The URL can be used to link to this page

Home My WebLink About1994-09-19; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:00 P.M. Date of Meeting: September 19, 1994 Place of Meeting: City Council Chambers CALL TO ORDER Chairman Heineman called the Regular Meeting to order at 5:00 p.m. ROLL CALL Present: Chairman Heineman, Commissioners Cox, Holmes, Baker, and Pieratt Absent: Commissioners Ward and Schulberg Staff Members Present: David Bradstreet, Director, Community Services Department Keith Beverly, Senior Management Analyst Doug Duncanson, Park Superintendent ANNOUNCEMENTS None. APPROVAL OF MINUTES ACTION: On motion by Commissioner Holmes, the Minutes of the Regular Meeting held July 18, 1994, were approved as written. AYES: Chairman Heineman, Commissioners Cox, Holmes, Baker, and Pieratt NOES: None ABSTAIN: None ABSENT: Commissioners Ward and Schulberg PRESENTATIONS None. 03 Parks and Recreation Commission - 2 - September 19, 1994 PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: On motion by Commissioner Holmes, the Agenda for September 19, 1994 was approved as printed. AYES: Chairman Heineman, Commissioners Cox, Holmes, Baker, and Pieratt NOES: None ABSTAIN: None ABSENT: Commissioners Ward and Schulberg CONSENT CALENDAR 1. AB #994-1 DIRECTOR'S REPORT To accept and file the Director's Report for September 1994. 2. AB #994-2 SUMMARY REPORT To approve, accept, and file the Summary Report of the July 1994 Parks and Recreation Commission Meeting. 3. AB #992-3 RECEIPT OF DONATIONS To receive donations totaling $11,412 and recommend acceptance by the City Council. ACTION: On motion by Commissioner Baker, Items AB #994-1, AB #994-2 and AB #994-3 of the Consent Calendar for September 19, 1994 were approved. AYES: Chairman Heineman, Commissioners Cox, Holmes, Baker, and Pieratt NOES: None ABSTAIN: None ABSENT: Commissioners Ward and Schulberg PUBLIC HEARINGS None. 04 Parks and Recreation Commission - 3 - September 19, 1994 DEPARTMENTAL REPORTS 4. AB #994-4 SPINNAKER HILL TOT-LOT REQUEST Dave Bradstreet, Director, Community Services Department, presented the staff report on this item. He passed around photos of the area and explained the history of the request for the tot lot. He mentioned that the tot lot was previously approved by the Parks and Recreation Commission with the understanding that the City of Carlsbad would assume liability for the tot lot. He explained that the City Attorney's office recently stated that the City would not accept responsibility for the liability exposure for projects in which the City or its approved contractors do not construct and/or maintain, therefore requiring the applicant to sign a hold harmless agreement. Mr. Bradstreet also stated that the applicant, Diane Brink, requested a change of location. Mr. Bradstreet discussed the options as described in the Commissioners' packets. He also indicated that the applicant estimated the cost for the tot lot to be approximately $2,000 whereas the City's estimated cost was $11,500, and described how the funding might be obtained. Questions and discussion included the following issues: • Discussion of the 1982 Parks and Recreation Element and the City's current philosophy toward larger parks with active and passive recreational amenities. • Responsibility of the developers to provide smaller active recreational areas. • Liability could not be assumed by the City unless the City maintains the area and how this conflicted with the Commission's decision not to spend any money on the project. • Cost if built to City specifications. • Areas that the City currently maintains. • Lack of use of mini-parks vs. larger parks. • Size of the tot lot • Safety problems due to traffic in the immediate area. 05 Parks and Recreation Commission - 4 - September 19, 1994 Mrs. Diane Brink, 7208 Azaleas, Carlsbad, the applicant, spoke in favor of the tot lot. She indicated that she understood this was an exception to general policy and explained that the land was returned to the City. She stated that the Engineering Department recommended a different site towards the end of the street due to concern about noise by the residents in the immediate area. Mrs. Brink indicated that she had support by these residents and discussed the size of the tot lot. She explained that since there was no official homeowner's association, liability could not be assumed by anyone other than the City. Mrs. Brinks emphasized her concern for safety and explained that the tot lot was designed for tots rather than older children. She described the fence that would be placed to prevent children from running into the street and indicated that the children would always be supervised. Mrs. Brinks indicated that $2,000 was already donated, and since the residents in the area would be building the tot lot, she would be able to keep the cost down to that amount. Mrs. Brinks explained that the tot lot would be good for the community and discussed why, and indicated that the encroachment permit was being held up because of the liability permit. Questions and discussion included the following issues: • Concern about complying with ADA requirements. • Limited use due to lack of restrooms. • Reference to letter in packet from the Risk Manager to the Principal Engineer. • Concern that Mrs. Brinks and members of her group could not raise $11,000 to build the tot lot. • Funding options and setting of a precedent. ACTION: On motion by Chairman Heineman, AB #994-4, to renew the Commission's opposition to the tot lot due to lack of financing for the project and the inability of the City or applicant to assume liability for the project. AYES: Chairman Heineman, Commissioners Cox, Holmes, Baker, and Pieratt NOES: None ABSTAIN: None ABSENT: Commissioners Ward and Schulberg 06 Parks and Recreation Commission - 5 - September 19, 1994 5. AB #994-5 CARRILLO RANCH ARTIFACT STORAGE REQUEST Keith Beverly, Senior Management Analyst, gave the staff presentation on this item. He explained that there was a problem with security for the Carrillo Ranch memorabilia and stated that City Council directed staff to look into the purchase of a storage container necessary to hold all the artifacts and to examine placing the facility at the Public Safety and Service Center. He discussed the alternatives and mentioned that Mrs. Joan Kindle was satisfied with the purchase of a trailer located at the Safety Center. Mr. Beverly also mentioned that staff's recommendation was to fund the purchase from the Carrillo Ranch Trust Account. Questions and discussion included the following issues: • Alternative areas for storage including City Hall. • People who would need access to the memorabilia. ACTION: On motion by Commissioner Cox, AB #994-5, was approved to purchase a relocatable trailer for the storage of Carrillo Ranch memorabilia to be located at the Public Safety and Service Center. AYES: Chairman Heineman, Commissioners Cox, Holmes, Baker, and Pieratt NOES: None ABSTAIN: None ABSENT: Commissioners Ward and Schulberg 6. AB #994-6 APPOINTMENT OF PRC REPRESENTATIVE TO THE COMMUNITY ACTIVITIES FUNDING PANEL ACTION: On motion by Chairman Heineman, AB #994-6, was approved to appoint Commissioner Baker to the Community Activities Funding Panel if an additional representative from the Parks and Recreation Commission was required. AYES: Chairman Heineman, Commissioners Cox, Holmes, Baker, and Pieratt NOES: None ABSTAIN: None ABSENT: Commissioners Ward and Schulberg COMMITTEE REPORTS Commissioner Baker presented the committee report on the Agua Hedionda Lagoon. -• 07 Parks and Recreation Commission - 6-September 19, 1994 AGENDA ITEMS FOR OCTOBER 1. Habitat Management Report ADJOURNMENT ACTION: AYES: NOES: ABSTAIN: ABSENT: On motion by Commissioner Holmes to adjourn the Regular Meeting at 6:15 p.m. Chairman Heineman, Commissioners Cox, Holmes, Baker, and Pieratt None None Commissioners Ward and Schulberg Respectfully submitted, Ruth Stark Minutes Clerk 08