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Home My WebLink About2001-04-16; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 530 P.M. Date of Meeting: April 16,2001 Place of Meeting: City Council Chambers CALL TO ORDER Chairman Cox called the Regular Meeting to order at 540 p.m. ROLL CALL Present: Chairman Cox, Commissioners Schulberg, Cunningham, Ramirez, and Davidson Absent: Commissioners Pieratt and Pacheco Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Doug Duncanson, General Services Manager Lisa Hildabrand, Finance Director ANNOUNCEMENTS None. APPROVAL OF MINUTES - ACTION: On motion by Commissioner Davidson, the Minutes of the Regular AYES: Chairman Cox, Commissioners Ramirez, and Davidson NOES: None ABSTAIN: Commissioners Cunningham and Schulberg ABSENT: Commissioners Pieratt and Pacheco Meeting held on March 19, 2001 were approved. PRESENTATIONS None. PUBLIC OPEN FORUM None. APPROVAL OF AGENDA rc ACTION: On motion by Commissioner Schulberg, AB #401-4, to table the item until AYES: Chairman Cox, Commissioners Schulberg, Cunningham, Ramirez, and NOES: None ABSTAIN: None ABSENT: Commissioners Pieratt and Pacheco the May meeting. Davidson Revised Parks and Recreation Commission -2- April 16,2001 ACTION: On motion by Commissioner Schulberg, the Agenda for April 16, 2001 AYES: Chairman Cox, Commissioners Schulberg, Cunningham, Ramirez, and NOES: None ABSTAIN: None ABSENT: Commissioners Pieratt and Pacheco was approved. Davidson CONSENT CALENDAR 1. AB #Mol-1 COMMISSIONER’S REPORT To accept and file the Commissioner’s Report for April 2001. 2. AB #Mol-2 SUMMARY REPORT To approve, accept and file the Summary Report of the March 19,2001 Parks and Recreation Commission meeting. At the request of Commissioner Davidson, Item #1 of the Consent Calendar was pulled for further discussion. ACTION: On motion by Commissioner Cunningham, AB Mol-2 of the Consent AYES: Chairman Cox, Commissioners Schulberg, Cunningham, Ramirez, and NOES: None ABSTAIN: None ABSENT: Commissioners Pieratt and Pacheco Calendar for April 16,2001 was approved. Davidson Commissioner Davidson commented that he was very impressed with the new format and writing style of the Parks and Recreation Commissioner’s Report since Jill Prichard began writing the report. ACTION: On motion by Commissioner Davidson, AB Mol-1 of the Consent AYES: Chairman Cox, Commissioners Schulberg, Cunningham, Ramirez, and NOES: None ABSTAIN: None ABSENT: Commissioners Pieratt and Pacheco Calendar for April 16, 2001 was approved. Davidson DEPARTMENTAL REPORTS 3. AB #Mol-3 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET IMPLEMENTATION PROCESS Lisa Hildabrand, Finance Director, gave the staff presentation on the CIP budget implementation process. She showed slides and described in detail how the process began and what was involved, as contained in the Commissioners’ packets for the evening. She described the projects and the operating budget impact, and then explained how the CIP and Operating Budget came together as a total budget. Ms. Hildabrand mentioned that the CIP process was I part of the overall goal process and outlined what was involved. She also discussed Capital Revenue Sources, described the General Fund restrictions and explained the priorities for the CIP. She concluded by clarifying what was involved in CIP scheduling and addressed why projects could not always be easily moved up in priority. Parks and Recreation Commission -3- April 16,2001 Questions and discussions included the following issues: + Clarification of $300,000,000 in funds that the City has and what it represented 1 (Commissioner Pieratt arrived at 555 p.m.) + Provision for an increase in utility rates in the CIP budget and where the funds would come from if rates were higher than budgeted + Source of funds for Zones 5, 16, and 13 + Explanation of the fees collected on industrial projects + Clarification that the budget did include revenues + Amplification of Proposition H ACTION: On motion by Commissioner Ramirez, AB Mol-3, to accept and file the staff report on the Capital Improvement Program Budget Implementation Process. Ramirez, and Davidson AYES: Chairman Cox, Commissioners Pieratt, Schulberg, Cunningham, NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco 5. AB Mol-5 PINE SCHOOL STATUS REPORT Keith Beverly, Senior Management Analyst, gave the staff report on this item. He explained what transpired at the March 2Th City Council meeting and reviewed City Council’s directions for staff, as contained in the Commissioners’ packets. He stated that the actions included immediately tearing down all structures on the site; beginning the Master Planning process; leasing modular units which could be located on the site to allow for existing services and restroom facilities; and for staff to prepare reports outlining services provided by Centro de Informacion, Stay-N-Play and the summer recreation program and define what their program needs are. - Mr. Beverly added that in mid-May, there will be a review of the CIP budget for approval by City Council, at which time City Council will move the funding up for the Pine School project. Questions and discussion included the following issues: Clarification that City Council chose not to pursue interim ballfields at the site + Estimated time frame for the project to be completed ACTION: On motion by Commissioner Davidson, AB Mol-5, to approve and file AYES: Chairman Cox, Commissioners Pieratt, Schulberg, Cunningham, NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco the staff update on Pine School. Ramirez, and Davidson 6. AB Mol-6 PARKS AND RECREATION COMMISSION WORKSHOP DISCUSSION - ISSUES Keith Beverly, explained that staff was seeking recommendations from the Parks and Recreation Commission on how the Commission and staff could work better together. He asked the Commission to make recommendations on items that could be explored during a workshop. Parks and Recreation Commission -4- April 16,2001 Questions and discussion included the following issues: + Whether to have a general discussion at a Commission meeting or to discus items during a + Who was responsible for determining which projects appear on the list of projects placed in + Preference that Commissioners review a list of projects in the last quarter prior to the list + Pre-briefing sessions and how they could be scheduled workshop the preliminary CIP proposal being included in the preliminary CIP proposal ACTION: On motion by Commissioner Davidson, AB Mol-6, to reinstitute briefing sessions on an ad hoc basis and to plan a CIP workshop setting in the Fall. Ramirez, and Davidson AYES: Chairman Cox, Commissioners Pieratt, Cunningham, Schulberg, NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco 7. AB Mol-7 COMMllTEE ASSIGNMENTS Keith Beverly explained that this item was carried over to this meeting from the December, January and March meetings. He explained that the Parks and Recreation Commission may want to consider if all the committees were necessary and, if not, assign members as new committees surfaced. He pointed out that there will be a lot of activity in the park site process during the next year. Questions and discussion included the following issues: + The possibility of making a list of the upcoming projects and appointing one person for each of the projects to represent the Parks and Recreation Commission as required rather than having a general Parks Site, Facility Planning and Naming Committee historical knowledge of what has transpired expressed interest in trails and open space + A suggestion that the Street Tree Committee would benefit from someone who has + The addition of a Trails Committee as a new committee since Carlsbad citizens have Commissioner Davidson made a motion that the Chairman assign members of the Commission for each special park site project to represent the Parks and Recreation Commission at meetings, and if not available, to recruit someone to attend in their place if necessary. The motion failed: 2 Ayes, 4 Noes. ACTION: On motion by Commissioner Schulberg, AB Mol-7, to reduce the number of standing committees to include the Park Site Facility Planning and Naming Committee and the Street Tree Committee only. Staff was directed to return next month with a list of park sites currently in the development or planning stage so the Commissioners can volunteer to be appointed to serve on an as needed basis with issues related to a specific park site. In addition, the trails issue will be a subsection of the Park Site Facility Planning and Naming Committee. AYES: Chairman Cox, Commissioners Pieratt, Cunningham, and Schulberg NOES: Commissioners Davidson and Ramirez ABSTAIN: None ABSENT: Commissioner Pacheco Parks and Recreation Commission -5- April 16,2001 8. AB Mol-8 PARK-IN-LIEU FEE UPDATE Keith Beverly gave the staff presentation on this item. He defined the Park-in-Lieu (PIL) fee and described the methodology of determining the PIL fee. He mentioned recent land purchases, as contained in the Commissioners’ packets. Mr. Beverly stated that staff was recommending an increase in the PIL fee since it has been approximately 10 years from the last change in PIL fees. He added that an increase in the PIL fee would more accurately reflect the actual cost the City must pay to purchase parkland. - Questions and discussion included the following issues: + The feasibility off using a floating rate method based upon the value of property to + Clarification of what the PIL fees will be used for once most of the parkland is purchased + The cost of PIL fees and its potential effect on homeowners + The percentage of PFF fees going to parks + A concern that the Northwest Quadrant would pay the majority of PIL fees determine the PIL fee ACTION: On motion by Commissioner Davidson, AB #401-8, to direct staff to AYES: Chairman Cox, Commissioners Pieratt, Ramirez, and Davidson NOES: Commissioners Cunningham and Schulberg ABSTAIN: None ABSENT: Commissioner Pacheco initiate actions to increase the Park-in-Lieu Fee as presented. AGENDA ITEMS FOR NEXT COMMISSION MEETING 1. Recreation Program Update 2. Park Development/Maintenance Project Update 3. Duties of City Weed Abatement Crew ” ADJOURNMENT ACTION: On motion by Commissioner Pieratt to adjourn the Regular Meeting at AYES: Chairman Cox, Commissioners Pieratt, Schulberg, Cunningham, NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco 7:45 p.m. Ramirez, and Davidson Respectfully submitted, &e* Minutes Clerk