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HomeMy WebLinkAbout2002-01-28; Parks & Recreation Commission; MinutesMinutes of: Time of Meeting: Date of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSION 530 P.M. January 28,2002 Carlsbad Senior Center CALL TO ORDER Chairman Pieratt called the Regular Meeting to order at 535 p.m. ROLL CALL Present: Chairman Pieratt, Commissioners Schulberg, Cunningham, Pacheco, Davidson, Absent: None Hubbard, and Comstock Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Doug Duncanson, General Services Manager John Cahill, Municipal Projects Manager Connie Ashby, Administrative Secretary Dave Millikan, Recreation Supervisor II Steve Herrara, Recreation Supervisor Gian Lauro, Recreation Supervisor Marc Beasley, Recreation Supervisor Carl Pope, Aquatic Supervisor Richard Navarro, Recreation Supervisor Scott Bradstreet, Park Planner Jerry Rodriguez, Park Supervisor r Lori Swenck, Recreation Supervisor 1 ANNOUNCEMENTS Chairman Pieratt explained that since the meeting was being conducted in a different venue, Time Reservation Request forms were not available for people wishing to speak. He asked that all persons wishing to speak line up at the podium at the appropriate time. APPROVAL OF MINUTES ACTION: On motion by Commissioner Davidson, the Minutes of the Regular Meeting held on December 17,2001 were approved. AYES: Chairman Pieratt, Commissioners Davidson, Schulberg, Pacheco, Cunningham, Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: None Parks and Recreation Commission -2- January 28,2002 PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: On motion by Commissioner Schulberg, the Agenda for January 28,2002 AYES: Chairman Pieratt, Commissioners Davidson, Schulberg, Pacheco, NOES: None ABSTAIN: None ABSENT: None was approved Cunningham, Hubbard, and Comstock CONSENT CALENDAR 1. AB #102-1 COMMISSIONERS REPORT To accept and file the Commissioner’s Report for January 2002. 2. AB #102-2 SUMMARY REPORT 7 To accept, approve and file the Summary Report of the December 17,2001 Parks and . Recreation Commission meeting. 3. AB #102-3 RECEIPT OF DONATION To receive a donation to the Carrillo Ranch Trust account and recommend acceptance by the City Manager. ACTION: On motion by Commissioner Schulberg, AB #102-1, AB #102-2, and AYES: Chairman Pieratt, Commissioners Davidson, Schulberg, Pacheco, NOES: None ABSTAIN: None ABSENT: None AB #I 02-3 of the Consent Calendar for January 28,2002 were approved. Cunningham, Hubbard, and Comstock Commissioner Hubbard complimented Betsey Kennedy, Recreation Specialist, on the enrichment classes. Keith Beverly responded that Commissioner Hubbard’s comments would be passed along to Ms. Kennedy. DEPARTMENTAL REPORTS 4. AB #102-4 APPEAL OF TREE REMOVAL DENIAL AT 7247 CARPA COURT - Doug Duncanson gave the staff report on this item. He distributed photos and displayed them on the screen. He explained that the appeal was based upon health reasons as a family Parks and Recreation Commission -3- January 28,2002 b member was allergic to the trees. He clarified that the request was denied by staff because accwding tu the puticy, trees canrrot be removed based an preference of species. However, Mr. Duncanson explained that the request did meet some of the requirements for removal of trees. - He described the tree and stated that the homeowner maintained the tree: He added that the tree would begin creating sidewalk problems in the future and that the species was not identified as a species to be planted in the future according to the draft version of the Community Forest Master Plan. Mr. Duncanson mentioned that staff did not have a preference one way or another but that the denial was due to being consistent with the Plan. Questions 0 0 0 0 a and discussion included the following issues: Attributes of a Palm tree as a replacement tree and whether it would affect the sidewalk Length of.time before the current tree invaded the sidewalk Difference in cost in keeping the tree until it is ready to be replaced or to replace it now Location in right of way Procedure for posting notification of the replacement of the tree ACTION: On motion by Commissioner Davidson, AB #I024 to uphold the application and give the resident the opportunity to switch the tree and replace it with a Palm tree. AYES: Chairman Pieratt, Commissioners Davidson, Schulberg, Cunningham, Pacheco, Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: None 5. AB #I024 AMENDMENTS TO THE RECREATION DEPARTMENT'S FACILITY USE REGULATIONS AND FEE STRUCTURE Ken Price, Recreation Director, began the staff presentation on this item. Copies of the presentation were distributed to the Commissioners. He explained that the Recreation Department was governed by the Facility Use Regulations and clarified what was included in facilities. He added that staff would be outlining proposed changes in the policies and procedures. Mr. Price mentioned that the presentation was recently given to some Carlsbad non-profit sports organizations for the purpose of providing information to the groups and improving the City's relationship with the groups. He added that the presentation identified maintenance issues, reviewed how to apply for field use, and included proposed changes in application procedures and policies, He listed the organizations in attendance and added that staff planned to hold meetings with the organizations on a regular basis. He then turned the presentation over the Jerry Rodriguez, Park Supervisor, to report on maintenance. Mr. Rodriguez described most of the important issues for field closures and what was done during closure. He displayed photos of what was accomplished and discussed renovation, aerification, re-seeding, top dressing, fertilization, and spraying. He ended his .,- discussion with a review of ongoing issues that needed to be addressed. Parks and Recreation Commission -4- January 28,2002 L Doug Duncanson, General Services Manager, explained that staff planned to move forward with synthetic turf at Poinsettia Field. He painted tu twu SampteS OF the tutf, and added that the turf should be installed by May. He described the benefits and the process to install the synthetic turf, and added that the expectancy was to have it for 10-12 years. Mr. Duncanson explained that the savings per year for man hours and material should be approximately P $50,000 - $60,000. Carl Pope, Aquatic Supervisor, described the proposed amendments to the Facility Use Regulations and Procedures. He explained that the swim complex would now be incorporated in City Council Policy #28 (Facility Rules & Regulations) and added that fees included in the Commissioners' packets were the current fees. Dave Millikan, Supervisor 2, described the athletic field procedures and guidelines. He outlined the priority seasons, field allocation meetings and application requirements. He explained that one of the changes was to ask for field use applications to be submitted to the recreation supervisor 30 days prior to the field allocation meeting. He added that a special event permit might be required at times and explained why staff was requiring the permit 60 days in advance. Mr. Millikan clarified how groups qualified for Classification B status and also explained that staff was requiring player rosters prior to each season and at the end of the season. He described what was covered at the field allocation meeting and what happened if the teams did not reach an agreement. Mr. Millikan also explained what occurred when organizations did not meet the 70% residency requirements, and also talked about athletic field use for summer rc camps and clinics. Gian Lauro, Recreation Supervisor, outlined the proposed revisions to the Facility Use Regulations. He stated that one of the changes would be that room/picnic reservations would be accepted for one calendar year. He added that another change would be that the facility use application must be submitted 14 days in advance, and that staff was also adding a league requirement for new Category B organizations. He stated that staff was proposing new fees, as contained in the Commissioners' packets, and clarified what the fees were. Questions and discussion included the following issues: ,- Clarification of changes being madefor the swimming pool Cost of installing artificial turf and replacement Verification of the 70% residency requirement Fees for residents and non-residents and alternatives Impact on charging fees for non-residents Clarification of priority status for Carlsbad residents Differences between Category A and Category B organizations Use of fields by adult leagues in summer Summer activities on fields Fees for using fields in other neighboring cities Availability of Carlsbad fields to new organizations Grandfathering for older organizations Current policy of subsidization of maintenance of fields and facilities by the City Negatives for increasing fees substantially for non-residents . - rc Parks and Recreation Commission -5- January 28,2002 0 Importance of remembering that non-profit groups were providing activities for the 0 Providing venues for traveling teams and impact on other cities community Lisa Houston, 2256 Plazuala Street, Carlsbad, spoke as president of the Carlsbad Lightning Soccer League. She described her background and indicated that her organization had 1200 players of which 300 were non-residents. She described their current plays on allocated fields, whom they rent fields from, and the fees for playing on the fields. She added that children from Encinitas and Carlsbad who attended school together also wanted to play together in after- school activities, and added that her organization had to turn players away. She mentioned that her group was constantly looking for property to purchase, and complimented staff on an excellent presentation. She stated that she supported charging a fee for use of the fields and suggested charging hourly rates rather than by player and explained why. She added that her organization spent a lot of money over the years, and described what they have done, including working closely with .the City on field maintenance. Questions and discussions included the following: Clarification of the hourly fee charge at Mission Estancia and Aviara 0 Distinction between City fields and Carlsbad School District fields (Commissioner Davidson left the meeting at 6:46 p.m.) 0 Concern that some competitive teams would recruit players out of Carlsbad 0 Size of organization and allocation of fields 0 Summary of how fields were allocated Kris Nido, 320 Walnut Avenue, President of Badside Softball Association, explained that his organization was 1% years old, and had a mission to promote girl’s softball. He mentioned that a lot of girls were traveling outside the area to participate in the sport and that he would like to have his organization grandfathered in terms of size. Questions and discussion included the following issues: 0 Cost per hour vs. cost per player Recreation use vs. competitive use 0 Clarification of a self-supporting percentage 0 Concern of waiting one year to increase fees 0 Clarification that revenue generated goes into the General Fund ACTION: On motion by Commissioner Schulberg, AB #102-5, to direct staff to come back with a more complete accounting of the costs associated with field use and accept staffs recommendation concerning facility regulations. Hubbard, and Comstock AYES: Chairman Pieratt, Commissioners Schulberg, Cunningham, Pacheco, NOES: None ABSTAIN: None ABSENT: Commissioner Davidson Parks and Recreation Commission -6- January 28,2002 6. AB #102-6 FEBRUARY 2002 PARKS AND RECREATION COMMISSION MEETING DATE Keith Beverly explained that the Cammissron meeting for February was scheduled on a City holiday. He added that there were time sensitive items that needed to be heard prior to the March meeting, which resulted in the need to reschedule the February meeting. ACTION: AYES: On motion by Commissioner Schulberg, AB #102-6, to reschedule the February 18,2002 meeting to February 21,2002. Chairman Pieratt, Commissioners Schulberg, Cunningham, Pacheco, Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioner Davidson 7. AB #102-7 STAFF PRESENTATION - RECREATION PROGRAMS Marc Beasley, Recreation Supervisor, explained that staff would be giving a presentation on adult sports, youth sports, and special events, as contained in the Commissioners’ packets. Steve Herrera described the history of the teams, fields, and leagues for adult sports and outlined what was planned for the future. Lori Swenck, Recreation Supervisor 1, presented the Commission with an update on what was happening with youth sports. She described the goals and talked about youth basketball. She also explained what staff was trying to accomplish and how they were performing. Ms. Swenk described the Youth Sports day camps and participants, and spoke about new programs that will be offered next season. Marc Beasley described the Special Event programs. He reviewed the goals of the programs and described how the Special Event programs had been expanded. He also discussed Kidz Camps and explained the goals and what was currently offered. Questions and discussions included the following issues: 0 Location of Stay n’ Play Program and whether the program would expanded 0 Priority for Carlsbad residents in Kidz Camp ACTION: On motion by Commissioner Pacheco, AB #102-7, to accept and file the AYES: Chairman Pieratt, Commissioners, Schulberg, Cunningham, Pacheco, NOES: None ABSTAIN: None ABSENT: Commissioner Davidson staff report. Hubbard, and Comstock ’ 8. AB #102-8 PROPOSED CITYWIDE TRAIL SYSTEM STATUS REPORT Ken Price explained that staff was working on the trails program and that they would be making a presentation to City Council in the next few weeks regarding financing alternatives for the trails program. He explained that there were several trail projects being developed and mentioned that the trails map would be on the Intranet. Parks and Recreation Commission -7- 7 January 28,2002 Questions and discussion included the following issues: - * Upciaternthemittrait Safety on the rail trail ACTION: On motion by Commissioner Schulberg, AB #102-8, to accept and kle the AYES: Chairman Pieratt, Commissioners, Schulberg, Cunningham, Pacheco, NOES: None ABSTAIN: None ABSENT: Commissioner Davidson staff report. Hubbard, and Comstock COMMllTEE /COUNCIL REPORTS 1. Commissioner Comstock updated the Commission on the Pine School Park consultant 2. Chairman Pieratt updated the Commission on Alga Norte Park consultant selection. selection. AGENDA ITEMS FOR NEXT COMMISSION MEETING 1. Larwin Park Master Plan 2. Recommendation to name Zone 19 Park Site. ,- ADJOURNMENT ACTION: On motion by Commissioner Schulberg to adjourn the Regular Meeting at AYES: Chairman Pieratt, Commissioners, Schulberg, Cunningham, Pacheco, NOES: None ABSTAIN: None ABSENT: Commissioner Davidson 8:OO p.m. Hubbard, and Comstock Respectfully submitted, Ruth Stark, Minutes Clerk