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Home My WebLink About2001-03-19; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 530 P.M. Date of Meeting: March 19,2001 Place of Meeting: City Council Chambers CALL TO ORDER Chairman Cox called the Regular Meeting to order at 535 p.m. - ROLL CALL Present: Chairman Cox, Commissioners Pacheco, Ramirez, and Davidson Absent: Commissioners Pieratt, Cun.ningham,and Schulberg Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Doug Duncanson, General Services Manager Mark Steyaert, Park Development Coordinator Gail Watts, Recreation Supervisor II Scott Carroll, Management Analyst Joe Garuba, Management Analyst -. (f- ANNOUNCEMENTS None. APPROVAL OF MINUTES Since there was not a quorum of the commissioners who attended the January 22, 2001 Parks and Recreation Commission, approval of minutes was rescheduled for later in the meeting. PRESENTATIONS None. PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: On motion by Commissioner Pacheco, the Agenda for March 19,2001 AYES: Chairman Cox, Commissioners Pacheco, Ramirez, and Davidson NOES: None ABSTAIN: None ABSENT: Commissioners Pieratt, Cunningham, and Schulberg was approved. r OC.2 . Parks and Recreation Commission -2- t March 19,2001 CONSENT CALENDAR 7 1. AB #301-1 COMMISSIONER’S REPORT To accept and file the Commissioner’s Report for March 2001. ’, 1 2. AB #301-2 SUMMARY REPORT To approve, accept and file the Summary Report of the January 22,2001 Parks and Recreation Commission meeting. - 3. AB #301-3 LETTERS REQUESTING SWIM COMPLEX The Commission will receive three letters addressing the request for an additional Swim Complex. ACTION: On motion by Commissioner Davidson, AB #301-1, AB #301-2, and AYES: Chairman Cox, Commissioners Pacheco, Ramirez, and Davidson NOES: None ABSTAIN: None ABSENT: Commissioners Pieratt, Cunningham, and Schulberg AB #301-3 of the Consent Calendar for March 19,2001 were approved. DEPARTMENTAL REPORTS 4. AB #301-4 CITY OF CARLSBAD PUBLIC OPINION SURVEY Joe Garuba, Management Analyst, gave the staff presentation on this item. He described the purpose of the survey and the background behind it. He told the Commission that staff worked San Marcos, and pointed out to the commissioners that a complete copy of the survey was contained in their packets for the evening. He added that the Commissioners were also given a copy of his presentation. t in conjunction with the Social and Behavioral Research Institute of California State University of Mr. Garuba mentioned that there was a confidence level of over 95% in the survey, and explained what the survey addressed. He added that there will be follow-up surveys with more specific information based upon the answers received in this survey. (Commissioner Pieratt arrived at 5:45 p.m.) He also pointed out that the numbers were different between north and south Carlsbad and not by quadrant. Some of the topics he reviewed included: Topics covered in the survey Demographics of respondents What residents liked most What concerned residents most Rating by residents of City services Preference for specific recreational facilities City development City information Confidence in City government r Mr. Garuba stated that the next round of survey would include four topics: Northwest Quadrant Park, 50-meter pool, Citywide trail system, and the golf course. He explained the importance of 005 Parks and Recreation Commission -3- March 19,2001 L having people rank the projects first without any consideration of economical factors, and then once again with the economical factors. ,- Questions and discussions included the following issues: 4 The importance of advising people in the new areas of Carlsbad the history of old Carlsbad and its need for recreational facilities so that projects in old Carlsbad are not continuously bumped back 4 The consultants hireaand staff participants 4 A concern about age difference of survey participants and that the survey is not bulletproof 4 The number of people involved from each quadrant for the survey ACTION: AYES: NOES: ABSTAIN: ABSENT: On motion by Commissioner Cox, AB #3014, to accept and file the staff report on the City of Carlsbad Public Opinion Survey. Chairman Cox, Commissioners Pieratt, Pacheco, Ramirez, and Davidson None None Commissioners Cunningham and Schulberg Scott Carroll, Management Analyst, gave the staff report on this item. He explained that Sprint requested permission to install a cellular site at Calavera Hills Park. He described what they would like to install and what it entailed, pointing out that it included an equipment enclosure located at the park. Mr. Carroll mentioned that staff was requesting Sprint to change their plans pending license agreement still had to be negotiated, and stated that staff was recommending approval for installing the cell site as long as the enclosure was on a 6’ clearance. r in order to allow space for lawn mowers to be used next to the tennis courts. He added that a Questions and discussion included the following issues: 4 The approximate size of the enclosed area 4 An update on the ACTION: AYES: NOES: ABSTAIN: ABSENT: Pacific Bell site On motion by Commissioner Davidson, AB #301-5, to approve the the request by Sprint PCS for a wireless communication site at Calavera Hills Community Park. Chairman Cox, Commissioners Pieratt, Pacheco, Ramirez, and Davidson None None Commissioners Cunningham and Schulberg APPROVAL OF MINUTES Since there was a quorum of the commissioners who attended the January meeting, the Parks and Recreation Commission voted on the January 22, 2001 minutes. ACTION: On motion by Commissioner Pieratt, the Minutes of the AYES: Commissioners Pieratt, Pacheco, Ramirez, and Davidson NOES: None ABSTAIN: Chairman Cox ABSENT: Commissioners Cunningham and Schulberg Regular Meeting held on January 22,2001 were approved. Parks and Recreation Commission -4- . March 19,2001 /c 6. AB #301-6 COMMIITEE ASSIGNMENTS Keith Beverly, Senior Management Analyst, suggested that this item be continued for the next meeting since two commissioners were absent. ACTION: On motion by Commissioner Pieratt, AB #301-6, to table the item until the AYES: Chairman Cox, Commissioners Pieratt, Pacheco, Ramirez, and Davidson NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Schulberg April meeting. 7. AB #301-7 COMMISSION APPOINTMENT/COMMUNITY FOREST MANAGEMENT PLAN Scott Carroll explained that in January 2000, the City Council accepted the final report of the Street Tree Committee regarding the Street Tree Policy. He added that recommendations were made to create a Community Forest Management Plan and described what that would entail. He stated that they were at the stage where a planning team needed to be created and described the representation for the committee, which includes a representative from the Parks and Recreation Commission. Doug Duncanson, General Services Manager, estimated that there would probably be a maximum of two meetings a month for three months. ACTION: On motion by Commissioner Pieratt, AB #A301-7, to appoint Chairman Cox to serve on the Planning Team for the City’s Community Forest Management Plan. AYES: Chairman Cox, Commissioners Pieratt, Pacheco, Ramirez, and Davidson NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Schulberg 8. AB #301-8 SWIM COMPLEX UPDATE Keith Beverly explained that this item was the result of a request from the Parks and Recreation Commission made during the January meeting for an update on the swim complex. Ken Price, Recreation Director, gave the presentation on the item. He described the background and history of the project in detail and when it was included in the CIP budget. He added that it was determined that there was a need.for another pool in south Carlsbad. Mr. Price mentioned that pool advocates became more vocal in recent years, and that based upon their input, the pool became funded in 1998/1999 as part of the Alga Norte Park project, and became an issue in the 1999/2000 budget. He added that City Council received public input and requested staff to look at an alternative site, funding alternatives, costs, possibility of private partnership, and the fiscal impact of creating a pool. The report was sent to City Council. He added that City Council directed staff to acquire the Alga Norte site this year, and to begin the planning process for development beginning in 2004. Questions and discussion included the following issues: + The makeup of the leadership team + The timing for the purchase of land + Clarification for timing of development + The impact of infrastructure not being put in place by the developer 7 + The reasons why replacement of two ballfields was not recommended at Zone 19 Park Parks and Recreation Commission -5- 6 March 19.2001 + The location of ballfields + The reasons why Zone 19 is not suitable for a pool + Clarification of Option 3 costs - d ACTION: On motion by Commissioner Ramirez, AB #301-8, to accept and file the AYES: Chairman Cox, Commissioners Pieratt, Pacheco, Ramirez, and Davidson NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Schulberg staff report. Chairman Cox called a recess at 7:OO p.m. The Commission re-convened at 7:05 p.m. , 9. AB #301-9 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET REVIEW Mark Steyaert, Park Development Coordinator, gave the staff presentation on this item. He explained that he wanted to review the projects that have been introduced and changed in the CIP submittal for FY 2001-02, as contained in the Commissioners' packets for the evening. He covered the following park projects: Zone 5 Interim Ballfield, moving the timing forward and decreasing the budget for Larwin Park, increasing the budget for the Northeast Quadrant Park acquisition, moving out to buildout for the Northeast Quadrant Park Development, adding a community center and increasing the budget for the Zone 19 Park, and increasing the budget of future parks. Doug Duncanson reviewed maintenance issues at some of the older parks including Holiday Senior Center, making renovations to fields at Stagecoach Park, replacing the steps and handrail for La Costa Canyon Park, and adding playground equipment at Calavera. - Park, installing synthetic turf at the Poinsettia Park soccer field, upgrading the courtyard at the Questions and discussion included the following issue: + The feasibility of installing turf at Poinsettia before installing it at another park ACTION: On motion by Commissioner Pacheco, AB #301-8, to accept and file the AYES: Chairman Cox, Commissioners Pieratt, Pacheco, Ramirez, and Davidson NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Schulberg staff report. IO. AB #301-10 ZONE 19 PARKSITE UPDATE/CITY COUNCIL ACTION Mark Steyaert, Park Development Coordinator, gave the staff presentation on this item. He explained that a presentation was made to City Council and City Council decided that they wanted the pool to be located at Alga Norte Park. He added that City Council also requested further input from the public and requested staff to study interim uses if the community center was not built. Mr. Steyaert said that this project would still be a two phase park and emphasized the importance of building a park at one time. He stated that City Council also requested staff review the cost again, and to look at a site in currently not City property. 7 the Villages of La Costa for the purpose of exploring possible uses of an interim lot which was Parks and Recreation Commission -6- % r COMMITTEE/COUNCIL REPORTS I None. AGENDA ITEMS FOR NEXT COMMISSION MEETING 1. Stay-N-Play After School Recreation Program 2. Park development p?ojects 3. Park maintenance update 4. CIP funding processing 5. Commission workshop issues 6. Committee assignments 7. Zone 19 Parksite name ADJOURNMENT ACTION: On motion bl 7:40 p.m. March 19,2001 4 Commissioner Davidson to adjourn the Regular Meeting at AYES: Chairman Cox, Commissioners Pieratt, Pacheco, Ramirez, and Davidson NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Schulberg r Respectfully submitted, Ruth Stark Minutes Clerk