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HomeMy WebLinkAbout1989-09-18; Parks & Recreation Commission; MinutesMINUTES Meeting of: Date of Meeting: Time of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSION September 18, 1989 5:00 p.m. Stagecoach Community Park COMMISSIONERS CALL TO ORDER: Chairperson Dahlquist-Bursvold called the meeting to order at 5:15 p.m. ROLL CALL: Present: Absent: STAFF PRESENT: Chairperson Dahlquist/Bursvold, Commissioners Lawson, Ward, Welshons, Castner, Knox, Strayer None. David Bradstreet, Director of Parks and Recreation Keith Beverly, Senior Management Analyst Ken Price, Principal Recreation Supervisor Carl Pope, Aquatic Supervisor APPROVAL OF MINUTES: The general consensus of the Commission was that the minutes should be condensed, highlighting only the important parts of discussion and relevant cases where Commissioners request a verbatim transcript. Commissioner Welshons noted a change in minutes to reflect the approval of the July Minutes where Dahlquist/Bursvold should have abstained. With that the Minutes were unanimously approved. APPOINT SCRIBE: Commissioner Lawson was appointed Scribe for this meeting. Commissioner Knox made the Motion to accept the July scribe report as written. Motion passed unanimously. PUBLIC OPEN FORUM: There were no request to address the Commission. PRESENTATIONS: David Bradstreet gave a presentation to the Commission of the proclamation as presented by the City Council regarding Coastweek/California Coastal Clean-Up. APPROVAL OF AGENDA: The Parks and Recreation Commission accepted the Agenda as presented. Motion was made by Commissioner Castner and passed unanimously. 04 Oat Iquist-Bursvold Lawson Ward Welshons Castner Knox Strayer DaF Iquist-Bursvold Lawson Ward Welshons Castner Knox Strayer Dat Iquist-Bursvold Lawson Ward Welshons Castner Knox Strayer MINUTES Parks and Recreation Commission September 18, 1989 Page 2 ®\» COMMISSIONERS CONSENT CALENDAR; David Bradstreet requested to pull AB #989-2, Acceptance of Donation from the consent calendar. The remainder of the Consent Calendar was affirmed by the Commission. Motion as follows: 1. AB #989-1 DIRECTOR'S REPORT Parks and Recreation Commission accepted and filed the Director's Report for August/September 1989. Commissioner Lawson made the motion that passed unanimously. 2. AB #989-2 ACCEPTANCE OF DONATION David Bradstreet gave a brief presentation that this item was donated to the Parks and Recreation Department from the .Fieldstone Development Corporation. A representative of Fieldstone Company was to be in attendance at this meeting, however, Mr. Bradstreet, because of that persons absence gave the presentation to the Commission. Motion was made by Commissioner Castner to accept the Fieldstone donation, motion was passed unanimously. PUBLIC HEARINGS: None DEPARTMENTAL REPORTS: AB J989-3 COHHITTEE REPORTS/PUBLIC INPUT Reference was made to this issue arising during the August Commission meeting and staff was directed to research the correct procedure regarding public input during committee reports. The staff report indicated that public comment during the Council reports was in fact not allowed in accordance with the Brown Act and was so stated on the Council Agenda format. Commission Ward indicated she was in agreement with the existing policy as followed by the City Council. Commissioner Lawson also agreed with the existing policy. Commissioner Welshons stated she was in agreement with the text statement as it appears on the City Council Agenda format. She stated that she would concur in having that specific statement on the Parks and Recreation Commission Agenda. Commissioner Castner stated he felt the public was given ample time for input on agenda items, but that public comment should not be heard during committee reports. Both Commissioner's Knox and Strayer also agreed not to allow public comment during committee reports. MINUTES Parks and Recreation Commission September 18, 1989 Page 3 COMMISSIONERS Commissioner Lawson motioned to accept the staff Dah report and include the statements similar to what appears on the City Council Agenda format regarding public input during committee reports, and incorporate that into the Parks and Recreation Commission Agenda format. The Motion passed unanimously. AB 1989-4 ADDITIONAL RECREATION LAP SWIM HOURS AT THE CARLSBAD SWIH COMPLEX David Bradstreet indicated this item was requested to return to the Commission during September to review staffs investigation of the possibility to increase additional hours available for recreational lap swimming. Carl Pope, Aquatic Supervisor gave the staff report and indicated that after staff review, the possibility to have lanes available on a day long basis for recreational lap swimming was not possible due to existing use agreements with provisions for exclusive use. However, he did indicate that staff could make additional hours of 10.75 hours per week available for additional lap swimming. If the Commission concurs with this recommendation, Mr. Pope stated an advertising method would be implemented to inform the citizens of the availability of additional hours for lap swimming through various media ventures, and advertising in the Swim Complex itself. Mr. Pope also indicated that based on the results in terms of increased interest in this new program, he would make a recommendation after a two month trial period as to whether to continue this program next year and budget for it during the budget process for fiscal year 1990-91. Commissioner Ward had three questions one being have we run out of room in the pool for recreational lap swimming. Mr. Pope stated that depends on the time of day, the weather and how many people are currently swimming in a lane. He stated that generally there are three people per lane, and in some instances there are as many as five people per lane. He further stated that generally speaking the recreational lap swim period is well utilized. Commissioner Ward's second question was have you had many request to extend the hours. Mr. Pope stated that although no official surveys have taken place, over the counter conversations have indicated that there is a request to extend the lap swim hours from the current users. Mr. Pope stated that based on those conversations, that was used in part to formulate the hours of additional lap swimming as presented in the agenda bill. Commissioner ward's third question was will maintenance occur during these additional lap swim hours. 05 quist-Bursvold .awson Ward Welshons Zastner <nox Strayer X X X X X X X X I MINUTES Parks and Recreation Commission September 18, 1989 Page 4 %\^A^ COMMISSIONERS \%> Mr. Pope stated that there are certain times when some maintenance does occur during lap swim times, however, there are also times when maintenance requirements would necessarily need to be performed prior to opening the complex for the additional hours. Commissioner Welshons questioned Mr. Pope whether the winter time was an appropriate time to increase the additional hours to get an accurate reflection of the response from the swim community. Mr. Pope was in agreement that the winter would not reflect an accurate demand for additional hours, however, the time that would be recommended for a two month period, beginning the middle of October, may in fact give an accurate reflection of the demand for increased use. Mr. Pope stated that with proper advertising through radio announcements, news releases, letters to the swim pass holders, that we would receive an accurate reading of the increase in participation during this two month trial period. Commissioner Welshons queried staff regarding the letter from Michael Godson received under separate cover in the Commission packet. Staff responded that they had received this letter the last thing Friday afternoon, before the packets went out and were not prepared to respond to issues as stated in the letter. Commissioner Knox stated the date on the letter was October 15, and in that letter Mr. Dodson requested extending the weekend hours until 4:30 on Saturday, and staffs recommendation was to go just the opposite and extend the hours from 9:30 a.m. until 11:00 a.m. Mr. Pope responded stating that the letter was not received by our office until September 15th and so that was not taken into consideration. David Bradstreet again reiterated that staff did not receive this letter until September 15, and recommended that if the Commission wishes to address the items as addressed in this letter, that staff retur next month with a response. Commissioner Lawson questioned how much of the $1,500 would be offset by user fees due to the cost of the additional hours. Mr. Pope indicated that would be very hard to estimate, but did respond by stating he felt that the main source of that offset would come from daily fees for use during these time periods. Mr. Pope also indicated that there may be increase sale of season passes because of this increase of additional hours. Commissioner Lawson questioned whether we should be gearing the formation of additional hours, perhaps only during the months, for example, prior to the triathlon where additional people are in training for such events. Mr Pope stated that was a good idea, and stated that it should be a valid consideration. MINUTES Parks and Recreation Commission September 18, 1989 Page 5 COMMISSIONERS Commissioner Lawson asked whether staff would be coming back in December or January with recommendations. Mr. Pope stated that it was indeed the plan for the Commission consideration. Commissioner Ward asked how Staff would determine, if in fact there was an increase in participation. Mr. Pope indicated that he does have on file existing attendance records dating back until 1982, and an accurate reflection of any increase in attendance could be compared to previous years attendance rates and identified for Commission consideration. Commissioner Castner questioned whether a two month trial period was adequate, versus a three month period. Mr. Pope indicated he felt a two month trial period would be adequate and such a time frame would be necessary in order to prepare for the 1990-91 fiscal budget request process. Commissioner Castner stated he felt a three month trial period would reflect a more accurate reading of participation. Commissioner Dahlquist-Bursvold stated a three month trial period would push into the month of December, and into the holiday season, and that may not accurately reflect an appropriate response. Based on a question from Commissioner Welshons, Mr. Pope stated that these hours could be made available throughout the school year, however, during the summer months these hours would necessarily need to be corrected or changed. Commissioner Lawson made a motion to accept staffs report and increase the availability of additional lap swimming hours at the Swim Complex by 10.75 hours per week on a two month trial basis for the purpose of investigating the possibility of allowing, on a permanent basis, additional lap swim hours. Motion was passed unanimously. AB 089-5 COMMITTEE ASSIGNMENTS This item was requested at the August Commission meeting. The following committee assignments are: A) Park Site and Facility Planning 1. S. Dahlquist-Bursvold 2. T. Lawson 3. K. Welshons 4. J. Strayer 5. C. Ward 06 MINUTES Parks and Recreation Commission September 18, 1989 Page 6 B) Update City Wide Development Plan 1. T. Lawson 2. K. Welshons 3. J. Strayer 4. C. Ward C) Budget 1. K. Welshons 2. T. Lawson 3. A. Knox D) School District Liaison 1. K. Welshons/Encinitas 2. A. Knox/Carl sbad 3. D. Castner/San Marcos E) Special Programs/Projects 1. S. Dahlquist-Bursvold 2. K. Welshons 3. A. Knox F) Street Tree and Signage Program 1. S. Dahlquist-Bursvold 2. D. Castner 3. C. Ward G) Commission Liaison 1. K. Welshons 2. D. Castner/Senior Commission 3. S. Dahlquist-Bursvold/C.A.R.A. In addition to these committee assignments, Commissioner Welshons stated that the Mayor had requested her to be the Commission representative on the Cultural Facilities Planning Subcommittee and she accepted the request. Commissioner Knox made a motion to accept the Oah committee reappointments and to acknowledge Commissioner Welshons as the Commission representative to the Cultural Facilities Planning Subcommittee. Motion passed unanimously. AB *989-6 COMMISSION CHAIRPERSONS/MAYOR AND MAYOR PRO-TEM MEETING FOLLOW UP Commissioner Dahlquist-Bursvold introduced the item by stating that she was out of town during this meeting and had requested that Commissioner Lawson attend the committee in her absence. Commissioner Lawson referred to the staff report and stated that the main emphasis of the Parks andRecreations input was the concern over the recent recommendations of the Open Space committee which was at that time currently in process. In particular, rumors of the formation of an open space commission. quist-Bursvold .awson Vard Velshons Zastner (nox strayer X X X X X X X X MINUTES Parks and Recreation Commission September 18, 1989 Page 7 COMMISSIONERS Commissioner Lawson further stated he did not have adequate time to contact other commissioners in preparation of this meeting, however, he asked staff if there is any advance notice of these quarterly commission chair meetings that the chairperson be notified in an attempt to pull commission members together, their thoughts and concerns in pertinent issues. Commissioner Welshons stated that attached to the report was a recommendation that each commission have a annual workshop to discuss goals and objectives for their commission. She felt that the last one we had, in addition to the majority of other commission members, that this was in fact a good idea and a lot was accomplished. A recommendation was made to have another parks and recreation commission workshop toward the end of the year or beginning of next year, time and scheduling permitting, a determination of the time will be investigated by staff. Commissioner Dahlquist-Bursvold recommended that if any commission members have specific topics they wish to address, to contact staff, so that information will be passed along to the facilitator of the workshop. Commissioner Welshons further referenced the attachment with regards to the report of the Citizens Committee for review of Carlsbad Open Space Plan and Programs specifically Page 36, Item #2, referencing a statement regarding the lack of an existing group or body charged with the responsibility for developing an open space plan, and regulating of that open space. After a very lengthy discussion on this issue, staff indicated that the committee had been meeting for several months to discuss open space issues, and the report was very recently discussed at the City Council meeting and delivered to department heads for review. Staff had indicated the reason that this attachment was included within the Agenda is because of the open space statements made regarding the Parks and Recreation Commissions concerns. Staff had further stated that the Planning department was spearheading this committee and subsequent report and that very little communication between departments had in fact occurred in the process of these committee meetings. In reference to a governing board regarding open space, staff had indicated that in the 60's and 70's the Parks and Recreation Commission was in fact accepting park dedication requirements as open space connective corridors throughout the City, linking with community park sites. These open space connective corridors would serve as a trail system throughout the City. However, the 1982 Parks and Recreation Element indicated a shift in the development philosophy of the parks system toward creating larger but fewer community parks. In that respect, the Parks and Recreation Commission and the Open Space they were once charged with regulating, was no longer an element MINUTES Parks and Recreation Commission September 18, 1989 Page 8 COMMISSIONERS of their function. The 1982 Parks and Recreation Element stated that "if an open space trail system were in fact established, it would become the responsibility of the developers and maintained by the various homeowners groups and/or assessment districts." Staff indicated that in that respect, because they were the responsibility of the developers the function of regulation of these open space areas were more appropriately governed by the Planning department and the Planning Commission. Staff further indicated the 1988-89 Parks and Recreation Element maintained the philosophy with regards to the trail system and any open space that fell into the regulation of this commission was primarily that of community parks special use areas, and specific open space areas which this department is responsible for the maintenance there of. Commissioner Ward stated that as a member of the Open Space Committee they thought that in fact there was no current body looking after or regulating open space as a whole. She further stated that she did feel that the City was currently doing a good job of regulating open space. Commissioner Ward requested to know just exactly what the concerns of this Commissioner where, with regards to the formation of an open space commission. Commissioner Lawson stated that because of an over lap of responsibility with regards to open space designated areas, that this commission discusses many areas of open space which do not necessary relate specifically to just recreational programming and ballfields. He stated he felt that the implications that no one was minding the store was incorrect and that the Parks and Recreation Commission was regulating certain portions of open space and that the Planning Commission was doing the same. Commissioner Castner stated that he was never questioned or polled about open space concerns. Commissioner Knox stated that there does seem to be a great deal of confusion over a regulatory agency regarding open space. She further stated that this is not the only issue where there are over lapping issues between commissions and referenced the Carrillo Ranch and the Historic Preservation Commission and issues similar to that and various commissions. David Bradstreet had stated that perhaps it would be beneficial to have the Planning Director or a representative of that department address this commission regarding the Open Space Committee recommendations. He further stated the open space report committee has presented its findings to the Council, however, it has been returned to staff and no immediate action is pending regarding this issue. One of the primary issues to be addressed in the implementation of those recommendations are the cost of the particular programs as recommended by the committee. — . MINUTES Parks and Recreation Commission September 18, 1989 Page 9 COMMISSIONERS Commissioner Lawson emphasized with referenced to Page 30, that it is important that departmental staff communicate with each other, and create better lines of communication to their respected commissions. Commissioner Welshons referenced a survey in her possession which stated swimming was in fact the number one recreational activity and questioned which survey it was that was used in the open space committee. Staff informed her that it was the N.R.P.A. (National Parks and Recreation Association Survey ). A Motion to accept and file the staff report in Dal relation to AB #989-6 was approved unanimously. AB #989-7 NORTHWEST QUADRANT SUBCOMMITTEE/PARKS ISSUES UPDATE Commissioner Knox indicated that this issue was put on the agenda at her request. The reason being, is that the Northwest Quadrant Subcommittee group was not able to address this issue at the last Commission meeting during the committee reports. Commissioner Knox questioned when this issue was going to come before the Parks and Recreation Commission and suggested that we need to move this committee report to closure. Commissioner Dahlquist-Bursvold stated that the committee report was on line and a time frame was established for a report back to the Commission. She further stated that she was to meet with the Co-chair from the Northwest Quadrant group to formulate the final report, however, they did not at that time, have their part of the report completed and to this date is still not ready for preparation of the final report. Commissioner Dahlquist-Bursvold stated that we were staying with the time line to present the final report during the October Parks and Recreation Commission meeting and then to the City Council in November. She further stated that when the Northwest Quadrant group's part of the report is presented, the final report will be formulated and then go back before the subcommittee for a final approval by them. Commissioner Welshons questioned why we could not have a subcommittee meeting prior to the September Commission meeting to discuss the final report. Commissioner Dahlquist-Bursvold again stated their .1,1 half of the report was not ready for review. •** Commissioner Welshons stated that the Commission subcommittee has been meeting in a timely fashion to prepare their half of the report and questioned why their committee has not done the same. Commissioner Knox questioned what would happen if the 08 Iquist-Bursvold Lawson Ward Welshons Castner Knox Strayer ) fOHjJYVV X X X X X X X X MINUTES Parks and Recreation Commission September 18, 1989 Page 10 V COMMISSIONERS Northwest Quadrant did not agree to the Parks subcommittee's answers. Commissioner Dahlquist-Bursvold stated that it was agreed that one report would be passed onto the Commission even if there was disagreement in the opinions of both groups. Commissioner Knox reiterated that the Northwest Quadrant groups report should be submitted for discussion by the October Commission meeting so that a final report may be passed onto the City Council in a timely fashion. Commissioner Lawson stated they should be cognizant of what the Council voted on and that was, that staff work with a subcommittee of the Commission and representatives of the Northwest Quadrant to discuss areas of concern and develop a five year plan for parks in the Northwest Quadrant. Secondly, the Committee was to address park issues and prepare a final report for consideration by the Parks and Recreation Commission to be forwarded to the City Council for final consideration. Commissioner Lawson stated he felt he had a good idea through listening during the committee meetings as to what it is that the Northwest Quadrant group wishes in terms of additional park facilities in the Northwest Quadrant. He further stated he would be more than willing to help prepare that report and address those issues as he felt he understood them through the committee proceedings. He further stated he questioned whether it was necessary to get back and meet with the members of the Northwest Quadrant in order to prepare the Parks and Recreation Subcommittee report. Commissioner Welshons stated she was in favor of approving the report as submitted this evening, because the Northwest Quadrant group had in fact not responded in a timely fashion towards the completion of a final report as discussed during the committee proceedings. Commissioner Dahlquist-Bursvold stated that was not anticipated to be on the agenda tonight. She further stated that if the subcommittee report would go to Council in November, under the current scenario that would in fact be the same time that our Parks and Recreation Element would be heard, and questioned the appropriateness of both reports being heard within that time frame. Commissioner Knox quoted from the minutes of the previous month regarding the schedule for the formation of the final report, in that the Commission subcommittee would meet after the August meeting to finalize their half of the report and then Commissioner Dahlquist-Bursvold with the Co- chairperson of the Northwest Quadrant group on the proceeding Saturday to formulate the final report. She further stated she assumed from that, that the report would be heard during the September Parks and Recreation Commission meeting. MINUTES Parks and Recreation Commission September 18, 1989 Page 11 COMMISSIONERS Commissioner Knox made the motion that the subcommittee report as presented in the Commission packet for September and any other statements as presented by the Northwest Quadrant group as submitted be prepared in a finalization document to be heard and discussed at the October Parks and Recreation Commission meeting. Commissioner Welshons questioned whether this report would be passed along to the City Council, or whether it would be presented to the Commission for their recommendations and those recommendations passed along to City Council. Mr. Bradstreet stated that it was his feeling that this Commission subcommittee would discuss the issue statements as presented in the final report and make a recommendation to -the Parks and Recreation Commission. Those recommendations would either be endorsed or reformulated and a final report which included the Parks and Recreation Commission's recommendations would then be passed along to the City Council. Commissioner Knox was under the assumption that since consensus was not reached on many of the issues as discussed in the report, that was the reason why the report went to a point, point format. Commissioner Oahlquist-Bursvold agreed. Commissioner Ward felt that it would be the Council's objective to update the Parks and Recreation Element along with the Open Space and other Elements of the General Plan, all at the same time. Mr. Bradstreet concurred. Commissioner Castner agreed he was willing to go along with the report as is, however, he expressed a desire that the other Commissioners' highly consider the purchase of the flower fields adjacent to the junior high school, as a possible replacement site for the pending Pine Street school future community park. This area should be considered as a very high priority because of the possibility to acquire and develop that now. Commissioner Strayer suggested that we hear the final report containing both responses from the Parks and Recreation Subcommittee, as well as the Northwest Quadrant and hear that at the next Commission meeting. It would be a very time consuming process and felt that would be the time when we should discuss these types of specific issues. Daplquist-Bursvold Lawson Ward Weishons Castner Knox Strayer MINUTES Parks and Recreation Commission September 18, 1989 Page 12 COMMISSIONERS Commissioner Castner stated he just wanted the Commissioners to consider the valley site and go by and look at it for consideration. Again, Motion was made by Commissioner Knox to address the final report regarding the Northwest Quadrant Parks Issues Subcommittee ac the October meeting. Motion passed unanimously. Commissioner Dahlquist-Bursvold directed staff to keep the agenda items to a very brief minimum for the October meeting as the two items to be discussed, the U.S. Volleyball and the Subcommittee report will be two lengthy issues. Commissioner Strayer reiterated that the volleyball proposal would be presented during the October meeting and requested the Commission members to review the proposal as presented previously by Terry Liskevch for consideration during the October meeting. Commissioner Ward questioned the U.S. volleyball proposal and stated that this was to be considered by the Sammis project and again questioned why or if Terry Liskevch had been in contact with them. David Bradstreet commented that Terry Liskevch had been in contact with the Sammis Corporation regarding the volleyball proposal and the deal had fell through. SCRIBE REPORT: Commissioner Lawson gave the Scribe Report. ADJOURNMENT: By proper motion, the Meeting of September 18, 1989 was adjourned at 7:36 p.m. Respectfully submitted, Da V Pamela J. Aim, Secretary Parks and Recreation Department filquist-Bursvold Lawson Ward Welshons Castner Knox Dahlquist-Bursvold Lawson Ward Welshons Castner Knox