Loading...
HomeMy WebLinkAbout1996-01-15; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:00 P.M. Date of Meeting: January 15, 1996 Place of Meeting: City Council Chambers CALL TO ORDER Chairman Schulberg called the Regular Meeting to order at 5:00 p.m. ROLL CALL Present: Chairman Schulberg, Commissioners Baker, Holmes, Heineman, Davidson, and Cox Absent: Commissioner Pieratt Staff Members Present: David Bradstreet, Director, Community Services Department Keith Beverly, Senior Management Analyst Doug Duncanson, Park Superintendent Ken Price, Recreation Superintendent _ Mark Steyeart, Park Development Coordinator ANNOUNCEMENTS None. PRESENTATIONS None. APPROVAL OF MINUTES ACTION: On motion by Commissioner Heineman, the Minutes of the Regular Meeting held December 18, 1995, were approved as corrected on Item #4. AYES: Chairman Schulberg, Commissioners Baker, Holmes, Davidson, and Cox NOES: None ABSTAIN: None ABSENT: Commissioner Pieratt PUBLIC OPEN FORUM -•— None. 04 Parks and Recreation Commission - 2 - January 15 1996 APPROVAL OF AGENDA Commissioner Heineman requested that Item AB #1096-4 be removed from the Consent Calendar and voted on as a separate item. ACTION: On motion by Commissioner Cox, the Agenda for January 15, 1996 was approved as printed. AYES: Chair-man Schulberg, Commissioners Baker, Holmes, Heineman, Davidson, and Cox NOES: None ABSTAIN: None ABSENT: Commissioner Pieratt CONSENT CALENDAR 1. AB #196-1 DIRECTOR'S REPORT To accept and file the Director's Report for January 1996. 2. AB #196-2 SUMMARY REPORT To approve, accept, and file the Summary Report of the December 18, 1995 Parks and Recreation Commission Meeting. 3. AB #196-3 RECEIPT OF DONATIONS To receive donations in support of the Youth Basketball Program and recommend acceptance by the City Council. ACTION: On motion by Commissioner Heineman, Items AB #196-1, AB #196-2, and AB #196-3 of the Consent Calendar for January 15, 1996 were approved, and Item AB#196-4 was pulled as a separate item. AYES: Chairman Schulberg, Commissioners Baker, Holmes, Heineman, Davidson, and Cox NOES: None ABSTAIN: None ABSENT: Commissioner Pieratt 4. AB #196-4 HOSP GROVE PARK (SUA) HISTORICAL PLAQUE Commissioner Heineman stated that the wording submitted by the Historical Preservation Commission was incorrect and too long. He suggested submitting the following wording to the Historical Preservation Commission for their review: 05 Parks and Recreation Commission - 3 - January 15 1996 "The original 219 acres comprising Hosp Grove were planted with eucalyptus trees by P.P. Hosp in 1908 to satisfy the Santa Fe Railroad's need for railroad ties and telegraph poles. Eucalyptus wood proved to be unsuitable for such uses so the trees were never harvested. In 1987, following a city vote, the 53 acres of the grove still remaining were acquired as open space by the City of Carlsbad. The 5 1/2 acre park on which this plaque stands was dedicated in December, 1995." Commissioner Holmes made a motion to approve the wording read by Commissioner Heineman. The motion was seconded. ACTION: On an amended motion by Commissioner Heineman, Item AB #196-4, to amend the wording submitted from the Historical Preservation Commission and to accept the substituted wording submitted by Commissioner Heineman. AYES: Chairman Schulberg, Commissioners Baker, Holmes, Heineman, Davidson, and Cox NOES: None ABSTAIN: None ABSENT: Commissioner Pieratt DEPARTMENTAL REPORTS 5. AB #196-5 ARTS COMMISSION REQUEST/SCULPTURE FOR HOSP GROVE SUA Connie Beardsley of the Arts Commission showed the Commission a slide of the sculpture. She explained that it was acquired by the City of Carlsbad and was presently located at the fountain in Carlsbad Village. She described the background of the purchase of the sculpture, and stated that the Arts Commission was recommending locating the sculpture near the parking lot at Hosp Grove. Questions and discussion included the following issues: • Permanent or temporary location of the sculpture at Hosp Grove • Susceptibility to vandalism Commissioner Heineman made a motion to place the sculpture at Hosp Grove. Further discussion continued the following issues: • Size of the sculpture and how it would be mounted • Concern that a modern sculpture might not fit in a rustic setting • Alternative sites for placement of the sculpture 06 Parks and Recreation Commission - 4 - January 15 1996 ACTION: On an amended motion by Commissioner Heineman, AB #195-5, to accept placement of the sculpture in Hosp Grove, at an exact time to be determined, for a period of six months, during which the appropriateness of the sculpture at Hosp Grove can be determined. At that time, a further decision can be made. AYES: Chairman Schulberg, Commissioners Baker, Holmes, Heineman, and Cox NOES: Davidson ABSTAIN: None ABSENT: Commissioner Pieratt 6. AB #196-6 CARRILLO RANCH/REQUEST FOR CALIFORNIA LANDMARK STATUS Keith Beverly, Senior Management Analyst, gave the staff presentation on this Item. He explained that the City was approached by E Clampus Vitus to consider an application by ECV to solicit a California Historic Landmark Status for the Carrillo Ranch from the State Historic Resources Commission. He mentioned that the Historical Preservation Commission voted unanimously to approve the request. Mr. Beverly said that staff was initially concerned that the designation of a landmark status may place restrictions on the site if it were to be developed at a later time but added that he was informed that any restrictions would be relegated to the local jurisdiction's Historic Preservation Ordinance, which could be more restrictive. He referred to the wording of the Ordinance which was included in the Commissioners' packets, and Mr. Beverly clarified that a permit would be required for any work done to the site. He said that any work must be within the State Historical Building Codes. Mr. Beverly described the process involved to obtain California Historic Landmark status and recommended that before any wording be given to the State that it be reviewed by the Parks and Recreation Commission and the Historic Preservation Commission. He reiterated that E Clampus Vitus was asking for conceptual approval at this point. He discussed the fiscal impacts and stated that the local chapter of E Clampus Vitus agreed to cover the cost for the bronze plaque and masonry block required. He added that there was also a process to declassify the property if necessary. 0? Parks and Recreation Commission - 5 - January 15 1996 ACTION: On motion by Commissioner Baker, Item AB #196-6, to approve in concept a request to apply for California Historic Landmark Status for the Carrillo Ranch was approved. AYES: Chairman Schulberg, Commissioners Baker, Holmes, Heineman, and Cox NOES: None ABSTAIN: Davidson ABSENT: Pieratt 7. AB #196-7 LAWN BOWLING REQUEST/POINSETTIA PARK Keith Beverly gave the staff presentation on this Item. He summarized what had transpired at the December Parks and Recreation Commission meeting and outlined the background on this Item. He explained that the Commission directed staff to investigate other sites for lawn bowling, and explained why the alternate sites were inappropriate, as listed in the Commissioners' packets. James Whittaker, 4742 Inverness Court, Carlsbad, stated that he was disappointed to find out in Sunday's newspaper that the request for lawn bowling at Poinsettia Park would be denied. He clarified that he did not promise to give one-third of the money required for development of the lawn bowling green but he had agreed to solicit sponsors to cover that portion of the cost. Mr. Whittaker added that at a recent national lawn bowling meeting he found out that there were federal block grants available for seniors which could aid in accelerating the development of a lawn bowling green. Questions and discussion included the following: • The process involved in determining what is included in Carlsbad parks • Lining up block grants and the length of time involved to obtain them ACTION: On motion by Commissioner Baker, Item AB #196-7, to accept staff's recommendation to go back to the original plan to consider developing lawn bowling at Larwin Park during the Master Plan process rather than at Poinsettia Park. AYES: Chairman Schulberg, Commissioners Baker, Holmes, Heineman, Cox, and Davidson NOES: None ABSTAIN: None ABSENT: Commissioner Pieratt 08 Parks and Recreation Commission - 6 - January 15 1996 8. AB #196-8 AVIARA OAKS SOCCER FIELD/REQUEST FROM LIGHTNING SOCCER CLUB Commissioner Cox excused himself from this Item since he is on the Board of Directors for La Costa Youth Organization. Keith Beverly presented the background on this Item, emphasizing that it was placed on the Agenda at the last minute. He described how the three phase development was accelerated, and described the agreement reached between the State of California, Carlsbad Unified School District, La Costa Youth Organization, and Lightning Soccer Club. Mr. Beverly referred to a letter received in October from the Lightning Soccer Club which requested that one baseball field at the far end of the soccer field not be skinned. He added that the La Costa Youth Organization voted to have the field skinned. Mr. Beverly said that he received information about one hour before the meeting that the proposed skinning of the infield was no longer an issue, but scheduling facilities for soccer practice was an issue. He added that if the soccer organization was satisfied with the 300' long and 187' wide field, he was assured that the field could be moved westerly while still providing the skinned infield and the turf soccer field. Mr. Beverly pointed out that if the Lightning Soccer Club wanted to expand the field to 330' at a later date, the skinned infield would encroach on the soccer field. He reiterated that the issue was now a scheduling issue and explained what was involved. Mr. Beverly added that scheduling was handled by staff and that the two groups would be given priority scheduling during their respective seasons. He suggested that the scheduling issue could be worked out between staff and the two organizations. Joanne Wagner, 6955 Batiquitos, Carlsbad, explained why other locations could not be used for tryouts. She stated that the Lightning Soccer Club asked La Costa Youth Organization for use of the field during tryout times, especially in January when La Costa Youth Organization was not using the field, but the request was denied. Ms. Wagner added that there was a lot of miscommunication, and recommended forming a committee of two La Costa Youth Organization representatives, two Lightning Soccer Club representatives and two representatives from staff. She requested that Lightning Soccer Club have use of the field for the tryouts and added that soccer was not a priority in Carlsbad. She mentioned that a flat soccer surface with blue grass would be acceptable. 09 Parks and Recreation Commission - 7 - January 15 1996 Commissioner Heineman pointed out that the Item on the Agenda was resolved since skinning the infield was no longer an issue. He asked for clarification that Lightning Soccer Club was not asking for turfed infield but was requesting resolution of the scheduling issue, and Ms. Wagner responded that as long as baseball season was over, they would resod for at least the next two years. Mr. Beverly stated that staff preferred to move the existing fields with the same dimensions rather than reseeding and resodding. Ms. Wagner referred to her trip to the site and explained that a soccer field would not fit in back of the baseball field. She pointed out the area on the drawing. Chairman Schulberg requested that staff confirm that moving the infield could be done. Mr. Beverly clarified that the skinning of the infield was no longer an issue since it could be moved and that scheduling was the issue. He added that staff could work out the problem as part of their scheduling duties. Len Guiffre, 2930 Sombrosa, Carlsbad, explained that he was on the Board of Directors of the La Costa Youth Organization from July 1992 to July 1995 and that the Board asked him to discuss the chronology of the development of the fields. He added that he expected to be addressing the issue of skinning of the infield. Mr. Guiffre referred to the original agreement described earlier and stated that priority would be given to baseball during baseball season and soccer during soccer season. He added that his organization had more registrations that anticipated which requires scheduling of games during the times requested for the tryouts. Mr. Guiffre also mentioned that fall leagues existed but La Costa Youth Organization recognized that they did not have priority schedule at that time of year. Commissioner Baker asked if there would be practices on the field, and Mr. Guiffre replied that it was his understanding that the cause of need for increased use for Aviara Oaks would create conflicts with allowing Lightning Soccer Club to use the fields when they need to use them. Chairman Schulberg asked if the league games were scheduled Monday through Saturday, and Mr. Guiffre responded that Sunday was always available in the past, and reserved as a contingency plan. He added that makeup games could be scheduled on Sundays. Rick Cimicata, 7425 Solana Street, Carlsbad, explained that he was the Field Development Director for La Costa Youth Organization and was told a walk-through was done. He mentioned that there was a possibility of La Costa Youth Organization having to schedule games on Sunday. 10 Parks and Recreation Commission - 8 - January 15 1996 Reed Horner, 2801 Atadero Court, Carlsbad, said that he could answer questions on the field sizes, and that the scheduling conflict could be eliminated if they were not using non-skinned fields for tryouts. Doug Duncanson, Park Superintendent, and Keith Beverly stated that it would be possible to slide back the temporary backstop. Commissioner Baker asked if there were alternative facilities in Carlsbad, and Mrs. Wagner responded that she was not aware of any alternative site when she spoke to Mr. Beverly. Chairman Schulberg stated scheduling priority should be given to the activity that is in season. Mr. Cimicata added that they were thinking about putting in a portable fence and that there would be no problem if they want to hold tryouts on this remaining portion. Ken Price, Recreation Superintendent, said that a representative from the recreation staff should be involved in the negotiations since the recreation staff was responsible for scheduling. ACTION: On motion by Commissioner Holmes, Item AB #196-8, to turn the Item over to staff to work with La Costa Youth Organization and Lightning Soccer Club to solve the scheduling problems. AYES: Chairman Schulberg, Commissioners Baker, Holmes, Heineman, and Davidson NOES: None ABSTAIN: Cox ABSENT: Commissioner Pieratt COMMITTEE REPORTS Keith Beverly presented an update on Carrillo Ranch. AGENDA ITEMS FOR FEBRUARY 1996 COMMISSION MEETING Mr. Beverly explained that due to a timing issue, the Barrio Specific Plan for the Pine School Site would require a February meeting. He said that since the pre-set Commission meeting was scheduled on the day of a City holiday, the February meeting would be changed from February 18th to February 5, 1996, the site to be confirmed at a later date. 1. Report on Tot Lot at Batiquitos Lagoon. 2. Barrio Specific Plan for the Pine School Site H Parks and Recreation Commission ADJOURNMENT ACTION: - 9-January 15 1996 On motion by Commissioner Heineman to adjourn the Regular Meeting at 6:45 p.m. AYES: Chairman Schulberg, Commissioners Baker, Holmes, Heineman, Davidson, and Cox NOES: None ABSTAIN: None ABSENT: Commissioner Pieratt Respectfully submitted. <uth Stark Minutes Clerk '1<&-. ssion - 3-December 18, 1995 n by Commissioner Baker, Items AB #1295-1 1295-2 of the Consent Calendar for tr 18, 1995 were approved, i Heineman, Commissioners Cox, Holmes, Baker, g, Davidson, and Pieratt 3.AB #1295-3 HOSP GROVE PARK HISTORIC PLAQUE Mark Steyaert, Park Development Coordinator, gave the staff presentation on this Item. He explained the background and stated that it was agreed that a sign would be displayed at Hosp Grove. He added that the Commission was voting on the approval of the wording and location for the placement of the plaque at Hosp Grove. Questions and discussion included the following: • Second paragraph, last part of sentence should be deleted (it rotted in the ground and was too dense to drive a railroad spike into). • Wording was too dry • Should be completely reworded ACTION: The Commission unanimously denied the request (7-0) to approve the wording of the Hosp Grove Park Historic Plaque and directed staff to ask the Historic Preservation Commission to reword the plaque in accordance with the comments made at the Parks and Recreation Commission meeting. AYES: Chairman Heineman, Commissioners Cox, Holmes, Baker, Schulberg, Davidson, and Pieratt NOES: None ABSTAIN: None ABSENT: None 4. AB #1295-4 ANNUAL PARKS AND RECREATION COMMISSION ELECTION (CHAIRPERSQNVVICE^AIRPERSONT CommissionerScnulberg received the only nomination and Heineman caTfelprar nominations foj-6rfaicBSre£nfor, Chair, hearing>no oDjections,declared him eiectid~by acclamatkih. In a similar .manner, CorprrnissionsrJSaker was nominted and eifecjtedj^y^acclamation as Vice jairpers *CORRECTED an December 26, 1995 Hi Keith, Hope you had a happy holiday. I'm enclosing another copy of the October minutes which you should substitute for the old one. While typing the December minutes, I noticed that I had several errors that should have been corrected. I've corrected them and you should now have a perfect copy. The errors were: • Mark Steyaert's name was incorrectly spelled on Item 7. • Instead of showing Commissioner Baker abstaining on the vote for the minutes, it was shown on the vote for the agenda. • The Agenda Items should have been for December, instead of October on the last page. I apologize for the errors. Here's December's minutes. They should be accurate. If you have any changes, just fax them to me at 633-1218. Thanks, and have a great New Year! Regards,