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Home My WebLink About2000-03-20; Parks & Recreation Commission; Minutesc J I Minutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:30 P.M. Date of Meeting: March 20,2000 Place of Meeting: City Council Chambers CALL TO ORDER Chairperson Davidson called the Regular Meeting to order at 530 p.m. ROLL CALL Present: Chairperson Davidson, Vice Chairperson Baker, Commissioners Cunningham, Schulberg, and Cox Absent: Commissioners Pacheco and Pieratt Staff Members Present: Keith Beverly, Senior Management Analyst Doug Duncanson, General Services Manager Mark Steyaert, Park Development Coordinator Robin Bettin, Recreation Supervisor II Scott Carroll, Management Analyst ,- ANNOUNCEMENTS Keith Beverly, Senior Management Analyst, announced that Richard Navarro received the CPRS District XI1 Recognition Award for Part-time Professional, and Robin Bettin received the CPRS Professional Merit Award. He added that Ms. Bettin was elected to represent Area V to the governing board of the California Parks and Recreation Society. APPROVAL OF MINUTES ACTION: On motion by Commissioner Pieratt, the Minutes of the AYES: Chairperson Davidson, Vice Chairperson Baker, NOES: None ABSTAIN: None ABSENT: Commissioners Pacheco and Pieratt Regular Meeting held on January 17,2000 were approved. Commissioners Cunningham, Schulberg, and Cox Commissioner Pieratt arrived at 540 p.m. PRESENTATIONS Keith Beverly awarded a plaque to Vice Chairperson Baker in recognition of her service on the Parks and Recreation Commission from September 1993 through March 2000, He announced - that Vice Chairperson Baker has been appointed to the Carlsbad Planning Commission. PUBLIC OPEN FORUM None. a03 ! Parks and Recreation Commission -2- March 20,2000 APPROVAL OF AGENDA ACTION: On motion by Vice Chairperson Baker, the Agenda for March 20,2000 AYES: Chairperson Davidson, Vice Chairperson Baker, Commissioners NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco was approved. Cunningham, Schulberg, Cox, and Pieratt CONSENT CALENDAR I. AB #300-1 COMMISSIONERS REPORT To accept and file the Commissioner’s reports for February and March 2000. 2. AB #300-2 SUMMARY REPORT To accept, approve and file the summary report of the January Parks and Recreation Commission meeting. 3. AB #300-3 RECEIPT OF DONATION To receive donations totaling $1,100 in support of the Opportunity Grants Program and the Day Camp booklet. ACTION: On motion by Vice Chairperson Baker, AB #300-1, AB #BOO-2, and AYES: Chairperson Davidson, Vice Chairperson Baker, Commissioners NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco AB #300-3 of the Consent Calendar for March 20,2000 were approved. Cunningham, Schulberg, Cox, Pieratt DEPARTMENTAL REPORTS 4. AB #300-4 FINANCIAL REPORT FOR AN UPDATED STREET TREE POLICY Scott Carroll, Management Analyst, gave the staff report on this item. He explained that the final report was included in the Commissioners’ packets for the evening and referred to the policy on page 5 of the report. He explained why the Street Tree committee was formed and how the committee developed the comprehensive street policy. Mr. Carroll mentioned that a major change in the previous policy was in the notification requirements since the City has to inform the property owner, the adjacent neighbor, and attach a notification to a tree that the tree will be removed. He stated that there were a number of issues that needed to be addressed by the City and referred to the 12 item list on page 18. He added that City Council directed staff to prepare a financial analysis, and said that he hoped to have the results by April. .c Vice-Chairperson Baker commended the citizens on the amount of time spent on the committee. , Parks and Recreation Commission -3- March 20,2000 Questions and discussion included the following issues: + City responsibility for planting trees in City right-of-way + How the street tree policy affected the trees on Charleen Circle and an explanation of + Emphasis on replacing sidewalks rather than trees + Selection of species according to the size of the site to prevent future problems with + What would be done with older existing trees that required more maintenance + How the street trees were affected by decisions made by the Sidewalk Committee + Concern about trees being planted in the right-of-way + Cost of replacing trees and how the cost could be covered + Recommendation that a commissioner from the Parks and Recreation Commission be a the purpose of a hold harmless agreement for Charleen Circle trees causing damage to a sidewalk member of the Street Tree Committee ACTION: On motion by Commissioner Cox, AB #300-4, to accept and file the staff AYES: Chairperson Davidson, Vice Chairperson Baker, Commissioners NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco report. Cunningham, Schulberg, Cox, and Pieratt - 5. AB #300-5 RECREATION DEPARTMENT SURVEY Keith Beverly, gave the staff presentation on this item. He described the background regarding the importance of the City survey and the purpose of the survey. He explained how the survey was distributed to the residents of Carlsbad and stated that 4,500 surveys were completed. Mr. Beverly referred to three charts, included in the Commissioners’ packets for the evening. He pointed out that page 48 portrayed the importance vs. quality of services provided by the City, where access to open space was very important to the community but was second lowest on how the City was rated. Mr. Beverly added that staff will evaluate the findings further and focus on key target issues. He explained the chart on page 47 which identified the types of amenities that people felt were important to them. He pointed out that the library, natural open space, and hikinglwalking trails were high on the list. He clarified the status of the City-wide trail system. The last chart that Mr. Beverly described was the community rating for quality of life. He pointed out that safety and security was the top issue. Ms. Bettin stated that the next step was to review the programs offered by the City and evaluate them according to the items that people rated important to the community. ACTION: On motion by Vice Chairperson Baker, AB #300-5, to accept and file the AYES: Chairperson Davidson, Vice Chairperson Baker, Commissioners NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco staff report. Cunningham, Schulberg, Cox, and Pieratt Parks and Recreation CotnmiSSiOn -4- March 20,2000 - 6. AB #300-6 CITY/SCHOOL JOINT MEETING Keith Beverly gave the staff presentation on this item. He reviewed what was discussed during the joint meeting with the City of Carlsbad and the Carlsbad Unified School District on March 15, 2000. He discussed each of the items listed on the agenda, as contained in the Commissioners’ packets for the evening. He added that escrow was expected to close on March 21,2000 for the Pine School property. ACTION: On motion by Commissioner Pieratt, AB #300-6, to accept and file the AYES: Chairperson Davidson, Vice Chairperson Baker, Commissioners NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco staff report. Cunningham, Schulberg, Cox, and Pieratt COMMllTEE REPORTS None. AGENDA ITEMS FOR NEXT COMMISSION MEETING None. c ADJOURNMENT ACTION: On motion by Vice Chairperson Baker to adjourn the Regular Meeting at 6:45 p.m. Cunningham, Schulberg, Cox, and Pieratt AYES: Chairperson Davidson, Vice Chairperson Baker, Commissioners NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco Respectfully submitted, Ruth Stark Minutes Clerk