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Home My WebLink About1998-11-16; Parks & Recreation Commission; Minutes.-. . iLrr Minutes of: Time of Meeting: 330 P.M. Place of Meeting: PARKS AND RECREATION COMMISSION ' Date of Meeting: November 16,1998 City Council Chambers - Chairperson Baker called the Regular Meeting to order at 5:30 p.m. I.xuGAu Present: Absent: Chairperson Baker, Commissioners Davidson, Richards, and Cox Commissioners Cunningham, Schulberg and Pieratt Staff Members Present: Keith Beverly, Senior Management Analyst Mark Steyeart, Park Development Coordinator Doug Duncanson, Park Superintendent Robin Bettin, Recreation Supervisor II Erin Letsch, Risk Manager Commissioner Pieratt arrived at 532 p.m. ANNOUNCEMENTS None. ACTION: On motion by Commissioner Richards, the Minutes of the AYES: NOES: ABSTAIN: ABSENT: ACTION: AYES: NOES: ABSTAIN: ABSENT: Regular Meeting held on June 15, 1998, were approved as printed. Chairperson Baker, Commissioners Richards and Cox None Commissioners Davidson and Pieratt Commissioners Cunningham and Schulberg On motion by Commissioner Pieratt, the Minutes of the Regular Meeting held on October 19,1998, were approved as printed. Chairperson Baker, Commissioners Davidson, Richards, and Pieratt None Commissioner Cox Commissioners Schulberg and Cunningham eRESENTATlONS None. Parks and Recreation Commission -2- - November 16,1998 PUB1 IC OPEN FORUM None. APPROVAI 0 F AGENDA ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Schulberg On motion by Commissioner Cox, the Agenda for November 16, 1998 was approved . Chairperson Baker, Commissioners Davidson, Richards, Cox, and Pieratt - 1. AB# 1198-1 COMMISSIONER'S REPOqI To accept and file the Commissioner's Report for October/November 1998. 2. 1 A To accept, approve and file the Summary Report of the October Parks and Recreation Commission Meeting. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Schulberg On motion by Commissioner Pieratt, AB #1198-1 and AB #1198-2 of the Consent Calendar for November 16,1998 were approved. Chairperson Baker, Davidson, Richards, Cox, and Pieratt RI IC HEARINGS None. ; 3. SOVAL 8t RFPl ACEMENT OF FICUS TREESAI w Doug Duncanson, Park Superintendent, gave the staff presentation on this item. He explained that the item was a request to remove and replace two ficus trees on the comer of Jefferson and Carlsbad Village Drive and described the damage that resulted from the trees. Mr. Duncanson explained what was done in the past and showed slides of the existing trees and alternative trees for the site. He indicated that SDG&E wires and poles were very close to the trees. (Commissioner Cunningham arrived at 545 p.m.) Mr. Duncanson stated the reasons why the trees should be replaced and added that the Risk Manager was in attendance and could address the issue later in the meeting. t. . 04 Parks and Recreation Commission -3- - November 16, 1998 Questions and discussion included the following issues: 0 Size of the replacement trees Placement of the replacement trees Frequency of curb and gutter repairs at the site and costs involved Responsible group to decide on alternate trees AI Duff, 2690 Roosevelt Avenue, Carlsbad, explained that he was involved in the last episode regarding the trees and suggested that staff try and trim them. He added that he would like to make a plea for the trees, and stated that $4,000-$5,000 every five years was not a lot of money to maintain the area. He questioned how long it would be before replacement trees would grow to a good size, and restated that he felt that the trees could be trimmed and cleaned up again. Mr. Duff asked what the cost would be to take the trees down and whether or not the trunks would remain. Michael Valdez represented Good Shepherd Worship Center, 8325 Carlsbad Village Drive, Carlsbad. He introduced the pastor of the church who distributed a handout to the commissioners. Mr. Valdez referred to the history of the church and the amount of people involved in church activities. He mentioned that there was a program to remodel the church and showed photos of the church as it was now and what it will be like when it is remodeled. Mr. Valdez referred to items f and g of the handout and described problems with leaves falling on the roofs and the air conditioners, and how the roots were effecting the foundation of the building. He added that the people at the church believed in being good neighbors who respected the opinions of others. Mr. Valdez described how the church served the community. In response to a query from Commissioner Cunningham, Mr. Valdez stated that the church had verbal approval to go ahead with the remodel and that it should take approximately one year or less. Ruth Lewis, 2001 Avenue of the Trees, Carlsbad, stated that leaves were not a compelling reason to take down trees. She indicated that these trees were a major public benefit since they were beautiful and provided shade to the church. She stated that it was important to find out where the tree roots were going and recommended that an arborist check out the trees. Ms. Lewis questioned how long it would take for the trees to grow to the size of the current trees. She added that the City should be able to handle the repair work. Lynnah Gibbs, 1010 South Cleveland Street, Oceanside, stated that she wanted to save the trees. She mentioned that they were beautiful and were probably there before the church was built. She added that she worked across the street and enjoyed looking at the trees, and felt that people waiting at the traffic light could also look at them while they were waiting for the light to change. Ms. Gibbs compared the replacement of the trees to getting rid of an older person for a younger person. She stated that maintenance of trees would always be a problem and that they should not destroy the trees because of maintenance. She recommended that the trees be trimmed back and repair work done on the sidewalk. Cheryl Prince, 2202 Highland Drive, Carlsbad, indicated that she wanted to save the trees. She added that she also worked across the street at the restaurant and enjoyed looking at the trees. Parks and Recreation Commission -4- - November 16,1998 She mentioned that she did not think spending $4,000-$5,000 every five years was too much considering the beauty of the trees. Ms. Prince stated that AI Wanamaker, the owner of the restaurant, was unable to attend the meeting. She submitted a letter to the commissioners from Mr. Wanamaker. Further questions and discussion included the following issues: 0 0 0 0 0 0 Liability issues Issues raised previously regarding removal of a tree at Donna Drive City policy for replacement of trees vs. root pruning Estimated cost for removal of the trees Repair time for the sidewalk with replacement trees Responsible party if trees disrupted the foundation Erin Letsch, Risk Manager, addressed possible liability issues. She explained when the City would be liable. Further questions and discussion included the following issues: 0 Safety issues 0 Timing of replacement of the trees A motion was made by Commissioner Richards to retain the two ficus trees, trim as required and perform root pruning. The motion failed 2 to 4. ACTION: On motion by Commissioner Cox, to approve AB #1198-3, to initiate the recommendation of staffs report to remove and replace the two ficus trees with three trees of a variety to be approved by the Street Tree subcommittee. Chairperson Baker, Cunningham, Davidson, and Cox AYES: NOES: Commissioners Pieratt and Richards ABSTAIN: None ABSENT: Commissioner Schulberg 4. AR #1198-4 AI GA NORTF PARK SITF RECONFIRMATION Keith Beverly presented the staff report on this item. He referred to the 1997 Parks Agreement which allowed the City to be dedicated 32.9 acres of parkland. He described the anticipated activities at this site and added that Morrow Development wanted to use part of the site for a school site. Mr. Beverly emphasized the need for the entire 32.9 acres of parkland and explained why. Questions and discussion included the following issues: 0 Reasons behind more flexibility in the standards 0 Need for more ballfields and feasibility of building one at the site 0 Issue of school property and whether it was raised at a joint committee meeting 0 Morrow Developments' obligation to provide acreage for schools 0 Acreage area required.for a school Parks and Recreation Commission -5- - November 16, 1998 ACTION: On motion by Commissioner Cox, to approve AB #1198-4, to reaffirm the Park and Recreation Commission’s preference to acquire the entire 32.9 acre Alga Norte parksite. Chairperson Baker, Cunningham, Davidson, Richards, Cox, and Pieratt AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg 5. AR# 1 198-5 DATA COLECTION FOR P ARK SI TF FAC ILITY/ACT IVlTY GO ALS ANQ GI JlDELlNES Keith Beverly gave the staff presentation on this item. He explained that the data was collected by Sandag and explained the statistics, as outlined in the information contained in the Commissioners’ packets. He added that all the information was not compiled yet. Questions and discussion included the following issues: 0 Request for one chart comparing other communities and Carlsbad Importance of providing facilities for the bulk of the population ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg On motion by Commissioner Pieratt, to approve AB #1198-5, to accept and file the staff report. Chairperson Baker, Cunningham, Davidson, Richards, Cox, and Pieratt 6. AB #1198-6 DECEMBER PARKS & RFCREATION COMMISSION hl.E€TING/ HOL I DAY DlNNER ACTION: On motion by Commissioner Richards, to approve AB #1198-6, to reschedule the December Regular Meeting to an earlier date of December 14,1998. Chairperson Baker, Cunningham, Davidson, Richards, Cox, and Pieratt AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg 7. 88 #1198-7 WORT ON STAY ‘N PI AY PROGRAM Robin Bettin, Recreation Supervisor I\, gave the staff presentation on this item. She described the history of the program and explained that they will be starting the program at Buena Vista in January and recommending to start at Magnolia after proposing a budget request for the fiscal year 2000-01. Questions and discussion included the following issues: 0 0 0 0 Reasons for the City operating the program Criteria to participate in the program Possibility of branching out to other schools in the future Percentage used for child care Parks and Recreation Commission -6- - November 16, 1998 ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg On motion by Commissioner Davidson, to approve AB #1198-7, to accept and file the staff report. Chairperson Baker, Cunningham, Davidson, Richards, Cox, and Pieratt COMMITTEE REPORTS None. AGEND A ITFMS FOR NFXT COWSION 1. Annual Election of Parks and Recreation Commission Officers ADJOURNMENT ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg On motion by Commissioner Richards to adjourn the Regular Meeting at 7:20 p.m. to the Carlsbad Senior Center on December 14, 1998. Chairperson Baker, Cunningham, Davidson, Richards, Cox, and Pieratt Respectfully submitted , +h Ruth Stark Minutes Clerk