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Home My WebLink About2000-01-17; Parks & Recreation Commission; Minutest P Minutes of: PARKS AND RECREATION COMMISSION Time of Meeting:. 530 P.M. Date of Meeting: January 17,2000 Place of Meeting: City Council Chambers CALL TO ORDER Chairperson Davidson called the Regular Meeting to order at 530 p.m. ROLL CALL Present: Chairperson Davidson, Vice Chairperson Baker, Commissioners Cunningham, Schulberg, Cox, and Pacheco Absent: Commissioner Pieratt Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Doug Duncanson, General Services Manager Mark Steyaert, Park Development Coordinator John Cahill, Municipal Projects Manager c- ANNOUNCEMENTS Chairperson Davidson announced that the Wave Team, 13 and under, won the Presidio Cup. Commissioner Pieratt arrived at 5:32 p.m. APPROVAL OF MINUTES ACTION: On motion by Commissioner Pieratt, the Minutes of the AYES: Chairperson Davidson, Vice Chairperson Baker, NOES: None ABSTAIN: None ABSENT: None Regular Meeting held on November 15,1999 were approved. Commissioners Cunningham, Schulberg, Cox, Pacheco, and Pieratt ACTION: On motion by Commissioner Cox, the Minutes of the AYES: Chairperson Davidson, Vice Chairperson Baker, NOES: None ABSTAIN: Commissioners Cunningham and Pieratt ABSENT: None Regular Meeting held on December 13,1999 were approved. Commissioners Schulberg, Cox, and Pacheco /c PRESENTATIONS None. Parks and Recreation Commission -2- January 17,2000 rc PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: On motion by Vice Chairperson Baker, the Agenda for January 17,2000 AYES: Chairperson Davidson, Vice Chairperson Baker, NOES: None ABSTAIN: None ABSENT: None was approved. Commissioners Cunningham, Schulberg, Cox, Pacheco, and Pieratt 1. 2. 3. CONSENT CALENDAR AB #loo-1 COMMISSIONER'S REPORT To accept and file the Commissioner's Report for January 2000. AB #loo-2 SUMMARY REPORT To approve, accept and file the Summary Report of the December Parks and Recreation Commission meeting. AB #loo-3 RECEIPT OF DONATION To receive a donation of $545.00 to the Carrillo Ranch Trust and recommend acceptance by the City Council. ACTION: On motion by Vice Chairperson Baker, AB #100-1, AB #loo-2, and AB #loo-3 of the Consent Calendar for January 17,2000 were approved. Commissioners Cunningham, Schulberg, Cox, Pacheco, and Pieratt AYES: Chairperson Davidson, Vice Chairperson Baker, NOES: None ABSTAIN: None ABSENT: None PUBLIC HEARINGS None. DEPARTMENTAL REPORTS Keith Beverly, Senior Management Analyst, introduced John Cahill, Municipal Projects Manager and Mark Steyaert, Park Development Coordinator. Mr. Cahill described the three major components of the golf course. Mr. Steyaert pointed out the location of the golf course and the components on a map on the board. He stated that the intent was to have themes throughout the golf course. 4. AB #loo-4 GOLF COURSE UPDATE t 05 Parks and Recreation Commission -3- January 17,2000 /c Mr. Steyaert described the golf course in detail, including the signature golf hole with a waterfall and the inclusion of a practice range with 45 stations. He mentioned that there will be three commercial sites as part of the project, and explained that the commercial sites will help to offset the cost of the golf course. He described the trail system, the picnic area, the Clubhouse, and the bridge. Mr. Cahill outlined the updated schedule, and emphasized that work could not begin until the Habitat Management Plan was approved. Questions and discussion included the following issues: Clarification of the Joint Powers Agreement Status of the agreement with Raven 0 Future role of the Parks and Recreation Commission with the golf course Operation of a golf school by Raven Composition of the driving range ACTION: On motion by Commissioner Cox, AB #loo-4, to accept and file the staff AYES: Chairperson Davidson, Vice Chairperson Baker, NOES: None ABSTAIN: None ABSENT: None report. Commissioners Cunningham, Schulberg, Cox, Pacheco, and Pieratt 5. AB #I004 CITIZEN REQUEST TO OPERATE A SKATEPARK CONCESSION STAND Keith Beverly gave the staff presentation on this item. He explained that staff was responding to a request by Mychal Dourson to operate a concession stand at the Carlsbad Skatepark. He stated that there were two options that could be followed, as outlined in the Commissioners’ packets for the evening. Mr. Beverly indicated that the Planning Department informed him that the Conditional Use Permit (CUP) did not consider a concession element at the Skatepark. He pointed out that the CUP would have to return to Planning to be formally amended if a concession was to be added to the site. He added that in reviewing the minutes from the Skateboard Committee’s meetings, a concession was low on the list of priorities. Mr. Beverly explained the reasons that staff was not recommending the addition of a concession stand at the Carlsbad Skatepark. He added that if it was decided that a concession stand should be added, the project would be subject to a bid process. Questions and discussions included the following issues: 0 Time frame for the construction of restrooms and installation of central vending 0 Current policy for operation of concessions at City parks 0 Restrictions on mobile catering trucks machines Mychal T. Dourson, 910 La Rueda, Vista, clarified that a mobile truck could not stay at a park any longer than 10 minutes. He stated that the Carlsbad Skatepark was a good facility. He outlined his participation in community activities over the years, and mentioned that food was always available during the activities. He said that a concession stand would be easy for everyone to use. c Mr. Dourson pointed out that the facility was a financial strain for the City to maintain and that rent from a concession staw would atleviate some of the burw 3 .f Parks and Recreation Commission -4- c January 17,2000 Questions and discussions included the following: 0 Amount of rent for the concession stand 0 Hours of operation Leslee Stauffer, 727 Lotus Blossom, Encinitas, commented that the Skatepark was fantastic. She pointed out that the pad needed bathrooms and described the two concession stands at Calavera Community Park. She added that the money went back to the organizations and not to the City. Questions and discussion included the following: Clarification that there are snack bars run by non-profit organizations at City facilities 0 A description of the location of the pad at the Skatepark 0 Additional parking spaces needed and planned for when the Public Works facility and Collection of money from full service vending machines 0 Costs to construct a concession 0 Clarification of the priority of concessions during Skatepark Commission discussions 0 Possibility of constructing a concession at the time the Public Works facility and restrooms are constructed restrooms are constructed .- ACTION: On motion by Vice Chairperson Baker, AB #loo-5, to not consider a request to build a concession stand at the Carlsbad Skatepark at this time. Cunningham, Schulberg, Cox, Pacheco, and Pieratt AYES: Chairperson Davidson, Vice Chairperson Baker, Commissioners NOES: None ABSTAIN: None ABSENT: None ACTION: On motion by Vice Chairperson Baker, to consider the feasibility of adding on enough space to build a concession at the time the restrooms are ready to be constructed. Cunningham, Schulberg, Cox, Pacheco, and Pieratt AYES: Chairperson Davidson, Vice Chairperson Baker, Commissioners NOES: None ABSTAIN: None ABSENT: None 6. AB #loo-6 STATUS REPORT ON THE PINE SCHOOL ACQUISITION Keith Beverly gave the presentation on this item. He explained the purpose of the status report. He pointed out that the Pine School acquisition was currently in escrow, as outlined in the Commissioners’ packets. He described the issue relating to indemnification for any toxic waste and clarified that it was close to resolution. Mr. Beverly explained that the School District exercised their option to extend their use of the school buildings through June 30, 2000, but the new Assistant Superintendent of Business Services (Gaylen Freeman) indicated that the School District would vacate the site by the end of February or March 2000. - He added that the City will probably take over the maintenance responsibilities by the end of March and that mid-year budget increases would absorb those costs. He mentioned that staff would be preparing an Interim Use Report for the use of those facilities. Parks and Recreation Commission -5- January 17,2000 Mr. Beverly described the potential uses of the facilities and the changes that would have to be made. He also indicated that those issues would be subject to City Council review and approval. Questions and discussion included the following issue: Time frame for removal of portables and the Academy ACTION: On motion by Commissioner Pieratt, AB #loo-6, to accept and file the AYES: Chairperson Davidson, Vice Chairperson Baker, NOES: None ABSTAIN: None ABSENT: None staff report. Commissioners Cunningham, Schulberg, Cox, Pacheco, and Pieratt COMMITTEE REPORTS 1. Ken Price, Recreation Director, updated the Commission on the Dog Park. 2. Ken Price updated the Commission on the Swim Complex. 3. Ken Price updated the Commission on the Carlsbad Youth Organization. 4. Doug Duncanson, General Services Manager, updated the Commission on the Street Tree Committee. - - AGENDA ITEMS FOR NEXT COMMISSION MEETING 1 Results of survey sent out to the community. ADJOURNMENT ACTION: On motion by Commissioner Cox to adjourn the Regular Meeting at AYES: Chairperson Davidson, Vice Chairperson Baker, Commissioners NOES: None ABSTAIN: None ABSENT: None 7:OO p.m. Cunningham, Schulberg, Cox, Pacheco, and Pieratt Respectfully submitted, Ruth Stark Minutes Clerk