof. Timing has played a
critical part in the pursuance of this issue due to their current
site development and the city's implementation of the growth manage-
ment program. A further decision on their part may depend on the
outcome of Zone 6 of the Local Facilities Management Plan.
KB:hlj
r
ATTACHMENT E
Discussion of Specific Property Dedicated
for Park Purposes (INFORMATICS7)
(Attachment E)
A Commissioner has requested to discuss the
future of specific lots listed in the City's
property management index that have been
dedicated for park purposes and/or open space.
B. Financial Status of the 1986 Triathlon (INFORMATION)
(Attachment F)
A Commissioner has requested information
concerning the financial impact of the
1986 Carlsbad Triathlon. Staff has prepared
a report.
.C. Parkland Assessment (ACTION)
(Attachment G)
Staff is requesting to work with a Commission
Committee to analyze and review:
A. Current Parkland Inventory
B. Hosp Grove Classification
C. Larwin
D. Robertson Property -fj(\
" > rf**^D. Installation of Lights at Holiday Park -J&lA ~L rr>*" (ACTION) «»-
A Commissioner has requested discussion concerning
the installation of lighting ammenties at Holiday Park.
E. Recommended Ordinance Changes Regarding
Recreational Use of the Agua Hedionda Lagoon (ACTION)
(Attachment H)
Staff will present a verbal report on proposed
ordinance changes being recommended for the
Agua Hedionda Lagoon. Changes include a use
fee increase.
F. Bingo (INFORMATION)
(Attachment I)
The Board of Trustees of the Carlsbad Unified
School District has approved the request of
the Carlsbad High School Lancer Booster Club
for use of Carlsbad High School facilities for
the purpose of holding Bingo games.
z_
MINUTES
PARKS AND RECREATION COMMISSION
April 20, 1997 Page * COMMISSIONERS
UNFINISHED BUSINESS: (continued)
Keith Beverly stated this mould he matching funds with the
City, and the money goes Into restoration of jll the
buildings. The money will be spread as far as It will go
for stabilization of all of the buildings.
Patty Cratty, Redevelopment and Historic Preservation
Commission, assured this Commission the funds «ill be used
for preservation and they will not change any structures
or move any buildings.
NEW BUSINESS;
A. Discussion of Specific Property Dedicated for Park
Purposes
Chairperson Donovan stated this was an information Item
and she had asked for this to be placed on the agenda due
to her concern over the land the City owns across Levante
Street from the new school opening in May. Ali of this
Information is on page 21 In the packet and Chairperson
Donovan stated she had some questions about the properties
listed on the Sell/Trade classification. She asked Mr.
Bradstreet to explain Fuerte Park and Hosp Grove being In
that category. Mr. Bradstreet replied this was presented
In 1932 as part of the element. The property was not
adaptable to the park element as recommended to the
Commission. This list now needs to be updated. Cannon
Lake Park is on hold and Fuerte Park is a parcel that was
owned by the City, steep and rocky, and not deemed to be
developable for park purposes. The San Marcos School
District graded that area and now part of It has been made
Into a park. Larwin Park was accepted by the City a
number of years ago and this is being looked at again as
far as possible use at the present time. Occidental Park
was recommended to not be accepted, and money was
requested instead. Hosp Grove had no recreation use as
far as active, It was recommended that parcel be sold or
traded. The San Marcos Creek was part of the trade for
Alga Norte. The Levante Canyon lot was to be kept as open
space. The City Council said If anyone wanted to
purchase, to go ahead and sell. The Alta Mlra parcel was
not useable for park purposes. There Is a need for park
land In that quadrant, and It Is hoped Sammis will provide
additional land in that area.
Commissioner Regan stated the lot on Levante will become
an attractive nuisance. The high school will open in Hay
with 600 students, and there will be 800 students
eventually Just across the street from this lot. This
would be a very attractive area for the students to
migrate to, and she encouraged the City to actively work
on selling this piece of property.
Dave Bradstreet stated they would proceed to either sell,
trade or exchange that lot.
PROPERTY MANAGEMENT INDEX - ALPHABETS
LOCATION APN.S
10/9,
Elm Avenue
Elm Avenue
Eljn Avenue
Elm Avenue
Elm Avenue
Elm Avenue
Elm Avenue
ELn Avenue
Elm Avenue
Eureka Place
Eureka Place
3215 Eureka Place
3237 Eureka Place
Glasgow Drive
Gloria Lane
Harding Street
Harding Street
Harding Street
Harding Street
Highland Drive
Hillside Drive
Hillside Drive
Hosp Grove
Hosp Grove
Games Drive
Oames Drive
Oanis Way
Jeanne Place
Jefferson Street
Defferson Street
Knowles 4 Pio Pico
La Costa Avenue
La Costa Avenue
La Costa Avenue
La Golondrina
Laguna Drive
Laguna Drive
Laguna Drive
Lake Calavera
Linmar Lane
Macario Canyon
Macario Canyon
Macario Canyon
Macario Canyon
Macario Canyon
156-190-51
156-190-56
156-220-19
156-220-21
167-090-41
167-090-44
167-090-48
167-090-49
167-250-26(2)
205-111-17
205-111-24
205-111-26
205-111-27(4)
167-101-07
207-130-30
203-352-12
203-353-05
203-353-06
203-353-07
156-051-21
207-240-48
207-271-08
156-340-15
156-080-13
207-130-23
207-130-29
167-240-24
207-130-42
156-301-01
156-301-02
156-164-60
223-120-33
223-120-35
223-350-50
215-541-22
155-200-08
156-164-52
156-164-53
168-040-02
206-041-07
212-010-05
212-010-07
212-010-11
212-010-12
212-010-13
RPN'S
100023
100025
100027
100028
100037
100038
100039
100040
100051
100077
100078
100079
100030
100145
100090
100068
100069
100070
100071
100007
100098
100102
100147
100010
100088
100089
100050
100093
100033
100034
100017
1001 37
100139
100139
100133
100006
100014
100015
100061
100086
100112
100113
100114
100115
100116
USE
Parking Lot/Fire Station
Land East of Library
Elm Avenue Slopes
Elm Avenue Slopes
Larwin Park
Larwin Park
Larwin Park
Larwin Park
Elm Reservoir
Part of Holiday Park
Part of Holiday Park
Kruger House
Part of Holiday Park
Calavera Hills Park
Blocker Strip
Community Center
Community Center
Community Center
Community Center
Blocker Strip
Blocker Strip
Blocker Strip
Open Space
Open Space
Blocker Strio
Blocker Strip
Blocker Strip
Blocker Strip
Hosp Easement
Hosp Easement
Right of Way
Levante Open Space
Levante Open Space
Levante Open Space
Blocker Strip
Maxon Brown Park
Lot
Lot
Water
Blocker Strip
Macario Park
Macario Park
Macario Park
Macario Park
Macario Park
PROPERTY NANAGEHENT INDEX - ALPHABETICAL
- 3 -
10/36
LOCATION
Macario Canyon
Macario Canyon
Maezel Lane
Manzano Drive
Marron Road
Marron Road
Mimosa Drive
Mission Avenue
Mission Estancia
Mission Estancia
Mission Estancia
Mission Estancia
Mission Estancia
Mission Estancia
Monroe Street
Monroe Street
3401 Monroe Street
Monroe/Donna - Alley
Neb Una Drive
Oak Street
Oak Street
Orion Way
Pajama Drive
Palm Avenue
Park & Kelly
7621 Paseo Del Norte
Paseo Del Norte
Paseo Del Norte
Pio Pico
Pio Pico
Pio Pico
Poinsettia Lane
Pueblo Street
Pueblo Street
Rancho Santa Fe Road
Refugio
Roosevelt Street
Roosevelt Street
Roosevelt Street
Roosevelt Street
San Marcos Canyon
Sevil la
Sierra Morena
Skyline Road
State Street
APN'S
212-030-06
212-030-15
205-080-48
210-113-23
156-080-10
156-080-11
215-513-25
160-550-01
223-060-40
223-060-41
223-060-42
223-060-43
223-060-45
223-060-46
156-280-22
156-280-23
205-140-27
205-151-03
207-300-36
204-010-05
204-010-06
209-050-26
149-070-47
204-193-01
207-241-02
211-060-08
216-140-39
214-300-09
156-180-33
156-180-41
156-230-53
214-353-08
223-180-08
223-380-25
223-050-66
207-240-47
203-304-02
203-304-03
203-304-04
203-304-05
223-050-43
207-240-49
167-270-51
207-100-44
203-054-29
RPN'S
100117
100118
100076
100108
100009
100009
100131
100035
1001 36
100157
100158
100159
100151
100160
100032
100031
100081
100083
100103
100072
100073
100146
100001
100074
100100
100111
100120
100144
100019
100021
100029
100121
100140
100141
100149
100097
100154
100153
100152
100150
100135
100099
100054
100087
100148
USE
Macario Park
Macario Park
Rlocker Strip
Blocker Strip
Open Space Trail - Hosp
Open Space Trail - Hosp
Blocker Strip
San Luis Rey Warehouse
Stagecoach Park
Stagecoach Park
Stagecoach Park
Stagecoach Park
Stagecoach Park
Stagecoach Park
Open Space Trail - Hosp
Open Space Trail - Hosp
Swimming Pool
Blocker Strip
Blocker Strip
City Yard
City Yard
Safety Center
Mesa Drive Reservoir
Continuation School
Laguna Riviera Park
Car Country Park
Altamira Open Space
Open Space
Park's Maintenance Yard
Oak Park
Pio Pico Park
Abondon Park Site
La Costa Canyon Park
La Costa Canyon Park
Fire Station #6
Blocker Split
Roosevelt Street Parking Lot
Roosevelt Street Parking Lot
Roosevelt Street Parking Lot
Roosevelt Street Parking Lot
San Marcos Canyon Open Space '-C
Blocker Split
Blocker Split
Skyline Reservoir
Alley
Continental American Properties Ltd.
February 6, 1986
Mr. Keith Beverly
Parks and Recreation Department
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008-1989
RE: Lot 290, Sea Point Tennis Club At La Costa
Dear Keith:
It was a pleasure speaking with you yesterday regarding the Quit
Claim of the City's interest in Lot 290.
As I mentioned to you, Far West Savings and Loan Association (the
owner of Sea Point condominiums) is in escrow to purchase Lot 290
from Daon Corporation. A requirement to closing that escrow is
obtaining a release of the City's easement over Lot 290 as well
as obtaining approval from the City of a four unit condominium
project on that lot. Once Far West is in a position to close
purchase of the land from Daon, escrow will contact you request-
ing that you deliver to escrow the Quit Claim Deed from the City.
The Quit Claim Deed would then be recorded only upon closing of
that escrow and payment to the City of $87,500. I estimate that
escrow may close anywhere from 3 to 6 months from now. For your
information the escrow officer and escrow number are as follows:
Ms. Connie Perna
Ticor Title Insurance
925 "B" Street
Post Office Box 1150
San Diego, CA 92112
Escrow No. J-1115543
619 - 239-6081
ConAm's involvement in this transaction is that we are the
developer of Sea Point for Far West and, as such, have agreed to
handle matters such as the acquisition of Lot 290.
1764 San Diego Ave. • San Diego, CA 92110 • (619) 297-6771
Mr. Keith Beverly
February 6, 1986
Page 2
I appreciate your cooperation and look forward to concluding this
transaction. If you should have any questions, please don't
hesitate to give me a call.
Sincerely,
CONTINENTAL AMERICAN PROPERTIES, LTD.
E. scovt Dupree
General Counsel
ESD/dmd:4-70
cc: Far West Savings and Loan Association
Ms. Connie Perna
1200 ELM AVENUE , (I ^ ^ H TELEPHONE
CARLSBAD, CA 92008-1989 MfrgJ / dM (619) 434-2824
0f
PARKS & RECREATION DEPARTMENT
November 6, 1987
Roger Andersen
Sainmis Properties
2650 Camino Del Rio North #100
San Diego, California 92108
SAMMIS/CITY PARK AGREEMENT
Since your last correspondence with the City, where you informed
us that you have attempted, in good faith, to purchase the Sherman
parcel for your park land requirements as outlined in the City/Sammis
Park Agreement, the following actions have been taken:
1. The Parks and Recreation Commission have re-substantiated their
intent to have the City/Sammis purchase the Sherman parcel for
community park land in the SW quadrant.
2. It has been determined that there is a 37 acre community park
land deficit in the Southwest quadrant.
3. The Planning Commission on November 12, will make a General
Plan Consistency Determination for 15-30 acres of community
park land. (Location map attached).
4. City staff is presently reviewing the Sammis/City park agreement,
obtaining preliminary title reports, soils information, and are
preparing RFPs for appraisals.
Our next step is to review all of the above, meet with Sammis
representatives to work out a joint acquisition process for acreage
that Sammis is to acquire in addition to the land the City desires
for the community park.
It is estimated this process may take 90-120 days. If you have any
questions, please call me at your convenience.
Sincerely,
DAVID BRADSTREET
Director
DB:lt
Attachment
November 10, 1987
TO: PARKS AND RECREATION COMMISSION
FROM: KEITH BEVERLY, MANAGEMENT ANALYST
SAMMIS/ALTAMIRA
The attached will update you regarding staffs current involvement
with parkland acquisiton in the S.W. Quadrant. The following
is a brief synopsis.
Planning and Parks staff are working to amend Land Use
and Park and Recreation Elements to reflect current
park development program
Engineering staff are pursuing condemnation agreement
with Sammis
Capital projects are pursuing Title Reports, soils invest-
igations, and preparing RFP's for land appraisal.
KB:hlj
ATTACHMENT F
October 2, 1987
TO: CITY MANAGER DECEIVED O^T 0 6198?
FROM: Assistant City Manager
SOUTHWEST QUADRANT PARK ACQUISITION
A meeting was held yesterday at 2:00 p.m. at Las Pa I mas to discuss
acquisition of park land. In attendance at the meeting were the
Attorney, City Engineer, Parks and Recreation Director, Utilities/Maintenance
Director, Municipal Projects Manager and the Senior Management Analyst
from Parks and Recreation. Background and progress of acquiring park
acreage in the southwest quadrant was reviewed. As a result of the review,
a strategy has been developed for the acquisition of park land in accordance
with the recommendations of the Parks and Recreation Commission. As a
result of the meeting the following actions will be taken:
Lloyd Hubbs will review the conditions of the Sammis Project and contact
Sammis regarding their willingness to enter into a condemnation agreement
to acquire 10 acres. Mike Holzmiller and Dave Bradstreet will work together
to prepare amendments to the Land Use and Park and Recreation Elements
of the General Plan to reflect the proposed park development program recommend
by the Commission. John Cahill will obtain a preliminary title report on the
property to be proposed to be acquired, have a preliminary soils investigation
done on the property and prepare RFPs for appraisers.
The next action will be to review the above mentioned materials and if the
property appears to be desirable for acquisition, to meet with Sammis
representatives to work out a joint acquisition process for the acreage that
Sammis is required to obtain and for the additional acreage desired to be
obtained by the Parks and Recreation Commission.
——i
/pRANK MANNEN
saf
cc: City Attorney
City Engineer
i Parks & Recreation Director
Utilities/Maintenance Director
Municipal Projects Manager
1200 ELM AVENUE . ff ^S? • TELEPHONE
CARLSBAD, CA 92008-1989 •yjW AM (619)434-2824
(Ettg of
& RECREATION DEPARTMENT
November 6, 1987
Roger Andersen
Sammis Properties
2650 Camino Del Rio North #100
San Diego, California 92108
SAMMIS/CITY PARK AGREEMENT
Since your last correspondence with the City, where you informed
us that you have attempted, in good faith, to purchase the Sherman
parcel for your park land requirements as outlined in the City/Sammis
Park Agreement, the following actions have been taken:
1. The Parks and Recreation Commission have re-substantiated their
intent to have the City/Sammis purchase the Sherman parcel for
community park land in the SW quadrant.
2. It has been determined that there is a 37 acre community park
land deficit in the Southwest quadrant.
3. The Planning Commission on November 12, will make a General
Plan Consistency Determination for 15-30 acres of community
park land. (Location map attached).
4. City staff is presently reviewing the Sammis/City park agreement,
obtaining preliminary title reports, soils information, and are
preparing RFPs for appraisals.
Our next step is to review all of the above, meet with Sammis
representatives to work out a joint acquisition process for acreage
that Sammis is to acquire in addition to the land the City desires
for the community park.
It is estimated this process may take 90-120 days. If you have any
questions, please call me at your convenience.
Sincerely,
DAVID KRADSTREET
Director
DB:lt
Attachment
PARK EXHIBIT
Alta Mira Park
APPROXIMATE PARK LOCATION
APPLICATION SUBMITTAL DATE
JUNE 29. 1987
STAFF REPORT
DATE: NOVEMBER "4, 1987
TO: PLANNING COMMISSION
FROM: PLANNING DEPARTMENT
SUBJECT: PCD/GPC 87-5/PCD/GPC 87-6 - General Plan
Consistency Determination for Utilities and
Maintenance Projects and for Alta Mira Park.*
I. RECOMMENDATION
That the Planning Commission find by minute motion that
Utilities and Maintenance Project Numbers 13, 14, 15, the
Fox's Landing Pump Station Upgrade, and the Alta Mira Park
site are consistent with the General Plan.
II.BACKGROUND
Section 65401 of the California Government Code requires that
a General Plan Consistency Determination be made for major
public works projects.
III.PROJECT DESCRIPTION
The following maintenance projects have been proposed or
undertaken by the Utilities and Maintenance Department per
the 1986-87 work program:
PROJECT NUMBER PROJECT DESCRIPTION
13 Street Overlay Program
Two inches of asphalt concrete will be overlaid on top of
existing, high usage streets. The majority of the streets
are older; it has been five to seven years since they were
last resurfaced.
14 Curbs, Gutters, &
Sidewalks Replacement
Program
This project is part of the City's ongoing maintenance
program to replace old or damaged curbs, gutters, and
sidewalks throughout the City. Most of the affected areas
are located downtown.
PCD/GPC 87-5
Page 2
Slurry Seal Program
Instead of asphalt, slurry seal is used to resurface streets
in less highly traveled areas. Slurry seal is a mixture of
oil and fine rock which prolongs the life of a street from
three to five years.
no number Fox's Landing Pump Station
Upgrade
The upgrade of the Fox's Landing Pump Station, located on the
north side of Agua Hedionda Lagoon, has been anticipated for
several years. The original design for the pump station
included all of the hookups necessary to add a third pump in
the future.
no number
The— relocation- of— a— 15- to- 30 acre~community""park~ east* of
Paseo del Norte,*> North of Camino de las Ondos, and just east
.of^the Alta- Mira, project^. *"
IV.DISCUSSION
General Plan Consistency
The public improvements/maintenance projects listed above
will be consistent with the goals and objectives of the
General Plan. The following excerpts from the various
elements of the General Plan support the consistency:
1. circulation Element
a. Primary functions (page 1) - "Move vehicles and
pedestrian traffic in a safe and efficient manner;"
periodic maintenance of City streets is a necessary
component of this goal.
b.Policy C.3..1. (page 3) - "Operational efficiencies
improved by using modernof streets should be
design standards and latest available technology
c.
d.
Policy C.3.4. (page 3) - "Adequate sidewalks should
be provided as required by the City's public
improvement ordinance . . ." Maintenance of
sidewalks is also implied by this policy.
Policy D.2.7.
safety.M
(page 6) - "Provide adequate street
November 4, 1987
PCD/GPC 87-5
Page 3
e. Public Facilities Policy D.10.1. (page 9) - "...
the City should regularly review and update their
respective master plans for the expansion of local
public facilities." The Fox's Landing Pump Station
has been reviewed and determined to need
improvements.
2. Public Facilities Element
a. Goal - "To provide a comprehensive public services
and facilities and public building program for the
citizens of the City of Carlsbad now and in the
future so as to ensure that all necessary public
facilities will be available ..."
3. Public Safety Element
a. Objectives (page 5) - "... increase public
safety by reducing the effects of various types of
hazards." Such hazards could include disrepair of
public improvements.«
Parks & Recreation Element
(Page 9)-* The- City should not, accept- land dedication under
its discretionary authority unless the property is
for community park land purposes.
(Page 9). Community park sites shall be- provided-by the
private sector through land dedication prior to the
break down of land into smaller residential
developments or through purchase by the City.
GPA 64(G) Text Amendment 1982:
Community- parks-, are leisure facilities of 20 to 50 acres
specifically designed to serve the broader recreational needs
of several neighborhoods. They are best located near major
arterials and when possible, near junior and senior high
schools. Additionally, they are intended to provide
diversified activity, both active and passive to meet the
needs of the populations surrounding them. The land use map
indicates specific locations for Stagecoach Park and Alga
Norte Community Park. The other community park locations
indicated on the map are approximate and are intended as a
planning tool. Based on projections of population and
community needs, a community park site should be located in
the general vicinity shown. These park sites are anticipated
to be dedicated and developed in conjunction with surrounding
development.
November 10, 1987
TO: PARKS AND RECREATION COMMISSION
FROM: KEITH BEVERLY, MANAGEMENT ANALYST
LARWIN COMMUNITY PARK
At the August 11, 1987 City Council Meeting, Council endorsed
a preliminary development plan for Larwin Community Park. In
so doing they re-affirmed 18.3 acres of community park acreage
by adopting the current parks inventory as presented to them.
On October 27, 1987, Council adopted the CIP Budget which earmarks
$2,530,000 in 1991-92 for development of Larwin Community Park.
(Refer to Attachment A).
Staff has been directed to proceed with the initial development
process involved with environmental assessment, community input,
staff analysis and Commission review.
KB:hlj
ATTACHMENT G
November 10, 1987
TO: PARKS AND RECREATION COMMISSION
FROM: KEITH BEVERLY, MANAGEMENT ANALYST
AGUA HEDIONDA LAGOON UPDATE
Attached for your information is a staff report indicating an
excellent improvement in both use attendance and operational
effectiveness of the revised traffic patterns and use regulations
institued in August 1987 at Agua Hedionda Lagoon.
An additional item of discussion will update the status of the
public access sites to Agua Hedionda Lagoon. The attached staff
report regarding access sites will be accompanied with a slide
presentation showing Hoover Street, Cove and the new Park Drive
access points.
Attachment
KB: pa
Attachment H
October 28, 1987
TO: RAY PATCHETT, CITY MANAGER
FROM: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR
STATUS REPORT ON AGUA HEDIONDA LAGOON NEW REGULATIONS
Last August during the review of the Agua Hedionda Lagoon use
and traffic patterns, the City Council requested that staff
update them in October regarding the new policies and procedures.
The following is submitted for your information.
The changes are considered an excellent improvement in the operation
of the lagoon. Staff reports that the traffic safety has improved,
there has been an increase in passive users, and we have received
many favorable comments. Snug Harbor Marina Operators have expressed
their satisfaction with the changes in procedures and traffic patterns.
The number of permits issued to boardsails has more than doubled as
shown below. In December, a report for 1987 calendar year will be
prepared showing this year's permits and revenue compared with previous
years.
Approximately $1,200 has been spent, to date, to install new buoys
to mark the boat corridors. Signs have been ordered to show the
new regulations adopted by the Council on October 20, 1987. These
signs will be installed in approximately 45 days.
1987 LAGOON PERMITS STATUS
POWERBOATS BOARDSAILS JETSKIS
Permits sold 7/15 10/15 7/15 10/15 7/15 10/15
RESIDENT 54 135 17 44 10 30
NON-RESIDENT 76 162 16_ 50_ 5 18
Total 130 297 33 94 15 48
GRAND TOTAL TO DATE 427 127 63
DB:lt
c: Frank Mannen, Assistant City Manager
Vince Biondo, City Attorney
Ron Ball, Assistant City Attorney
OCTOBER 27, 1987
TO: BOB JOHNSON, ENGINEERING DEPARTMENT
VIA: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR
FROM: LYNN CHASE, RECREATION SUPERINTENDENT
HOOVER STREET PUBLIC ACCESS
The Hoover Street Public Access was temporarily closed by this
Department during the development adjacent to the site. Now that
the street has been paved, we need to address two concerns and
we'd appreciate your help. Can you let us know the following:
1. When will the street be accepted by the City and
ready for use by the public?
2. What conditions/restrictions and/or parking regulations
will be established on this street?
Carl Pope informs me he has already talked to you and requested
your help. He indicated we have the opportunity to make a
recommendation on this matter.
Parks and Recreation staff recommends that the following
regulations be considered:
1. Parallel parking be allowed only on the west side of the
street;
2. No parking be allowed on the east side of the street and
the cul de sac;
3. The parallel parking be designated as a maximum of 2
hour from 8:00 am and 5:00 pm on a year round basis.
The Hoover street Public Access will remain posted for walk-in
traffic to the lagoon; passive vessels may be launched from that
access and motorized vessels will be prohibited from using the
access for launching.
Carl has provided the attachment that shows the street is
presently 28 feet wide, has approximately 174 feet of sidewalk on
the west. The cul de sac and the east side of the street are
bordered by asphalt curbing.
Please advise Carl Pope or me as to any action needed by us to
implement these parking regulations and when to re-open the
public access. Thanks, in advance.
Attachment
c: Carl Pope
PL
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NOVEMBER 10, 1987
TO: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR
FROM: LYNN CHASE, RECREATION SUPERINTENDENT
STATUS REPORT TO COMMISSION ON AHL PUBLIC ACCESSES
At the October J.9, 1987 Parks and Recreation Commission meeting,
staff was asked to provide a status report on the public accesses
at Agua Hedionda Lagoon. This memo will update the Commission on
the actions to date and future actions relative to each of the
three sites; pictures will be displayed at the November meeting.
HOOVER STREET PUBLIC ACCESS: STATUS - CLOSED D^LU^W .: weti,? \~\U»<H.
The development and improvements at Hoover Street access are
still in progress; the developer has not called for "final
inspection" by the City. The access will remain closed until the
City accepts the improvements; unofficially, the public can and
does park on the newly paved street.
The department has recommended the Traffic Commission
designate no parking in the cul-de-sac and the south side of the
street; further, it was recommended the parking on the north side
be limited to 2 hours, year round between 8:00 am to 5:00 pm.
COVE DRIVE PUBLIC ACCESS: STATUS - CLOSED
The public access remains closed as the access across the
rocks is a "moderate hazard". The Risk Manager has requested
a copy of the original documents that required the public
access; the Planning Department has forwarded the files to the
department and the information is presently under review.
Cove Point Homeowner's Association requested the City
permanently close this access. Staff is continuing to work with
other City staff on how to improve the access. The Association
representative, Bill Laughlin and the Superintendent are in
contact frequently to discuss the Association's concerns and the
City's actions.
PARK DRIVE PUBLIC ACCESS: STATUS - UNIMPROVED/IN USE
The access has been rough-graded and drain pipe installed,
by someone (contractor unknown at this time). The proposed
improvements are incomplete; the access has not opened for use,
however, the public continues to gain access to the lagoon across
the adjacent unfenced private property.
If additional information is available by the Commission meeting,
staff will provide a verbal update.
c: Carl Pope, Aquatic Supervisor
November 10, 1987
TO: PARKS AND RECREATION COMMISSION
FROM: KEITH BEVERLY, MANAGEMENT ANALYST
CITIZEN COMMISSIONS/COMMITTEE'S
This issue was addressed by Chairperson Donovan at the last
Commission meeting and was recently presented to Council by
Councilman Larson. The purpose of the Agenda Bill was to
develop ideas on how to improve the effectiveness of Commissions
in Carlsbad.
A memo from the City Manager's office has recommended to implement
a number of suggestions immediately.
Please feel free to advise staff on ways in which our Commission
can become increasingly effective to benefit the City as a whole.
KB: pa
ATTACHMENT I
o
CITY OF CARLSBAD — AGENDA BILL
AR« 9.?<DcK
MTG Jl-J-fr
DEPT. Council
TITLE:
CITIZEN COMMISSIONS /COMMITTEES
DEPT. HD.
CITY ATTY
CITY MGR.
RECOMMENDED ACTION:
Review the list of suggestions to improve the effectiveness of
commissions in Carlsbad and direct staff to take the appropriate
actions.
ITEM EXPLANATION;
On August 18, 1987, the City Council endorsed a program whereby
Council Member Larson would host a meeting of the chairpersons of
all standing citizen commissions and committees to develop ideas
on how to improve the effectiveness of commissions in Carlsbad.
Council Member Larson held that meeting on September 24, 1987.
In general, the chairpersons in attendance had no major
complaints. The suggestions which were generated at this meeting
primarily seek to refine the current system.
One of the most frequently voiced suggestions was for the Council
to make known its expectations of commissions and provide
commissions with the City's broad goals and specific policies.
Attached for your review is a list of citizen commissions and
committees and their purposes as summarized from their respective
establishing resolutions, ordinances and municipal codes.
EXHIBITS;
1.
2.
List of suggestions generated at the September 24,
meeting of chairpersons.
1987
List of standing commissions/committees and their respective
purposes.
8
EXHIBIT 1
QUESTION: What ideas do you have on improving the internal
function of commissions?
GOALS/PURPOSE:
(5) Review the function and purpose of the commission
(4) Update the commissioners' handbook
(1) Commissioners should exchange basic philosophies
regarding the commission's goals and programs
(0) Having a large, specific goal or task brings the
commission closer together as a team (e.g. Senior
Citizen Center)
MEETINGS:
(3) Commissioners should have a clear definition of their
role
(2) Legal assistance should be made available during the
meeting; perhaps having the attorney on call
(1) Chairperson should exert strong leadership
(1) More participation from all members
(1) Commissioners should make sure to do their homework
(1) Public embarrassment is out, positive PR is in
(0) Hold periodic meetings for commissions which meet on
call
INFORMATION:
(2) Increase communication between the commissions and
staff
(2) Provide new commissioners with an orientation of City
resources and organization
(0) Have a complete information circle by exchanging the
minutes for the City Council, Commissions and Ad Hoc
committees
(0) Use staff to bridge the information gap between com-
missions
INTERPERSONAL SKILLS:
(3) Have more informal interaction (e.g. site tours)
(1) Interact on a social level (e.g. dinner)
(0) Hold a workshop as "individuals" not as "commissioners"
( ) Denotes the number of participants who felt this suggestion
was among the top six.
EXHIBIT 2
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Novembers, 1987
TO: DEPARTMENT HEADS
FROM: City Manager
COMMISSIONS/COMMITTEES/BOARDS/AUTHORITIES
The City Council recently reviewed the list of suggestions to
improve the effectiveness of commissions in Carlsbad. (This list
was the product of a meeting which Council Member Larson held
with the chairpersons of various commissions.) Council generally
agreed with the suggestions and felt staff could implement a
number of them immediately.
Therefore, please begin to do the following:
1) Include the minutes of City Council meetings in your
commission agendas.
2) Provide your commission with more feedback on Council
decisions when applicable.
3) Include the summaries of other commission meetings when
pertinent.
4) Refer to the southern portion of Carlsbad as "South
Carlsbad", NOT LA COSTA.
I have directed R/AG to update the commissioners' handbook.
Attached is the entire list of suggestions for your review. I
encourage you to discuss it with your commissioners.
Following through on these ideas will ultimately make your job
easier and improve the benefit the City receives from its many
commissions and committees.
RAY PATCHETT
attachments
c: City Council
November 10, 1987
TO: PARKS AND RECREATION COMMISSION
FROM: KEITH BEVERLY, MANAGEMENT ANALYST
FARADAY AVENUE ALIGNMENT
Rick Engineering, representing Carlsbad Research Center; and
Parks staff have requested this item be presented to the
Commission. As part of development within the industrial zone,
a feasible extension of Faraday Avenue to Cannon Road has been
required as a condition of approval.
Preceding the actual construction of Faraday Avenue, the Developer
must construct the offsite sewer through Macario Park to the South
Agua Hedionda sewer trunk. Since sewer facilities are historically
located beneath roadways, a proposed road alignment is paramount
to sewer construction as well as, in this instance advanced park
planning.
Presented for your review are verticle and horizontal alignment
proposals for Faraday Avenue through Macario Park.
Staff is in concurrence with the proposed alignment.
KB: pa
ATTACHMENT J
PLANNING CONSULTANTS
AND CIVIL ENGINEERSRICK ENGINEERING COMPANY
365 SO. RANCHO SANTA FE ROAD • SUITE 100
SAN MARCOS. CALIFORNIA 92069 • 619/744-4800
November 9, 1987
Mr. Keith Beverly
CITY OF CARLSBAD
Parks and Recreation Department
1200 Elm Avenue
Carlsbad, California 92008
RE: FARADAY AVENUE ALIGNMENT THROUGH MACARIO PARK
RICK ENGINEERING JOB NO. 10323-A
Dear Keith:
Per our discussion the other day, the developer of the Carlsbad
Research Center is required to come up with a feasible extension
of Faraday Avenue to Cannon Road as a Condition of Approval for
the final map for Phase V. The developer must also construct the
offsite sewer through Macario Park which must connect with the
South Agua Hedionda sewer trunk. We have provided a vertical and
horizontal alignment proposal for Faraday Avenue to Lloyd Hubbs
and Dave Bradstreet for their review.
They have agreed in concept to the proposal, and Dave Bradstreet
stated that he would like to put this before the Parks Commission
as an information item. We would like to emphasize that the
developer is not required to do any final design for Faraday at
this time. We want only to obtain concurrence with this
alignment so we may proceed with the design of the offsite sewer.
Enclosed are 7 exhibits of two sheets each, which illustrate this
alignment superimposed onto the last conceptual development plan
that was prepared for the Park. Also enclosed is a copy of the
Condition of Approval which refers to a feasible extension of
Faraday Avenue.
Mr. Dave Bradstreet
November 9, 1987
Page Two
We ask that this be placed on the November 16, 1987, Parks
Commission agenda. If you have any questions, please call.
Sincerely,
CK:sjs.002
Enclosures
cc: THE ROLL COMPANY
Attention: Mr. Walter Mountford
Mr. Tony German
THE CITY OF CARLSBAD
Attention: Mr. Dave Bradstreet
RICK ENGINEERING COMPANY
Attention: Mr. Robert C. Ladwig
2
3
4
5
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
7) Prior to issuance of building permits for Lots 92 through
109, Faraday Avenue shall be connected westerly to an
improved, publicly maintained road (Cannon Road). Prior to
improvement plan approval of this Phase, a feasible extension
of Faraday Avenue to Cannon Road shall be provided. Other
options for an additional access to go through could be
submitted for approval by the City Engineer and the Planning
Director.
38) The developer shall install street lights along all public and !
private street frontages in conformance with City of Carlsbad '
Standards.
39) The developer shall install street trees at the equivalent/ of
40-foot intervals along all public street frontages in
conformance with City of Carlsbad Standards. The trees shall
be of a variety selected from the approved Street Tree List.
40) The developer shall install sidewalks along all public street
frontages in conformance with City of Carlsbad Standards prior
to occupancy of any buildings.
41) The developer shall install a wheelchair ramp at the public
street corner abutting the subdivision in conformance with City
of Carlsbad Standards prior to occupancy of any buildings.
42) The developer shall comply with all the rules, regulations and
design requirements of the respective sewer and water agencies
regarding services to the project.
43) Should the developer decide to final map and develop phases out
of numerical sequence with the approved phasing as shown on the
tentative map all conditions required of the preceding phases
shall be completed unless otherwise approved by the City
Engineer and the Planning Director.
44) All concrete terrace drains shall be maintained by the
homeowner's association (if on commonly owned property) or
the individual property owner's (if on an individually owned
lot). An appropriately worded statement clearly identifying
the responsibility shall be placed in the CCfcR's.
45) The Subdivider shall provide separate sewer, water, gas, and
electric services with meters to each of the units.
46) Irrigation systems to accommodate future reclaimed water
shall be designed consistent with Title 17 of the California
State Administrative Code. Offsite future reclaimed water
distribution systems should be anticipated by the
installation of adequately sized sleeves at crossing points
to minimize street excavation.
V///
C RESO NO. 2508 -8-
\ MACARIO CANYON PARK
Proposed Alignment
^,^-\. vr^
--" ^ ,/~" ;-B*aV J*^-*^^ -
Development Plan per Iwanaga" Assoc.
11-4-87
Proposed Alignment
/ DEVELOPMENT PLAN
m m MACARIO CANYON
PARK
A
KtLtlVbU
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
GENERAL SUBJECT: ASSESSMENT DISTRICT
FINANCING OF PUBLIC
IMPROVEMENTS
SPECIFIC SUBJECT: POLICY FOR USE OF
UU
POLICY NO: 38
PAGE 1 OF
DATE ISSUED: 10-13-87
EFFECTIVE DATE: 10-13-87
CANCELLATION DATE:
SUPERSEDES DATE:
THE MELLO-ROOS COMMUNITY
FACILITIES ACT OF 1982
COPIES TO: City Council, City Manager, City Attorney, Department and
Division Heads, Employee Bulletin Boards, Press, File
BACKGROUND:
The City Council has adopted a Growth Management Program which con-
templates the construction of a large number of various public facil-
ities in the coming years. The City Council recognizes that the
Mello-Roos Community Facilities Act of 1982 provides a flexible tool
which may be useful in providing financing for the construction of
public facilities in conjunction with development.
The City Council anticipates that from time to time they will receive
requests from property owners of major planned developments to use
the Mello-Roos legislation for the construction of public facilities.
PURPOSE:
To establish a policy which will permit the use of the Mello-Roos
Community Facilities Act to assist in providing needed public
facilities.
To provide a procedure for processing applications for Community
Facility District financing and to provide a staff committee to review
such applications and to consider initiating Districts for Council
consideration where appropriate.
This policy is primarily intended to apply to Community Facility
Districts proposed for property which is predominantly undeveloped and
where the City elects to use public financing for appropriate public
improvements.
POLICY:
The City may allow the financing of public improvements or ser-
vices under the provisions of this policy where the public faci-
lities or services represent, in the City's opinion, a significant
public benefit.
"E
GENERAL
SPECIFIC
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
SUBJECT: ASSESSMENT DISTRICT
FINANCING OF PUBLIC
IMPROVEMENTS
: SUBJECT: POLICY FOR USE OF
THE MELLO-ROOS COMM1
FACILITIES ACT OF 1
PAGE 2 OF 5
POLICY NO: 38
DATE ISSUED: 10-13-87
EFFECTIVE DATE: 10-13-87
CANCELLATION DATE:
SUPERSEDES DATE:
JNITY
382
COPIES TO: City Council, City Manager, City Attorney, Department and
Division Heads, Employee Bulletin Boards, Press, File
Facilities which may be considered shall be public facilities of
general benefit such as administrative facilities, libraries, fire
stations, parks, schools, major drainage facilities, arterial
highways, major bridges and freeway interchanges.
For all Districts the City shall select the special tax consultant,
bond counsel, and, if required, the financial consultant. The
design engineer and the underwriter will also be selected by the
City but in consultation with proponents of the District.
Where Districts are initiated by property owners,a sum sufficient
to pay all fees and costs for the proposed Community Facilities
District shall be deposited with the City by the proponents of
the district prior to award of any contract. The proponents
shall also be required to deposit with City a sum sufficient to
cover all City costs incurred in connection with review of a
proposed district including staff review, legal review, adminis-
tration, plan checking, investigation, City Council review and
inspection. These sums will be retained by City to the degree
used if the district is not successfully completed or if such
costs are not recovered by City from the district. Where the
district is successfully completed deposits may be credited against
taxes or reimbursed by the district under the terms of a prior
agreement.
If the City Council determines it is necessary, a financial feasi-
bility/market absorption study may be required prior to initiation
of a District. Where such a study is required the city will
select and retain the consultant with funds deposited by project
proponents. It is expected that the project property value to-
debt ratio should 4:1 after the installation of the improvements
to be financed. A project may be approved with a ratio between
4:1 and a minimum of 3:1 if the ratio is recommended by both
bond counsel and the underwriter and if the City Council finds
the reduced ratio to be within parameters acceptable to them. The
value of the property proposed to be taxed shall be determined
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
EFFECTIVE DATE: 10-13-87
GENERAL SUBJECT: ASSESSMENT DISTRICT
FINANCING OF PUBLIC
IMPROVEMENTS
SUPERSEDES DATE:
SPECIFIC SUBJECT: POLICY FOR USE OF
POLICY NO: 38
PAGE 3 OF 5
DATE ISSUED: 10-13-87
CANCELLATION DATE:
THE MELLO-ROOS COMMUNITY
FACILITIES ACT OF 1982
COPIES TO: City Council, City Manager, City Attorney, Department and
Division Heads, Employee Bulletin Boards, Press, File
by an M.A.I, appraisal, performed by an appraiser selected by the
city.
6. Property owners for all Districts will be required to provide for
full and complete disclosure of any Community Facilities District
or 'Assessment District financing applicable to the property to
prospective purchasers. The disclosure should include at a
minimum the following:
a. The maximum tax on the property;
b. The duration of the tax;
c. A list of the specific facilities the tax is for; and
d. The tax formula used in easily understood terms.
If the tax formula is such that a list of known payments for
each year can be computed, a complete list of payments for the
term of the bond shall be made for each parcel.
7. The City or a consultant selected by the City will determine the
taxing formula. The prime emphasis in this determination will
be fairness to the future property owner who will be paying the
taxes over years. Although this policy does not fix the method
of determining the formula, strong consideration should be given
to (a) a fixed annual amount or (b) a fixed amount increased
annually by a small percentage.
PROCEDURE:
1. Proponents desiring to form a Mello-Roos district shall submit a
petition requesting the institution of proceedings for the
establishment of a Community Facilities District which shall do
all of the following:
GENERAL
SPECIFIC
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
SUBJECT: ASSESSMENT DISTRICT
FINANCING OF PUBLIC
IMPROVEMENTS
SUBJECT: POLICY FOR USE OF
THE MELLO-ROOS COMMl
FACILITIES ACT OF 1<
PAGE 4 OF 5
POLICY NO: 38
DATE ISSUED: 10-13-87
EFFECTIVE DATE: 10-13-87
CANCELLATION DATE:
SUPERSEDES DATE:
JNITY
382
COPIES TO: City Council, City Manager, City Attorney, Department and
Division Heads, Employee Bulletin Boards, Press, File
a. Request the City Council to institute proceedings to establish
a Mello-Roos Community Facilities District.
b. Describe the boundaries of the territory proposed for
inclusion in the District.
c. State the types of facilities to be financed by the District.
d. Provide a detailed financial alternative analysis exploring
alternative funding options and demonstrating the advantages
which make a Mello-Roos Community Facilities District the
most desirable financing mechanism for the proposed
improvements.
e. Be signed by not less than ten (10%) percent of the registered
voters residing within the proposed District or by owners
of not less than ten (10%) percent of the land area within
the proposed District.
It is the intention of the City Council that proponents of a
District have an early opportunity to have the proposal reviewed
by City staff for compliance with this policy. In that regard,
the City Council hereby directs the creation of the Project
Review Committee. The Committee shall consist of the City Manager,
City Attorney, Community Development Director, Finance Director,
Planning Director, City Engineer, and City Assessment Engineer.
The Committee shall meet on request with proponents of a district
to review a project to determine whether or not the requirements
of this policy have been satisfied. Committee review shall take
place prior to the presentation of a Community Facilities District
project to the City Council. Whenever any such project is
presented to the Council it shall be accompanied by a report
containing the findings and recommendations of the Committee
made in regard to such project. The Committee may require the
proponents to furnish any additional information necessary to
the evaluation of the proposed District.
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
GENERAL SUBJECT: ASSESSMENT DISTRICT
FINANCING OF PUBLIC
IMPROVEMENTS
SPECIFIC SUBJECT: POLICY FOR USE OF
PAGE 5 OF 5
POLICY NO: 38
DATE ISSUED: 10-13-87
EFFECTIVE DATE: 10-13-87
CANCELLATION DATE:
SUPERSEDES DATE:
THE MELLO-ROOS COMMUNITY
FACILITIES ACT OF 1982
COPIES TO: City Council, City Manager, City Attorney, Department and
Division Heads, Employee Bulletin Boards, Press, File
Upon review of the proposed Community Facilities District and
after considering the report of the Committee, the City Council
shall determine whether or not to approve proceeding with the
formation of the District. It is the policy of the City Council
of the City of Carlsbad to limit projects to the criteria set
forth in this policy. The City Council reserves to itself the
authority to approve or disapprove any proposed Community Facil-
ities District based upon the evidence received at the hearings
held by the City Council. Any exceptions to the criteria of
this policy will be approved only upon an express finding by the
City Council that the project is so affected with a public interest
that the City should assist in providing tax-free financing for
the improvement in order to satisfy a public need. If the City
Council approves proceeding with the formation of the District,
City staff and the proponents shall proceed in accordance with
State law and the requirements of this policy.
Where there are multiple proponents of a proposed District they
shall designate a spokesman authorized to act for the proponents
in their dealings with the City. The spokesman shall be respon-
sible for collecting any fees for deposit with the City, providing
any necessary information to the City, and for communicating as
necessary back to the proponents.
November 10, 1987
TO: PARKS AND RECREATION COMMISSION
FROM: KEITH BEVERLY, MANAGEMENT ANALYST
CARRILLO RANCH - HISTORIC PRESERVATION GRANT
As you will recall, the redevelopment office in cooperation with
the Historic Commission applied for and has received a $90,000
Historic Preservation Grant from the State Department of Parks
and Recreation. The grant monies are to be applied to the structure
stabilization of buildings located at the Carrillo Ranch.
The attached R.F.P. solicites preparation of plans and specifications
of construction documents for structure stabilization as well as
a historic structures report of the existing buildings on site.
KB: pa
ATTACHMENT L
REQUEST FOR PROPOSAL
CITY OF CARLSBAD
Architectural Plans and Specifications
with Historic structures Report for
Leo Carrillo Ranch
PROPOSALS DUE BY 4:00 P.M., FRIDAY, NOVEMBER 20, 1987
PRE-SUBMITTAL MEETING at 1:30 P.M., Thursday, November 12,
1987, at the Ranch - Call Redevelopment Department (619) 434-
2811 for directions.
Project Contact: Patricia Cratty
Redevelopment Office
2965 Roosevelt Street
Suite B
Carlsbad, CA 92008
HOUSING AND REDEVELOPMENT H^S^TH REDEVELOPMENT OFFICE
2965 Roosevelt Street
Suite B
Carlsbad. CA 92008
(619) 434-2811
(Ettg of Car Is bail
REQUEST FOR PROPOSAL
RE: CARRILLO RANCH STABILIZATION
The City of Carlsbad invites your proposal to provide
architectural plans and specifications for stabilization of
the Carrillo Ranch structures.
The City has received a Historic Preservation Grant from the
State Department of Parks and Recreation for the proposed
work. It is the city's intent to preserve the Ranch as a
historic structure maintaining as much of the original fabric
as possible. Because funds are limited, only stabilization
of the existing structures will be done at this time.
Carrillo Ranch is an adobe ranch house with accessory wood
and adobe structures built in the mid 30's by the late actor
Leo Carrillo. The Ranch consists of a one story adobe house;
which is actually three separate buildings connected under
one tile roof and divided by two arched breezeways; barn,
storage buildings, carriage house, retreat, wash house,
cabana and pool. The ranch house design and material used
are typical of Mexican Ranches constructed in the early
1800's. The site is one of the oldest settlements in Carlsbad
and has been designated a local historic landmark.
Plans and specifications should be prepared by a licensed
architect with at least two (2) years experience in the
sensitive preservation of historic properties according to
The Secretary of the Interior's Standards for Historic
Preservation Projects (Attachment 1). §104(F) of the Uniform
Building Code will apply. The State Historic Building Code
shall prevail when circumstances are not addressed in the UBC
or when there is a conflict. Selection will be based on the
architects experience with historic preservation projects
with special consideration given to those experienced with
adobe structures.
REQUEST FOR PROPOSAL
CARRILLO RANCH STABILIZATION
PAGE 2
Scope of work will include:
1. Preparation of plans and specifications for construction
documents. Architectural plans and specifications will be
reviewed and approved by the state Historic Preservation
Architect prior to bidding the project. All work must meet
the Secretary of interior's Standards for Historic
Preservation Projects.
2. Preparation of a Historic Structures Report. This
report will provide a clear description of the structures
architectural history including original appearance, changes
that have been made, current condition and the proposed
stabilization plans. Attachment 2 is the recommended format
for a Historic Structures Report.
It is requested that your proposal be submitted to the
Carlsbad Housing and Redevelopment Office, 2965 Roosevelt
Street, Suite B; Carlsbad, CA 92008 by 4:00 P.M. on November
20, 1987.
A pre-submittal meeting will be held at the site on November
12, 1987, at 1:30 P.M. Call the Redevelopment Office at
(619) 434-2811 for directions to the Ranch.
If there are any questions about this Request for Proposal,
please call the Redevelopment Office at the above listed
number.
PAC:ec
Enclosure
November 10, 1987
TO: PARKS AND RECREATION COMMISSION
FROM: KEITH BEVERLY, MANAGEMENT ANALYST
DECEMBER PARKS AND RECREATION COMMISSION MEETING
Due to the anticipated Holiday rush, vacations, etc., Commission
members may wish to consider the second Monday of the month
(December 14, 1987) for the next Commission meeting. In preparation
for the annual Commission Christmas Dinner normally held immediately
following the December meeting, you may wish to reschedule the
December 21, meeting to a more convienient time.
KB: pa
\\scc
ATTACHMENT M
November 12, 1987
TO: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR
FROM: KEITH BEVERLY,MANAGEMENT ANALYST
MONTHLY REPORT FOR OCTOBER
ADMINISTRATION;
The Sub-Committee for Zone 5 park mitigation measures presented
their findings to the Parks and Recreation Commission at a special
meeting held November 2, 1987. The Commission has recommended
a 40£ per sq ft fee be applied to industrial development within
Zone 5 in order to provide recreational facilities to meet the
industrial populations needs. The Commission has also recommended
to pursue negotiations with Zone 5 representatives in order to
provide up front development of recreation facilities within
Macario Canyon or county/lease land. This item is anticipated
to come before City Council on November 24.
City staff met to discuss and develop a strategy for the acquisition
of park land in the Alta Mira area. Many issues are currently
being addressed such as land appraisals, title reports, environmental
assessment, park and recreation and land use element revisions.
PARKS DIVISION;
Staff members assisted in the clean up of Hosp Grove on November 7.
Approximately 75 community volunteers participated in removing 8-10
tons of debris from the Grove. Staff is requesting assistance from
the California Conservation Corps for future clean up of the Grove
area.
The Division has recently accepted the maintenance responsibilities
associated with the new medians on Alga, Melrose and Rancho Santa
Fe Road.
RECREATION;
The Special Events section held a Halloween Carnival on Friday,
October 30 at Stagecoach Community Park. Approximately 1,200
people attended. The carnival consisted of 15 game booths, a
costume contest and a haunted house. The carnival was a huge
success, and we look forward to holding another next year.
Results from the revised policies and procedures implemented at
Agua Hedionda Lagoon last August indicate an increased operational
effectiveness and a substantial increase in both active and passive
user participation.
SENIOR CITIZENS;
The Architectural Review Committee is continuing to meet every other
week to refine development plans for the Senior Citizens Center facility.
The Committee consists of School District representatives, Senior
Commission members and City staff from Municipal Projects and the
Senior Coordinator.
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