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Home My WebLink About2002-03-18; Parks & Recreation Commission; Minutesc r Minutes of: Time of Meeting: Date of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSION 530 P.M. March 18, 2002 City Council Chambers CALL TO ORDER Chairman Pieratt called the Regular Meeting to order at 5:30 p.m. ROLL CALL Present: Chairman Pieratt, Commissioners Cunningham, Pacheco, Hubbard, and Absent: Commissioners Schulberg and Davidson Comstock Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst John Cahill, Municipal Projects Manager Doug Duncanson, General Services Manager Mark Steyaert, Park Development Coordinator Jill Pritchard, Recreation Supervisor 2 Lori Swenck, Recreation Supervisor 1 Marshall Plank, Senior Civil Engineer Dave Millikan, Recreation Supervisor II Gian Lauro, Recreation Supervisor r ANNOUNCEMENTS None. APPROVAL OF MINUTES ACTION: On motion by Commissioner Comstock, the Minutes of the Regular Meeting held on February 21, 2001 were approved. AYES: Chairman Pieratt, Commissioners Cunningham, Pacheco, Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Schulberg and Davidson PRESENTATIONS None. r PUBLIC OPEN FORUM None. c. Parks and Recreation Commission -2- )r March 18,2002 APPROVAL OF AGENDA r ACTION: On motion by Commissioner Cunningham, the Agenda for AYES: Chairman Pieratt, Commissioners Cunningham, Pacheco, Hubbard, and NOES: None ABSTAIN: None ABSENT: Commissioners Schulberg and Davidson March 18,2002 was approved. Comstock CONSENT CALENDAR 1. AB #302-1 COMMISSIONER'S REPORT To accept and file the Commissioner's Report for March 2002. 2. AB #302-2 SUMMARY REPORT To accept, approve and file the Summary Report of the February 21,2002 Parks and Recreation Commission meeting. ACTION: On motion by Commissioner Pacheco, AB #302-1 and AB #302-2 of the AYES: Chairman Pieratt, Commissioners Cunningham, Pacheco, Hubbard, and NOES: None ABSTAIN: None ABSENT: Commissioners Schulberg and Davidson Consent Calendar for March 18,2002 were approved. Comstock DEPARTMENTAL REPORTS Keith Beverly, Senior Management Analyst, explained that this was an informational item,to bring the Parks and Recreation Commission up to date on the coastal rail trail as previously requested at an earlier meeting. Marshall Plantz, Senior Civil Engineer, gave the presentation on this item. He explained that staff was currently working on the design phase of the Coastal Rail Trail and displayed a map outlining where the trail system will go. 3. AB #302-3 COASTAL RAIL TRAIL PRESENTATION He described the history of the project and what had been prepared to date. He explained that the name "Coastal Rail Trail" was misleading and clarified why. He described the corridor trail and showed the differences among the bikeway classifications He emphasized that all three types would be evident through Carlsbad. Mr. Plantz described the remaining tasks for the project. He explained that the design to date cost $1,000,000 and the construction through Carlsbad would cost approximately $6,100,000. He mentioned that the scheduled completion date was for June 2004. Questions and discussion included the following issues: 0 Possibility of changing the trail if Carlsbad Boulevard was redesigned 0 Confirmation that standards were the same throughout all the cities and how /I individual cities could express their individuality Parks and Recreation Commission -3- March 18,2002 r 0 Suggestion for a grand promotion scheme for the trail that would be coordinated with all the cities involved ACTION: On motion by Commissioner Comstock, AB #302-3 to accept and file the AYES: Chairman Pieratt, Commissioners Cunningham, Pacheco, Hubbard, and NOES: None ABSTAIN: None ABSENT: Commissioners Schulberg and Davidson staff report Comstock 4. AB #302-4 AMENDMENTS TO THE FACILITY FEE SCHEDULE Keith Beverly described who would be presenting this item. He stated that he would address the self-sustaining percentage of fee supported recreation programs. He clarified that approximately 15 years ago, City Council directed that the programs be 60% self-supporting and that aquatics would be 50% self-supporting. He listed the recreation programs and said that each one was budgeted for a certain amount of money. He added that except for administration, the programs generated revenue. Mr. Beverly explained how self-supporting percentages were determined. He talked about self- sustaining percentages based upon the actual expenditures and revenues for FY 00-01 and stated that collectively the programs currently operated at 64.7%. He added that aquatics operated at less than 50% of target. Jill Pritchard, Recreation Supervisor 2, presented the second part of the presentation in which she addressed the $5 fee that staff recommended for non-residents of community sports organizations. She described how staff came up with the $5 non-resident fee and the current non-resident charges for various City programs. She also described non-resident fees for aquatics and the Agua Hedionda Lagoon non-resident fee. Ms. Pritchard summarized the fiscal impact of the non-resident fee for all community sports groups and listed organizations that would be affected. Gian Lauro, Recreation Supervisor, discussed the recommended changes to the Facilities Fee Schedule. He described the different categories, and added that staff wanted to adopt a deposit fee for Poinsettia Soccer Field because of installation of the new turf at the park. He explained the increases for all categories, as proposed within the revised fee schedule contained within the Commissioners’ packets. Keith Beverly concluded the presentation by summarizing the action that could be taken by the Commission. r Questions and discussions included the following issues: 0 Rationale for the 60/40 split originally directed by City Council 0 Methods in which aquatics handled the non-resident fee and different types of costs 0 Expenditures and revenues for various sports activities 0 Intent to increase revenue on sports activities 0 History of not including corporate logos for sponsorships 0 Clarification of fees for Agua Hedionda Lagoon involved ' Parks and Recreation Commission -4- March 18,2002 rc 0 Instructional classes and amount of growth Priority registration for various programs 0 Possibility of re-evaluating the $5 fee for non-residents again in the future Recommendation that the commissioners become more involved during budget time 0 Refundable deposit for use of fields at Poinsettia Park 0 Pros and cons of raising the non-resident fee to $10 0 Concern that resident groups could not always use the pool ACTION: On motion by Commissioner Pacheco, AB #302-4, to accept staffs recommendation to initiate a $5 fee for use of City field facilities by non- resident participants of community sports organization and recommend to City Council that the proposed amendments to the Facility Fee Schedule as recommended by staff be adopted, with the inclusion of a refundable deposit of $500 at Poinsettia Park. AYES: Chairman Pieratt, Commissioners Cunningham, Pacheco, Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Schulberg and Davidson COMMllTEE /COUNCIL REPORTS 1. Jim Comstock updated the Commission on the consultant selection for Pine School Park. 2. Commissioner Hubbard updated the Commission on the Trails Workshop. b AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. Update on the Golf Course. ADJOURNMENT ACTION: On motion by Commissioner Pacheco to adjourn the Regular Meeting at AYES: Chairman Pieratt, Commissioners Cunningham, Pacheco, Hubbard, and NOES: None ABSTAIN: None ABSENT: Commissioners Schulberg and Davidson 655 p.m. Comstock Respectfully submitted, Ruth Stark, Minutes Clerk