HomeMy WebLinkAbout1988-03-21; Parks & Recreation Commission; MinutesMINUTES
MEETING OF:
DATE OF MEETING:-
TIME OF MEETING:
PLACE OF MEETING:
PARKS 4 RECREATION COMMISSION
March 21, 1988
5:00 p.m.
City Council Chambers COMMISSIONERS
1. CALL TO ORDER;
Chairman Lawson called the Meeting to order at
5:05 p.m.
2. ROLL CALL:
Present - Chairman Lawson, Commissioners Morrison,
Popovich and Welshons. Commissioner Dahlquist
arrived at 5:08 p.m.
Absent - Commissioners Castner and Donovan.
Staff Present:
Dave Bradstreet, Director, Parks 4 Recreation
Keith Beverly, Management Analyst
Doug Duncanson, Park Superintendent
3. PUBLIC OPEN FORUM:
There were no requests to speak on a non-agenda
item.
Chairman Lawson explained the new Agenda form,
explaining that information items would be on the
consent calendar, along with some action items. The
Director's Report will also be Included In the consent
calendar, and the entire consent calendar will be
approved with one motion. Commissioners may remove an
item from the consent calendar for discussion.
APPROVAL OF MINUTES;
Minutes of the Regular Meeting held February 22, 1988,
were approved as amended.
APPOINT SCRIBE;
Commissioner Welshons was appointed Scribe for this
Meeting.
PUBLIC OPEN FORUM;
There were no requests to address the Commission.
PRESENTATION;
Dave Bradstreet presented a check for $900 from the
Capitol Bank of Carlsbad and Economy Inns of
America. The check was accepted by Chairman Lawson.
CONSENT CALENDAR;
Parks 4 Recreation Commission affirmed the action of
the Consent Calendar, as follows:
WAIVER OF TEXT READING:
Parks 4 Recreation Commission waived the reading of
Agenda Items at this Meeting.
Lawson
Dahlquist
Popovich
Morrison
Welshons
Lawson
Dahlquist
Morrison
Popovich
Welshons
MINUTES
Page 2
March 21, 1988 COMMISSIONERS
1. AB 03SB-1 - ACCEPTANCE OF DONATION.
Parks & Recreation Commission approved acceptance of
a $900 donation from Capitol Bank and Economy Inns
of America.
PUBLIC HEARING:
2. AB /*388-2 - ARBORETUM PROPOSAL.
Dave Bradstreet introduced this item, stating the
Commission had reauested placing this on the Agenda.
He introduced Mrs. Catherine Daugherty and Or. Andrew
Wilson, members of the Carlsbad Arboretum Association,
who presented a slide program on the arboretum
proposal which was Included in the packet. There were
slides of plants and birds that could be a part of
the arboretum. There were also slides of the Carrillo
Ranch itself.
The request was made for support from this Commission,
and it was noted the Historic Preservation Commission
has endorsed this proposal and the Fish and Game
Department has oiven encouragement to the Association.
Upon endorsement by the City, the Association would
start a fund-raising campaign.
In answer to Commission auery about the liability
problem with an arboretum, Mrs. Daugherty stated
the Foundation would lease the property from the City,
similar to what the zoo does, and would then take over
the liability. The Foundation would not use the ranch
buildings until they were stablized and restored.
They would like to have some Indication from the City
as to whether the City would support this project, and
would hope to have that by the end of this year or the
beginning of next year.
The comment was made that the Local Facilities Plan
for Zone 18 is being worked on at the present time,
and that must be approved before any development takes
place in that zone. The Foundation is also having
discussions with the people in Zone 17.
Dave Bradstreet reported on the Parks & Recreation
Development Plan, indicating the plan on a map, and
also pointed out the Carrillo Ranch site. He said a
community park had been planned for that area--Alga
Norte, with a dedication planned of 35 acres. This
proposal could be a part of the planned park
development, creating a linking park effect.
Mr. Bradstreet stated it is a Planning Department
function to see that open space is dedicated, and he
would like an opportunity to study this proposal
further. He recommended this proposal be referred to
the Planning Department for further negotiations
during future master plans for that area. The
developers could dedicate that land to the Foundation
or to the City, but it would be their option.
MINUTES
Page 3
March 21, 1988 COMMISSIONERS
c
Mr. Bradstreet continued, statinq Carrlllo Ranch
funds would not be available In the PFF until 1996,
and In the meantime there is a caretaker on the
premises and the City has a arant to do foundation
work on the ranch buildings. He stated the reason
this is not a higher priority is basically because
there is no access to the property at this time,
other than an easement from Palomar Airport Road.
This Is a very dangerous access and the Risk Manaqer
has advised not to open the site to the public. Mr.
Bradstreet concluded, statinq a conceptual approval
could be oiven by this Commission and this would be
considered during the planning process in the
Planning Department. This is the proper procedure
to follow at this time, with the Commission study
group considering the proposal and presenting it to
the Commission at the appropriate time.
Chairman Lawson opened the public hearing at 6:13 p.m.,
and Invited comments. Since no one wished to speak
before the Commission the public testimony portion was
closed.
Commissioner Dahlouist made a motion to have the
Commission study group bring this proposal back to the
Commission at the appropriate time with their
recommendations, and the Planning Department consider
this proposal during the master plan process. The motion
died for lack of a second.
Commissioner Morrison stated her concerns with the
Foundation being given control of the area without
assurance access would be there for other people. She
stated she would like that to be a part of the
recommendat ion.
Commissioner Morrison made a motion that the Parks 4
Recreation Commission acept the Carlsbad Arboretum
Association's presentation and favor the concept with the
addition that other groups be considered for usage. Also,
the next step should be taken with the Planning
Department. Chairman Lawson seconded the motion.
Following discussion, the motion was re-stated, as
follows:
Parks 4 Recreation Commission accepted the report in
concept of the Carlsbad Arboretum Association and
recommended the Planning Department consider the
arboretum proposal during the Carrillo Ranch Master Plan
process, with emphasis on public access. (AB #388-2
Commissioner Welshons voted against the motion,
stating she would endorse the concept of the
arboretum, but not with a specific group. She felt
they could go through channels, through the Planning
Department, and when the master plan was considered,
this group, along with others, could present their
proposal.
\\opC]
Lawson
Dahlquist
Popovich
Morrison
Welshons
MINUTES
March 21, 1988 COMMISSIONERS
DEPARTMENTAL REPORTS:
3. AB #388-3 - AGUA HFDTONDA LAGOON PUBLIC ACCESSES.
Dave Bradstreet reported the Hoover Street public
access is now open and the Cove Drive access has been
cleaned up and opened. The Park Drive public access
is still unapproved, but open for use and staff is
working with the developers to get more permanent
development of the access.
<*. AB <»388-» - TIME LOCK GATES AT LACUNA RIVIERA PARK
Doug Duncanson reported staff monitored the bathrooms
during the past month and there was no major vandalism.
They are considering a part-time worker to lock the gates
at 10:00 p.m. The cost of installina time-locks has been
investigated and staff is still exploring the
possibilities. They would like more time to study this
problem.
Parks & Recreation Commission directed staff to continue
to monitor bathrooms at Laguna Riviera Park and to
negotiate with fencing companies on prices for time lock
gates, should such action be necessary. (AB #388-5)
5. AB 0388-5 - "TOOTSIF. K RANCH" SIGN.
Dave Bradstreet stated he had no problem with the
recommendation this sign be moved to Rotary nark,
subject to the approval of the Risk manager and the
Design Review Board.
Lynn Fitzgerald, representing the Historic
Preservation Commission, stated the Tootsie K Ranch
was the site used to raise chickens for the Twin Inns
Restaurant and was named for Edddie Kentner's
daughter. There was concern for vandalism to the
sign at its present location, and It was felt the
sign should be included with the other historic
memorabilia to be placed in Rotary Park in connection
with the proposed Village Faire project.
In answer to Commission query regarding the funding
to move the sign, Ms. Fitzgerald stated the Historic
Preservation Commission would provide the funding
through the Redevelopment Agency.
Parks A Recreation Commission approved the reguest
from the Historic Preservation Commission to
relocate the "Tootsie K Ranch" sign to Rotary Park,
subject to approval of the Risk Manager and Design
Review Board, and subject to location as
specified by the Parks 4 Recreation Department.
(AB #388-5)
COMMITTEE REPORTS:
Parks & Recreation Element Revision Subcommittee
Chairman Lawson reported the Subcommittee has been
meeting with staff and that staff has consolidated all
basic items within separate binders, which has
simplified the task.
Lawson
Dahlguist
Morrison
PopovIch
Welshons
Lawson
Dahlguist
Morrison
Popovich
Welshons
MINUTES
Page 5
March 21, 1988 COMMISSIONERS
Dave Bradstreet commented that staff believed the
Subcommittee concept was working well and he appreciated
the work done by the group In revising the Element —
especially doing it without hiring a consultant.
AGENDA ITEMS FOR APRIL:
Update on Holiday Park grass
(uses of the park are not set up)
SCRIBE REPORT;
Commissioner Welshons gave the scribe report.
SUBCOMMITTEE MEETING;
The Element Subcommittee will meet Thursday, March 23,
1988, at 3:00 p.m., at the Safety Center, and the meeting
is open to the public.
ADJOURNMENT;
By proper motion, the Meeting of March 21, 1988, was
adjourned at 6:56 p.m.
Respectfully submitted,
Harriett Babbitt
Minutes Clerk
PARK £ RECREATION COMMISSION - AGENDA BILL
AR« 488-1
MTQ. 4-18-88
DEPT. P&R
TITLE:
ACCEPTANCE OP DONATION
DPPT. HD.
CITY ATTY
CITY MGR.
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RECOMMENDED ACTION:
Commission accept one hundred fifty ($150) from Daughters of Utah
Pioneers.
ITEM EXPLANATION
The Daughters of Utah Pioneers have donated one hundred fifty
dollars ($150) for the purchase and planting of a tree. Staff has
recommended the tree be planted at Stagecoach Community Park. The
organization is in accord with staffs recommendation and
arrangements will be made for a tree planting ceremony and
installation of a small plaque identifying the tree, which has
also been donated.
Staff recommends the Commission accept this donation on behalf c^
the City of Carlsbad. A letter of appreciation will be sent
contingent upon Commission recommendation.
FISCAL IMPACT
Funds in the amount of one hundred fifty dollars ($150) will be
deposited in account # 001-820-4122-2660 (Special Departmental
Supplies/Tree Maintenance Division).
EXHIBITS
1. Check $150
r
VIRGINIA P. BOWEN
COLONEL A. C. BOWEN
3919 ALDER AVENUE 729-1416
CARLSBAD, CA 92006
PAV TO THE
ORDER OF
ffl Bank of America ""*
P.O. Ban 208
OoMnMtCABIOM
DOLLARS
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c EXHIBIT 1
PARK & RECREATION COMMISSION - AGENDA BILL
AR« 488-2
MTQ 4-18-88
OPPT P&R
TITLE:
CAR SHOWS WITHIN PARK FACILITIES
DEPT. HD.
CITY ATTY
CITY MGR.
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RECOMMENDED ACTION:
Refer back to staff for further study and recommendation
ITEM EXPLANATION
The issue of holding car shows at park facilities was requested
to be brought before the commission at the April meeting. Staff
is recommending to further study this issue until the May 16,
1988 Commission meeting.
Further investigation by staff regarding this activity will
evaluate user fees, security deposits and availability of
alternative sites.
No further scheduling of this activity is recommended at this
time pending staff findings and commission recommendation. One
such activity had been previously scheduled within the month of
July at Holiday Park. Staff is recommending to allow this event
since commitments from both the City of Carlsbad and the user
group had been made prior to discussion of this issue.
FISCAL IMPACT
No impact is anticipated at this time.
PARK RECREATION COMMISSION - AGENDA BILL
AR* U88-3
MTft 4-18-88
DEPT. P&R
TITLE:
MONROE STREET TENNIS COURTS
DEPT. HD.
CITY ATTY
CITY MGR.
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RECOMMENDED ACTION:
Direct staff to continue with approved application of 1986 Park
Bond Act for tennis court resurfacing at Valley Jr. High School
and lighting at the high school tennis courts (Basswood and
Valley). dM*> _ nJ#a^~x t« <C/c^D fi^^O \*J( A.
ITEM EXPLANATION
A Carlsbad resident has expressed concern over the anticipated
loss of the Monroe Street tennis courts for the expansion of a
parking facility at the high school.
Mr. W.R. Beverly has requested continued use of the tennis
facilities at Monroe St. He has also requested the construction of
two additional courts at Calavera Hills unless the Carlsbad School
District replaces the courts they have requested to use for
additional parking.
Funds are available through the 1986 Park Bond Act to resurface
the tennis courts at Valley Jr. High School. Bids to complete
this work are currently being received and project completion is
anticipated by early summer. Scheduling of this facility will
allow for public use during non school hours. Additional funds
will allow for the construction of night lighting at the nine (9)
tennis courts at Basswood and Valley St. The lighting
installation will permit extended hours of tennis play.
Staff will continue to identify and provide additional tennis
facilities for public use whenever and wherever feasible.
FISCAL IMPACT
$20,000 for tennis court resurfacing and $60,000 for lighting has
been approved under the 1986 Park Bond Act.
EXHIBITS
1. Letter - March 17, 1988 - W.R. Beverly
2. Mayor's Response - March 17, 1988
3. Letter - City Manager's Office - March 22, 1988
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4. Memo - Dave Bradstreet - March 24, 1988
5. Letter - CUSD - February 19, 1988
March 7, 1988
Honorable C.A. Lewis
Mayor
City of Carlsbad
1200 Elm Ave
Carlsbad, CA 9208
SUBJECT: Monroe Street Tennis Courts
Enclosures "A" Letter from J. Blair to Major Lewis
Dear Major Lewis:
A Enclosure "A" states that the School District wants the land occupied
by the four tennis courts on Monroe Street returned to the School
District for school improvements commencing in the summer of 1988.
B Information from Parks and Recreation Department states that the
two courts at Calavara Hills park will not be ready until January
1989.
C As a retired senior citizen tennis player utilizing the subject courts,
it is recommended that;
(1) The City and School District compromise on a schedule that allows
senior citizens the continual use of tennis courts at either
Monroe St. or Calavara Hills, or somewhere else in the area.
(2) The City plan for at least two additional courts at Calavara
Hills with a completion date of Fall 1989, unless the School
District replaces the four courts.
Sincerely,
W. R. Beverly
Senior Citizen
cc: Ray Patchett, City Manager
Tony Lawson, Parks & Rec. Comm.
Dave Bradstreet, Parks & Rec. Comm.
EXHIBIT 1
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EXHIBIT 2
DECEIVED M,V. 2 L< ^
1200 ELM AVENUE mJffil J M TELEPHONE
CARLSBAD, CA 92008-1989 W^T/JrM (619' <*34-2821
Office ot the City Manager
Olttg of (Earlahab
March 22, 1988
Mr. W. R. Beverly
4605 La Portalada Drive
Carlsbad, CA 92008
Dear Mr. Beverly:
Your letter of March 7, 1988 to Mayor Lewis, was referred to me for a
response. A subcommittee of the School Board and City Council met last week
to review the School District's Master Plan for the development of the High
School property. At that subcommittee meeting, the request of the School
District to return the tennis courts was discussed. As a result of that
discussion, City and District staff will be investigating ways to provide
replacement tennis courts if the four courts at the High School are returned
to the District and converted to parking as they requested.
The Calavera Hills Park will include two lighted tennis courts. The City has
investigated the possibility of adding an additional two courts at the Park
but this is not feasible in light of the approved development plan for the
Park. If you have any further questions, please feel free to contact me or
our Parks & Recreation Director, Dave Bradstreet at 434-2824.
Sincerely,
FRANK MANNEN
Assistant City Manager
saf
Mayor
Council Members
City Manager
Parks in Recreation Director
EXHIBIT 3
March 24, 1988
TO: FRANK MANNEN, ASSISTANT CITY MANAGER
FROM: DAVID BRADSTREET, PARKS AND RECREATION
PARKING AT THE MUNICIPAL POOL, TENNIS COURTS USAGE AT CARLSBAD
HIGH SCHOOL (CHS) AND VALLEY JUNIOR HIGH SCHOOL (VJHS)
In response to your inquiry regarding the amount of parking
spaces required for the day time pool use and the issue of the
VJHS tennis courts for public use, the following is submitted for
your information:
POOL PARKING
According to our pool manager 40 parking spaces are required to
meet the day time pool users demand.
Parking for pool participants during the school year has been a
problem since day one. On a temporary basis we have recently
received permission from the District tc park on the grass area
just north of the pool. Approximately 35 vehicles can be
accommodated and still meet the City's code according to cur
traffic engineer.
TENNIS COURT VJHS AND CHS
In an effort to make more tennis facilities available, staff has
applied and received approval for grant funds that will light the
existing 11 tennis courts on the high school property and
resurface the six (5) asphaltic concrete courts at the Jr. High
School. The VJHS courts v/ill be made available tc the public en
an after school basis. Both of these prelects are currently
being handled by our staff and we expect them to be completed in
6 months .
In regards to the playability of the VJHS courts we have heard
from some players that they do not like to play on asphaltic
"OT'^TO't'P r> rM IT- f ~ * ae-rjfSfirsllTr *- V, a fnnl^S^Mca ~ VT3 G, WJ +" V> TTl1l"!*"'ia;^"'=>•^^/l^N^^W^C S» W Vh ^ W W , •** O g* C*W^«*_^J[ W *« w. 111 vb ^> M ^. wk 2 w w J £"^ * ™ i w ± A ill Wk flk Iw ^~ wk JW ^ w
court lines. Its staff's opinion that once the courts have beer.
resurfaced the general public will play en the subject courts.
It should also be n:ted that in the Calavera Hills Community Park
Phase II there will be 2 lighted tennis courts that will be
sv 2. i i. S]D ""' ° ~o^* ^Hwlj-c VfcS"3 in "^ s o ^TVI s £"** of 3. "^ 3 ^ .
Doug Duncanscn, Parks Superintendent
Keith Beverly, Management Analyst
EXHIBIT 4 /*
W Carlsbad Unified School District
801 Pine Avenue, Carlsbad, California 92008-2439 729-9291 "Excellence In Education'
BOARD OF TRUSTEES
JOE ANCEL
President
JAMES McCORMlCK
Vice President
JULIANNEL. NYCAARD
Clerk
DONALD M. JOHNSON
Member
J. EDWARD SWITZER, IR.
Member
DISTRICT
ADMINISTRATION
THOMAS K. BRIERLEY, Ed.D.
Superintendent
SUSAN-HARUMI BENTLEY
Assistant Superintendent
Instructional Services
JOHN H. BLAIR
Assistant Superintendent
Business Services
GERALD C. TARMAN
Director
Personnel Service*
February 19, 1988 RECEIVE:: 3 2
The Honorable Claude A. Lewis
Mayor
The City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008
Dear Mayor Lewis:
As you are aware, Carlsbad Unified School District is in the
process of beginning Master Plan improvements at Carlsbad
High School. These improvements are designed to improve both
the campus appearance and classroom facilities. Work is to
begin early this summer along Chestnut Avenue and across the
front of the campus on Monroe.
As the Master Plan has progressed, it has been readily
apparent that there is a critical shortage of both student
and faculty parking space. Even now, this can be observed
from the amount of vehicles parked in the vicinity or our
High School every day.
Consequently, it is now necessary for the School District to
request the return of the land now occupied by four tennis
courts located just south of the City of Carlsbad Swimming
Pool on Monroe Street. This request is necessitated by the
extreme shortage of parking in the vicinity of the High
School and Cultural Arts Center, as well as growth in the
student body size.
Thank you for your consideration.
Sincerely
H. Blair
stant Superintendent
si ness Services
OHB:njg
c: Ray Patchett, City Mgr»
tent of Education
EXHIBIT 5
PARK S RECREATION COMMISSION - AGENDA BILL
AR* 488-4
MTft 4-18-88
OEPT P&R
TITLE: ACUA HEDIONDA LAGOON: REQUEST
TO CONDUCT JET SKI RACES
r^)(7/w^ i j — 'Z .
DEPT. HD.
CITY ATTY
CITY MGR.
RECOMMENDED ACTION:
Deny Rusing Enterprises request to conduct jet ski races at Agua Hedionda
Lagoon on May 21-22, 1988 and recommend conducting the event after
September 15 or before May 15.
ITEM EXPLANATION:
Rusing Enterprises wishes to sponsor a two day special event, jet ski and
other personal watercraft races in the Jet Ski Area of Agua Hedionda Lagoon
on May 21-22, 1988. The event will be organized and conducted by an outside
group "Personal Watercraft Federation", Ventura, California as shown in the
letters attached. This type of event requires approval of the Commission,
the Risk Manager, and City Council.
Jet Ski racing was conducted October 4-5, 1986 by B. C. Enterprises, Laguna
Niguel, with the approval of both Commission and Council. The Lagoon Patrol
Specialist evaluated the October 4-5,1986 event and made recommendations for
future jet ski races. Greg Rusing received a copy of the evaluation and
recommendations which recommended that approval of future races be
contingent upon holding the race during months of very low powerboat usage •
and the event should be as well organized and executed as the 1986 event.
Staff concurs with the Patrolman's evaluation and recommends denial of the
May 21-22, 1988 event as it is scheduled during the potentially high use
period of May 15 to September 15. It is recommended the event be re-
scheduled after September 15 and prior to next May 15.
As required by City Council Policy #37, this special event was submitted to
the Risk Manager for review and recommendations. The Risk Manager also
recommends the event be scheduled as per staff's recommendations. In his
memorandum, he outlines additional requirements for conducting jet ski races
at the Lagoon. A copy of the Risk Manager's recommendations is included for
the Commission's review and a copy will be provided for Rusing Enterprises.
EXHIBITS:
1. Letter from Rusing Enterprises, dated 3/35/88 and Letter from Personal
Watercraft Federation to Greg Rusing, dated 2/26/88
Z 2 Jet Ski Races Report and Recommendations, dated 10/17/86
O
l~ 3. Risk Manager Recommendations, dated 4/13/88
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17
RUSING ENTERPRISES
4215 HARRISON ST.
CARLSBAD, CALIF. 92008
March 25, 1988
•^\lj^ sT7 'Dave Bradstreet, Parks & Recreation Director
Lynn Chase, Recreation Superintendent
Parks 4 Recreation Dept.
I200 Elm Street
Carlsbad, Calif. 92008
Eear Dave & Lynn,
SHE ECTt TET SKI RACES-AGUA HEKIONr^ LAGOON
Enclosed please find a copy of a letter sent to us by Personal Watercraft
Federation regarding our jet ski races during tbe month of Ifey 21-22. We
have had Jet ski races in the past with no problem*.
There will be a provision in the insuracne naming the City of Carlsbad and
Snug Harbor Marina as additional insured. The past jet-ski races as well as
future will be held in the front area by Snug Harbor ski beach. Therefore it
will not be necessary to close the lagoon to the public, especially with the
new ordinance change.
We need at least fi weeks prior to race day to organize, send cur invitations
to racers and apply for insurance for the dates approved.
Our record is to be one of safety first and we do provide a number of services
such as security and tiolets, to make a weekend of fun in the sun for all to
attend. Ife hope your response will be favorable to us and in time for us to
organize properly.
Gi*eg Rusiiig
Rusing Enterprises
^
EXHIBIT 1
Personal Watercraft
Federation
Feb 26, 1988
Mr. Greg Rusing
Snug Harbor Marine
4215 Harrison St.
Carlsbad Ca. 92008
Dear Greg
As we discussed at our meeting on Nov. 12, and this past week as
well, it is our intent to hold a Jetski and other Personal
Watercraft Race at your faci1ity.This race would be held on the
weekend of May 21-22.
We will be utilising our California race crew consisting of
seasoned professionals. If, as expected, the race is successful,
we would like to continue using your facility for our upcoming
Winter Series.
All races or series would be run, sanctioned, and insured by the
Personal Watercraft Federati on (PWF) , a. division of the American
Power Boat Association. As director of the PWF, I assure that
the highest level of safety and professionalism would be adhered
to.
I've listed below some of the most pertinent data.
Race dates: Sat. and Sun. May 21,22 .
Projected participants: 100 - 120
Projected overall attendance: 500 - 1000
Insurance: *1,000,000.OO Liability through K&K
( This policy has never been turned down by any
municipality from Army Corps of engineers to the
City of Long Beach).
I will be mailing you a copy of the insurance policy as
requested. As time is of the essence to properly promote an
event of this stature, I urge you to run this proposal past the
city council at your earliest convenience.
Sincerely Yoursincsr
^ £=^
L. Stephen Schurrer
Di rector
P.O. Box 23306 • Ventura, CA 93002 • (805) 648-7639
October 17, 1986
TO: LYNN CHASE, RECREATION SUPERINTENDENT
FROM: CHRIS HARMON, LAGOON PATROL SPECIALIST*^/
JET SKI OBSERVATIONS BY LAGOON PATROL
The Jet Ski Races were held on the weekend of October 4-5, 1986
at Snug Harbor Marina. This event was sponsored and run mainly by
Dana Point Jet Ski in cooperation with Snug Harbor management.
The races were staged in the portion of the lagoon between the
Marina landing and the main sandbar.
The lagoon patrol observed a well organized and executed event.
All race officials, marina security and rescue personnel utilized
a two-way communication system of walkie-talkies. An ambulance
service, Air Evac, was in service at the scene on both race days.
An emergency medical technican (EMT) was in service in a powerboat
stationed on the south side of the jet ski course during all "closed
course" jet ski races. An elaborate P.A. system was used to coor-
dinate and execute the races so that all contestants and spectators
were kept informed during the tight schedule throughout the day.
Snug Harbor Marina management provided ample parking, using their
surrounding property for overflow parking. The management also
provided four "out-house" type restrooms in appropriate positions
around the Marina.
The marina area was divided into two areas: 1) Spectator & Race
Official area which was on the main marina beach. 2) Contestant
Launch and Pit area which was on the eastern shore of the marina.
The marina property was well staffed and patroled by Snug Harbor
and Dana Point Jet Ski personnel which included security via two
three wheel motorcycles. Snug Harbor Marina management provided
one of their powerboats to the lagoon patrol for water management
purposes. The patrol observed only three powerboats on Saturday
using the designated area for water skiing south of the sandbar
and on Sunday only 5 powerboats were skiing.
Jet ski contestants were required by race officials to wear crash
helmets and P.F.D.s at all times during warmup and racing. If
these rules were not observed, the violators would be disqualified.
There are a few situations worth mentioning that transpired during
this two day event. 1) Jet ski contestants went to the area south
of the sandbar to warmup and tune their jet skis. Initally there
was concern by the lagoon patrol of unsafe conditions due to the jet
skiers and water skiers sharing the same water but as time proved,
due to the lack of water ski traffic, there were no problems. The
jet ski contestants were overall very experienced riders and kept
a lookout for the few powerboaters who were water skiing, giving
the powerboat the right-of-way. There were approximately 125 jet skiers
on Saturday for the preliminary heats and 75 jet skiers on Sunday
for the main events. With that large volume of jet skis, the
EXHIBIT 2
Page 2
Jet Ski Races Observations
9/4-5/86
warm up and tune up area naturally went into the larger portion of
the lagoon south of the sandbar with a large traffic corridor to
and from the designated jet ski area.
2) There was a small problem with a few spectators parking on
Adams Street immediately south of Hoover Street who did not want to
pay the Snug Harbor parking fee but after parking on Adams Street
attempted to walk down the Hoover Street access to the race pitt
area. These spectators were stopped by the event security guards.
3) In general, the scheduled races went off on time. At one point,
the races were 30-45 minutes behind schedule but that did not seem
to be a problem for the contestants or spectators that the lagoon
patrol observed.
4) There was one noise complaint on Saturday by Bristol Cove resident,
Toni Scimo, 729-7210. The lagoon patrol was approached by members
of Bristol Cove Ski Club and water skiers who were verbally support-
tive of the jet ski races and activities during the event.
5) There were no injuries or accidents or disturbances other than the
noise complaint on this weekend at the lagoon.
6) Approximately 200 spectators on Saturday and 400 spectators on
Sunday were present to watch the races.
As to the future, the lagoon patrol sees no problem allowing other
jet ski races scheduled under these conditions: 1) The races should
only be held during months of very low powerboat usage. 2) Race
organizers and officials should maintain the same degree of organiz-
ation and execution shown during the event held on 10/4-5/1986. 3) In
the event that powerboat-water ski traffic warrents a need for a
stricter patroled enviornmentsouth of the sandbar, the City patrol boat
should be stationed to establish a safe corridor for jet ski operation
and to maintain a safe boating area for the water skiers.
Overall, the lagoon patrol was pleased with the outcome of the event.
CHrhlj
c: Snug Harbor
Lagoon Patrol
1\
CARLSBAD PARKS AND RECREATION DEPARTMENT
AGUA HEDIONDA LAGOON PATROL
ACTIVITY LOG
DATE:
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ACTIVITY INFORMATION: Identification, time, action, etc.DISPOSITION
' ..V TRAFFIC SUMMARY:
* Power BoatsJ3
Others (ff/Type) -^ — -
# Sail Boats f Jet Skiers # Board Sailers
7/13/83
CARLSBAD PARKS AND RECREATION DEPARTMENT
AGUA HEDIONDA LAGOON PATROL
ACTIVITY LOG
DATE: /O - ^"- g£
'ATHER Morning O.jFfW^Afternoon
DAY:
JHOT \\ WATER TEMP:
(''isb, M T W Th
~~"~x 1
I AIR TEMP:
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I WIND:
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:AFF ON DUTY:
MISC INFO:
HOURS
ACTIVITY INFORMATION: Identification, time, action, etc DISPOSITION
TOW/ASSISTPLAINTCSPECACCIDENTLU WARNINGCITATIONtoLUC£o:
/JL&
-J
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- ,LY TRAFFIC SUMMARY:
= Power Boats ^
Others (#/Type) /
# Sail Boats # Jet Skiers # Board Sailers
7/13/83
APRIL 1H, 1988
TO: Lynn Chase, Parks & Recreation
FROM: Risk Manager
RE: Proposed Jet Ski Races for Agua Hedionda
A review of the request from Greg Rusing for the jet ski races proposed by
the Personal Watercraft Foundation has revealed a number of problems which
need to be addressed before approval of such an event could be considered.
1. Any race on Agua Hedionda should be conducted as an exclusive use event.
All other uses of the lagoon should be prohibited during such an event.
2. Since the event is one which would require exclusive use of the lagoon,
it should not be held during the peak periods of May 15 through September 15.
It should be scheduled for a non peak period useage date so that it will
not significantly interfere with the rights of the other lagoon users.
3. The event would be classified as a moderate hazard activity and would
require at least $1,000,000 in liability insurance coverage, including watercraft
liability, and the City would have to be named as an additional insured
under the policy.
4. If alcohol were served, sold, or provided in any way, the event would
be classified as a high hazard activity. That would require liability insurance
coverage of at least $2,000,000, including watercraft liability, and the
City would have to be named as an additional insured. A liquor liability
endorsement to the policy would also be required.
5. A detailed plan of the event would have to be submitted to the City for
review well in advance of the desired dates (45 to 60 days would be recommended)
The plan should include explicit details regarding the provision of security,
parking, the number of participants, medical facilities, trash control, traffic
control, a review of lagoon conditions for safety purposes, the proposed
race route, number of events, amount of time involved, communication
set-up, restroom facilities, etc.
The plan would need to be reviewed in depth by the Departments of Police,
Fire, Risk Management and Parks & Recreation. Enough time should be
allocated for the review so that recommended or required changes or additions
could be implemented.
6. A list of references from the race sponsor should be provided so that
a review of their previous events can be made.
The selected dates of May 21 and May 22 are poor for two reasons. They
are in the peak season (on a weekend) of lagoon useage and are too close
in time to allow for the proper preparation and review of the event plan.
It is recommended that such an event be tentatively planned for a date or
dates subsequent to September 15, 1988.
That will permit the sponsoring organizations time to prepare a properly detailed
plan for submission to staff for review. Thank you.
EXHIBIT 3
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PARK S RECREATION COMMISSION - AGENDA BILL
AR« 488-5
MTft 4/18/88
OPPT P & R
TITLE: -W. kA> -hXl V*^8--
APPROVAL OF REQUEST FOR PROPOSAL TO
REVISE THE MACARIO CANYON MASTER PLAN
DEPT. HD.
P.\JV ATTY
CITY MGR.
zo
I-u
RECOMMENDED ACTION:
Staff recommends that the Parks and Recreation Commission approve the
Request for Proposal to revise the existing Macario Canyon Park Master
Plan.
ITEM EXPLANATION
In December of 1981 the City Council adopted Resolution 6786 approving the
development plan for Macario Canyon Park as prepared by Iwanaga and
Associates. In addition to a phased recreational amenity development
plan, the study outlined a funding concept utilizing both public funds and
private investments to develop and maintain Macario Park.
Due to the lack of improved public access into Macario Canyon and Councils
direction to concentrate on the development of community parks, the
Iwanaga Plan has yet to be implemented. Park Maintenance staff and
community volunteers have, however, been involved in tree planting
projects and irrigation installation. Currently an agricultural lease for
approximately 70 acres of Macario Canyon provides annual revenue of
approximately $20,000 to the general fund.
City Council approved a golf course feasibility study for Macario Canyon
in March 1987. Upon acceptance of the report, council directed staff to
consider the study findings in a revised master development plan for
Macario Canyon. In July 1987 council approved a funding mechanism iri the
PFF to insure funds become available in the future for the development of
Macario Park. Development funds are currently identified in the CIP
budget for 1997+. Based on the revised financing plan and the need to re-
assess contemporary recreational trends within the community, staff has
prepared an RFP to update and revise the existing Master Plan.
The attached RFP outlines a scope of work to provide (3) three
alternative development plans which will consider the existing master plan
while incorporating current and future recreational trends, financing
methods, opportunities and/or constraints.
PLAN A - includes an 18 hole championship golf course complex
in conjunction with opportunities for additional recreational
amenities.
PLAN B - includes an 18 hole executive golf course complex in
conjunction with opportunities for additional recreational
amenities over and above Plan A.
PLAN C - will provide recreational amenities and exclude any golf course
development.
Oo
Page 2 of AB # 488-5
If the Commission concurs with the proposed RFP, staff anticipates the
study completion within 180 days of consultant selection (December 1988).
FISCAL IMPACT
A master plan revision for Macario Canyon is anticipated to cost between
$30,000 - $45,000. Sufficient funds have been budgeted and are available
in account #320-820-1820-3107.
EXHIBITS
1. RFP Macario Canyon Park Master Plan Revision
2, Consultant Agreement
SUBJECT: REQUEST FOR PROPOSAL (RFP) MACARIO CANYON
PARK MASTER PLAN REVISION
A. PURPOSE
1. The City of Carlsbad is soliciting proposals for a
Master Plan revision to identify the most realistic
recreational land use based on future recreational
needs and trends for approximately 400 acres of land
located in the center of the city.
B. STUDY AREA
The subject study area is located southeast of the Agua
Hedionda Lagoon, between 1-5 and El Camino Real. The study
area is comprised of three parcels:
288 Acres City owned Macario Canyon Park
92 Acres Leased land from SDG&E (HUB)
32 SDG&E owned property (HUB)
412 TOTAL ACRES
C. SITE DESCRIPTION
The site is undeveloped with gentle to steep slopes ranging
from sea level to approximately 235 feet.
D. GENERAL INFORMATION
1. Consultant firms should submit a lump sum price and
indicate the corresponding scope of work to be
performed for said price. The city will make its
selection on the basis of qualifications and work
proposed, not necessarily on price.
2. The selected firm will be asked to sign the standard
city consultant agreement (attached). Please review
prior to submitting a proposal.
EXHIBIT 1
2--?
3. Proposal must be submitted and received no later than
at 5:00 p.m. in order to be considered.
Proposals are to be submitted:
City of Carlsbad
c/o Purchasing Dept.
1200 Elm Ave.
Carlsbad, CA 92008
4. It should be noted the submitted proposal does not
commit the City to award a contract or to pay any cost
incurred in the preparation of a proposal in response
to this request. The city reserves the right to accept
and reject any or all proposals, and reserves the right
to negotiate with any qualified applicant.
E. QUALIFICATIONS
Please submit with your proposal a brief description of the
firm's qualifications. Standard Form 254 may be submitted
for this purpose; special qualifications related to this
particular project should be noted. The individual
qualifications of the persons actually carrying out the
project should also be listed. The consultant shall provide
j,A-f (, ((W^T
a—list of five former or current clients (with addresses and
phone numbers) for whom the consultant has performed work
similar to that described in this request.
F. AUTHORIZATION
The proposal and bid shall be signed by an authorized
official and shall contain a statement to the effect that
the proposal is a firm offer for at least a ninety day
period.
G. CRITERIA FOR PROPOSAL EVALUATION AND SELECTION
Proposals shall be based on staff's evaluation and analysis.
Primary regard will be given to the technical competence
and creative ability of the consultant as demonstrated in
the proposal. The proposal should include a work plan and
timetable. The evaluation will consider the experience of
the firm and its staff, proposed completion schedule,
availability to work with city staff, and references
provided. Final consultant selection will be made by the
City Council. It is anticipated that a selection will be
made and a contract prepared within four to six weeks
following approval by the City Council.
\J O-- '
H. REFERENCE DOCUMENTS/AGENCIES ~- /;;,..;.,., . , ,-•:• •.-• £.
1 . DOCUMENTS
o Carlsbad General Plan
o Carlsbad Local Coastal Program
o Agua Hedionda Local Coastal Plan
o Parks and Recreation Element
o Macario EIR and Development Plan
o Citywide Growth Management Program
o Landscape Guideline Manual
o Current Capital Improvement Program
o Macario Golf Study
o Hillside Ordinance
o Zone 5 Local Facilities Management Plan
2. AGENCIES
o Coastal Commission
o Department of Fish and Game
o San Diego Gas and Electric
o City of Carlsbad
The above documents and agencies establish constraints and
opportunities that must be considered. Issues of concern
are, the wetlands, Lagoon, riparian areas, utility
easements, grading limitations, agriculture land, soils,
slopes, hydrology, drainage, roads, historical, wildlife,
vegetation, recreational concepts, public demand/desires,
General Plan consistency requirements, construction and
operation cost, archeology, geological, seismic, access and
effluent water availability.
I. DESIGN PROCESS
1. The intent of the study is to re-evaluate the existing
1982 Master Plan and E.I.R. documents; take into
consideration new public demands, desires, and future
trends propose a realistic phased land use and
development plan. Consideration should be given to the
existing inventory, site constraints, geology, soils,
hydrology, wildlife, vegetation, archeology, airport
noise, wind, utilities, access and other pertinent site
characteristics.
2. The City is interested in re-evaluating a quasi-
City/Privatization development/operation concept.
3. Infrastructure as outlined the 1981 Macario Master
Plan that requires re-analysis:
o Athletic Center (PR)*
o Multi-Use Playfields (PU)*
o Artisans Village (PU)
o Interpretive Center (PU/PR)
o Restaurant/Conference Center (PR)
o Restaurant (PR)
o Botanical Garden (PU/PR)
o Park Service Yard (PU)
o Commercial Convenience Center (PR)
o Group Picnic Areas (PU)
o Hike-in Picnic/Scout Camp (PU/PR)
o Public Boat Launch and Rental (PR)
o Circulation Systems (PU)
Roads and Parking
Trails - passive/active pedestrian
equestrian and bicycle
*(PR = private PU = public)
4. New concepts and public desires the consultant will be
asked to evaluate and or plan are:
o Championship 18 hole golf course complex
o Executive 18 hole golf course complex
o Additional lighted multi-use athletic fields
that include adult size soccer fields,
o Amphitheater/Culture Arts facility
o Indoor soccer facility
o An expanded Athletic Center that would include:
Community Center/gymnasium
Office space for athletic use
Conference Rooms
Weight room facility
Training physical therapy facility
16 court lighted tennis complex
Handball racquetball courts
Swim complex
Outdoor lighted basketball
Sand lighted volleyball courts
Lighted multi-use athletic fields
Police firing range
PROJECT DESCRIPTION
1. The consultant is to prepare a report and submit
colored schematic Master Plan Alternatives outlining
three (3) land use proposals
PLAN A - will include an 18 hole championship golf
course complex in addition to the proposed recreational
amenities.
PLAN B - will include an 18 hole executive golf course
complex in addition to the proposed recreational
amenities.
PLAN C - will include all the proposed recreational
amenities outlining a realistic phased development
plan, (excluding golf courses).
K. ISSUES
Access
Cannon Road
Faraday Road Alignment
Environmental
General Plan
Zoning
Utilities
Reclaimed Water
Local Coastal Plan
Maint/Operation Cost
Boat Launching Facility
Hillside Grading Ordinance
Economic Issues
Zone 5 (Industrial)
Recreation Plan
Growth Management Plan
P & R Element
Various state Agencies
Economics
SDG&E
Financing
Development Cost
Amenity Space Availability
Agua Hedionda Lagoon
Lagoon Depth
&&
L. WORK TO BE PERFORMED BY THE CONSULTANT
1. Prepare three (3) alternative plans including colored
schematic Master Plans as outlined in Section J-l.
The consultant is to analyze the existing Macario 1981
Master Plan, and the Macario Golf Course Study
completed in 1986 review and propose the best
possible recreational land use taking into
consideration, constraints, opportunities suggested
amenities, present and future recreational trends, and
the potential for private participation.
2. The Golf Course Complex should include a club
house/restaurant, maintenance equipment storage
facility, cart storage area, snack bar, rest rooms,
driving range, putting greens and/or chipping area.
The golf course part of the study is also to include
the following:
o Development cost for each type of course layout
o Maintenance and operation impacts/cost projection
o Green fee recommendation with projected increases
for a 5-10-15 year period
o Revenue projection from course operation for a
5-10-15 year period
o Alternative development proposals
o A cash flow requirement in order to implement a
golf course in the Macario development plan,
o Analysis of a city operation or contracting out
for course maintenance, club house operation and
golf professional services
o Analyze the use of reclaimed water and recommend
an application plan in the landscaping of the golf
course and park area including the greens
3. In evaluating the golf proposals, consideration is to
be given to the location or re-location of existing
planned or proposed recreational amenities.
Environmental sensitive areas, road alignments, utility
towers/lines and the south shore of the HUB leased
park, should all be taken in consideration.
4. Each of the three (3) plans is to have a development
cost estimate, phasing schedule related to the existing
city financing mechanism, maintenance and operation
impacts and a realistic evaluation of the proposed
public/private concept as outlined in the 1982 Macario
Development Plan.
5. Consideration is to be given to regulatory Federal,
State or Local Laws, current zoning and General Plan
requirements, engineering, grading or planning concerns
and careful analysis of the Parks and Recreation
Element, Zone 5 Industrial Recreation Mitigation Plan
and the Growth Management Program.
6. The existing EIR document should be reviewed to
determine if further environmental analysis is
required.
M. FINAL PRODUCT
1. The consultants final product will be a detailed
written report that will include colored schematic
master plans comparing the advantages or disadvantages
of each proposal.
2. The report is to contain all pertinent information,
assumptions, methodology etc., so that a recommendation
can be made on the best possible use of the subject
study area.
3. The reports shall contain an executive summary
suitable for presentation to the Parks and Recreation
Commission and the City Council.
4. The consultant is to provide 30 copies of the report
and suitable copies of the colored schematic Master
Plan. 4- -aV^/'i Aj^*^^ ^ ^'^ ^i; ^ U**^"*^
N. MEETING AND PRESENTATIONS
The consultant should plan to meet with various staff
members and public groups throughout the study period.
Additionally, plans should include making two presentations
each to the Parks and Recreation Commission and the City
Council.
O. WORK TO BE PERFORMED BY THE CITY
Parks and Recreation staff will be available for questions
and provide the necessary documents, maps and study's when
requested by the consultant.
P. PROPOSED PAYMENT OF FEE FOR CONSULTANT SERVICES % OF PAYMENT
1. Notice to Proceed 10
2. Preliminary Report Phase 25
3. Final Report Phase 40
4. Acceptance by City Council 25
TOTAL: 100
PROPOSED PROJECT SCHEDULE DATE
1. Request for Proposal Solicited May 9
2. Deadline for Receipt of Proposal June 3
3. Park and Recreation Commission
Recommendation June 20
4. City Council Action July 5
5. Preliminary Report Sept 9
6. Parks and Recreation Commission
Review of Final Report Nov 21
7. City Council Dec 13
10
2T7
AGREEMENT FOR
THIS AGREEMENT, made and entered into as of the day
of , 1988, by and between CITY OF CARLSBAD, a
municipal corporation, hereinafter referred to as "City" and
, hereinafter
referred to as "Consultant".
RECITALS
City requires the services of
to provide the necessary architectural/planning
services for preparation of a revised development Master Plan for
Macario Canyon Park; and
Consultant possesses the necessary skills and
qualifications to provide the services required by City.
NOW, THEREFORE, in consideration of these recitals and the
mutual covenants contained herein, City and Consultant agree as
follows:
(1) CONSULTANT'S OBLIGATIONS
3/88
EXHIBIT 2
(2) CITY'S OBLIGATIONS
The City, shall
(3) PROGRESS AND COMPLETION
The work under this contract will begin within ten (10)
days after receipt of notification to proceed by the City and be
completed within 90 days of that date. Extensions of time may be
granted if requested by the Consultant and agreed to in writing
by the City. In consideration of such requests, the City will
give allowance for documented and substantiated unforeseeable and
unavoidable delays not caused by a lack of foresight on the part
of the Consultant, or delays caused by City inaction or other
agencies' lack of timely action.
(4) FEES TO BE PAID TO CONSULTANT
The lump sum fee payable according to paragraph (5) shall
be $ . No other compensation for services will be allowed
except those items covered by supplemental agreements per
paragraph (7), Changes in Work.
(5) PAYMENT OF FEES
Payment of fees shall be made upon satisfactory completion
of the various phases as outlined in the "R.F.P." Section P
(payment of Fee For Consultant Service).
( b t CHANGES IN WORK
If, in the course of this contract and design, changes seem
merited by the Consultant or the City, and informal consultations
with the other party indicate that a change in the conditions of
the contract is warranted, the Consultant or the City may request
a change in contract. Such changes shall be processed by the
City in the following manner: A letter outlining the required
changes shall be forwarded to the City or Consultant to inform
them of the proposed changes along with a statement of estimated
changes in charges or time schedule. After reaching mutual
agreement on the proposal, a supplemental agreement shall be
prepared by the City and approved by the City Council. Such
supplemental agreement shall not render ineffective or invalidate
unaffected portions of the agreement. Changes requiring
immediate action by the Consultant or City shall be ordered by
the Parks and Recreation Director who will inform a principal of
the Consultant's firm of the necessity of such action and follow
up with a supplemental agreement covering such work.
(7) DESIGN STANDARDS
The Consultant shall prepare the Master Plan in accordance
with the design standards of the City of Carlsbad and recognized
current design practices. Applicable City of Carlsbad standards
and regional standards shall be used where appropriate. Copies
of such standards shall be obtained from the City of Carlsbad.
(8) COVENANT AGAINST CONTINGENT FEES
The Consultant warrants that their firm has not employed or
retained any company or person, other than a bona fide employee
working for the Consultant, to solicit or secure this agreement,
and that Consultant has not paid or agreed to pay any company or
person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift or any other consideration
contingent upon, or resulting from, the award or making this
agreement. For breach or violation of this warranty, the City
shall have the right to annul this agreement without liability,
or, in its discretion, to deduct from the agreement price or
consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift or contingent
fee.
(9) NON-DISCRIMINATION CLAUSE
The Consultant shall comply with applicable State and
Federal laws regarding non-discrimination.
(10) TERMINATION OF CONTRACT
In the event of the Consultant's failure to prosecute,
deliver or perform the work as provided for in this contract, the
City may terminate this contract for non-performance by notifying
the Consultant by certified mail of the termination of the
contract. The Consultant, thereupon, has five working days to
deliver said documents owned by the City and all work in
progress. The Parks and Recreation Director shall make a
determination of fact based upon the documents delivered to City
of the percentage of work which the Consultant has performed
4
which is usable and of worth to the City in having the contract
completed. Based upon that finding as reported to the City
Council, the Council shall determine the final payment of the
contract.
(11) DISPUTES
If a dispute should arise regarding the performance of work
under this agreement, the following procedure shall be used to
resolve any questions of fact or interpretation not otherwise
settled by agreement between parties. Such questions, if they
become identified as a part of a dispute among persons operating
under the provisions of this contract, shall be reduced to
writing by the principal of the Consultant or the Parks and
Recreation Director. A copy of such documented dispute shall be
forwarded to both parties involved along with recommended methods
of resolution which would be of benefit to both parties. The
Parks and Recreation Director or principal receiving the letter
shall reply to the letter along with a recommended method of
resolution within ten (10) days. If the resolution thus obtained
is unsatisfactory to the aggrieved party, a letter outlining the
dispute shall be forwarded to the City Council for their
resolution through the office of the city Manager. The City
Council may then opt to consider the directed solution to the
problem. In such cases, the action of the City Council shall be
binding upon the parties involved, although nothing in this
procedure shall prohibit the parties seeking remedies available
to them at law.
(12) RESPONSIBILITY OF THE CONSULTANT
The Consultant is hired to render professional services of
preparing a study and master plans for Macario Canyon Park and
any payments made to Consultant are compensation solely for such
services. Consultant shall certify as the correctness of all
designs and sign all plans, specifications and estimates
furnished with Registered Civil Engineer's number or Landscape
Architect's registration number where necessary.
(13) SUSPENSION OR TERMINATION OF SERVICES
This agreement may be terminated by either party upon
tendering thirty (30) days written notice to the other party. In
the event of such suspension or termination, upon request of the
City, the Consultant shall assemble the work product and put same
in order for proper filing and closing and deliver said product
to City. In the event of termination, the Consultant shall be
paid for work performed to the termination date; however, the
total shall not exceed the guaranteed total maximum. The City
shall make the final determination as to the portions of tasks
completed and the compensation to be made. Compensation is to
be made in compliance with the Code of Federal Regulations.
(14) STATUS OF THE CONSULTANT
The Consultant shall perform the services provided for
herein in Consultant's own way as an independent contractor and
in pursuit of Consultant's independent calling, and not as an
employee of the City. Consultant shall be under control of the
City only as to the result to be accomplished and the personnel
assigned to the project, but shall consult with the City as
provided for in the request for proposal.
The Consultant is an independent contractor of the City.
The payment made to the Consultant pursuant to this contract
shall be the full and complete compensation to which the
Consultant is entitled pursuant this contract. The City shall
not make any federal or state tax withholdings on behalf of the
Consultant. The City shall not be required to pay any workers'
compensation insurance on behalf of the Consultant. The
Consultant agrees to indemnify the City for any tax, retirement
contribution, social security, overtime payment, workers'
compensation payment which the City may be required to make on
behalf of Consultant or any employee of Consultant for work done
under this agreement.
The Consultant shall be aware of the requirements of the
Immigration Reform and Control Act of 1986 (8 USC Sec. 1101 -
1525) and shall comply with those requirements, including, but
not limited to, verifying the eligibility for employment of all
agents, employees, sub-contractors and consultants that are
included in this agrement.
(15) CONFORMITY TO LEGAL REQUIREMENTS
The Consultant shall cause all drawings and specifications
to conform to all applicable requirements of law: Federal, State
and local. Consultant shall provide all necessary supporting
documents, to be filed with any agencies whose approval is
necessary.
The City will provide copies of the approved plans to any
other agencies.
(16) OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports and
specifications as herein required are the property of the City,
whether the work for which they are made be executed or not. In
the event this contract is terminated, all documents, plans,
specifications, drawings, reports and studies shall be delivered
forthwith to the City. Consultant shall have the right to make
one copy of the plans for his/her records.
(17) HOLD HARMLESS AGREEMENT
The City, its agents, officers and employees shall not be
liable for any claims, liabilities, penalties, fines or any
damage to goods, properties or effects of any person whatever,
nor for personal injuries or death caused by, or resulting from,
or claimed to have been caused by, or resulting from, any act or
omission of Consultant or Consultant's agents, employees or
representatives. Consultant agrees to defend, indemnify and save
free and harmless the City and its authorized agents, officers,
and employees against any of the foregoing liabilities or claims
of any kind and any cost and expense that is incurred by the City
on account of any of the foregoing liabilities, including
liabilities or claims by reason of alleged defects in any plans
and specifications, unless the liability or claim is due, or
arises out of, solely to the City's negligence.
(18) ASSIGNMENT OF CONTRACT
The Consultant shall not assign this contract or any part
thereof or any monies due thereunder without the prior written
consent of the City.
(19) SUB-CONTRACTING
If the Consultant shall sub-contract any of the work to be
performed under this contract by the Consultant, Consultant shall
be fully responsible to the City for the acts and omissions of
Consultant's sub-contractor, as Consultant is for the acts and
omissions of persons directly employed by Consultant. Nothing
contained in this contract shall create any contractual
relationship between any sub-contractor of Consultant and the
City. The Consultant shall bind every sub-contractor and every
sub-contractor of a sub-contractor by the terms of this contract
applicable to Consultant's work unless specifically noted to the
contrary in the sub-contract in question approved in writing by
the City.
(20) PROHIBITED INTEREST
No official of the City who is authorized in such capacity
on behalf of the City to negotiate, make, accept, or approve, or
take part in negotiating, making, accepting, or approving of any
architectural, engineering inspection, construction or material
supply contractor, or any sub-contractor in connection with the
construction of the project, shall become directly or indirectly
interested personally in this contract or in any part thereof.
No officer, employee, architect, attorney, engineer or inspector
of or for the City who is authorized in such capacity and on
behalf of the City to exercise any executive, supervisory, or
other similar functions in connection with the performance of
this contract shall become directly or indirectly interested
personally in this contract or any part thereof.
(21) VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent
or employee of the City, either before, during or after the
execution of this contract, shall affect or modify any of the
terms or obligations herein contained nor such verbal agreement
or conversation entitle the Consultant to any additional payment
whatsoever under the terms of this contract.
(22) SUCCESSORS OR ASSIGNS
Subject to the provisions of paragraph (18), Hold Harmless
Agreement, all terms, conditions and provisions hereof shall
insure to and shall bind each of the parties hereto, and each of
their respective heirs, executors, administrators, successors and
assigns.
(23) EFFECTIVE DATE
This agreement shall be effective on and from the day and
year first above written.
(24) CONFLICT OF INTEREST
The Consultant shall file a conflict of interest statement
with the City Clerk of the City of Carlsbad. The Consultant
shall report investments or interests in real property.
10
IN WITNESS WHEREOF, we have hereunto set our hands and seals
CITY OF CARLSBAD
By
City Manager
ATTEST:
Title
APPROVED AS TO FORM:
City Clerk Assistant City Manager
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PARK & RECREATION COMMISSION - AGENDA BILL
AR* 488-6
MTG 4-18-88
DEPT P&R
TITLE: APPROVAL OF REQUEST FOR PROPOSAL
FOR A RECREATIONAL DEVELOPMENT
PLAN FOR LAKE CALAVERA
DEPT. HD.
CITY ATTY
CITY MGR.
RECOMMENDED ACTION:
Parks and Recreation Commission recommend City Council approve a
Request for Proposal to prepare a recreational master plan after
the June election, that will include a golf course within the Lake
Calavera property.
ITEM EXPLANATION
The 252 acre Lake Calavera property has been under city ownership
since 1958 and, by agreement since May 25, 1983, is currently
maintained by Costa Real municipal water district. The dam, which
was constructed in 1942 created a 35 (+/-) acre open water storage
basin for irrigation purposes until the late 1960's. During the
mid 1970's the site was being considered for use as a possible
county regional park, however, financial constraints created by
Proposition 13 has indefinitely postponed county development.
Several years ago, a committee was formed to evaluate potential
city owned sites which would lend themselves to the development of
a municipal golf course. Although Lake Calavera was considered as
a study area at that time, the committee judged the site inferior
to that of Macario principally because of the centrality of Macario
Canyon within the city limits. Consequently, council approved a
golf course feasibility study for the Macario property and later
recommended the study results be considered during a revision to
the master plan for Macario Canyon.
The city is currently considering county owned property adjacent to
Palomar airport for use as a municipal golf course and will soon be
evaluating a study for that site. Because there may not be enough
available property within the county site for a championship
course, and the development of a championship course at Macario may
displace additional recreational amenities, staff is recommending
to reconsider the Lake Calavera site for a possible golf course
development. The RFP for the Calavera site will also address the
development of additional recreation amenities.
Contingent upon commission action, council approval and the
transient occupancy tax election results, staff estimates a
development plan for Lake Calavera will take approximately six
z months.o
FISCAL IMPACT
z A master plan for Lake Calavera is anticipated to cost between
O $25,000 to $35,000. Funds are available in account 320-820-1820-
3107 (Macario Canyon Master Plan),t/i
EXHIBITS
O 1. RFP Recreational Development Plan for Lake Calaverau
SUBJECT: REQUEST FOR PROPOSAL (RFP) GOLF COURSE STUDY LAKE
CALAVERA
A. PURPOSE
The City of Carlsbad is soliciting Master Plan proposals for
the best possible recreational land use on 252 acres of city
owned land. Specifically the city is interested in the
planning and design of an 18 hole championship, and an 18
hole executive golf course that may be incorporated around
contemporary recreation amenities.
B. PROJECT LOCATION
The study area is located northwest quadrant of the city
boarding the city of Oceanside. The closest major
intersection would be College Boulevard and Hwy 78.
C. SITE DESCRIPTION
The site is undeveloped with gentle to steep slopes ranging
from 200 to 350 feet above sea level. The subject property
comprises 252 acres of land and water. The lake,
approximately 35 acres, is located in the western part of
the parcel and is a body of water created by damming a
natural stream.
D. GENERAL INFORMATION
1. Consultant firms should submit a lump sum price and
indicate the corresponding scope of work to be
performed for said price. The city will make its
selection on the basis of qualifications and work
proposed, not necessarily on price.
2. The selected firm will be asked to sign the standard
city consultant agreement (attached). Please review
prior to submitting a proposal.
EXHIBIT 1
3. Proposal must be submitted and received no later than
at 5:00 p.m. in order to be considered.
Proposals are to be submitted to:
City of Carlsbad
c/o Purchasing Dept.
1200 Elm Ave.
Carlsbad, CA 92008
4. It should be noted the submitted proposal does not
commit the city to award a contract or to pay any cost
incurred in the preparation of a proposal in response
to this request. The city reserves the right to accept
and reject any or all proposals, and reserves the right
to negotiate with any qualified applicant.
E. QUALIFICATIONS
Please submit with your proposal a brief description of the
firm's qualifications. Standard Form 254 may be submitted
for this purpose. Special qualifications related to this
particular project should be noted. The individual
qualifications of the persons actually carrying out the
project should also be listed. The consultant shall provide
a list of five former or current clients (with addresses and
phone numbers) for whom the consultant has performed work
similar to that described in this request.
F. AUTHORIZATION
The proposal and bid shall be signed by an official and
shall contain a statement to the effect that the proposal is
a firm offer for at least a ninety day period.
G. CRITERIA FOR PROPOSAL EVALUATION AND SELECTION
Proposals shall be based on staff's evaluation and analysis.
Primary regard will be given to the technical competence and
creative ability of the consultant as demonstrated in the
proposal. The proposal should include a work plan and
timetable. The evaluation will consider the experience of
the firm and its staff, proposed completion schedule,
availability to work with city staff, and references
provided. Final consultant selection will be made by the
City Council. It is anticipated that a selection will be
made and a contract prepared within four to six weeks
following approval by the City Council.
H. REFERENCE DOCUMENTS/AGENCIES
1. DOCUMENTS
o Carlsbad General Plan
o Growth Management Program
o Water Service Agreement
o Parks and Recreation Element
o Hillside grading ordinance
o Landscape Guideline Manual
2. AGENCIES
o City of Carlsbad
o City of Oceanside
o Department of Fish and Game
O CRMWD
The above documents and agencies may establish constraints
and opportunities that must be considered in the planning of
this study area. Issues of concern may be, riparian areas,
utility easements, grading limitations, dam, lake swamp
areas, soils, slopes, hydrology, drainage, access, interior
roads, clubhouse location, wildlife, archeological,
geological, seismic, reclaimed water, vegetation, General
Plan consistency, construction, operation and maintenance
cost.
I. DESIGN PROCESS
The design process is to study and propose the best possible
land use that may include an 18 hole championship and an 18
hole executive golf course, that may be master planned
around contemporary recreation facilities.
Consideration should be given to a golf layout with large
tee areas, a manufactured and natural fairway linkage
concept, utilization of the natural terrain, incorporation
of riparian areas and existing trees and landscape. The
course layout should be one that is challenging, but can
keep the speed of play going at an acceptable pace, the
fairways should be laid out so that public safety is
paramount. Recreation amenities that may be considered are
a tennis complex, jogging trails, family picnic areas, etc.
J. WORK TO BE PERFORMED BY THE CONSULTANT
1. Prepare a master plan analysis with colored schematics
that will provide the city with alternatives that
include golf courses and/or other recreation amenities.
2. The design should take into consideration all study
areas constraints and opportunities. Careful attention
is to be given to the playability, existing terrain,
public and player safety.
3. The golf Course Complex should include a clubhouse/
restaurant, maintenance equipment storage facility,
cart storage area, snack bar, rest rooms, driving
range, putting greens and a chipping area.
4. Evaluate the best possible access(s), recommend a
temporary access point and the best location for
parking and the club house complex with the appropriate
interior circulation and infrastructure taken in
consideration.
5. Consideration is to be given to regulatory, Federal,
State or Local Laws, current zoning, General Plan
requirements, engineering, grading, planning and
environmental concerns.
6. The city intends to utilize reclaimed water on the golf
and park landscaping. The consultant is to evaluate
the use of a dual system (reclaimed and potable) and
recommend an application plan.
7. Evaluate the existing lake to determine if there is
enough available water at peak use times to irrigate a
golf course or courses and/or other recreational
landscape requirements.
8. The study is to include:
o Current and projected development cost
o Development phasing program
o Maintenance and operation impacts/cost projection
o Green fee recommendation with projected increases
for a 5-10-15 year period
o Revenue projections for a 5-10-15 year period
o Evaluation of the city's financing proposal
o Alternative development proposals
o Analysis of city operation or contracting out for
course maintenance, club house operation and golf
professional services.
K. FINAL PRODUCT
1. The final product is to contain all pertinent
information, assumptions, methodologies, etc., so that
a recommendation can be made on the best possible golf
course layout including associated amenities for the
subject study area.
2. The report shall contain an executive summary suitable
for presentation to the Commissions and the City
Council.
3. The consultant is to provide 30 copies of the report
and suitable copies of the colored schematic Master
Plan.
M.
MEETING AND PRESENTATIONS
The consultant should plan to meet with various staff
members, general public groups and various agencies
throughout the study period. Additionally, plans should
include making two each presentations to the Parks and
Recreation Commission and the City Council.
WORK TO BE PERFORMED BY THE CITY
City staff will be available for questions and may provide
the necessary requested documents, maps when requested by
the consultants.
N. PROPOSED PAYMENT OF FEE FOR CONSULTANT SERVICES
1. Notice to Proceed
2. Preliminary Report phase
3. Final Report Phase
4. Acceptance by City Council
TOTAL:
% OF PAYMENT
10
25
40
25
100
0. PROPOSED PROJECT SCHEDULE
1.
2.
3.
4.
DATE
PARK S RECREATION COMMISSION - AGENDA BILL
AR« 488-7
MTG 4-18-88
DPPT P6R
TITLE: (>>Ut\UUE
PRIVTTIZATION FOR RECREATIONAL FACILITIES
DEPT. HD.
PITY ATTY
CITY MGR.
zo
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RECOMMENDED ACTION:
After commission discussion, refer issue to Parks and Recreation
Element Revision Subcommittee for further evaluation.
ITEM EXPLANATION
Commissioner Lawson has requested to discuss the privitization
concept currently outlined in the Parks and Recreation element.
As presented, the concept refers to the attainment by local
government of private development investment, operation, and
maintenance of public recreation facilities.
The 1982 Revised Parks and Recreation Element very strongly
encourages the privitization policy. To date, the policy has not
been implemented within the department operation. The Element
Revision Subcommittee is currently discussing this issue and
would appreciate input from the commission to determine if the
policy should be continued, abandoned or modified. Attached for
reference are two articles addressing the pro's and con's of the
privitization concept.
FISCAL IMPACT
No change in current operation expenditure or revenue.
EXHIBITS
1. Productivity through Privitization
2. Pitfalls of Commercial Facilities in Public Parks
PARK 6 RECREATION COMMISSION - AGENDA BILL
AR« 188-8
MTG 4-18-88
DPPT P&R
TITLE;
COMMISSIONER'S HANDBOOK
DEPT. HD.
CITY ATTY
CITY MGH.
Zo
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RECOMMENDED ACTION:
Review, accept and file.
ITEM EXPLANATION
The City Manager's office has prepared a Commissioners Handbook
which offers a brief description of the City of Carlsbad; general
guidelines for all commission members; suggestions on the
important topic of conflict resolution; summaries for each of the
city's sixteen standing commissions; scope of responsibility;
relationship with council, staff and other commissioners.
FISCAL IMPACT
None
EXHIBITS
1. Boards, Commissions and Committees
April 14, 1988
TO: DAVTD BRADSTREET, PARKS AND RECREATION DIRECTOR
FROM: KEITH BEVERLY, MANAGEMENT ANALYSTj^g..,
MONTHLY REPORT FOR MARCH / APRIL, 1988
The ground breaking ceremonies for Phase II development of
Calavera Hills Community Park was held Friday, April 8. Western
Summitt Construction Inc. has been given notice to proceed and
contractors have begun to work. The anticipated completion of
the park is February 1989. The final dedication ceremonies
should be every bit as festive as the one held for Stagecoach
Park.
The California Conservation Corps recently completed three weeks
of minor clean up within Hosp Grove. Directed by the Parks
Maintenance personnel, the Corps removed debris and cleared
potentially hazardous conditions while receiving safety training
in the use of chain saws. Approximately 720 hours of work was
logged and each Corps member received certificates of chain saw
safety training prepared by the department.
Staff has prepared an RFP for a revision to the 1981 Macario
Canyon Park Master Plan. The study will consider the existing
Master Plan as well as contemporary recreational trends. The
results of the golf course feasibility study for Macario will
also be considered along with additional recreational amenities.
An RFP has also been prepared to consider possible recreation
potential of the Lake Calavera property.
The Parks and Recreation Element Revision subcommittee is meeting
routinely each week on Thursday's at 3:00 p.m. at the Safety
Center. The committee is incorporating important changes which
have occurred since the last revision in 1982. Goals and
objectives are currently being discussed and the meetings are
open to the public. Several public review meetings will be
scheduled before the final document is presented for final
approval.
The City Council approved the agreement with the Carlsbad Unified
School District for construction of the Senior Citizen Center at
Pine Street. Demolition of the existing school administration
building is anticipated in August of 1988 with an estimated
completion in the fall of 1989.