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HomeMy WebLinkAbout1988-03-21; Parks & Recreation Commission; MinutesMINUTES MEETING OF: DATE OF MEETING:- TIME OF MEETING: PLACE OF MEETING: PARKS 4 RECREATION COMMISSION March 21, 1988 5:00 p.m. City Council Chambers COMMISSIONERS 1. CALL TO ORDER; Chairman Lawson called the Meeting to order at 5:05 p.m. 2. ROLL CALL: Present - Chairman Lawson, Commissioners Morrison, Popovich and Welshons. Commissioner Dahlquist arrived at 5:08 p.m. Absent - Commissioners Castner and Donovan. Staff Present: Dave Bradstreet, Director, Parks 4 Recreation Keith Beverly, Management Analyst Doug Duncanson, Park Superintendent 3. PUBLIC OPEN FORUM: There were no requests to speak on a non-agenda item. Chairman Lawson explained the new Agenda form, explaining that information items would be on the consent calendar, along with some action items. The Director's Report will also be Included In the consent calendar, and the entire consent calendar will be approved with one motion. Commissioners may remove an item from the consent calendar for discussion. APPROVAL OF MINUTES; Minutes of the Regular Meeting held February 22, 1988, were approved as amended. APPOINT SCRIBE; Commissioner Welshons was appointed Scribe for this Meeting. PUBLIC OPEN FORUM; There were no requests to address the Commission. PRESENTATION; Dave Bradstreet presented a check for $900 from the Capitol Bank of Carlsbad and Economy Inns of America. The check was accepted by Chairman Lawson. CONSENT CALENDAR; Parks 4 Recreation Commission affirmed the action of the Consent Calendar, as follows: WAIVER OF TEXT READING: Parks 4 Recreation Commission waived the reading of Agenda Items at this Meeting. Lawson Dahlquist Popovich Morrison Welshons Lawson Dahlquist Morrison Popovich Welshons MINUTES Page 2 March 21, 1988 COMMISSIONERS 1. AB 03SB-1 - ACCEPTANCE OF DONATION. Parks & Recreation Commission approved acceptance of a $900 donation from Capitol Bank and Economy Inns of America. PUBLIC HEARING: 2. AB /*388-2 - ARBORETUM PROPOSAL. Dave Bradstreet introduced this item, stating the Commission had reauested placing this on the Agenda. He introduced Mrs. Catherine Daugherty and Or. Andrew Wilson, members of the Carlsbad Arboretum Association, who presented a slide program on the arboretum proposal which was Included in the packet. There were slides of plants and birds that could be a part of the arboretum. There were also slides of the Carrillo Ranch itself. The request was made for support from this Commission, and it was noted the Historic Preservation Commission has endorsed this proposal and the Fish and Game Department has oiven encouragement to the Association. Upon endorsement by the City, the Association would start a fund-raising campaign. In answer to Commission auery about the liability problem with an arboretum, Mrs. Daugherty stated the Foundation would lease the property from the City, similar to what the zoo does, and would then take over the liability. The Foundation would not use the ranch buildings until they were stablized and restored. They would like to have some Indication from the City as to whether the City would support this project, and would hope to have that by the end of this year or the beginning of next year. The comment was made that the Local Facilities Plan for Zone 18 is being worked on at the present time, and that must be approved before any development takes place in that zone. The Foundation is also having discussions with the people in Zone 17. Dave Bradstreet reported on the Parks & Recreation Development Plan, indicating the plan on a map, and also pointed out the Carrillo Ranch site. He said a community park had been planned for that area--Alga Norte, with a dedication planned of 35 acres. This proposal could be a part of the planned park development, creating a linking park effect. Mr. Bradstreet stated it is a Planning Department function to see that open space is dedicated, and he would like an opportunity to study this proposal further. He recommended this proposal be referred to the Planning Department for further negotiations during future master plans for that area. The developers could dedicate that land to the Foundation or to the City, but it would be their option. MINUTES Page 3 March 21, 1988 COMMISSIONERS c Mr. Bradstreet continued, statinq Carrlllo Ranch funds would not be available In the PFF until 1996, and In the meantime there is a caretaker on the premises and the City has a arant to do foundation work on the ranch buildings. He stated the reason this is not a higher priority is basically because there is no access to the property at this time, other than an easement from Palomar Airport Road. This Is a very dangerous access and the Risk Manaqer has advised not to open the site to the public. Mr. Bradstreet concluded, statinq a conceptual approval could be oiven by this Commission and this would be considered during the planning process in the Planning Department. This is the proper procedure to follow at this time, with the Commission study group considering the proposal and presenting it to the Commission at the appropriate time. Chairman Lawson opened the public hearing at 6:13 p.m., and Invited comments. Since no one wished to speak before the Commission the public testimony portion was closed. Commissioner Dahlouist made a motion to have the Commission study group bring this proposal back to the Commission at the appropriate time with their recommendations, and the Planning Department consider this proposal during the master plan process. The motion died for lack of a second. Commissioner Morrison stated her concerns with the Foundation being given control of the area without assurance access would be there for other people. She stated she would like that to be a part of the recommendat ion. Commissioner Morrison made a motion that the Parks 4 Recreation Commission acept the Carlsbad Arboretum Association's presentation and favor the concept with the addition that other groups be considered for usage. Also, the next step should be taken with the Planning Department. Chairman Lawson seconded the motion. Following discussion, the motion was re-stated, as follows: Parks 4 Recreation Commission accepted the report in concept of the Carlsbad Arboretum Association and recommended the Planning Department consider the arboretum proposal during the Carrillo Ranch Master Plan process, with emphasis on public access. (AB #388-2 Commissioner Welshons voted against the motion, stating she would endorse the concept of the arboretum, but not with a specific group. She felt they could go through channels, through the Planning Department, and when the master plan was considered, this group, along with others, could present their proposal. \\opC] Lawson Dahlquist Popovich Morrison Welshons MINUTES March 21, 1988 COMMISSIONERS DEPARTMENTAL REPORTS: 3. AB #388-3 - AGUA HFDTONDA LAGOON PUBLIC ACCESSES. Dave Bradstreet reported the Hoover Street public access is now open and the Cove Drive access has been cleaned up and opened. The Park Drive public access is still unapproved, but open for use and staff is working with the developers to get more permanent development of the access. <*. AB <»388-» - TIME LOCK GATES AT LACUNA RIVIERA PARK Doug Duncanson reported staff monitored the bathrooms during the past month and there was no major vandalism. They are considering a part-time worker to lock the gates at 10:00 p.m. The cost of installina time-locks has been investigated and staff is still exploring the possibilities. They would like more time to study this problem. Parks & Recreation Commission directed staff to continue to monitor bathrooms at Laguna Riviera Park and to negotiate with fencing companies on prices for time lock gates, should such action be necessary. (AB #388-5) 5. AB 0388-5 - "TOOTSIF. K RANCH" SIGN. Dave Bradstreet stated he had no problem with the recommendation this sign be moved to Rotary nark, subject to the approval of the Risk manager and the Design Review Board. Lynn Fitzgerald, representing the Historic Preservation Commission, stated the Tootsie K Ranch was the site used to raise chickens for the Twin Inns Restaurant and was named for Edddie Kentner's daughter. There was concern for vandalism to the sign at its present location, and It was felt the sign should be included with the other historic memorabilia to be placed in Rotary Park in connection with the proposed Village Faire project. In answer to Commission query regarding the funding to move the sign, Ms. Fitzgerald stated the Historic Preservation Commission would provide the funding through the Redevelopment Agency. Parks A Recreation Commission approved the reguest from the Historic Preservation Commission to relocate the "Tootsie K Ranch" sign to Rotary Park, subject to approval of the Risk Manager and Design Review Board, and subject to location as specified by the Parks 4 Recreation Department. (AB #388-5) COMMITTEE REPORTS: Parks & Recreation Element Revision Subcommittee Chairman Lawson reported the Subcommittee has been meeting with staff and that staff has consolidated all basic items within separate binders, which has simplified the task. Lawson Dahlguist Morrison PopovIch Welshons Lawson Dahlguist Morrison Popovich Welshons MINUTES Page 5 March 21, 1988 COMMISSIONERS Dave Bradstreet commented that staff believed the Subcommittee concept was working well and he appreciated the work done by the group In revising the Element — especially doing it without hiring a consultant. AGENDA ITEMS FOR APRIL: Update on Holiday Park grass (uses of the park are not set up) SCRIBE REPORT; Commissioner Welshons gave the scribe report. SUBCOMMITTEE MEETING; The Element Subcommittee will meet Thursday, March 23, 1988, at 3:00 p.m., at the Safety Center, and the meeting is open to the public. ADJOURNMENT; By proper motion, the Meeting of March 21, 1988, was adjourned at 6:56 p.m. Respectfully submitted, Harriett Babbitt Minutes Clerk PARK £ RECREATION COMMISSION - AGENDA BILL AR« 488-1 MTQ. 4-18-88 DEPT. P&R TITLE: ACCEPTANCE OP DONATION DPPT. HD. CITY ATTY CITY MGR. zo Hu zo ou RECOMMENDED ACTION: Commission accept one hundred fifty ($150) from Daughters of Utah Pioneers. ITEM EXPLANATION The Daughters of Utah Pioneers have donated one hundred fifty dollars ($150) for the purchase and planting of a tree. Staff has recommended the tree be planted at Stagecoach Community Park. The organization is in accord with staffs recommendation and arrangements will be made for a tree planting ceremony and installation of a small plaque identifying the tree, which has also been donated. Staff recommends the Commission accept this donation on behalf c^ the City of Carlsbad. A letter of appreciation will be sent contingent upon Commission recommendation. FISCAL IMPACT Funds in the amount of one hundred fifty dollars ($150) will be deposited in account # 001-820-4122-2660 (Special Departmental Supplies/Tree Maintenance Division). EXHIBITS 1. Check $150 r VIRGINIA P. BOWEN COLONEL A. C. BOWEN 3919 ALDER AVENUE 729-1416 CARLSBAD, CA 92006 PAV TO THE ORDER OF ffl Bank of America ""* P.O. Ban 208 OoMnMtCABIOM DOLLARS r c EXHIBIT 1 PARK & RECREATION COMMISSION - AGENDA BILL AR« 488-2 MTQ 4-18-88 OPPT P&R TITLE: CAR SHOWS WITHIN PARK FACILITIES DEPT. HD. CITY ATTY CITY MGR. zo Hu ou RECOMMENDED ACTION: Refer back to staff for further study and recommendation ITEM EXPLANATION The issue of holding car shows at park facilities was requested to be brought before the commission at the April meeting. Staff is recommending to further study this issue until the May 16, 1988 Commission meeting. Further investigation by staff regarding this activity will evaluate user fees, security deposits and availability of alternative sites. No further scheduling of this activity is recommended at this time pending staff findings and commission recommendation. One such activity had been previously scheduled within the month of July at Holiday Park. Staff is recommending to allow this event since commitments from both the City of Carlsbad and the user group had been made prior to discussion of this issue. FISCAL IMPACT No impact is anticipated at this time. PARK RECREATION COMMISSION - AGENDA BILL AR* U88-3 MTft 4-18-88 DEPT. P&R TITLE: MONROE STREET TENNIS COURTS DEPT. HD. CITY ATTY CITY MGR. zo min ou RECOMMENDED ACTION: Direct staff to continue with approved application of 1986 Park Bond Act for tennis court resurfacing at Valley Jr. High School and lighting at the high school tennis courts (Basswood and Valley). dM*> _ nJ#a^~x t« <C/c^D fi^^O \*J( A. ITEM EXPLANATION A Carlsbad resident has expressed concern over the anticipated loss of the Monroe Street tennis courts for the expansion of a parking facility at the high school. Mr. W.R. Beverly has requested continued use of the tennis facilities at Monroe St. He has also requested the construction of two additional courts at Calavera Hills unless the Carlsbad School District replaces the courts they have requested to use for additional parking. Funds are available through the 1986 Park Bond Act to resurface the tennis courts at Valley Jr. High School. Bids to complete this work are currently being received and project completion is anticipated by early summer. Scheduling of this facility will allow for public use during non school hours. Additional funds will allow for the construction of night lighting at the nine (9) tennis courts at Basswood and Valley St. The lighting installation will permit extended hours of tennis play. Staff will continue to identify and provide additional tennis facilities for public use whenever and wherever feasible. FISCAL IMPACT $20,000 for tennis court resurfacing and $60,000 for lighting has been approved under the 1986 Park Bond Act. EXHIBITS 1. Letter - March 17, 1988 - W.R. Beverly 2. Mayor's Response - March 17, 1988 3. Letter - City Manager's Office - March 22, 1988 zo h- 4. Memo - Dave Bradstreet - March 24, 1988 5. Letter - CUSD - February 19, 1988 March 7, 1988 Honorable C.A. Lewis Mayor City of Carlsbad 1200 Elm Ave Carlsbad, CA 9208 SUBJECT: Monroe Street Tennis Courts Enclosures "A" Letter from J. Blair to Major Lewis Dear Major Lewis: A Enclosure "A" states that the School District wants the land occupied by the four tennis courts on Monroe Street returned to the School District for school improvements commencing in the summer of 1988. B Information from Parks and Recreation Department states that the two courts at Calavara Hills park will not be ready until January 1989. C As a retired senior citizen tennis player utilizing the subject courts, it is recommended that; (1) The City and School District compromise on a schedule that allows senior citizens the continual use of tennis courts at either Monroe St. or Calavara Hills, or somewhere else in the area. (2) The City plan for at least two additional courts at Calavara Hills with a completion date of Fall 1989, unless the School District replaces the four courts. Sincerely, W. R. Beverly Senior Citizen cc: Ray Patchett, City Manager Tony Lawson, Parks & Rec. Comm. Dave Bradstreet, Parks & Rec. Comm. EXHIBIT 1 12 o 2 Oxo> tr1/- N o H-rt ^< 2 Oi 3 Oi uQCD H Or- 3 ^<0 'c1 Ml CD CD M H- 3ua W \ \ >&OiH- 3 rta*Oi 3?r ^< c Ml Ort' 1 & Pa H* 01 H" D iQ"*-M 3 CD O Ml Mi 11 O EPH-3 cn Oo3 MI rto ari \o ^ rt O H- C 3 • CD cn M O 3* OJ fO3 QJj2 cn t-1 C CD i-(ro o3 ^<O rtC 3"^. C tn(-•• M O H1 3d O1 3" 3 CD id OJ CD tennis playerhave asked thCD cn n H- M- 3 rt ^ OC 2 t-iOi 3 O0> H*ua rt CD ^<l-< " rt Oi0 3 I appreciateand concern f0 MH CD Ort CD 3" H- CD < I-1- W 3CD ua 3H->-< O O t-( Ci-lni-" n ft O Thank you forexpressing yoregarding theMonroe Street•crt 11 CD3 <3 H- H- CDcn ScnOO 0)C 3 *< O C1 11 CDn CD 3 a CD Oi M s11 03 CD < CD 1 M ^<Carlsbad, CAVO N) O O CO W. R. Beverly4605 La Porta!r— 0> QJ 0> a11 H-< CD i-! O. rt a H- 3itN 3n CD H CD CD O < CD < H- 1? 3 3 ftcn rtcn o O O 3 3 0 CD 1 3 CO M CD ftrt CD11 1-1o 3" om ffi 03 IS m 55 CO CO CO EXHIBIT 2 DECEIVED M,V. 2 L< ^ 1200 ELM AVENUE mJffil J M TELEPHONE CARLSBAD, CA 92008-1989 W^T/JrM (619' <*34-2821 Office ot the City Manager Olttg of (Earlahab March 22, 1988 Mr. W. R. Beverly 4605 La Portalada Drive Carlsbad, CA 92008 Dear Mr. Beverly: Your letter of March 7, 1988 to Mayor Lewis, was referred to me for a response. A subcommittee of the School Board and City Council met last week to review the School District's Master Plan for the development of the High School property. At that subcommittee meeting, the request of the School District to return the tennis courts was discussed. As a result of that discussion, City and District staff will be investigating ways to provide replacement tennis courts if the four courts at the High School are returned to the District and converted to parking as they requested. The Calavera Hills Park will include two lighted tennis courts. The City has investigated the possibility of adding an additional two courts at the Park but this is not feasible in light of the approved development plan for the Park. If you have any further questions, please feel free to contact me or our Parks & Recreation Director, Dave Bradstreet at 434-2824. Sincerely, FRANK MANNEN Assistant City Manager saf Mayor Council Members City Manager Parks in Recreation Director EXHIBIT 3 March 24, 1988 TO: FRANK MANNEN, ASSISTANT CITY MANAGER FROM: DAVID BRADSTREET, PARKS AND RECREATION PARKING AT THE MUNICIPAL POOL, TENNIS COURTS USAGE AT CARLSBAD HIGH SCHOOL (CHS) AND VALLEY JUNIOR HIGH SCHOOL (VJHS) In response to your inquiry regarding the amount of parking spaces required for the day time pool use and the issue of the VJHS tennis courts for public use, the following is submitted for your information: POOL PARKING According to our pool manager 40 parking spaces are required to meet the day time pool users demand. Parking for pool participants during the school year has been a problem since day one. On a temporary basis we have recently received permission from the District tc park on the grass area just north of the pool. Approximately 35 vehicles can be accommodated and still meet the City's code according to cur traffic engineer. TENNIS COURT VJHS AND CHS In an effort to make more tennis facilities available, staff has applied and received approval for grant funds that will light the existing 11 tennis courts on the high school property and resurface the six (5) asphaltic concrete courts at the Jr. High School. The VJHS courts v/ill be made available tc the public en an after school basis. Both of these prelects are currently being handled by our staff and we expect them to be completed in 6 months . In regards to the playability of the VJHS courts we have heard from some players that they do not like to play on asphaltic "OT'^TO't'P r> rM IT- f ~ * ae-rjfSfirsllTr *- V, a fnnl^S^Mca ~ VT3 G, WJ +" V> TTl1l"!*"'ia;^"'=>•^^/l^N^^W^C S» W Vh ^ W W , •** O g* C*W^«*_^J[ W *« w. 111 vb ^> M ^. wk 2 w w J £"^ * ™ i w ± A ill Wk flk Iw ^~ wk JW ^ w court lines. Its staff's opinion that once the courts have beer. resurfaced the general public will play en the subject courts. It should also be n:ted that in the Calavera Hills Community Park Phase II there will be 2 lighted tennis courts that will be sv 2. i i. S]D ""' ° ~o^* ^Hwlj-c VfcS"3 in "^ s o ^TVI s £"** of 3. "^ 3 ^ . Doug Duncanscn, Parks Superintendent Keith Beverly, Management Analyst EXHIBIT 4 /* W Carlsbad Unified School District 801 Pine Avenue, Carlsbad, California 92008-2439 729-9291 "Excellence In Education' BOARD OF TRUSTEES JOE ANCEL President JAMES McCORMlCK Vice President JULIANNEL. NYCAARD Clerk DONALD M. JOHNSON Member J. EDWARD SWITZER, IR. Member DISTRICT ADMINISTRATION THOMAS K. BRIERLEY, Ed.D. Superintendent SUSAN-HARUMI BENTLEY Assistant Superintendent Instructional Services JOHN H. BLAIR Assistant Superintendent Business Services GERALD C. TARMAN Director Personnel Service* February 19, 1988 RECEIVE:: 3 2 The Honorable Claude A. Lewis Mayor The City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 Dear Mayor Lewis: As you are aware, Carlsbad Unified School District is in the process of beginning Master Plan improvements at Carlsbad High School. These improvements are designed to improve both the campus appearance and classroom facilities. Work is to begin early this summer along Chestnut Avenue and across the front of the campus on Monroe. As the Master Plan has progressed, it has been readily apparent that there is a critical shortage of both student and faculty parking space. Even now, this can be observed from the amount of vehicles parked in the vicinity or our High School every day. Consequently, it is now necessary for the School District to request the return of the land now occupied by four tennis courts located just south of the City of Carlsbad Swimming Pool on Monroe Street. This request is necessitated by the extreme shortage of parking in the vicinity of the High School and Cultural Arts Center, as well as growth in the student body size. Thank you for your consideration. Sincerely H. Blair stant Superintendent si ness Services OHB:njg c: Ray Patchett, City Mgr» tent of Education EXHIBIT 5 PARK S RECREATION COMMISSION - AGENDA BILL AR* 488-4 MTft 4-18-88 OEPT P&R TITLE: ACUA HEDIONDA LAGOON: REQUEST TO CONDUCT JET SKI RACES r^)(7/w^ i j — 'Z . DEPT. HD. CITY ATTY CITY MGR. RECOMMENDED ACTION: Deny Rusing Enterprises request to conduct jet ski races at Agua Hedionda Lagoon on May 21-22, 1988 and recommend conducting the event after September 15 or before May 15. ITEM EXPLANATION: Rusing Enterprises wishes to sponsor a two day special event, jet ski and other personal watercraft races in the Jet Ski Area of Agua Hedionda Lagoon on May 21-22, 1988. The event will be organized and conducted by an outside group "Personal Watercraft Federation", Ventura, California as shown in the letters attached. This type of event requires approval of the Commission, the Risk Manager, and City Council. Jet Ski racing was conducted October 4-5, 1986 by B. C. Enterprises, Laguna Niguel, with the approval of both Commission and Council. The Lagoon Patrol Specialist evaluated the October 4-5,1986 event and made recommendations for future jet ski races. Greg Rusing received a copy of the evaluation and recommendations which recommended that approval of future races be contingent upon holding the race during months of very low powerboat usage • and the event should be as well organized and executed as the 1986 event. Staff concurs with the Patrolman's evaluation and recommends denial of the May 21-22, 1988 event as it is scheduled during the potentially high use period of May 15 to September 15. It is recommended the event be re- scheduled after September 15 and prior to next May 15. As required by City Council Policy #37, this special event was submitted to the Risk Manager for review and recommendations. The Risk Manager also recommends the event be scheduled as per staff's recommendations. In his memorandum, he outlines additional requirements for conducting jet ski races at the Lagoon. A copy of the Risk Manager's recommendations is included for the Commission's review and a copy will be provided for Rusing Enterprises. EXHIBITS: 1. Letter from Rusing Enterprises, dated 3/35/88 and Letter from Personal Watercraft Federation to Greg Rusing, dated 2/26/88 Z 2 Jet Ski Races Report and Recommendations, dated 10/17/86 O l~ 3. Risk Manager Recommendations, dated 4/13/88 < Z O ou 17 RUSING ENTERPRISES 4215 HARRISON ST. CARLSBAD, CALIF. 92008 March 25, 1988 •^\lj^ sT7 'Dave Bradstreet, Parks & Recreation Director Lynn Chase, Recreation Superintendent Parks 4 Recreation Dept. I200 Elm Street Carlsbad, Calif. 92008 Eear Dave & Lynn, SHE ECTt TET SKI RACES-AGUA HEKIONr^ LAGOON Enclosed please find a copy of a letter sent to us by Personal Watercraft Federation regarding our jet ski races during tbe month of Ifey 21-22. We have had Jet ski races in the past with no problem*. There will be a provision in the insuracne naming the City of Carlsbad and Snug Harbor Marina as additional insured. The past jet-ski races as well as future will be held in the front area by Snug Harbor ski beach. Therefore it will not be necessary to close the lagoon to the public, especially with the new ordinance change. We need at least fi weeks prior to race day to organize, send cur invitations to racers and apply for insurance for the dates approved. Our record is to be one of safety first and we do provide a number of services such as security and tiolets, to make a weekend of fun in the sun for all to attend. Ife hope your response will be favorable to us and in time for us to organize properly. Gi*eg Rusiiig Rusing Enterprises ^ EXHIBIT 1 Personal Watercraft Federation Feb 26, 1988 Mr. Greg Rusing Snug Harbor Marine 4215 Harrison St. Carlsbad Ca. 92008 Dear Greg As we discussed at our meeting on Nov. 12, and this past week as well, it is our intent to hold a Jetski and other Personal Watercraft Race at your faci1ity.This race would be held on the weekend of May 21-22. We will be utilising our California race crew consisting of seasoned professionals. If, as expected, the race is successful, we would like to continue using your facility for our upcoming Winter Series. All races or series would be run, sanctioned, and insured by the Personal Watercraft Federati on (PWF) , a. division of the American Power Boat Association. As director of the PWF, I assure that the highest level of safety and professionalism would be adhered to. I've listed below some of the most pertinent data. Race dates: Sat. and Sun. May 21,22 . Projected participants: 100 - 120 Projected overall attendance: 500 - 1000 Insurance: *1,000,000.OO Liability through K&K ( This policy has never been turned down by any municipality from Army Corps of engineers to the City of Long Beach). I will be mailing you a copy of the insurance policy as requested. As time is of the essence to properly promote an event of this stature, I urge you to run this proposal past the city council at your earliest convenience. Sincerely Yoursincsr ^ £=^ L. Stephen Schurrer Di rector P.O. Box 23306 • Ventura, CA 93002 • (805) 648-7639 October 17, 1986 TO: LYNN CHASE, RECREATION SUPERINTENDENT FROM: CHRIS HARMON, LAGOON PATROL SPECIALIST*^/ JET SKI OBSERVATIONS BY LAGOON PATROL The Jet Ski Races were held on the weekend of October 4-5, 1986 at Snug Harbor Marina. This event was sponsored and run mainly by Dana Point Jet Ski in cooperation with Snug Harbor management. The races were staged in the portion of the lagoon between the Marina landing and the main sandbar. The lagoon patrol observed a well organized and executed event. All race officials, marina security and rescue personnel utilized a two-way communication system of walkie-talkies. An ambulance service, Air Evac, was in service at the scene on both race days. An emergency medical technican (EMT) was in service in a powerboat stationed on the south side of the jet ski course during all "closed course" jet ski races. An elaborate P.A. system was used to coor- dinate and execute the races so that all contestants and spectators were kept informed during the tight schedule throughout the day. Snug Harbor Marina management provided ample parking, using their surrounding property for overflow parking. The management also provided four "out-house" type restrooms in appropriate positions around the Marina. The marina area was divided into two areas: 1) Spectator & Race Official area which was on the main marina beach. 2) Contestant Launch and Pit area which was on the eastern shore of the marina. The marina property was well staffed and patroled by Snug Harbor and Dana Point Jet Ski personnel which included security via two three wheel motorcycles. Snug Harbor Marina management provided one of their powerboats to the lagoon patrol for water management purposes. The patrol observed only three powerboats on Saturday using the designated area for water skiing south of the sandbar and on Sunday only 5 powerboats were skiing. Jet ski contestants were required by race officials to wear crash helmets and P.F.D.s at all times during warmup and racing. If these rules were not observed, the violators would be disqualified. There are a few situations worth mentioning that transpired during this two day event. 1) Jet ski contestants went to the area south of the sandbar to warmup and tune their jet skis. Initally there was concern by the lagoon patrol of unsafe conditions due to the jet skiers and water skiers sharing the same water but as time proved, due to the lack of water ski traffic, there were no problems. The jet ski contestants were overall very experienced riders and kept a lookout for the few powerboaters who were water skiing, giving the powerboat the right-of-way. There were approximately 125 jet skiers on Saturday for the preliminary heats and 75 jet skiers on Sunday for the main events. With that large volume of jet skis, the EXHIBIT 2 Page 2 Jet Ski Races Observations 9/4-5/86 warm up and tune up area naturally went into the larger portion of the lagoon south of the sandbar with a large traffic corridor to and from the designated jet ski area. 2) There was a small problem with a few spectators parking on Adams Street immediately south of Hoover Street who did not want to pay the Snug Harbor parking fee but after parking on Adams Street attempted to walk down the Hoover Street access to the race pitt area. These spectators were stopped by the event security guards. 3) In general, the scheduled races went off on time. At one point, the races were 30-45 minutes behind schedule but that did not seem to be a problem for the contestants or spectators that the lagoon patrol observed. 4) There was one noise complaint on Saturday by Bristol Cove resident, Toni Scimo, 729-7210. The lagoon patrol was approached by members of Bristol Cove Ski Club and water skiers who were verbally support- tive of the jet ski races and activities during the event. 5) There were no injuries or accidents or disturbances other than the noise complaint on this weekend at the lagoon. 6) Approximately 200 spectators on Saturday and 400 spectators on Sunday were present to watch the races. As to the future, the lagoon patrol sees no problem allowing other jet ski races scheduled under these conditions: 1) The races should only be held during months of very low powerboat usage. 2) Race organizers and officials should maintain the same degree of organiz- ation and execution shown during the event held on 10/4-5/1986. 3) In the event that powerboat-water ski traffic warrents a need for a stricter patroled enviornmentsouth of the sandbar, the City patrol boat should be stationed to establish a safe corridor for jet ski operation and to maintain a safe boating area for the water skiers. Overall, the lagoon patrol was pleased with the outcome of the event. CHrhlj c: Snug Harbor Lagoon Patrol 1\ CARLSBAD PARKS AND RECREATION DEPARTMENT AGUA HEDIONDA LAGOON PATROL ACTIVITY LOG DATE: :ATHER to •</ -Ft Morning ^-(-fcf^J ' ^^ Afternoon • < - -. 1 1 WATER DAY: TEMP: Su M 1 1 T AIR W Th TEMP: ? <& \ \ WIND: )TAL TAFF ON DUTY: .%*..INFO: HOURS*7' ACTIVITY INFORMATION: Identification, time, action, etc.DISPOSITION ' ..V TRAFFIC SUMMARY: * Power BoatsJ3 Others (ff/Type) -^ — - # Sail Boats f Jet Skiers # Board Sailers 7/13/83 CARLSBAD PARKS AND RECREATION DEPARTMENT AGUA HEDIONDA LAGOON PATROL ACTIVITY LOG DATE: /O - ^"- g£ 'ATHER Morning O.jFfW^Afternoon DAY: JHOT \\ WATER TEMP: (''isb, M T W Th ~~"~x 1 I AIR TEMP: "F Sa 1 I WIND: )TAL :AFF ON DUTY: MISC INFO: HOURS ACTIVITY INFORMATION: Identification, time, action, etc DISPOSITION TOW/ASSISTPLAINTCSPECACCIDENTLU WARNINGCITATIONtoLUC£o: /JL& -J '' Otl - ,LY TRAFFIC SUMMARY: = Power Boats ^ Others (#/Type) / # Sail Boats # Jet Skiers # Board Sailers 7/13/83 APRIL 1H, 1988 TO: Lynn Chase, Parks & Recreation FROM: Risk Manager RE: Proposed Jet Ski Races for Agua Hedionda A review of the request from Greg Rusing for the jet ski races proposed by the Personal Watercraft Foundation has revealed a number of problems which need to be addressed before approval of such an event could be considered. 1. Any race on Agua Hedionda should be conducted as an exclusive use event. All other uses of the lagoon should be prohibited during such an event. 2. Since the event is one which would require exclusive use of the lagoon, it should not be held during the peak periods of May 15 through September 15. It should be scheduled for a non peak period useage date so that it will not significantly interfere with the rights of the other lagoon users. 3. The event would be classified as a moderate hazard activity and would require at least $1,000,000 in liability insurance coverage, including watercraft liability, and the City would have to be named as an additional insured under the policy. 4. If alcohol were served, sold, or provided in any way, the event would be classified as a high hazard activity. That would require liability insurance coverage of at least $2,000,000, including watercraft liability, and the City would have to be named as an additional insured. A liquor liability endorsement to the policy would also be required. 5. A detailed plan of the event would have to be submitted to the City for review well in advance of the desired dates (45 to 60 days would be recommended) The plan should include explicit details regarding the provision of security, parking, the number of participants, medical facilities, trash control, traffic control, a review of lagoon conditions for safety purposes, the proposed race route, number of events, amount of time involved, communication set-up, restroom facilities, etc. The plan would need to be reviewed in depth by the Departments of Police, Fire, Risk Management and Parks & Recreation. Enough time should be allocated for the review so that recommended or required changes or additions could be implemented. 6. A list of references from the race sponsor should be provided so that a review of their previous events can be made. The selected dates of May 21 and May 22 are poor for two reasons. They are in the peak season (on a weekend) of lagoon useage and are too close in time to allow for the proper preparation and review of the event plan. It is recommended that such an event be tentatively planned for a date or dates subsequent to September 15, 1988. That will permit the sponsoring organizations time to prepare a properly detailed plan for submission to staff for review. Thank you. EXHIBIT 3 O / v— jr^ I- o * WS") TT-< C-C /I o f \& ~y f + MJL -f CL V PARK S RECREATION COMMISSION - AGENDA BILL AR« 488-5 MTft 4/18/88 OPPT P & R TITLE: -W. kA> -hXl V*^8-- APPROVAL OF REQUEST FOR PROPOSAL TO REVISE THE MACARIO CANYON MASTER PLAN DEPT. HD. P.\JV ATTY CITY MGR. zo I-u RECOMMENDED ACTION: Staff recommends that the Parks and Recreation Commission approve the Request for Proposal to revise the existing Macario Canyon Park Master Plan. ITEM EXPLANATION In December of 1981 the City Council adopted Resolution 6786 approving the development plan for Macario Canyon Park as prepared by Iwanaga and Associates. In addition to a phased recreational amenity development plan, the study outlined a funding concept utilizing both public funds and private investments to develop and maintain Macario Park. Due to the lack of improved public access into Macario Canyon and Councils direction to concentrate on the development of community parks, the Iwanaga Plan has yet to be implemented. Park Maintenance staff and community volunteers have, however, been involved in tree planting projects and irrigation installation. Currently an agricultural lease for approximately 70 acres of Macario Canyon provides annual revenue of approximately $20,000 to the general fund. City Council approved a golf course feasibility study for Macario Canyon in March 1987. Upon acceptance of the report, council directed staff to consider the study findings in a revised master development plan for Macario Canyon. In July 1987 council approved a funding mechanism iri the PFF to insure funds become available in the future for the development of Macario Park. Development funds are currently identified in the CIP budget for 1997+. Based on the revised financing plan and the need to re- assess contemporary recreational trends within the community, staff has prepared an RFP to update and revise the existing Master Plan. The attached RFP outlines a scope of work to provide (3) three alternative development plans which will consider the existing master plan while incorporating current and future recreational trends, financing methods, opportunities and/or constraints. PLAN A - includes an 18 hole championship golf course complex in conjunction with opportunities for additional recreational amenities. PLAN B - includes an 18 hole executive golf course complex in conjunction with opportunities for additional recreational amenities over and above Plan A. PLAN C - will provide recreational amenities and exclude any golf course development. Oo Page 2 of AB # 488-5 If the Commission concurs with the proposed RFP, staff anticipates the study completion within 180 days of consultant selection (December 1988). FISCAL IMPACT A master plan revision for Macario Canyon is anticipated to cost between $30,000 - $45,000. Sufficient funds have been budgeted and are available in account #320-820-1820-3107. EXHIBITS 1. RFP Macario Canyon Park Master Plan Revision 2, Consultant Agreement SUBJECT: REQUEST FOR PROPOSAL (RFP) MACARIO CANYON PARK MASTER PLAN REVISION A. PURPOSE 1. The City of Carlsbad is soliciting proposals for a Master Plan revision to identify the most realistic recreational land use based on future recreational needs and trends for approximately 400 acres of land located in the center of the city. B. STUDY AREA The subject study area is located southeast of the Agua Hedionda Lagoon, between 1-5 and El Camino Real. The study area is comprised of three parcels: 288 Acres City owned Macario Canyon Park 92 Acres Leased land from SDG&E (HUB) 32 SDG&E owned property (HUB) 412 TOTAL ACRES C. SITE DESCRIPTION The site is undeveloped with gentle to steep slopes ranging from sea level to approximately 235 feet. D. GENERAL INFORMATION 1. Consultant firms should submit a lump sum price and indicate the corresponding scope of work to be performed for said price. The city will make its selection on the basis of qualifications and work proposed, not necessarily on price. 2. The selected firm will be asked to sign the standard city consultant agreement (attached). Please review prior to submitting a proposal. EXHIBIT 1 2--? 3. Proposal must be submitted and received no later than at 5:00 p.m. in order to be considered. Proposals are to be submitted: City of Carlsbad c/o Purchasing Dept. 1200 Elm Ave. Carlsbad, CA 92008 4. It should be noted the submitted proposal does not commit the City to award a contract or to pay any cost incurred in the preparation of a proposal in response to this request. The city reserves the right to accept and reject any or all proposals, and reserves the right to negotiate with any qualified applicant. E. QUALIFICATIONS Please submit with your proposal a brief description of the firm's qualifications. Standard Form 254 may be submitted for this purpose; special qualifications related to this particular project should be noted. The individual qualifications of the persons actually carrying out the project should also be listed. The consultant shall provide j,A-f (, ((W^T a—list of five former or current clients (with addresses and phone numbers) for whom the consultant has performed work similar to that described in this request. F. AUTHORIZATION The proposal and bid shall be signed by an authorized official and shall contain a statement to the effect that the proposal is a firm offer for at least a ninety day period. G. CRITERIA FOR PROPOSAL EVALUATION AND SELECTION Proposals shall be based on staff's evaluation and analysis. Primary regard will be given to the technical competence and creative ability of the consultant as demonstrated in the proposal. The proposal should include a work plan and timetable. The evaluation will consider the experience of the firm and its staff, proposed completion schedule, availability to work with city staff, and references provided. Final consultant selection will be made by the City Council. It is anticipated that a selection will be made and a contract prepared within four to six weeks following approval by the City Council. \J O-- ' H. REFERENCE DOCUMENTS/AGENCIES ~- /;;,..;.,., . , ,-•:• •.-• £. 1 . DOCUMENTS o Carlsbad General Plan o Carlsbad Local Coastal Program o Agua Hedionda Local Coastal Plan o Parks and Recreation Element o Macario EIR and Development Plan o Citywide Growth Management Program o Landscape Guideline Manual o Current Capital Improvement Program o Macario Golf Study o Hillside Ordinance o Zone 5 Local Facilities Management Plan 2. AGENCIES o Coastal Commission o Department of Fish and Game o San Diego Gas and Electric o City of Carlsbad The above documents and agencies establish constraints and opportunities that must be considered. Issues of concern are, the wetlands, Lagoon, riparian areas, utility easements, grading limitations, agriculture land, soils, slopes, hydrology, drainage, roads, historical, wildlife, vegetation, recreational concepts, public demand/desires, General Plan consistency requirements, construction and operation cost, archeology, geological, seismic, access and effluent water availability. I. DESIGN PROCESS 1. The intent of the study is to re-evaluate the existing 1982 Master Plan and E.I.R. documents; take into consideration new public demands, desires, and future trends propose a realistic phased land use and development plan. Consideration should be given to the existing inventory, site constraints, geology, soils, hydrology, wildlife, vegetation, archeology, airport noise, wind, utilities, access and other pertinent site characteristics. 2. The City is interested in re-evaluating a quasi- City/Privatization development/operation concept. 3. Infrastructure as outlined the 1981 Macario Master Plan that requires re-analysis: o Athletic Center (PR)* o Multi-Use Playfields (PU)* o Artisans Village (PU) o Interpretive Center (PU/PR) o Restaurant/Conference Center (PR) o Restaurant (PR) o Botanical Garden (PU/PR) o Park Service Yard (PU) o Commercial Convenience Center (PR) o Group Picnic Areas (PU) o Hike-in Picnic/Scout Camp (PU/PR) o Public Boat Launch and Rental (PR) o Circulation Systems (PU) Roads and Parking Trails - passive/active pedestrian equestrian and bicycle *(PR = private PU = public) 4. New concepts and public desires the consultant will be asked to evaluate and or plan are: o Championship 18 hole golf course complex o Executive 18 hole golf course complex o Additional lighted multi-use athletic fields that include adult size soccer fields, o Amphitheater/Culture Arts facility o Indoor soccer facility o An expanded Athletic Center that would include: Community Center/gymnasium Office space for athletic use Conference Rooms Weight room facility Training physical therapy facility 16 court lighted tennis complex Handball racquetball courts Swim complex Outdoor lighted basketball Sand lighted volleyball courts Lighted multi-use athletic fields Police firing range PROJECT DESCRIPTION 1. The consultant is to prepare a report and submit colored schematic Master Plan Alternatives outlining three (3) land use proposals PLAN A - will include an 18 hole championship golf course complex in addition to the proposed recreational amenities. PLAN B - will include an 18 hole executive golf course complex in addition to the proposed recreational amenities. PLAN C - will include all the proposed recreational amenities outlining a realistic phased development plan, (excluding golf courses). K. ISSUES Access Cannon Road Faraday Road Alignment Environmental General Plan Zoning Utilities Reclaimed Water Local Coastal Plan Maint/Operation Cost Boat Launching Facility Hillside Grading Ordinance Economic Issues Zone 5 (Industrial) Recreation Plan Growth Management Plan P & R Element Various state Agencies Economics SDG&E Financing Development Cost Amenity Space Availability Agua Hedionda Lagoon Lagoon Depth && L. WORK TO BE PERFORMED BY THE CONSULTANT 1. Prepare three (3) alternative plans including colored schematic Master Plans as outlined in Section J-l. The consultant is to analyze the existing Macario 1981 Master Plan, and the Macario Golf Course Study completed in 1986 review and propose the best possible recreational land use taking into consideration, constraints, opportunities suggested amenities, present and future recreational trends, and the potential for private participation. 2. The Golf Course Complex should include a club house/restaurant, maintenance equipment storage facility, cart storage area, snack bar, rest rooms, driving range, putting greens and/or chipping area. The golf course part of the study is also to include the following: o Development cost for each type of course layout o Maintenance and operation impacts/cost projection o Green fee recommendation with projected increases for a 5-10-15 year period o Revenue projection from course operation for a 5-10-15 year period o Alternative development proposals o A cash flow requirement in order to implement a golf course in the Macario development plan, o Analysis of a city operation or contracting out for course maintenance, club house operation and golf professional services o Analyze the use of reclaimed water and recommend an application plan in the landscaping of the golf course and park area including the greens 3. In evaluating the golf proposals, consideration is to be given to the location or re-location of existing planned or proposed recreational amenities. Environmental sensitive areas, road alignments, utility towers/lines and the south shore of the HUB leased park, should all be taken in consideration. 4. Each of the three (3) plans is to have a development cost estimate, phasing schedule related to the existing city financing mechanism, maintenance and operation impacts and a realistic evaluation of the proposed public/private concept as outlined in the 1982 Macario Development Plan. 5. Consideration is to be given to regulatory Federal, State or Local Laws, current zoning and General Plan requirements, engineering, grading or planning concerns and careful analysis of the Parks and Recreation Element, Zone 5 Industrial Recreation Mitigation Plan and the Growth Management Program. 6. The existing EIR document should be reviewed to determine if further environmental analysis is required. M. FINAL PRODUCT 1. The consultants final product will be a detailed written report that will include colored schematic master plans comparing the advantages or disadvantages of each proposal. 2. The report is to contain all pertinent information, assumptions, methodology etc., so that a recommendation can be made on the best possible use of the subject study area. 3. The reports shall contain an executive summary suitable for presentation to the Parks and Recreation Commission and the City Council. 4. The consultant is to provide 30 copies of the report and suitable copies of the colored schematic Master Plan. 4- -aV^/'i Aj^*^^ ^ ^'^ ^i; ^ U**^"*^ N. MEETING AND PRESENTATIONS The consultant should plan to meet with various staff members and public groups throughout the study period. Additionally, plans should include making two presentations each to the Parks and Recreation Commission and the City Council. O. WORK TO BE PERFORMED BY THE CITY Parks and Recreation staff will be available for questions and provide the necessary documents, maps and study's when requested by the consultant. P. PROPOSED PAYMENT OF FEE FOR CONSULTANT SERVICES % OF PAYMENT 1. Notice to Proceed 10 2. Preliminary Report Phase 25 3. Final Report Phase 40 4. Acceptance by City Council 25 TOTAL: 100 PROPOSED PROJECT SCHEDULE DATE 1. Request for Proposal Solicited May 9 2. Deadline for Receipt of Proposal June 3 3. Park and Recreation Commission Recommendation June 20 4. City Council Action July 5 5. Preliminary Report Sept 9 6. Parks and Recreation Commission Review of Final Report Nov 21 7. City Council Dec 13 10 2T7 AGREEMENT FOR THIS AGREEMENT, made and entered into as of the day of , 1988, by and between CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City" and , hereinafter referred to as "Consultant". RECITALS City requires the services of to provide the necessary architectural/planning services for preparation of a revised development Master Plan for Macario Canyon Park; and Consultant possesses the necessary skills and qualifications to provide the services required by City. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Consultant agree as follows: (1) CONSULTANT'S OBLIGATIONS 3/88 EXHIBIT 2 (2) CITY'S OBLIGATIONS The City, shall (3) PROGRESS AND COMPLETION The work under this contract will begin within ten (10) days after receipt of notification to proceed by the City and be completed within 90 days of that date. Extensions of time may be granted if requested by the Consultant and agreed to in writing by the City. In consideration of such requests, the City will give allowance for documented and substantiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of the Consultant, or delays caused by City inaction or other agencies' lack of timely action. (4) FEES TO BE PAID TO CONSULTANT The lump sum fee payable according to paragraph (5) shall be $ . No other compensation for services will be allowed except those items covered by supplemental agreements per paragraph (7), Changes in Work. (5) PAYMENT OF FEES Payment of fees shall be made upon satisfactory completion of the various phases as outlined in the "R.F.P." Section P (payment of Fee For Consultant Service). ( b t CHANGES IN WORK If, in the course of this contract and design, changes seem merited by the Consultant or the City, and informal consultations with the other party indicate that a change in the conditions of the contract is warranted, the Consultant or the City may request a change in contract. Such changes shall be processed by the City in the following manner: A letter outlining the required changes shall be forwarded to the City or Consultant to inform them of the proposed changes along with a statement of estimated changes in charges or time schedule. After reaching mutual agreement on the proposal, a supplemental agreement shall be prepared by the City and approved by the City Council. Such supplemental agreement shall not render ineffective or invalidate unaffected portions of the agreement. Changes requiring immediate action by the Consultant or City shall be ordered by the Parks and Recreation Director who will inform a principal of the Consultant's firm of the necessity of such action and follow up with a supplemental agreement covering such work. (7) DESIGN STANDARDS The Consultant shall prepare the Master Plan in accordance with the design standards of the City of Carlsbad and recognized current design practices. Applicable City of Carlsbad standards and regional standards shall be used where appropriate. Copies of such standards shall be obtained from the City of Carlsbad. (8) COVENANT AGAINST CONTINGENT FEES The Consultant warrants that their firm has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration contingent upon, or resulting from, the award or making this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. (9) NON-DISCRIMINATION CLAUSE The Consultant shall comply with applicable State and Federal laws regarding non-discrimination. (10) TERMINATION OF CONTRACT In the event of the Consultant's failure to prosecute, deliver or perform the work as provided for in this contract, the City may terminate this contract for non-performance by notifying the Consultant by certified mail of the termination of the contract. The Consultant, thereupon, has five working days to deliver said documents owned by the City and all work in progress. The Parks and Recreation Director shall make a determination of fact based upon the documents delivered to City of the percentage of work which the Consultant has performed 4 which is usable and of worth to the City in having the contract completed. Based upon that finding as reported to the City Council, the Council shall determine the final payment of the contract. (11) DISPUTES If a dispute should arise regarding the performance of work under this agreement, the following procedure shall be used to resolve any questions of fact or interpretation not otherwise settled by agreement between parties. Such questions, if they become identified as a part of a dispute among persons operating under the provisions of this contract, shall be reduced to writing by the principal of the Consultant or the Parks and Recreation Director. A copy of such documented dispute shall be forwarded to both parties involved along with recommended methods of resolution which would be of benefit to both parties. The Parks and Recreation Director or principal receiving the letter shall reply to the letter along with a recommended method of resolution within ten (10) days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the dispute shall be forwarded to the City Council for their resolution through the office of the city Manager. The City Council may then opt to consider the directed solution to the problem. In such cases, the action of the City Council shall be binding upon the parties involved, although nothing in this procedure shall prohibit the parties seeking remedies available to them at law. (12) RESPONSIBILITY OF THE CONSULTANT The Consultant is hired to render professional services of preparing a study and master plans for Macario Canyon Park and any payments made to Consultant are compensation solely for such services. Consultant shall certify as the correctness of all designs and sign all plans, specifications and estimates furnished with Registered Civil Engineer's number or Landscape Architect's registration number where necessary. (13) SUSPENSION OR TERMINATION OF SERVICES This agreement may be terminated by either party upon tendering thirty (30) days written notice to the other party. In the event of such suspension or termination, upon request of the City, the Consultant shall assemble the work product and put same in order for proper filing and closing and deliver said product to City. In the event of termination, the Consultant shall be paid for work performed to the termination date; however, the total shall not exceed the guaranteed total maximum. The City shall make the final determination as to the portions of tasks completed and the compensation to be made. Compensation is to be made in compliance with the Code of Federal Regulations. (14) STATUS OF THE CONSULTANT The Consultant shall perform the services provided for herein in Consultant's own way as an independent contractor and in pursuit of Consultant's independent calling, and not as an employee of the City. Consultant shall be under control of the City only as to the result to be accomplished and the personnel assigned to the project, but shall consult with the City as provided for in the request for proposal. The Consultant is an independent contractor of the City. The payment made to the Consultant pursuant to this contract shall be the full and complete compensation to which the Consultant is entitled pursuant this contract. The City shall not make any federal or state tax withholdings on behalf of the Consultant. The City shall not be required to pay any workers' compensation insurance on behalf of the Consultant. The Consultant agrees to indemnify the City for any tax, retirement contribution, social security, overtime payment, workers' compensation payment which the City may be required to make on behalf of Consultant or any employee of Consultant for work done under this agreement. The Consultant shall be aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC Sec. 1101 - 1525) and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, sub-contractors and consultants that are included in this agrement. (15) CONFORMITY TO LEGAL REQUIREMENTS The Consultant shall cause all drawings and specifications to conform to all applicable requirements of law: Federal, State and local. Consultant shall provide all necessary supporting documents, to be filed with any agencies whose approval is necessary. The City will provide copies of the approved plans to any other agencies. (16) OWNERSHIP OF DOCUMENTS All plans, studies, sketches, drawings, reports and specifications as herein required are the property of the City, whether the work for which they are made be executed or not. In the event this contract is terminated, all documents, plans, specifications, drawings, reports and studies shall be delivered forthwith to the City. Consultant shall have the right to make one copy of the plans for his/her records. (17) HOLD HARMLESS AGREEMENT The City, its agents, officers and employees shall not be liable for any claims, liabilities, penalties, fines or any damage to goods, properties or effects of any person whatever, nor for personal injuries or death caused by, or resulting from, or claimed to have been caused by, or resulting from, any act or omission of Consultant or Consultant's agents, employees or representatives. Consultant agrees to defend, indemnify and save free and harmless the City and its authorized agents, officers, and employees against any of the foregoing liabilities or claims of any kind and any cost and expense that is incurred by the City on account of any of the foregoing liabilities, including liabilities or claims by reason of alleged defects in any plans and specifications, unless the liability or claim is due, or arises out of, solely to the City's negligence. (18) ASSIGNMENT OF CONTRACT The Consultant shall not assign this contract or any part thereof or any monies due thereunder without the prior written consent of the City. (19) SUB-CONTRACTING If the Consultant shall sub-contract any of the work to be performed under this contract by the Consultant, Consultant shall be fully responsible to the City for the acts and omissions of Consultant's sub-contractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this contract shall create any contractual relationship between any sub-contractor of Consultant and the City. The Consultant shall bind every sub-contractor and every sub-contractor of a sub-contractor by the terms of this contract applicable to Consultant's work unless specifically noted to the contrary in the sub-contract in question approved in writing by the City. (20) PROHIBITED INTEREST No official of the City who is authorized in such capacity on behalf of the City to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of any architectural, engineering inspection, construction or material supply contractor, or any sub-contractor in connection with the construction of the project, shall become directly or indirectly interested personally in this contract or in any part thereof. No officer, employee, architect, attorney, engineer or inspector of or for the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory, or other similar functions in connection with the performance of this contract shall become directly or indirectly interested personally in this contract or any part thereof. (21) VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent or employee of the City, either before, during or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained nor such verbal agreement or conversation entitle the Consultant to any additional payment whatsoever under the terms of this contract. (22) SUCCESSORS OR ASSIGNS Subject to the provisions of paragraph (18), Hold Harmless Agreement, all terms, conditions and provisions hereof shall insure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors and assigns. (23) EFFECTIVE DATE This agreement shall be effective on and from the day and year first above written. (24) CONFLICT OF INTEREST The Consultant shall file a conflict of interest statement with the City Clerk of the City of Carlsbad. The Consultant shall report investments or interests in real property. 10 IN WITNESS WHEREOF, we have hereunto set our hands and seals CITY OF CARLSBAD By City Manager ATTEST: Title APPROVED AS TO FORM: City Clerk Assistant City Manager 11 r - 1 o <° r 10 H 2/Z, O*ZX&j^ Ajut I r PARK & RECREATION COMMISSION - AGENDA BILL AR* 488-6 MTG 4-18-88 DEPT P&R TITLE: APPROVAL OF REQUEST FOR PROPOSAL FOR A RECREATIONAL DEVELOPMENT PLAN FOR LAKE CALAVERA DEPT. HD. CITY ATTY CITY MGR. RECOMMENDED ACTION: Parks and Recreation Commission recommend City Council approve a Request for Proposal to prepare a recreational master plan after the June election, that will include a golf course within the Lake Calavera property. ITEM EXPLANATION The 252 acre Lake Calavera property has been under city ownership since 1958 and, by agreement since May 25, 1983, is currently maintained by Costa Real municipal water district. The dam, which was constructed in 1942 created a 35 (+/-) acre open water storage basin for irrigation purposes until the late 1960's. During the mid 1970's the site was being considered for use as a possible county regional park, however, financial constraints created by Proposition 13 has indefinitely postponed county development. Several years ago, a committee was formed to evaluate potential city owned sites which would lend themselves to the development of a municipal golf course. Although Lake Calavera was considered as a study area at that time, the committee judged the site inferior to that of Macario principally because of the centrality of Macario Canyon within the city limits. Consequently, council approved a golf course feasibility study for the Macario property and later recommended the study results be considered during a revision to the master plan for Macario Canyon. The city is currently considering county owned property adjacent to Palomar airport for use as a municipal golf course and will soon be evaluating a study for that site. Because there may not be enough available property within the county site for a championship course, and the development of a championship course at Macario may displace additional recreational amenities, staff is recommending to reconsider the Lake Calavera site for a possible golf course development. The RFP for the Calavera site will also address the development of additional recreation amenities. Contingent upon commission action, council approval and the transient occupancy tax election results, staff estimates a development plan for Lake Calavera will take approximately six z months.o FISCAL IMPACT z A master plan for Lake Calavera is anticipated to cost between O $25,000 to $35,000. Funds are available in account 320-820-1820- 3107 (Macario Canyon Master Plan),t/i EXHIBITS O 1. RFP Recreational Development Plan for Lake Calaverau SUBJECT: REQUEST FOR PROPOSAL (RFP) GOLF COURSE STUDY LAKE CALAVERA A. PURPOSE The City of Carlsbad is soliciting Master Plan proposals for the best possible recreational land use on 252 acres of city owned land. Specifically the city is interested in the planning and design of an 18 hole championship, and an 18 hole executive golf course that may be incorporated around contemporary recreation amenities. B. PROJECT LOCATION The study area is located northwest quadrant of the city boarding the city of Oceanside. The closest major intersection would be College Boulevard and Hwy 78. C. SITE DESCRIPTION The site is undeveloped with gentle to steep slopes ranging from 200 to 350 feet above sea level. The subject property comprises 252 acres of land and water. The lake, approximately 35 acres, is located in the western part of the parcel and is a body of water created by damming a natural stream. D. GENERAL INFORMATION 1. Consultant firms should submit a lump sum price and indicate the corresponding scope of work to be performed for said price. The city will make its selection on the basis of qualifications and work proposed, not necessarily on price. 2. The selected firm will be asked to sign the standard city consultant agreement (attached). Please review prior to submitting a proposal. EXHIBIT 1 3. Proposal must be submitted and received no later than at 5:00 p.m. in order to be considered. Proposals are to be submitted to: City of Carlsbad c/o Purchasing Dept. 1200 Elm Ave. Carlsbad, CA 92008 4. It should be noted the submitted proposal does not commit the city to award a contract or to pay any cost incurred in the preparation of a proposal in response to this request. The city reserves the right to accept and reject any or all proposals, and reserves the right to negotiate with any qualified applicant. E. QUALIFICATIONS Please submit with your proposal a brief description of the firm's qualifications. Standard Form 254 may be submitted for this purpose. Special qualifications related to this particular project should be noted. The individual qualifications of the persons actually carrying out the project should also be listed. The consultant shall provide a list of five former or current clients (with addresses and phone numbers) for whom the consultant has performed work similar to that described in this request. F. AUTHORIZATION The proposal and bid shall be signed by an official and shall contain a statement to the effect that the proposal is a firm offer for at least a ninety day period. G. CRITERIA FOR PROPOSAL EVALUATION AND SELECTION Proposals shall be based on staff's evaluation and analysis. Primary regard will be given to the technical competence and creative ability of the consultant as demonstrated in the proposal. The proposal should include a work plan and timetable. The evaluation will consider the experience of the firm and its staff, proposed completion schedule, availability to work with city staff, and references provided. Final consultant selection will be made by the City Council. It is anticipated that a selection will be made and a contract prepared within four to six weeks following approval by the City Council. H. REFERENCE DOCUMENTS/AGENCIES 1. DOCUMENTS o Carlsbad General Plan o Growth Management Program o Water Service Agreement o Parks and Recreation Element o Hillside grading ordinance o Landscape Guideline Manual 2. AGENCIES o City of Carlsbad o City of Oceanside o Department of Fish and Game O CRMWD The above documents and agencies may establish constraints and opportunities that must be considered in the planning of this study area. Issues of concern may be, riparian areas, utility easements, grading limitations, dam, lake swamp areas, soils, slopes, hydrology, drainage, access, interior roads, clubhouse location, wildlife, archeological, geological, seismic, reclaimed water, vegetation, General Plan consistency, construction, operation and maintenance cost. I. DESIGN PROCESS The design process is to study and propose the best possible land use that may include an 18 hole championship and an 18 hole executive golf course, that may be master planned around contemporary recreation facilities. Consideration should be given to a golf layout with large tee areas, a manufactured and natural fairway linkage concept, utilization of the natural terrain, incorporation of riparian areas and existing trees and landscape. The course layout should be one that is challenging, but can keep the speed of play going at an acceptable pace, the fairways should be laid out so that public safety is paramount. Recreation amenities that may be considered are a tennis complex, jogging trails, family picnic areas, etc. J. WORK TO BE PERFORMED BY THE CONSULTANT 1. Prepare a master plan analysis with colored schematics that will provide the city with alternatives that include golf courses and/or other recreation amenities. 2. The design should take into consideration all study areas constraints and opportunities. Careful attention is to be given to the playability, existing terrain, public and player safety. 3. The golf Course Complex should include a clubhouse/ restaurant, maintenance equipment storage facility, cart storage area, snack bar, rest rooms, driving range, putting greens and a chipping area. 4. Evaluate the best possible access(s), recommend a temporary access point and the best location for parking and the club house complex with the appropriate interior circulation and infrastructure taken in consideration. 5. Consideration is to be given to regulatory, Federal, State or Local Laws, current zoning, General Plan requirements, engineering, grading, planning and environmental concerns. 6. The city intends to utilize reclaimed water on the golf and park landscaping. The consultant is to evaluate the use of a dual system (reclaimed and potable) and recommend an application plan. 7. Evaluate the existing lake to determine if there is enough available water at peak use times to irrigate a golf course or courses and/or other recreational landscape requirements. 8. The study is to include: o Current and projected development cost o Development phasing program o Maintenance and operation impacts/cost projection o Green fee recommendation with projected increases for a 5-10-15 year period o Revenue projections for a 5-10-15 year period o Evaluation of the city's financing proposal o Alternative development proposals o Analysis of city operation or contracting out for course maintenance, club house operation and golf professional services. K. FINAL PRODUCT 1. The final product is to contain all pertinent information, assumptions, methodologies, etc., so that a recommendation can be made on the best possible golf course layout including associated amenities for the subject study area. 2. The report shall contain an executive summary suitable for presentation to the Commissions and the City Council. 3. The consultant is to provide 30 copies of the report and suitable copies of the colored schematic Master Plan. M. MEETING AND PRESENTATIONS The consultant should plan to meet with various staff members, general public groups and various agencies throughout the study period. Additionally, plans should include making two each presentations to the Parks and Recreation Commission and the City Council. WORK TO BE PERFORMED BY THE CITY City staff will be available for questions and may provide the necessary requested documents, maps when requested by the consultants. N. PROPOSED PAYMENT OF FEE FOR CONSULTANT SERVICES 1. Notice to Proceed 2. Preliminary Report phase 3. Final Report Phase 4. Acceptance by City Council TOTAL: % OF PAYMENT 10 25 40 25 100 0. PROPOSED PROJECT SCHEDULE 1. 2. 3. 4. DATE PARK S RECREATION COMMISSION - AGENDA BILL AR« 488-7 MTG 4-18-88 DPPT P6R TITLE: (>>Ut\UUE PRIVTTIZATION FOR RECREATIONAL FACILITIES DEPT. HD. PITY ATTY CITY MGR. zo Hu Ou RECOMMENDED ACTION: After commission discussion, refer issue to Parks and Recreation Element Revision Subcommittee for further evaluation. ITEM EXPLANATION Commissioner Lawson has requested to discuss the privitization concept currently outlined in the Parks and Recreation element. As presented, the concept refers to the attainment by local government of private development investment, operation, and maintenance of public recreation facilities. The 1982 Revised Parks and Recreation Element very strongly encourages the privitization policy. To date, the policy has not been implemented within the department operation. The Element Revision Subcommittee is currently discussing this issue and would appreciate input from the commission to determine if the policy should be continued, abandoned or modified. Attached for reference are two articles addressing the pro's and con's of the privitization concept. FISCAL IMPACT No change in current operation expenditure or revenue. EXHIBITS 1. Productivity through Privitization 2. Pitfalls of Commercial Facilities in Public Parks PARK 6 RECREATION COMMISSION - AGENDA BILL AR« 188-8 MTG 4-18-88 DPPT P&R TITLE; COMMISSIONER'S HANDBOOK DEPT. HD. CITY ATTY CITY MGH. Zo u Zo oo RECOMMENDED ACTION: Review, accept and file. ITEM EXPLANATION The City Manager's office has prepared a Commissioners Handbook which offers a brief description of the City of Carlsbad; general guidelines for all commission members; suggestions on the important topic of conflict resolution; summaries for each of the city's sixteen standing commissions; scope of responsibility; relationship with council, staff and other commissioners. FISCAL IMPACT None EXHIBITS 1. Boards, Commissions and Committees April 14, 1988 TO: DAVTD BRADSTREET, PARKS AND RECREATION DIRECTOR FROM: KEITH BEVERLY, MANAGEMENT ANALYSTj^g.., MONTHLY REPORT FOR MARCH / APRIL, 1988 The ground breaking ceremonies for Phase II development of Calavera Hills Community Park was held Friday, April 8. Western Summitt Construction Inc. has been given notice to proceed and contractors have begun to work. The anticipated completion of the park is February 1989. The final dedication ceremonies should be every bit as festive as the one held for Stagecoach Park. The California Conservation Corps recently completed three weeks of minor clean up within Hosp Grove. Directed by the Parks Maintenance personnel, the Corps removed debris and cleared potentially hazardous conditions while receiving safety training in the use of chain saws. Approximately 720 hours of work was logged and each Corps member received certificates of chain saw safety training prepared by the department. Staff has prepared an RFP for a revision to the 1981 Macario Canyon Park Master Plan. The study will consider the existing Master Plan as well as contemporary recreational trends. The results of the golf course feasibility study for Macario will also be considered along with additional recreational amenities. An RFP has also been prepared to consider possible recreation potential of the Lake Calavera property. The Parks and Recreation Element Revision subcommittee is meeting routinely each week on Thursday's at 3:00 p.m. at the Safety Center. The committee is incorporating important changes which have occurred since the last revision in 1982. Goals and objectives are currently being discussed and the meetings are open to the public. Several public review meetings will be scheduled before the final document is presented for final approval. The City Council approved the agreement with the Carlsbad Unified School District for construction of the Senior Citizen Center at Pine Street. Demolition of the existing school administration building is anticipated in August of 1988 with an estimated completion in the fall of 1989.